What’s New with Enterprise Content Management in SharePoint 2013

WWW

Create Control Protect

Create and organize

content easily with the

help of relevant discovered

information

Manage content policy,

information architecture

and taxonomy

Reduce risk and manage

compliance with centralized

eDiscovery tools

Enterprise Content Management

Create

Control

Protect

1

2

3

ECM has evolved, where content

creation and organization is

intuitive and simple through

discovery and collaboration

Ensure compliance is achieved

through content policy,

information architecture and

taxonomy

Centralized eDiscovery across the

Office platform helps protect

organizations by improving

compliance without affecting user

productivity

What’s New with ECM in SharePoint 2013

Working with eDiscovery in SharePoint 2013

Working with Site Mailboxes in SharePoint 2013

Sharepoint@Atidan.com

https://spc12ecm-my.sharepoint.com/default.aspx

Ask colleagues for expertise

Follow relevant content and subject matter experts

Preview content inline

Hashtags tied to taxonomy

Single place to track docs important to me

Recommendation engine based suggestions

Timeline view of tasks

Rollup of tasks, including workflow tasks

Organizational sites

deemed relevant by the

business

Consolidated view of

relevant sites for me, that I

am following

SkyDrive Pro – cloud storage for users @ work

See which files are shared and with whom

Drag files directly into

SkyDrive Pro

Easily see who can view or edit the file

Invite others to collaborate on your document

Specify where synchronized documents will go locally

Click ‘SYNC’ to

synchronize document

libraries for offline access

Always stay in sync with SkyDrive Pro

https://spc12ecm.sharepoint.com/sites/contoso/departments/finance/irh/_layouts/15/start.aspx

Library with custom metadata columns backed by term store

Document set

OneNote and folder support in document sets

Easily declare records

Send to record center

Lock icon represents record

Garth sees an email with an attachment relevant for the Investor Relations Handbook Project

And drags it directly into the document library for the project site

Document gets uploaded to SharePoint

Here it is!

Garth could also drag and drop the email into the Site Mailbox for everyone on the project to see

OR he could drag it into SP so that it can potentially be managed as a corporate record

Email can be managed in SP as a record

Column metadata backed by terms in term store

Edit metadata in bulk

https://spc12ecm.sharepoint.com/sites/contoso/search/pages/default.aspx

https://spc12ecm.sharepoint.com/sites/contoso/search/pages/results.aspx?k=hci

Expertise search also returns relevant authored documents

Query rules expose ‘HCI’ results within Knowledge Center Portal

Adding ‘research’ to query yields smarter results

Taxonomic navigation bound to term set in metadata term store

Create knowledge management portals with auto-generated content

Taxonomic navigation

https://spc12ecm.sharepoint.com/sites/ediscovery/default.aspx

Legal teams can create discovery sets for in-place preservation

View in-place hold stats in real time

Preserve content in original location with high fidelity

Add Exchange mailboxes, SharePoint sites and file share sources

Create queries to trim

down content required for

review or export

Quickly see what parts of the query contribute the most content

Powerful query language supports Boolean, proximity and prefix wildcards

Exchange results include emails and Lync instant messages

SharePoint results include feeds, web sites, blogs, documents

https://spc12ecm.sharepoint.com/sites/ediscovery/northwind/discoverysearch.aspx?list=22d4d1f4-6bf5-41e7-af9e-7ab11f2cf77f&id=1&source=https://spc12ecm.sharepoint.com/sites/ediscovery/northwind/default.aspx&contenttypeid=0x01008f1914adf7d74969afc53d74a9ef7fb600a7c7e62d44e0b34d9f0deaf30b482d4b

Export content to EDRM

XML standard format

Export options to de-

duplicate emails and

include doc versions

Exported .mht file shows

preserved content in

original fidelity