CONTINGENCY PLANWho’s presenting today?

It’s 90 degrees…I hear thunder…It’s the pothole from Hell…They ran out of ambulances…It’s starting to rain…The key person went home sick…The lead vehicle got lost…They didn’t obtain the permit…The bridge is going up…Someone died…The porta-potties are locked…The mayor is angry…The microphone doesn’t work…The road construction started early…We don’t have enough cups…A train is coming…The bibs are numbered wrong…The wind collapsed the tents…I thought YOU brought the zip ties…The forecast is for snow…The cops are on strike…The battery on the lift is dead…

MURPHY’S LAWYes, it applies to road races.

McGILLIVRAY’S LAW…And the EXPERIENCED event director

is PREPARED for it!

MURPHY’S LAWAnything that can go wrong, will go wrong!

PREPARATIONIf you’re not prepared for EVERYTHING, you’re not prepared for ANYTHING.

CONTINGENCYPLANNING

Addressing allforeseeable problems

OUTSIDE OF your controlin advance

EVENTPLANNING

Addressing allforeseeable problems

WITHIN your controlin advance

CRISISMANAGEMENT

Dealing witha significant problemwhich threatens the

organizationwhen it occurs

“SMOOTH AS SILK”…until the temperature hits 88 degrees with high humidity

“DECISION MAKING BOX”

Sean RyanRace Director

(at Start)

Cal KrommRace Ops Mgr

(in vehicle on course)

National Weather Service

Local Public SafetyDirectors

Water StationCaptains

Water Station DirectorSarah Malooly

Public Safety Officers(Field)

*SEVERE WEATHER = LIGHTNING OR TORNADO

Dr. ObmaMedical Director

Div. Chief Dan GunnPublic Safety

Director

“DECISION MAKING BOX”Sean Ryan

Race Director(at Start)

Cal KrommRace Ops Mgt

(in vehicle on course)

National Weather Service

Communications Director

Bonnie Cayemberg

RUNNERS, VOLUNTEERS AND SPECTATORSMESSAGE: “Go to the nearest water station and wait for a shuttle to pick you up.”

Medical Director

Heidi Gutschow

Medical Personnel

Water Station Captains

Water StationDirector

Sarah Malooly

Info Tent

Finish Line Announcer

VIP Tent

Lambeau

Technology Director

Janet Process

NetNetTechs

Media Relations Director

Lisa Hildebrand

Sports Radio 107.5

WFRVTV-5

OtherMedia

Lead / SAGVehicles

Shauna Coleman

Bus DirectorCindi Lawler

BusDrivers

LocalPublic Safety

Directors

Public Safety Officers(Field)

Dr. ObmaMedical Director

Div. Chief Dan GunnPublic Safety

Director

CRISIS MANAGEMENT is the process by which an organization deals with a major unpredictable event that threatens to harm the organization, its stakeholders, or the general public. Three elements are common to most definitions of crisis: (a) a threat to the organization, (b) the element of surprise, and (c) a short decision time.

(Wikipedia 2009)

REMEMBERDON’T PANIC!!!