June 11, 2019
West Clermont Strategic Planning Superintendent Update
June 10, 2019
• Conduct Board Focus
Group • Facilitate Community,
Parent, student and Staff Focus Groups
• Administer Community, Parent, Staff Survey
• Guide Leadership Team SWOT / Capacity Analysis
• Facilitate Strategic Planning Team meetings to review data
• Formulate Suggested Strategic Themes
• Develop Detailed Strategic Themes
• Define Goals and Strategies with Measures, Results and First Year Goals
• Develop Implementation plan process and timeline
• Create Communication plan
• Session I: Facilitate External Experts and Ideation
• Session II: Confirm Strategic Themes
• Session III: Review and finalize all aspects of Strategic Plan
Strategic Planning Process
Strategic Plan Outcomes
Internal & External
Analysis
Strategic Planning
Team
Board & Strategic Planning Team
Meetings
Inclusive Strategic Planning Experience
• Strategic Plan Themes • Strategic Plan
Presentation • Planning Detailed
Outline • Three Year Goals,
Initiatives, Measures, Results
• Implementation Process and Timeline
• Communication Plan
Select Strategic Planning Team
Communicate with all Key Stakeholders
Strategic Planning Structure
2
• Conduct Board Focus
Group • Facilitate Community,
Parent, student and Staff Focus Groups
• Administer Community, Parent, Staff Survey
• Guide Leadership Team SWOT / Capacity Analysis
• Facilitate Strategic Planning Team meetings to review data
• Formulate Suggested Strategic Themes
• Develop Detailed Strategic Themes
• Define Goals and Strategies with Measures, Results and First Year Goals
• Develop Implementation plan process and timeline
• Create Communication plan
• Session I: Facilitate External Experts and Ideation
• Session II: Confirm Strategic Themes
• Session III: Review and finalize all aspects of Strategic Plan
Strategic Planning Process
Strategic Plan Outcomes
Internal & External
Analysis
Strategic Planning
Team
Board & Strategic Planning Team
Meetings
Inclusive Strategic Planning Experience
• Strategic Plan Themes • Strategic Plan
Presentation • Planning Detailed
Outline • Three Year Goals,
Initiatives, Measures, Results
• Implementation Process and Timeline
• Communication Plan
Select Strategic Planning Team
Communicate with all Key Stakeholders
Strategic Planning Structure
3
1 – Participate in development of
Strategic Themes
2 – Review of Internal and
External Analysis
4 – Delivery of Strategic Plan
3 – Develop and confirm 3
year objectives and goals
Data presented is from…
• Leadership Team contributed at two levels:
–District
– Leadership
• Elementary, MS and HS include:
– Staff, Student, Parent and Community
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District Themes Overall
Strengths
• Development of community engagement, transparency and partnerships Experiencing new and upgraded facilities
• Received Grant for Reading program and other creative funding
• Cohesive and strong District Administrative Team is in place
• Have committed leaders in District and in buildings
• There is transparency of communication at the District level
Growth Areas
• Lack of financial resources
• Need for consistent planning time for teachers
• Lack instructional resources and access to information
• There needs to be more collaboration among buildings/administrators
• Mental health support is not adequate to meet needs
• Struggle to have substitutes and have way too many Staff absences
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District Themes Overall
Opportunities
• Business and community support
• Expand partnerships beyond Child Focus as an example
• Collaboration and transitions between elementary buildings, MS and HS
• Build a shared vision and alignment to the vision
• Continue positive image toward destination district for staff and students
• Enhance academic programs to ensure students are future ready
• Expand all types of social emotional and life skills learning
Threats
• Budget/financial shortfall and Community understanding of limited funds
• Social media negative impact on district and students
• Time to build case for “why” with a vision and a plan
• Loss of great teachers, inability to hire and teacher turnover due to pay
• Lack of change and willingness to embrace change
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Leadership Team Themes
Strengths
• Communication to staff and parents
• Cohesive Cabinet or Administrative Team
• Teaching staff that is very experienced
• Growth oriented leadership within the District
• Effective procedures and processes are in place
Growth Areas
• Need support to manage stress and well being
• Lack professional development for individual teacher strengths and weaknesses
• Building a team mindset, collaboration between buildings and trust with Administration
• Rushed actions and lack of communication cause frustration
• Need to add books k-5 and strengthen literacy K-3
• Community buy-in and financial support of the District
• Focusing on the past and resistance to change
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Leadership Team Themes
Opportunities
• Recognize people and build a collaborative team
• Educate the community about finances and resources available
• Develop the talent potential of the entire team
• Bring libraries back to health with technology
• Tend to social emotional learning and revamp PBIS
• Collect data, focus groups and listen to needs to respond
Threats
• Leader well being, exhaustion and not knowing where you stand
• Minimal teacher work day, lack of collaboration, WCEA contract
• Money, finances, misunderstandings about the District
• Lack of change with teachers and honesty about the day to day experience
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Elementary School Themes - All Strengths
• Communication from schools and District is excellent according to parents
• Caring school communities that allow for social emotional learning
• Teachers are friendly and approachable in morning and after school
• Most perceive students are in a safe and respectful environment
• Health Clinic and Wellness Center as well as Wolf Pantry are appreciated
Growth Areas
• Specials were indicated as a need by all constituents groups
• New and/or additional mental health resources are needed
• Lack of Staff planning and collaboration time is a significant concern for Staff and has a negative impact on students
• Need for consistent discipline process and experience across elementary buildings
• Low level of parent engagement and very little parent education is an issue
• Need to work to reduce barriers to learning based on perceived equity and disparity
• Standard Math program is needed across elementary buildings
• Textbooks are desired by parents to support learning
• Perception of have and have nots between elementary buildings
• Parents and Staff indicated need to make elementary school experience consistent across buildings and to seek collaboration to do so 9
Middle School Themes - All
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Strengths
• Good way to help kids with physical and mental problems, Hope Squad
• Wide variety of extracurricular activities and electives
• Communication from Principals and Teachers
• Teachers – in tune, students feel welcome, friendly, helpful, supportive!
