Windows 10: Part 2

Updated: May 2018 Price: $1.80

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A Special Note on Terminology Windows 10 accepts both mouse and touch commands. This means that you could either use mouse clicks or touch gestures interchangeably. Throughout this document, you will read click, tap, or click/tap. Please note that you can click on anything that says, “tap,” and you can tap on anything that says “click.” Click = Tap Double Click = Double Tap Click and Drag = Tap and Drag Right Click = Tap and Hold

NOTE: You must have a touchscreen to use touch commands.

Lesson 1: File Management

Saving Files

When using Twinsburg Public Library computers, you will need to save your files onto a flash drive, CD-RW, or cloud storage account. We do not keep files on public computers.

Each program has its own way to save files. For simplicity, we will focus on WordPad. WordPad is a free document-editing program that comes with all Windows computers.

To open WordPad:

1. Tap/click the Windows logo. 2. Enter “WordPad” in the bottom search bar. 3. Tap/click WordPad at the top of the list.

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When you open WordPad, you will see a purple square in the top-left corner. This symbol-- which resembles the old floppy disks-- is the universal Save command. To save, click the Save command.

When you first try to save a file in Windows, you will see the Save As dialog box (below). This box will allow you to name the file, select the location, and choose the file type.

Give it a name.

Select a file type.

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When saving a file, there are three decisions you need to make.

1. What to name the file: this is important. Do not give your file a generic name (e.g. “resume”). If you give a generic name, you may have a difficult time finding the file later. Give files a name that you would remember and recognize (e.g. “Resume for Giant Eagle”).

2. Where to save the file: the folders on the left of the Save As window are the locations on your computer where you can save the file. By default, a document is saved in Documents; pictures are saved in Pictures; and sound files are saved in Music. You can pick any location; you can also add your own folders.

3. What file type it should be: there are many different types of files: sound files, documents, video files, and more. A file type tells the computer which program opens or plays the file. Windows Media Player will open for music files. WordPad will open for text documents.

a. Each type comes with its own three to four letter extension. For example, a Word document file ends with a .docx. This ending tells the computer the file type.

b. You don’t have to know the file extensions. Use the drop down list in the Save As box to select the file type. Most of the time, you will use the default selection.

To save a file:

1. Type the name of the file in the File Name box. 2. Select the location and type. 3. Click Save.

Finding Files

Windows 10 enables you to locate files and folders on your drives.

To find a file or folder:

1. Click the Windows icon. 2. Type the file name in the search box. 3. Click on the file you need.

Remember this image from before? Locating a file is the same as locating a program. Type the name in the search box.

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What are folders?

A folder is a directory of files. They are used to organize the data stored on your computer. Users can create and rename as many folders as needed.

You will want to organize the files you create in folders. Store similar files in a single folder. You can create new folders inside of older folders to help you organize.

Lesson 2: Managing Files and Folders

Most of your files will be saved under Documents. Windows has four standard folders, which are: Videos, Music, Documents, and Pictures. When you save or create a music file, Windows recognizes it as a music file. Windows will store it in your Music folder as default. Other files, such as Excel files or Word files, are stored under Documents.

Let’s look at the File Explorer program. File Explorer allows you to view, open, and manage your files. You can move files into different folders, copy files, and create folders in the Documents window.

To view File Explorer, click the folder icon found on the taskbar.

This window is very similar to the Save As window. On the left are the locations, i.e. folders, where files can be stored. The files are listed in the center area.

Files and folders

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NOTE: You can change the order by clicking on the appropriate category. For example, if you

wanted it sorted by date, click Date modified.

You can add folders to help keep you organized.

To add folders,

1. Click New Folder. It will add a folder to the current location.

2. A new folder is highlighted blue. Type into this blue area to give your folder a name you will recognize.

To add files to the folder, there are three ways:

1. Move To: This option lets you move the file into the folder. Moving a file means that it will permanently be in the new location.

(You can also click and drag the file into a new location.)

2. Copy to: You can copy a file and paste an exact copy in a folder. This means the file will exist in the original location and in the new folder. This is great for copying multiple files into a removable drive or cloud account.

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You can also use copy and paste.

1. Click the file you want to copy. 2. Click Copy To. 3. Select the new folder.

3. Send to: When you right click a file, a little menu appears. One of the options is Send to. You can then send the file to a new location.

Lesson 3: File Explorer Ribbons Ribbons are horizontal bars across the top of windows that contain commands. Be aware that not every window will contain a ribbon. Let’s look at the three ribbons of File Explorer: Home, Share, and View.

Home

These are the commands that let you manage your files. You can see the Move to and Copy to commands from the previous lesson. We also have Copy, Cut, and Paste shortcuts in this ribbon. Copy lets you make a second instance, or copy, of a file. Cut lets you remove an instance from a file, and Paste lets you place a file (you have either copied or cut) into a new location. We also see the New Folder icon from before. This command lets you create a new folder in the current location. The Properties command will let you look at information about the file, such as size or type.

