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WINDOWS 7 INSTALLATION FOR SHERIDAN COLLEGE Brent Tufts Alex Ferreira Drew Durham Arnie Anderson Vinitha Liyanage
WINDOWS 7 INSTALLATION FOR
SHERIDAN COLLEGE
Brent Tufts
Alex Ferreira
Drew Durham
Arnie Anderson
Vinitha Liyanage
Reason for Our Project
Members of the team work for ITSC Sheridan.
Allows for further research about the new Windows 7 Operating System.
Users with Windows Vista OS experiencing difficulties.
Allows for overall greater experience when using computers.
Upgrade Process Computers using Windows XP require a
clean installation of the new operating system.
Those using Windows Vista are able to upgrade using Anytime Upgrade which installs the OS over top of the previous within 10-15 minutes.
Note: Since computers are to be loaded with Windows 7 Professional, those with Windows Vista Home Premium and below are required to have two installations. First an Anytime Upgrade to Windows 7 Home Premium and then a second Anytime Upgrade to Windows 7 Professional.
System Installation Requirements 1 GHz or Faster 32-bit (x86) or 64-bit (x64)
Processor 1 GB RAM for 32-bit or 2 GB RAM for 64-bit 16 GB Hard Drive Space (32-bit) or 20 GB Hard
Drive Space (64-bit) DirectX 9 Graphics Device with WDDM v1.0 or
Higher Driver For Use of Windows XP Mode: Additional 1 GB of
RAM and 15 GB of Hard Drive Space is required.
Project CharterProject Title: Windows 7 Installation on the Sheridan College Desktops
Date of Authorization: October 6, 2009
Project Start Date: October 6, 2009 End Date: August 24, 2010
Key Schedule Milestones: Complete gathering information about the current applications used by
December 4, 2009. Complete the system requirements test by April 1, 2010. Complete the installation of Windows 7 and require software by
August 17, 2010. Provide training reference materials for new users by early summer
to be ready for the start of the new school year.
Project Charter Continued...Budget Information: Sheridan College has allocated $250,000.00 for the project
and additional funds are available if needed. The majority costs of the project will be for internal labour.
Project Manager: Vinitha Liyanage ([email protected])
Project Objectives: To test and implement Windows 7 on the Sheridan College desktop computers to replace Windows XP.
Main Project Success Criteria: Once the project has been implemented, it would maintain or exceed the current levels and performance of the computers and printing servers.
Project Charter Continued...Approach: Begin hiring part-time staff as soon as possible. Within the first month, develop a clear work breakdown structure, scope
statement and produce the Gantt chart detailing the work required to complete.
Research the differences between the different versions of Windows 7 to determine which one will be the best application for the Sheridan College environment. (i.e.: Home Premium, Professional, Ultimate, 32-bit, 64-bit).
Purchase all required hardware upgrades for the current computers within the first two months.
Purchase all required licenses for Windows 7. Hold weekly progress review meetings with the core project team. Conduct thorough software tests per the approved testing plan.
Core Project Team Members
Name Role Position Contact
Philip Stubbs Sponsor CEO [email protected]
Vinitha Liyanage Project Manager Manager [email protected]
Drew Durham Team Member Installation Expert [email protected]
Arnie Anderson Team Member Installation Expert [email protected]
Alex Ferreira Team Member Testing Expert [email protected]
Brent Tufts Team Member Testing Expert [email protected]
Work Breakdown Structure
Gantt Chart
Gantt Chart Continued...
Tools and Documents Project Charter (MS Word) Gantt Chart (MS Project) Work Breakdown Structure (MS Visio) Report (MS Word) PowerPoint Presentation (MS PowerPoint) Website (www.wordpress.com) Risk Management Plan (MS Excel)
Risk AssessmentRisk Number R1 R2 R3
Rank 1 2 3
Risk New Operating System Lack of Skillful Staff Inclement Weather
DescriptionNever been done before and it is new to the market place.
Staff members are not skillful enough to perform tasks.
During the winter months there could be ice or snow storms that may impede workers from work.
Category Technology Risk People Risk Climate Risk
Root CauseWent ahead with the project without knowing the possible errors.
Hired the project members without knowing their skills and knowledge.
Launched full deployment without knowing a bad change in climate ahead of time.
TriggersPrevious projects had complicated times trying to install a new operating system.
Project manager realizes that new members are having a hard time working with each other.
After reviewing the Scheduled Performance Index, the project manager realizes the project may fall behind.
Potential ResponseConfirm with vendors about any specifications or patches needed.
Assign responsibilities and keep track of the members.
Plan for possible downtime or extra time needed due to complications.
Risk Owner Project Manager Project Manager Project Manager
Probability Medium Medium Low
Impact High Medium Medium
StatusMembers will communicate with vendors to make sure integration with applications and hardware.
Project manager will communicate with staff every week for feedback.
Project manager will plan for overtime with staff members and adjust the Cost Performance Index.
Obstacles and Challenges Large quantity of work difficult to divide between
team members. One of the group members is unable to attend
school on a regular basis. Creating the Gantt chart and deciding which tasks
and what order. This had been revisited many times while progressing along in the project.
It had been noted that a significant amount of time is required when planning out the stages of a project.
Summary Project was an excellent learning experience. Discovered the amount of effort required for planning a
successful project. Dividing the work had made the project less challenging as a
group. We were able to conquer through the challenges and
obstacles and find adequate solutions. Contribution from each and every group member allowed for
the project to be a success. Learnt from our mistakes and did everything possible to
make the implementation of Windows 7 on the Sheridan Network a success with a reasonable amount of time and resources.