• Big library and space utilized well
• Offer advanced level classes
• Field trips, visiting businesses , Great Oaks , and Career Café
• Chromebooks provided are nice!
• Class times are a good length
• Student Ambassador is a good program
• Food and lunch overall are good
• Most students are nice, kind, super- friendly and make school fun!
Middle School Themes - All
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Growth Areas
• Leadership and Supervision is needed
– Discipline inconsistent and concerns “vaping” not addressed
– Student individual accountability for behavior is needed
– Environment has too many fights and does not feel safe to students
– Hope Squad kids needs support when being made fun of by others
• Student report high stress levels related to schedule and environment
– Early start time, bell changes, lunch time, going to bathroom, chaos after school
• Higher academic standards and less focus on standard testing #1 from parents
– Students desire more challenging, interactive assignments and self directed learning
– Parents see need to address special needs and gifted needs
• Needs to be more of a sense of community for students and parents
– Parents do not feel connected to the school and team in the school
– Schoology is not effective for some parents, need education
• Students assigned to dedicated Teams is viewed positively overall and would like more choice
– Program could be augmented to create multi-year connection and mentoring
– Parent Ambassadors could support teams to encourage more parent engagement
• Would like exposure to life skills such as cooking, money management and others
• Physical environment of dirty bathrooms, bugs, and leaking ceilings is a dis-satisfier for students
• Address high cost of athletics and offer more (boy’s soccer and volleyball mentioned)
High School Themes - All
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Strengths
• Teachers are caring, welcoming, supportive and approachable!
• Great technology in classroom support
• District leadership is positive and approachable
• New facilities and programs a plus!
• Really good communication from the high school!
• School spirit and pride is on the rise and sports are fun
• Class options and variety of courses, clubs and involvement opportunities
• Career day, ACT prep, Mentor program, LEAD program
• Great Oaks and Mercy partnerships
High School Themes - All
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Growth Areas
• Cell phones are big issue contributing to many other problems shared by all!
– Students are often too distracted to learn, contributes to bullying
– Culture concerns - lack of connection, mean behavior and lack of sense of community
• Busing is an issue, tardy system is seen as too strict – related to busy traffic, need something new
• Higher academic standards are needed especially shared by parents
– More advanced and accelerated classes are needed
– SEL for high school students across the board
– More specific counseling and preparation for college to graduate with a plan
• Life skills, critical thinking, problem solving, self aware, personal drive, and grit
• Students need to be more respectful to adults and authority according to teachers
– Communication needs to improve overall from perspective of students
• Administration is too tough on students and not approachable
– Teaching staff is not as understanding and open minded as needed
– Higher engagement of students and parents is needed
– Need to make discipline and consequences mean something and be consistent
• College and career readiness with more job shadowing would be welcome
• Cost of lunch is seen as too high and long wait times to eat
– Easy fix – more microwaves to get lunch faster in café
Leadership Team – Overall Priorities
• Clear vision and plan with alignment across the District (19)
• Improve the culture of collaboration among Leaders, Staff and Students (19)
• Connect with the community to garner community/financial support (19)
• Need for high expectations that are clear and consistent for all (19)
• Develop and retain high quality staff (17)
• Improve communication (8)
• Give students more opportunities to learn (6)
• Build administrator leadership capacity (6)
• Refine and improve processes (5)
• Enhance mental health and behavior supports (4)
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