1 | Page Western Digital Compliance Data Collection (WDCDC) User Instructions Western Digital Compliance Data Collection (WDCDC) Form User Instructions Contents General Overview The WDCDC is an excel-based data collection form that suppliers to Western Digital will use to declare full material disclosure (FMD) data for their parts and materials. The WDCDC is compliant with the IPC-1752A data exchange standard. The WDCDC form is an XML file, recognizable in a filename that is formatted as “filename.xml. The WDCDC is separated in 10 sections/worksheets which will be explained in this User Guide. WDCDC Form Tabs: 1. Business Info – This worksheet is divided into three (3) sections: Template Settings, Legal Statement, and Requester and Supplier Information. a) Template Settings - It allows user to choose what class of material declaration he wants to process and to use the function buttons for Import, Export, Reset and View in HTML. b) Legal Statement - User is required to provide either the Standard IPC legal text or Custom Legal Declaration in this section. c) Requester and Supplier Information - Contains important information of both requester and supplier, e.g. Company Name, Contact Number, Request Data 2. Products - This section provides details of the product for which Full Material Disclosure (FMD) data is provided. It requires input of the following: Requester Item Number, Requester Item Name, Unit, Manufacturer (Mftr) Item Number, Manufacturer (Mftr) Item Name, Mass, Unit of Measurement (UoM) **Note: All required files must contain data because the data is linked to other tabs. 3. Query Lists - these are the compliance statements and/or exemptions applicable to the products 4. Sub Products - This is to be filled out if the Product is an assembly with subparts. It requires: Mftr Item Number, Mftr Item Name, Quantity (Qty), Mass, UoM 5. Homogeneous Materials -This section is for declaring each homogeneous material in the product. In this section, these data should be disclosed: Homogeneous Material Name, Mass, UoM 6. Substances - This worksheet provide a detailed breakdown of the homogeneous material used, which could be a chemical element, compound or polymer. User is required to key-in the following: Homogeneous Material Name, Level (RoHS, REACH, Requester, Supplier), Substance Category, Substance Name, CAS number, Mass, UoM, Concentration (5), RoHS exemption (if applicable) 7. File Reference - allows the user to list the files used by the supplier in completing the Full Material Declaration. If applicable, Name, File Type and File URL are required. Use of this tab is optional for listing reference documents is optional. 8. Lab Data – Actual lab data is recorded in this tab, including RoHS and halogen concentrations 9. Data Summary – This determines the completeness of the data. It prompts the user when there is an error in preparing the material declaration or a missed required filled. 10. Revisions – This tab is a record of the revisions to the WDCDC.
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1 | P a g e Western Digital Compliance Data Collection (WDCDC) User Instructions
Western Digital Compliance Data Collection (WDCDC) Form
User Instructions
Contents
General Overview
The WDCDC is an excel-based data collection form that suppliers to Western Digital will use to declare full
material disclosure (FMD) data for their parts and materials. The WDCDC is compliant with the IPC-1752A data
exchange standard.
The WDCDC form is an XML file, recognizable in a filename that is formatted as “filename.xml. The WDCDC is
separated in 10 sections/worksheets which will be explained in this User Guide.
WDCDC Form Tabs:
1. Business Info – This worksheet is divided into three (3) sections: Template Settings, Legal Statement,
and Requester and Supplier Information.
a) Template Settings - It allows user to choose what class of material declaration he wants to
process and to use the function buttons for Import, Export, Reset and View in HTML.
b) Legal Statement - User is required to provide either the Standard IPC legal text or Custom Legal
Declaration in this section.
c) Requester and Supplier Information - Contains important information of both requester and
supplier, e.g. Company Name, Contact Number, Request Data
2. Products - This section provides details of the product for which Full Material Disclosure (FMD) data is
provided. It requires input of the following: Requester Item Number, Requester Item Name, Unit,
Manufacturer (Mftr) Item Number, Manufacturer (Mftr) Item Name, Mass, Unit of Measurement
(UoM) **Note: All required files must contain data because the data is linked to other tabs.