Choose location lets you pick a folder that is not seen in the list.

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Share You can quickly share or attach a file to email in the Share ribbon. Click the Share command to share your file via any social networking app (e.g. Facebook) or cloud storage app you have installed (OneDrive).

Click Email to send the file as an attachment. This will only work if your email app is set up for use. You also have quick shortcuts to burn files to a CD/DVD and print them.

View

This ribbon contains commands to quickly rearrange or change the layout of File Explorer. This allows you to customize your File Explorer experience. This does not affect your actual files.

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Lesson 4: Settings To get to settings, click the Windows logo; then, select Settings.

System: Allows you to adjust the display size, notification settings, review your storage capacity, power settings, and more. The three most useful settings are found under Storage, Battery Saver, and Display.

Storage: See available space on your computer.

Battery Saver: Select which programs run while your computer is on battery power to help prolong it.

Display: Select how large windows and text are on the screen. Devices: Allows you to view and manage external device connections. For example, you can check to see if your printer is connected. You can also manage other devices, such as a wireless keyboard or Bluetooth device.

NOTE: If you preferred the old Control Panel, you can still find it by searching for “Control

Panel” in the search bar of the Windows Start menu.

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Network and Internet: Allows you to find and manage your Internet connections. If you are setting up a home Wi-Fi, for example, you would go here to enter the name and password of your router.

Time and Language: Allows you to select your default time-zone and preferred language. **Note for some languages, you may need to install a language pack. Visit windows.microsoft.com for more information. Ease of Access: Allows you to access accessibility tools. You can turn on your magnifier or enable the computer to read your screen to you. Update and Security: Review your Windows firewall settings and view which Windows updates are available for your computer.

Accounts: Allows you to add or remove user accounts on Windows. You can have more than one user per computer. This lets each account set up the mail app, select their own personalization settings, and have their own area to save files. Personalization: Allows you to adjust the screen lock image, Widows color scheme, and desktop image. Essentially, this allows you to make the computer look a certain way. It does not affect the way the computer functions. This is covered more in the next lesson.

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Lesson 5: Personalization You have five categories you can personalize: Background, Colors, Lock screen, Themes, and Start. Background: This is the desktop background. You can change your desktop background to be one of your pictures (from your computer or any of your accounts) or to one of the Microsoft created images.

Colors: Colors changes the windows border colors and other colors that appear through the computer. Lock Screen: When your computer is not actively being used, you will see the lock screen. The lock screen displays the time and date. You can change this image to anything image mentioned earlier. Themes: This will change the images and colors at the same time. Start: This adjusts what apps appear in your Start Menu.

NOW YOU TRY: Let’s adjust our Background for practice. o Select Background from the Personalization menu. o Choose one of the Windows images. o Select a Fit. Fit tells the computer how to stretch the picture to fit on the screen.

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Lesson 6: Privacy

Microsoft Windows 10 came under fire for its privacy settings. Due to its heavy reliance on the Internet and its data collection tendencies, many Windows users were concerned.

DISCLAIMER: Twinsburg Public Library maintains no opinion on privacy and Windows 10.

For the purposes of this class, we will discuss the privacy settings found in Windows. On the left of the list are several categories. Each category has its own set of privacy decisions you should make. We strongly encourage you to go through each category and determine your personal preferences.

PLEASE NOTE: The next section is a brief description of each category. We will highlight a

few items but this list is not comprehensive. Scroll down to see more categories. When you want to turn a setting off, click the switch. It will turn grey and show Off.

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General - Includes your advertising ID. Your advertising ID is a small piece of software that contains a unique code tied to you. Supposedly, this software collects information about your behavior to help advertisers target relevant ads to you. Some people like it; some people do not. If you want to turn it off, you can. Location - Your computer and aps will have access to your location, based on your GPS or internet connection. What does this mean? If you are using a maps app, for example, the app will know your starting point for directions. If location is turned off, you have to specify the starting location. Camera - Determine which apps have access to your camera.

TIP: Limit this to only apps that need your camera (e.g. Skype).

Microphone - Determine which apps have access to your

microphone. TIP: Same as above.

Speech, inking & typing – Cortana and Windows will collect information on your voice and typing patterns. The goal is to help you create documents or find relevant items online. NOTE: This is probably the most controversial setting. Review Microsoft’s terms of service for more information on how they manage your data. Account info - Determine which apps have access to your Microsoft account information. Some will need this information to function. Contacts - Determine which apps have access to your contact list. TIP: Limit this to only apps that need it (e.g. Skype or Mail). Calendar - Determine which apps can access your calendar. Again, some might need this to help you be more efficient (e.g. Mail, Weather, etc.). Messaging – Determine if apps can read and send messages. Radio – you can decide if external devices that need Bluetooth or other types of radio connections can connect to your computer.

