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WESTELL 2013 Instructions for Online Material Ordering Dec 17 th , 2012 2pm ~ Mami Itamochi (WVDE) Jennifer Johnson (Measurement Inc.)
WESTELL 2013 Instructions for
Online Material Ordering
Dec 17th, 2012 2pm ~
Mami Itamochi (WVDE)
Jennifer Johnson (Measurement Inc.)
WESTELL 2013 Important Dates Dates
December 17 MI emails to ALL Title III directors
Jan 2 (Wednesday) – 16 (Wednesday) Online Material Ordering
March 11 (Monday) – 13 (Wednesday) -Federal Program Meeting on 3/12-3/13
WESTELL materials arrive in all WV districts
March 18 (Monday) Beginning of test administration
April 26 (Friday) End of test administration
By May 3 (Friday) All WESTELL Materials must be picked up by FedEx and returned to MI
May 20 (Monday) – May 24 (Friday) Window to review and correct student demographic information
June 28 (Friday) Assessment results delivered to district offices
August 16 (Friday) Deadline to notify the ELDA helpline of any reporting errors
Instructions for Online material Orders
• 1/2/2013 – You will receive E-mail from Measurement Inc. with User Name and Password.
• If you do not receive the e-mail on 1/2/2013, please notify Mami Itamochi [email protected] and ELDA helpline [email protected]
Step 1 Logging In
• Open your internet browser, enter the website address (this will be sent on 1/2/2013 with your login information) , and click Go or Press Enter
• Enter User Name and Password, and Click Log In or Press Enter
Contact Information
You can review contact information here. However you cannot make any
changes. To make changes, please contact [email protected]
Step 2: Pre-ID Roster
Pre ID Review Roster • You do NOT order test materials if;
– The quantity of the student test materials needed is equal to the number of students on the Pre-ID roster.
– The default number of teacher materials is acceptable.
– Braille or large print test materials are not needed.
• Locate the school or particular student on the roster. If you need to add students, fill out the student information on the template and email it to the ELDA helpline [email protected] and copy Mami Itamochi [email protected]
Pre-ID Template http://wvconnections.k12.wv.us/documents/ELDA13_PreID_Template_WV.xls
State
Distri
ct
Name
Distri
ct
Num
ber
Scho
ol
Name
Scho
ol
Num
ber
Stude
nt
First
Name
Stude
nt
Last
Name
Stude
nt MI
Stude
nt ID
Gend
er
Birth
Date
Grad
e
Takin
g
ELDA
First
Time
Modif
icatio
n
Ethni
city
Other
Ethni
city
First
or
Nativ
e
Lang
uage
Other
Nativ
e
Lang
uage
Acco
mmo
datio
ns
Other
Acco
mmo
datio
ns
How
Long
Instru
cted
in
ESL
Step 3: Ordering Test materials
• You must order test materials if: – The quantity of test materials needed is
greater than the number of students on the Pre-ID roster.
– The default number of teacher materials is not acceptable. • Grade 3-12: One set of teacher materials is
provided for every 6 students. • K- 2: One set of teacher materials is provided
for every 3 students. • If you need fewer teacher materials, contact
– Braille or large print test materials are needed.
Ordering Materials
All the materials will be sent to the central office!
Make sure this information is correct!!
Note the pre-selected media format for the audio prompts.
If incorrect, change the format.
To confirm that the number of students on your Pre-ID roster is correct and you do not need additional materials, check this box.
To confirm that there are no EL/LEP students currently enrolled in your district and you do not need any WESTELL materials, check this box.
Under the “Ordered” column there are now two items – “Pre-ID” and “Additional Material”. If the Pre-ID upload contained any student records for that school, there will be a check mark next to “Pre-ID”. If an additional order has been placed for the school, there will be a check mark next to “Additional Material”.
To place an additional order for
the school, click this
icon.
You must repeat this process for each grade cluster.
You must repeat this process for each school.
Ordering Teacher Materials
• If your order is based on the Pre-ID roster, you will receive the default number of Teacher Materials. If you have other requirements, contact [email protected]. • If you are placing an additional order, you will NOT receive any additional teacher materials unless you order them. • Note: For each grade cluster at each school for which you are receiving student materials, you will receive AT LEAST one set of teacher materials.
Step 4: Reviewing Existing Order Details
If there is no check mark next to “Pre-ID”, there is no Pre-ID roster for this school. If there is no check mark next to “Additional Material”, no additional orders have been
placed.
Click on the icon in this column to review or
place an order for each school
Step 5: Deleting Orders
Click the icon in this column to access the school’s order(s).
Step 6: Overage Material • Overage materials are not included. • Counties with high populations of EL/LEP students will
have “Central Office” listed as one of their schools. (These counties were predetermined by WVDE.)
• These counties should order overage materials under “Central Office”. – Please do not order too many!!
• When districts distribute these overage materials, they should either: – Give the school one blank “Central Office” header per
grade cluster and instruct the school to bubble in the school name and number on the header and place the header over the answer documents when they are returned to MI
OR – Instruct the school to place the completed answer
document under one of the pre-printed headers that was shipped to the school
• Counties that do not have a “Central Office” ordering option should contact WVDE to obtain additional materials, if necessary.
Changing Password
Any Questions?
Mami Itamochi
304-558-0200
ELDA Helpline at
1-888-612-0180
