Finance & Administration Committee

Action Item III-B

September 16, 2010

West Falls Church Station Canopy Lighting

TITLE:

West Falls Church Pedestrian Canopy

PURPOSE:

Obtain approval to 1) Increase the project budget of West Falls Church Bus Bay Canopy by $500,000 from $2,250,000 to $2,750,000; and 2) Issue a contract modification not to exceed $500,000 to be used for Repair/Rehab projects outside of the Metrorail system to design and install lighting and to perform miscellaneous repair work for the entire commuter bus loop/bays at the north end of West Falls Church Metrorail station.

DESCRIPTION:

The north side bus loop/bus bays of West Falls Church Metrorail station serves the commuters using the Fairfax Connector and Dulles Access buses. Fairfax County has determined that the pedestrian canopy that has been installed for the entire bus loop/bay area to protect the patrons from the weather, now requires lighting for the additional safety of patrons. The initial installation of the canopy was completed in January 2010, without the lighting due to insufficient project budget. This additional CMAQ funding of $400,000 with $100,000 in matching funds from VDRPT will enable the installation of a lighting system and to perform additional work necessary for the canopy. A lighting study was performed for the required foot candle, or brightness level and the designer identified three different options for indirect lighting similar to the Pentagon canopy. A four foot long 54W high-output fluorescent lighting option was eventually selected, as the other two options, both flood and LED lighting, presented either insurmountable installation obstacles or would require excessive maintenance. The RFP was issued on March 31, 2010 with award pending the receipt of funding. The work is anticipated to begin within a month of receiving the CMAQ funds and the anticipated project completion date will be in late January 2011.

Washington Metropolitan Area Transit Authority

Board Action/Information Summary

Action InformationMEAD Number:

100673

Resolution: Yes No

FUNDING IMPACT:

RECOMMENDATION:

Approval to: (1) Increase the project budget of West Falls Church Bus Bay Canopy by $500,000 from $2,250,000 to $2,750,000 (2) Issue a contract modification not to exceed $500,000 to be used for repair/rehabilitation projects outside of the Metrorail system to design and install lighting for the pedestrian canopy and to perform miscellaneous repair work for the entire commuter bus loop/bays at the north end of West Falls Church Metrorail station, subject to receipt of the CMAQ grant funds

Program: FY2011 Reimbursable Project

Project:

PC_WBAY West Falls Church Pedestrian Canopy Lighting Project Manager: Diana Bowdry Dept/Office: TIES/IRPG

Original Budget: $2,250,000Budget Change: $500,000Revised Budget: $2,750,000

This Action: $500,000Prior Approval: $2,250,000

Subtotal: $2,750,000Remaining

Budget: $0

Remarks:

$400,000 in Virginia Congestion Mitigation and Air Quality (CMAQ) funds and $100,000 match funds from Virginia Department of Rail and Public Transportation (VDRPT)

Operating Budget Impact:

Operating costs for this project are negligible. Maintenance of lighting for the Pedestrian Canopy will be concurrent with the existing lighting of the bus bay loop light poles. The circuits feeding the existing light poles will be utilized for the new Pedestrian Canopy fluorescent light fixtures.

Washington Metropolitan Area Transit Authority

West Falls Church Station Canopy Lighting

Finance and Administration Committee

September 16, 2010

Purpose

Obtain Board approval to increase FY2011 capital reimbursable budget by $500,000 for West Falls Church canopy lighting project

Background

• Original budget - $2,250,000

– Prior West Falls Church bus bay funds of $1,000,000

– FY2009 Congestion Mitigation and Air Quality (CMAQ) funds of $1,250,000

• Projects

– Bus bay expansion and renovations - $700,000

– Canopy installation - $1,550,000

Next Step

• Secure additional CMAQ funding of $400,000 and DRPT Q g $ ,match funds of $100,000 for:

- Lighting system installationg g y

- Additional work necessary for the canopy system

Recommendation

Board approval to:Board approval to:

• Amend FY2011 budget of reimbursable projects to p jinclude $400,000 in CMAQ and $100,000 in DRPT funds for installation of West Falls Church station pedestrian canopy

• Issue contract modification, not to exceed $500,000, repair/rehab to design and install the canopy lighting and perform misc. repair work

SUBJECT: AMEND THE FY2011 BUDGET FOR WEST FALLS CHURCH CAI\J OPY PROJECT

PROPOSED RESOLUTION

OFTHE BOARD OF DIRECTORS

OFTHE WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY

WHEREAS, The FY2009 Capital Reimbursable Projects budget showed $2,250,000 for

improvements at the West Falls Church Metrorail station including a canopy over

pedestrian areas servicing the commuter bus loop and bay areas; and

WHEREAS, Those funds have been exhausted; and

WHEREAS, The installation of lighting for the entire pedestrian canopy area has been

identified to be completed as part of the canopy installation project; and

WHEREAS, The $400,000 of CMAQ funds from FTA and $100,000 of match funds from

VDRPT are already available for the lighting project; now, therefore be it

RESOL VED, That the Board of Directors approves an increase to the West Falls Church

Pedestrian Canopy project budget by $500,000 from $2.25 million to $2.75 million and

the approved Fiscal 2011 Capital Reimbursable Projects budget from $3 million to $3.5

million to be used for the canopy lighting subject to the receipt of funds; and be it further

RESOLVED, That the General Manager is authorized to modify Contract F05159 for an

amount not to exceed $500,000 to design and install lighting for the pedestrian canopy

for the entire commuter bus loop at the north end of the West Falls Church Metrorail Station; and be it finally

RESOLVED, That this Resolution shall be effective immediately.

Reviewed as to form and legal sufficiency,

Carol B. O'Keeffe jJ j General Counsel .,