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E-Government: Are There Any Solutions That Are Affordable and Easy? Presentation to GBET Conference- 2003
E-Government:Are There Any Solutions That Are
Affordable and Easy?
Presentation to GBET Conference- 2003
What is E-Government?
E-government is the use of information technology to: • Support government operations
• Engage citizens
• Provide government services
According to the Center for Technology in Government
What is E-Government?
Four dimensions reflect the functions of government itself: • E-services
• E-management
• E-democracy
• E-commerce
We’ll focus on the first three.
What is E-Government?
E-services is the electronic delivery of government information, programs and services often (but not exclusively) over the Internet.
What is E-Government?
E-management is the use of information technology to improve the management of government• Streamlining business processes
• Improving the flow of information within government offices
• Enabling enhanced responsiveness to stakeholders
What is E-Government?
E-democracy is the use of electronic communication vehicles, (such as e-mail and the Internet), to increase citizen participation in the public decision making process.
Bottom-Line, It’s About Increasing Efficiency and Responsiveness
Elected Officials• Seeking to enhance responsiveness and service to
constituentsManagers and Staff
• Seeking ways to reduce costs, while meeting the needs of elected officials and the public.
• Looking to be more efficient to meet increasing levels of work and understaffing.
IT• Providing affordable & reliable technology to help Elected
Officials, Managers and Staff accomplish their goals.
What Does E-Government Require?
Don’t most initiatives require a major investment of capital resources, operating budget, time and people?
What Does E-Government Require?
Don’t most initiatives require a major investment of capital resources, operating budget, time and people?
Yes…but not all!
MeetingPro Is An Affordable Solution.
MeetingPro digital recording software from SoniClear is a software solution that supports E-Government…with • NO major capital expenditures
• NO incremental operating costs
• NO increases in staff
• NO major project initiatives
MeetingPro Delivers E-Government Benefits
MeetingPro digital recording software is an easy-to-use program for Windows-based desktops and laptops, that enables you to:• Record public meeting audio in identifiable segments
• Take meeting notes that refer to specific audio
• More easily transcribe meeting minutes
• Archive recorded meeting audio for future reference
• Retrieve specific information easily and quickly
• Post meeting audio for citizen accessibility
MeetingPro Supports E-services
MeetingPro enables efficient recording, storage, retrieval and delivery of public meeting audio with annotated notes - to constituents, staff and elected officials, using the web, e-mail, CDROM or other forms of electronic transmission
MeetingPro Supports E-management
MeetingPro improves the management of government by using electronic processes to: • Streamline the process of recording, archiving and
retrieving meeting proceedings
• Improve the flow of specific meeting information among citizens, staff and elected officials.
• Enhance stakeholder responsiveness through improved access to meeting info.
MeetingPro Supports E-democracy
MeetingPro supports greater participation in the public decision making process by making desired information from public meetings easier for citizens to access using electronic communication.
What About Tangible Benefits?
How does MeetingPro
move from high-level support of E-Government,
to delivery of practical, tangible benefits?
Enhance access to meeting proceedings for staff, officials,
and constituentsRetrieve information for staff quickly and easily
• Archived recordings available electronically on MP3 files for ease of access and usage
• Action item referral and research across departments
• Litigation research
Enhance public access and constituent service• Post meeting audio and notes on website
• Enable citizens to access what they need
• Transmit information electronically
Enhance accuracy and time savings
• Produce more accurate meeting minutes• Quickly review audio from specific meeting segments
• Make necessary transcriptions more accurately
• Reduce time to produce minutes• Access to specific passages much faster than analog or
DAT tape
• Reduces need for detailed transcription of dialogue
Reduce costs and redirect resources
• Reduce staff costs for producing minutes• Up to 2.5 hours for each meeting
• Annual savings of $5K per clerk.
• Save dollars spent of recording media• Reduce/eliminate duplication costs• Save storage space and associated cost
In a world of budget constraints, these savings can be redirected to more pressing needs.
MeetingPro Hardware Requirements
• Desktop or Laptop computer• 200Mhz or higher
• Built-in sound card.
• Windows OS (98/ME/NT/2000/XP)• Sound Source
• Computer-compatible mic.
• Connection to sound system.
MeetingPro Key Features
• Simple user interface that’s easy to learn.• Digitally records audio to disk (158 mb/hour).• VoiceBoost signal enhancement.• Enables note taking before, during or after
meeting.• Archive on LAN server or CDROM.• Post recordings on website in MP3 format.
Simple Interface:
One Click File Management
Simple record and playback controls
Prepare agenda items in advance of meeting
One click to record notes from agenda or predefined notes.
Edit notes during a meeting
List of notes with timestamps form a table of contents
Powerful Notetaking Features
• Transfer agenda to notes interface prior to meeting.
• Save and load agendas as templates.• Add, edit or delete notes at anytime.• Click one button or press one key to add
agenda item to notes.• Nine additional predefined notes can be added
with one click.
MeetingPro Sharing Features
• Archive meetings on LAN for group retrieval.• Archive on CDROM for permanent storage.• Duplicate recordings on CDROM for public.• Convert to MP3 format for portable playback.• Post MP3 meeting file to website for remote
access.
MeetingPro 4 Beta New features are available now for evaluation• Publish meetings on CDROM and LAN
• SoniClear software not required for playback
• Includes notes for direct access to meeting segments
• Play recordings anywhere
• Webcast meetings with notes• Post to any website, no streaming server required.
• Works with any computer (Windows, Mac, Unix)
• Requires only Flash MX plug-in, trouble-free install.
• Footpedal support for dialogue transcription.
MeetingPro Pilot Projects
MeetingPro digital recording software has been successfully piloted by large and small city governments• City of Los Angeles - Information Technology Agency
and Burglar Alarm Task Force
• City of La Canada Flintridge,.CA - City Clerk and Council
Pilot Projects Using MeetingPro
City of Los Angeles -Burglar Alarm Task Force Meeting Webcasts“MeetingPro provided an excellent way for our Burglar
Alarm Task Force to use the web to keep citizens informed about these important meetings.”
Clifford Eng, Assistant General ManagerInformation Technology AgencyCity of Los Angeles
Pilot Projects Using MeetingPro
La Cañada Flintridge, CA City Council
“MeetingPro has made it much easier to produce accurate minutes of discussions from our City Council meetings. I love it!”
Marjorie Wahlsten, ClerkCity of La Cañada Flintridge, CA
We Have A Successful Track Record In Software Development & Audio
SystemsTrio Systems LLC
• 25 years in PC software business• 4 years developing audio recording software
SoniClear Studio• For Web Developers
Panagram.com Internet Radio System• Best of Show - Internet World Spring 2000
Getting Started No-Risk Pilot Project Using MeetingPro3.• Request a 30-Day Evaluation Copy (CD or
SoniClear.com download).• Install on your computers (support provided by
SoniClear if needed)• Demonstrate benefits and expand.
Getting Started No-Risk MeetingPro 4 Beta Evaluation.• Request beta test for your organization.• Set beta parameters.• Download from SoniClear.com (support provided
by SoniClear as needed).• Demonstrate benefits, review results with
SoniClear and expand.
MeetingPro Digital Recording Software From SoniClear
Visit us at Booth 330 to discuss how we can help you implement this affordable solution for your
internal clients.
Question and Answer Session
