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What is a Community Organization Active in Disaster (COAD) and Why does your community need one? Presented by Susanne Gilmore, Church World Service
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What is a Community Organization Active in Disaster (COAD)
and Why does your community need one?
Presented bySusanne Gilmore, Church World Service
Barry [email protected]
Sandra [email protected]
Susanne Gilmore [email protected]
Carol [email protected]
Materials available at www.cwsglobal.org/ltrwebinars
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Note: Today’s presentation is being recorded and will be linked from the CWS website within 48 hours.
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Domestic Disaster Response
CWS Material Resources• Emergency Clean-up Buckets• Blankets• Hygiene Kits• Baby Care Kits• School Kits
Domestic Disaster Response
Training• Recovery Tools and Training• Consultation• Continuing Education• Monthly webinars
www.cwsglobal.org
Domestic Disaster ResponseStart-up grants for LTRGs
It takes a Community to Recover From a Disaster
• Communities have done it all kinds of ways
• In the last 15 years a model of best practices has emerged that has been tried and tested from small disasters to catastrophic disasters
COAD
Benefits
What is a COAD?
• Established locally to bring organizations that collaborate and help coordinate emergency human services together
• Will make our communities safer, stronger, and more prepared to respond to and recover from disasters
VOAD/ COAD
• National Organizations Active in Disaster – NVOAD
• State VOAD – all 50 States have one• Local or Regional Community
Organizations Active in Disaster - COAD
Goals of Collaboration Groups
• Enhance Communication, Cooperation, Coordination and Collaboration
• Enhance community’s ability to prepare, respond, recover and mitigate
• Alleviate the suffering caused by disaster• Coordinate human services in disaster• Develop plans, train, and exercise for
disaster operations• COADs are needed in all communities
How to Start a COAD
COAD Working Group
COAD Structure
• COADs should be made up of agencies with resources to address disaster related needs– Resources include: money, goods, volunteers,
administrative services
• COADs ideally should meet at the same time and day each week
• Meetings will be very frequent early in the process and will predictably taper off as the goals, objectives and guidelines have been established
Your Kick Off Meeting
• Sign-In Sheet• Meeting Notes• Discussion and explanation of purpose• Geographical coverage of the group• Goals• Meeting Frequency• Questionnaire for interested
organizations• Set time and place for next meeting
What Groups Should Come to the Table?
• Community Organizations• Faith-based Groups• Voluntary Organizations• Civic Clubs• Social Service Agencies• Health Agencies• Local Business• Emergency Management
Follow-up Meetings
• Establish Executive Committee• Elect Interim Officers• Appoint a Subcommittee to Develop
Bylaws• Explore the Creation of other
Standing Committees (Membership, Communication, Donations/ Volunteers, Training etc.)
Phases of Emergency Management
Mitigation
Prevention
Preparedness
Response
Recovery
What are the likely hazards in your community?
CooperationWe can’t recover alone.Recognize the value of working together.
CommunicationDevelop and maintain effective channels for sharing information, listen carefully to each other, and deal openly with concerns.
CoordinationCommit to working together, in a non-competitive manner.
CollaborationEstablish shared goals and actively work together to achieve specific goals.
The four C’s
Goals and Objectives
Goal 1The COAD is in existence
and has assumed responsibility for
coordinating interagency activities
Goals and Objectives
Goal 2The COAD is prepared to begin functioning as Long Term Recovery Committee
following a disaster
Goals and Objectives
Goal 3A plan exists, involving agencies, to respond to
and utilize volunteers in a disaster event
Goals and Objectives
Goal 4A plan exists for managing
the receipt and distribution of donated supplies and materials
Goals and Objectives
Goal 5COAD members have an
awareness of disaster relief, response and
recovery issues and have received necessary
training
Mitigation
• Involvement in the Local Emergency Planning Committee (LEPC)
• Participation in special mitigation events (i.e. Severe Weather awareness week)
• Participation in community disaster education
• Monitoring mitigation efforts in your community
Prevention
• Involvement in Citizen Corp (CERT)• Helping citizens understand terrorist
risks• Provide prevention information to
citizen groups, houses of worship, senior citizen centers etc.)
Preparedness
• Education, orientation and training for all members of the local COAD
• Participation in community disaster planning efforts, creating or developing plans for COAD agencies
• Developing a resource guide and services supporting disaster operations
Response
• Participation in Donations Management
• Supporting volunteers and volunteer management, especially unaffiliated spontaneous volunteer management
• Providing support/ human services to primary disaster response organizations
Recovery
• Convert into a Long Term Recovery Group/ Committee
• Provide Human Services, referrals and resources
• Support donations and volunteer management
• Advocate for the unmet needs of survivors
Types of Disaster Operations
• Singe family Emergency• Community• Multi-county• State• Federal Agency declared• No declaration
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FROM DISASTER TO RECOVERY
THE RECOVERY CLOCK
Warning/Anticipation
Impact/Emergency/Rescue
Aftermath/ Assessment
Relief/ Response
Short Term Recovery
Long Term Recovery
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Long-Term Recovery Committee Assistance from Voluntary Agencies for disaster-related needs not covered by other programsOther Needs AssistanceFinancial assistance to Individuals & Households who have disaster-related necessary expenses and serious needs not covered by insurance or addressed by SBA Loans
U.S. Small Business Administration (SBA)This is your first step for long-term recovery. You must apply for SBA before you can move forwardFEMA Disaster Housing AssistanceCall FEMA at 1-800-621-3362 (FEMA) to register for assistance
InsuranceYou must apply with your insurance companyVoluntary AgenciesFor immediate needs like food, clothing and shelter
RECOVERY
Emotional and Spiritual Care
Resource Development
Volunteer Management
DonationsManagement
ConstructionManagement
Disaster CaseManagement
Communications
Keys to Successful COAD Operations
• Early and Ongoing Communications– Communications within 24 hours of the event,
Physical meeting within two days, if necessary• Community Involvement
– Effective Public Communications• Creative Initiatives• Inclusive and In Partnership
– Voluntary Organizations– Faith-based Organizations– Government Resources– Community Organizations– Local Health Providers and Social Service
Agencies
What Kinds of Trainings are Available?
• Case Management• Volunteer Management• Donations Management• Long Term Recovery Organizational• Spiritual/Emotional Care• Mass Care• Emergency Sheltering• And much more…………………
Additional Resources
• www.umcor.org • www.elca.org
• www.presbyterianmission.org
• www.brethren.org
• www.ucc.org/disaster
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Additional Resources
www.NVOAD.org
Additional Resources
Published by Chalice Press
www.chalicepress.com
www.cwsglobal.org – Search “Help and Hope Book”
Barry [email protected]
Sandra [email protected]
Susanne Gilmore [email protected]
Carol [email protected]
Materials available at www.cwsglobal.org/ltrwebinars
CWS Contacts
Credits
• Indiana COAD Guidance Manual• National VOAD Manual• Missouri VOAD Manual• Google Images
QUESTIONS
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PLEASE JOIN US AGAIN.