3. Query Lists - these are the compliance statements and/or exemptions applicable to the products
4. Sub Products - This is to be filled out if the Product is an assembly with subparts. It requires: Mftr Item
Number, Mftr Item Name, Quantity (Qty), Mass, UoM
5. Homogeneous Materials -This section is for declaring each homogeneous material in the product. In
this section, these data should be disclosed: Homogeneous Material Name, Mass, UoM
6. Substances - This worksheet provide a detailed breakdown of the homogeneous material used, which
could be a chemical element, compound or polymer. User is required to key-in the following:
Homogeneous Material Name, Level (RoHS, REACH, Requester, Supplier), Substance Category,
7. File Reference - allows the user to list the files used by the supplier in completing the Full Material
Declaration. If applicable, Name, File Type and File URL are required. Use of this tab is optional for
listing reference documents is optional.
8. Lab Data – Actual lab data is recorded in this tab, including RoHS and halogen concentrations
9. Data Summary – This determines the completeness of the data. It prompts the user when there is an
error in preparing the material declaration or a missed required filled.
10. Revisions – This tab is a record of the revisions to the WDCDC.
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Definition of Terms
(1) Product The item that the respondent is supplying (e.g. assembly, subassembly, part, component, raw material). A product may include product families if the products within those families have the same material composition and rely on the same RoHS exemptions.
(2) Subproduct A sub-unit of product. (3) Material/Substance category A generic term for surveyed chemical substances and their compounds. (4) Material Group
A standardized list of groups that homogeneous materials may be grouped into. In WDCDC this is selected from a drop down menu
(5) Full Material Disclosure (FMD) Disclosure of all chemical substances, by Chemical Abstract System (CAS) number, present in each
homogeneous material in a part or assembly (6) Requester
The party initiating the communication when using the request/response communication mode. The requester is the recipient of the supplier’s response.
(7) Substances Chemical elements and their compounds.
(8) Supplier The organization or company responsible for providing the goods and/or services required to produce an electrical or electronic product.
(9) Material Matter that is made up of one or more substances.
(10) Homogeneous Material One material of uniform composition throughout or a material, consisting of a combination of materials, that cannot be disjointed or separated into different materials by mechanical actions such as unscrewing, cutting, crushing, grinding and abrasive processes.
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A. Filling-out the WDCDC Form
- All Mandatory fields are noted with an asterisk (*). When a mandatory field is left blank, an error prompt will be seen by the user.
- The WDCDC version is indicated in the top right portion of the form. - Use dropdowns when available. Use cut and paste special functions only when possible. - Please note that if a User has an IPC 1752-2 file, it can be imported into the WDCDC as a first step. See
Section B. 1. User will then need to follow these instructions to ensure that all required information and fields are properly filled out.
A1. Business Info
A1a. Template Settings
A1a.1 Different IPC 1752A Declaration types are displayed. User is required to choose Class D: Full Substances.
Class A: Reporting in Query/Reply Format is optional.
A1a.2 The WDCDC form allows user to import earlier versions of IPC 1752 files and convert IPC 1752A format
(See Section B.1.). The default Format requirement of the WDCDC Form is IPC 1752A.
A1a.3 Supplier must select English and provide all responses in English.
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A1b. Legal Statement
A1b.1 The supplier is required to select Custom and agree to the following declaration statement which will
appear in the window:
“The component & manufacturing process of the supplier complies with the latest revision of the WD
Environmental Specification for Materials, Components and Products 2096-001669, as of the submittal date
of this declaration.”
A1b.2 From the dropdown provided, choose ‘Accepted’ upon your acceptance of the Legal declaration
described.
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A1c. Requester Information
A1c.1 Company Name: This field defaults to Western Digital Technologies, Inc. This is a mandatory field and
prepopulated in the request.
A1c.2 Request Date: The date the request was sent to supplier. Enter a date with MM/DD/YYYY format. This is
a mandatory field and prepopulated in the request.
A1c.3 Document ID: The distinctive identification number of the document sent to the supplier. This is
prepopulated in the request and must not be changed by the supplier upon submittal.
A1c.4 Respond by Date: The response/submittal due date of the request for the supplier. This is a mandatory
field and prepopulated in the request.
A1c.5 Contact Name: Name of the person who supplier should contact regarding the request. This is a
mandatory field and prepopulated in the request.
A1c.6 Email: E-mail address of the person who customer should contact regarding the request. This is a
mandatory field and prepopulated in the request.
A1c.7 Phone: Phone number of the person who supplier should contact regarding the request. This is a
mandatory field and prepopulated in the request.
A1c.8 Field Lock: Click the check box provided if you would like to lock the Requester info in the exported
XML.
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A1d. Supplier Information
A1d.1 Company Name: Insert your Company’s Legal Name. Please do not use abbreviations. This is a
mandatory field. An error will be prompted when no data is inputted.
