WHAT YOU SHOULD BE DOING WITHMASTER SCHEDULE BUT MAY NOT KNOW

PRESENTED BY LEANNE VITANZO

22

NAME: LEANNE VITANZOFROM: DANBURY, CT

WHAT I DO: HELP SCHOOLS GET THE TOOLS THEY NEED TO

EMPOWER THEIR STUDENTS, FACULTY, STAFF AND COMMUNITY

BACKGROUND: FORMER TEACHER, SOFTWARE TRAINER, MOM

INTERESTING FACTS:

BOARDING SCHOOL GRADUATE

(GO TIGERS!)

CERTIFIED SAIL BOAT CAPTAIN

(Helped my Dad and family sail the Bahamas and Florida,

only ran aground once)

MOTHER OF TWO AMAZING AND ENERGETIC BOYS

(Nathan -5 and Patrick -1; They keep me busy!)

NEW ENGLANDER TO THE CORE

(I love having real seasons and snow. I tried the south,

I came back)

#BBK12UC

Creating Classes

Creating Classes (Sections)

• Make sure your target number of classes is correct for every course.– Go to Scheduling > Edit Master Schedule > Summary View – Check the Classes per Term > Target > make any necessary

changes > Update All Course Records

– Create Classes– Choose to create the classes based on the Target number of

classes and also to Create target number of classes for courses without requests.

4 #BBK12UC

#BBK12UC

Scheduling a Lower School

Scheduling rules create connections

• Same Section or Follow the Teacher

• Configuration > Registrar Setup > Scheduling Rules

6 #BBK12UC

Rules Options

Same Blocks, Times, Days, Teachers, Rooms, Sections

Different Days, Teachers, Time, Block

Before Meetings

After Meetings

Immediately Before/After Meetings

Consecutive Meetings

Add the Scheduling Rule to one Course

• Records > open Course (like 01 Homeroom) > Rules – list all the other courses the students must take

7 #BBK12UC

Use Homeroom Teacher

• Add Homeroom teacher on Bio 1 tab of Student records

8 #BBK12UC

Load Students into Homeroom Class

• Scheduling > Edit Master Schedule > double click to open the class > Students > Load Students > by Homeroom Teacher

9 #BBK12UC

Generate Student Schedules

• Scheduling > Generate Student Schedules > filter by Grade Level

10 #BBK12UC

#BBK12UC

Save a Scheduling Scenario

Scheduling Scenarios – Save Often• Scheduling >

Save a Scheduling Scenario– Name the

Scenario with something that will explain when it was done and use the Description if more information is needed.

12 #BBK12UC

#BBK12UC

Filling in the holes for a student

Finding a fit

• Scheduling > Enter Course Requests by Student > Search for the Student > click in the course row under the class column > Select a Class > Find Now

14 #BBK12UC

#BBK12UC

Tracking Schedule Changes

Tracking Schedule Changes – and viewing them!

• Academic year setup lets you decide when you want changes to be tracked.

• Schedule changes screen lets you see what changes were made and by whom they were made, even add comments!

16 #BBK12UC

Tracking Schedule Changes – and viewing them!

• Academic year setup lets you decide when you want changes to be tracked.

• Schedule changes screen lets you see what changes were made and by whom they were made, even add comments!

17 #BBK12UC

Tracking Schedule Changes – and viewing them!

• Academic year setup lets you decide when you want changes to be tracked.

• Schedule changes screen lets you the what, when and whom!

18 #BBK12UC

Tracking Schedule Changes – and viewing them!

• Print only those schedules that have changes

19 #BBK12UC

#BBK12UC

Extra Credit Tips

Find Free Teachers and Rooms

21 #BBK12UC

Not sure who can teach that class? The Education Edge can tell you!• Open a class –> Meetings tab –>Class menu -> Use Find

Free – or display availability!

Course Requests (w/NetClassroom only)

• Students can request (or even enroll) in courses for the upcoming term!

• Save time by not entering all of these requests

• Configuration > NetClassroom > Registration Setup

22 #BBK12UC

Should a course category be Standard, Transfer, or Mandatory?

• Standard – for almost all courses • Transfer – for courses taken at another school, where grades need to be

recorded• Mandatory – be very careful – any course listed as Mandatory for the grade

level will automatically be added as a request. You say English 9 is required for every 9th grader? If there is even a remote possibility that the course is not required, then do NOT use Mandatory.

• Once a course has been set up as Standard, Transfer, or Mandatory, it cannot be changed without creating a new course.

23 #BBK12UC

Generate one student’s schedule

• Scheduling > Enter Course Requests by Student > search for the student > Generate Schedule > Schedule Now

24 #BBK12UC

View a Students Schedule

• Scheduling > Enter Course Requests by Student – search for the student > right click > View Student Schedule

25 #BBK12UC

Filter on Course Choices by Grade Level

26 #BBK12UC

#BBK12UC

Download the Blackbaud K-12 UC15 Mobile App & Engage With Us!

Go to your app store, on any mobile device, and look for: Blackbaud K-12 UC15

- Agenda - Speakers - Attendees - Sponsors - Session Surveys and more!

Conference resources just for you!