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Lesson 7: Edge Edge replaced Internet Explorer as Microsoft’s default web browser. A web browser is a program that lets you access internet sites. You can still access Internet Explorer, but Edge has some added features you may enjoy. Below is a screenshot of the Edge web browser. In case you are curious, that is the Twinsburg Public Library website displayed. Moving from the left to the right:

1. Tabs: Tabs let you open more than one website in the same window. Click on the plus sign (+) to open a new tab.

2. Back, Forward, and Refresh: The Back arrow lets you go to a previous webpage (in the same tab). The Forward arrow lets you return to the next webpage. The Refresh arrow is your best friend. When a website does not look correct or is not working, you can click the Refresh arrow to reload the page. Usually, refreshing will fix problems.

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3. Web Address Bar: Type the web address (e.g. www.google.com or www.twinsburglibrary.org) into the long white bar at the top. This is how you navigate to the website of your choice. You do not have to type the www for most websites, but sometimes that helps.

NOTE: You can also type keywords. If you do not know the website’s address, you can enter a

keyword, and Edge will search for it.

4. Minimize, Maximize, and Close: Minimize will temporarily move the Edge window out of the way. Maximize will make Edge full screen. Close will end your Edge session.

5. Tools: Each icon lets you accomplish a task within Edge. Let’s look at these in detail.

The Tools of Edge The tools in Edge are more interactive than the previous tools from Internet Explorer.

The Star is “add a favorite.” When you want to add a favorite website to your list, tap/click the star. A small pop-up box will prompt you to fill out a short form about the website.

The triple lines open your lists. Here you can review your favorites, and tap the site to visit it.

The Pencil and the Circles grant access to special sharing features. More on these under Edge Sharing Tools below.

The triple dot grants access to settings.

When you click , you will see a drop down menu with setting options, including: Print, Zoom (which allows you to enlarge the text), and Pin to Start (which pins a website to your Start menu). For more options, click Settings.

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Edge Sharing Tools The best way to learn how to use the sharing tools is to use them. For this section, open Edge.

1. Visit the Twinsburg Public Library’s website. 2. Click Events. 3. Select Adults 4. Click on the link To view and register for adult events for the

current month click HERE. This will show you a calendar of the month’s events offered at the library.

5. Tap or click the icon that resembles a pencil. A purple ribbon will overlay across the website. You will notice that the website is static. Links do not work. That is because you are working on a picture of the website.

NOW YOU TRY: o Using the Pen tool (blue tool), write an X over an event you have attended or would

prefer not to gone to. o Using the Highlighter took (yellow), highlight an event you would like to attend. o Using the Eraser tool (white), erase the X. o Using the Text tool, add a text box next to an event or book group. o Type, “Loved it!” or “Meh.” o Using the Clipper tool, take a small screen shot of the Twinsburg logo.

a. Open Microsoft Word. b. Paste the screenshot.

o Save your image. o Click Exit.

Write on top of the image.

Highlight portions that you click and drag across.

Erase markings.

Type text on the image.

Take a small screenshot of

the image. Save the image onto

your computer. Share

the image.

Exit the toolbar.

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Sharing If you have a mail app, Facebook app, or other sharing app set up in Windows. You can tap this icon to share a website (or the edited image from above). When you tap it, you are given your choice of app. If none is available, you will not be able to use this feature.

Lesson 8: Cortana Advanced Cortana is your virtual assistant. We introduced Cortana in Windows Part 1. Now, let’s review some advanced features. (You do not need to use Cortana if you would prefer not.) To use these advanced features of Cortana, you will need to allow Microsoft “to get to know you.” Visit your Privacy settings to ensure that Cortana will “get to know you.”

Now, let’s get to know Cortana. If you click on the search bar, in the bottom left of your taskbar, Cortana will appear. Please note that you have to have a Microsoft account to use Cortana. (If your microphone is enabled, you can give Cortana verbal commands.) When you first open Cortana, she will bring you news stories and weather information based on your location and preferences.

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Using Cortana to Set Reminders Cortana can access your mail, contacts, and calendar. She can also access your location. When used in combination, these bits of data can serve as powerful reminder tools.

Tap/click on the Reminder icon, the light bulb symbol, to get started.

Next, tap each category. You can type or speak the keywords for the reminder. When you tap Remind, you can determine when and how you will be reminded. Usually, you will get an email. You can also tell Cortana to give you a spoken reminder.

NOW YOU TRY: Set a reminder to pick up

some bread at the grocery store next Monday. o Tap into Remember to: Type “pick up

bread.” o Tap Place: Type “grocery store.” o Tap Time: Type “Next Monday.”

This command lets you provide feedback to Microsoft on products or services.