A1d.2 Response Date: Indicate the date that the form was completed. Enter a date with MM/DD/YYYY. This
is a mandatory field. An error will be prompted when no data is inputted.
A1d.3 Document ID: The distinctive identification number of the document sent to the supplier. This should
not be changed upon submittal.
A1d.4 Company Unique ID: Enter the unique DUNS number for the Company. The Data Universal Numbering
System, abbreviated as DUNS or D-U-N-S, is a proprietary system developed and regulated by Dun &
Bradstreet (D&B) that assigns a unique numeric identifier, referred to as a "DUNS number" to a business entity
and location. If you do not have a DUNS number, you may obtain or update your DUNS number at the following
site: http://www.dnb.com/get-a-duns-number.html. There is no charge for requesting and obtaining a DUNS
number.
A1d.5 Authorized Rep: Name of the person that WD should contact regarding the request. You may include
the title and position after the name. This is a mandatory field. An error will be prompted when no data is
inputted.
A1d.6 Email: Indicate the email address of the authorized person that WD should contact regarding the
request. This is a mandatory field. An error will be prompted when no data is inputted.
A1d.7 Phone: Indicate the Phone number of the authorized person that WD should contact regarding the
request. This is a mandatory field. An error will be prompted when no data is inputted.
A1d.8 Field Lock: Click the check box provided if you would like to lock the Requester info in the exported
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A1e. Contact Name
A1e.1 Supplier must indicate the Contact Name, Contact Email and Contact Phone Number (may be different
or the same with the Authorized Representative). If there are several Contact Names, indicate them in the
cells provided.
A2. Products
WD suppliers can declare a single part or multiple parts that belong to one product family in one
declaration form.
A2a. Requester Product Information
Single part declaration
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Multiple parts declaration
A2a.1 Requester Item Number: This is a mandatory field. An error will be prompted when no data is
inputted.
A2a.2 Requester Item Name: This is a mandatory field. An error will be prompted when no data is inputted.
A2a.3 Unit: Select the appropriate unit in the dropdown provided. The commonly used unit is Each.
This is a mandatory field. An error will be prompted when no data is inputted.
A2a.4 Effective Date: Input the Effectivity Date of the Product used in Manufacturing. Enter a date with
MM/DD/YYYY.
A2a.5 Mfr Site: Input the Manufacturing Site of the Product.
A2b. Supplier Product Information
Single part declaration
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Multiple parts declaration
A2b.1 Mfr Item Number: Manufacturer’s Part Number (MPN) or SPN. This is a mandatory field. An error will
be prompted when no data is inputted.
A2b.2 Mfr Item Name: Manufacturer Part Name or Description. This is a mandatory field. An error will be
prompted when no data is inputted.
A2b.3 Mass: Total weight of the part/component. This should be numeric in value. This is a mandatory field. An error will be prompted when no data is inputted.
For assemblies, total part/component weight must equal the sum of subparts weight.
For single part/component, total part/component weight is equal to the sum of homogeneous materials used.
For part families or multiple parts reporting, it is required that the individual part/component weights are equal.
A2b.4 UoM: This is the Unit of Measure (UoM) of the Mass indicated. Available options in the dropdowns are
g, kg, mg. Use only one UoM for the whole declaration. This is a mandatory field. An error will be prompted
when no data is inputted.
A3. Sub Products
This section is only for Products with Sub Products. If the products or parts that you declared in the
Products tab do not have subparts, you may skip this section without getting an error tag. A maximum
of 450 Sub Products in one declaration will be accepted by the form.
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A3a. Mfr Item Number: Manufacturer’s Part Number (MPN) of the sub product. This is a mandatory field.
An error will be prompted when no data is inputted.
A3b. Mfr Item Name: This is a mandatory field. An error will be prompted when no data is inputted.
A3c. Quantity: This is a mandatory field. An error will be prompted when no data is inputted.
A3d. Mass: Total weight of the part/component. This should be numeric in value. This is a mandatory field. An error will be prompted when no data is inputted.
For assemblies, total part/component weight should equal to the sum of subparts weight.
For single part/component, total part/component weight is equal to the sum of homogeneous materials used.
A3e. UoM: This is the Unit of Measure (UoM) of the Mass indicated. Available options in the dropdowns are
g, kg, mg. Use only one UoM for the whole declaration. This is a mandatory field. An error will be prompted
when no data is inputted.
A4. Homogeneous Materials
This section is to identify the homogeneous materials of the Product or if the Product has Sub
Products A maximum of 450 Homogeneous Materials in one declaration will be accepted by the form.
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A4a. If a certain homogeneous material is associated in a sub product, choose the sub product in the dropdown. If there is no subproduct and the homogeneous material is directly associated with the Product, this column will be optional. You may use everything in the dropdown to associate your homogeneous material.
A4b. Material Group. Select the Material Group of the Homogeneous Material from the dropdown provided.
These list has been classified and grouped based on the common Material Groups of homogeneous parts.
This is a mandatory field. An error will be prompted when no data is inputted.
A4c. Homogeneous Material: Input the homogeneous materials associated to each sub product or product.
This is a mandatory field. An error will be prompted when no data is inputted.
A4d. Mass: Input the total mass/weight of the Homogeneous Material. This should be numeric in value and
should match the Unit of measure selected. This is a mandatory field. An error will be prompted when no
data is inputted.
A4e. UoM: This is the Unit of Measure (UoM) of the Mass indicated. Available options in the dropdowns are g, kg, mg. Use only one UoM for the whole declaration. This is a mandatory field. An error will be prompted when no data is inputted.
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A5. Substances
A5a. Homogeneous Material: Select the Homogeneous Material that a specific substance should be mapped
with from the dropdown. These has been concatenated based on the information provided from the previous
tabs.
A5b. Level: Choose the Level of declaration of the homogeneous material from the dropdown. This is a mandatory field. An error will be prompted when no data is inputted.
A5c. Substance Category: Indicate the substance category if known or available.
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A5d. Substance Name: Input the Substance Name. A complete Chemical Substance Name is required to be inputted. This is a mandatory field. An error will be prompted when no data is inputted. A5e. CAS Numbers: A CAS Registry Number,[1] also referred to as CASRN or CAS Number, is a unique numerical identifier assigned by Chemical Abstracts Service (CAS) to every chemical substance described in the open scientific literature including organic and inorganic compounds, minerals, isotopes, alloys and non-structurable materials. CAS Numbers must be provided unless unavailable for the substance which is being declared. A5f. Mass: Indicate the mass of the substance if you have chosen Mass in the Setting Tab. If not, this cell will be disabled. The form will require the concentration of the substance. A5g. UoM: Indicate the Unit of measure used in the substance declaration from the dropdown provided. A5h. Concentration: This is an editable field where the concentration of a regulated substance category in % of product mass must be entered if Concentration has been selected in the Settings Tab.
A5i. Select the applicable EU RoHS exemption in the dropdown if the part exceeds the regulated values. The exemption description will be automatically pre-populated once the exemption has been chosen in the dropdown.
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A6. File Reference This is an optional Tab where you may indicate the file references of your declaration.
A7. Lab Data This is a required tab. The indicated data from RoHS and halogen lab reports for the Product must be
entered in this tab. Note: All concentrations must be entered as ppm (mg/kg). The actual lab reports
must also be submitted but you must fill in the lab report data in this Lab Data. Note that Lab Report File
Name must conform to WD’s specified naming convention in WD Environmental Specification 2096-
001669.
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A8. Data Summary
This tab summarizes all the information inputted by the user. It indicates if the required information has been
satisfied by showing green “Completed” notification and indicated the missing information by showing the red
“Required” notification on the required fields. A link is provided so that the user can return to the specific tab
or cell where a required information is missing or incorrect in value. Once all the required fields has been
satisfied and completed, the form is ready for submission to WD.
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B. Using the Function Buttons
B1. Import
B1a. Select the format of the file you are trying to import, i.e. IPC 1752-2
B1b. Click on the Import button and load the IPC 1752-2 XML file and the data will be loaded into the WDCDC. You may also use this function if you would like to edit previous XML with similar format.
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B2. Export
Note: Suppliers should submit the WDCDC form once it is completed. In the future, suppliers will use the
instructions below to export the 1752A XML file.
B2a. Select the proper format of the file you are trying to export (IPC 1752A)
B2b. Click on the Export button to create the new format and save the XML file exported
B3. Reset
Click Reset and all the information initially inputted will be deleted.
B4. View in HTML
Supplier may view in HTML format the structure of the declaration.
Business Info
Product Declaration
File Naming Conventions
Supplier must provide compliance data following below format for file names:
WDCDC: Supplier name_WDCDC_WD part number (Supplier part number)(Date_Month_Year)
