08/02/2017 For more training and events visit lsect.com 1 Winter Data Conference #WDC17 Agenda 10.35 ILR specification for EFA ad SFA funding Richard Clarke, Data Governance Manager, Skills Funding Agency 11.40 Break for coffee and networking with the exhibitors 12.00 Digital apprenticeship systems – what provider MIS managers need to know Nick Ayton, Head of Funding Data and Calculations 13.00 Break for lunch and networking with the exhibitors 14.00 Future of SFA data systems – the little we know, Nick Linford 14:10 How Ofsted use data to support inspection judgement Jo Parkman, former Ofsted team leader in the FE and Skills Data and Insight department 14.30 Understanding the new Post-16 Performance Tables Jo Parkman, former Ofsted team leader in the FE and Skills Data and Insight dept 15.30 FE funding and data management in 2017/18 and beyond – key hints and tips Nick Linford 16.00 Data conference end
Transcript
08/02/2017
For more training and events visit lsect.com 1
Winter Data Conference
#WDC17
Agenda10.35 ILR specification for EFA ad SFA fundingRichard Clarke, Data Governance Manager, Skills Funding Agency
11.40 Break for coffee and networking with the exhibitors
12.00 Digital apprenticeship systems – what provider MIS managers need to knowNick Ayton, Head of Funding Data and Calculations
13.00 Break for lunch and networking with the exhibitors
14.00 Future of SFA data systems – the little we know, Nick Linford
14:10 How Ofsted use data to support inspection judgementJo Parkman, former Ofsted team leader in the FE and Skills Data and Insight department
14.30 Understanding the new Post-16 Performance TablesJo Parkman, former Ofsted team leader in the FE and Skills Data and Insight dept
15.30 FE funding and data management in 2017/18 and beyond – key hints and tipsNick Linford
16.00 Data conference end
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Thank you to our exhibitor today
FURTHER EDUCATION
PARTNERSHIP
Official
ILR Update
LSECT Data Conference
8 February 2017
Richard Clarke
Data Governance Manager
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• Changes to 2017 to 2018 ILR specification
• In-year changes made to 2016 to 2017 to support the apprenticeship service
• Recording apprenticeships on the ILR from 1 May
• Update on Qualification Achievement Rates
Contents
• 2017 to 2018 ILR specification published on 31 January 2017
• Version 1 of validation rules April 2017
• Appendices by April 2017
• Provider support manual May 2017
• FIS beta May 2017
• Data collections live mid - August
2017 to 2018 ILR timescales
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• A new field on the learning delivery entity • This is required for apprenticeship standards• Only returned on the Programme aim• Records the end point assessment organisation id
• Inclusion of a mandatory ‘work placement hours’ field• Replacement of the 5 work experience hours banded aims with one
work experience aim in appendix H.• Collects planned hours of the work individual placement for the duration
of the placement.
Work placement hours
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New learner level field to record the UKPRN of a provider prior to a merger.
• To allow performance reporting at the individual provider level for merged colleges or group structures.
• Only complete this field if requested to do so by SFA or EFA
UKPRN of organisation
prior to a merger
Learner contact details
Current structure New structure
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Financial record
New Entity name• Apprenticeship Financial Record
New field names • AFinType• AFinCode• AFinDate• AFinAmount
Housekeeping changes
Removal of
• LDA Learner FAM type
• Special Projects and Pilots (SPP) learningdelivery FAM type
• Code 6 and 7 outcome for cashed and uncashed as no longer applicable.
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• Version 3 of the 2016 to 2017 ILR Specification published on 30th September 2016
• Version 1 of the Guidance on Recording Apprenticeships from 1 May 2017 published on 20 December 2016
• Version 2 published on 31 January 2017• Version 5 of the validation rules for 2016 to 2017
published mid-Feb.• Data Collections and FIS updated May 2017 for R10
return.
Changes to 2016 to 2017 timescales
• Funding model code 36 for ‘Apprenticeships (from May 2017)’
• New learning delivery type for apprenticeship contract type
• Two new codes for total negotiated price• Changes to field requirements and validation rules to
Support the new ‘Apprenticeship funding model’• Structural changes were minimal main impact is guidance
and validation rule changes.
Changes to 2016 to 2017
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Two codes
1. Apprenticeship delivered through a contract for services
with the employer
2. Apprenticeship delivered through a contract with the skill
funding agency
Required for all funding model 36
Drives collection requirements and validation rules
Apprenticeship contract type
• Two new codes for total negotiated price (TNP).TNP3 – Residual training priceTNP4 – Residual assessment price
• New codes used for changes in circumstance.• TNP1 – Total training price required from frameworks and
standards• TNP2 – Total assessment price • PMR records only required where there is an employer
contribution.
Financial type and code
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• National insurance number mandatory for learners with an employer contract (ACT1)
• ULN number mandatory for learners with an employer contract (ACT1)
• ULN as key field to match to the apprenticeship service to allow levy payments.
Other key changes
• Learner and Employment status data
• Programme aim and component aims
• Framework & pathway, or apprenticeship standard code
• Financial details. The following must be recorded in order to
calculate funding:
– Price agreed between the employer and provider
• Apprenticeship contract type
• NEW: End point assessment organisation
– Apprenticeship standards only
ILR apprenticeship data basics
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• Learning aims are identified by:– Funding model code 36– Programme type– Framework & pathway, OR standard code
• English and maths aims recorded as usual– AimType = 3
• Learning support funding recorded as usual– LearnDelFAMType = LSF
• Non-regulated component aims– Recorded using Category E class codes from Appendix H
• Must record– Apprenticeship contract type– Apprenticeship Financial Record
Key points
• Apprenticeship contract type must be returned
– Programme aims
– English & maths component aims
• Learning Delivery Funding and Monitoring
– Learning Delivery Funding and Monitoring type = ACT
– Date applies from
• Codes to use:
– ACT1: contract for services with a levy paying employer
– ACT2: contract for services with the SFA
Apprenticeship contract type
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• The Trailblazer Apprenticeship Financial record contains the following fields:– TBFinType – this is the type of financial data being
returned. The type can be either a Price record (TNP) or a Payment record (PMR)
– TBFinCode – this code specifies if the record is about training or assessment. Where the record is a payment record (PMR), code 3 can be used to indicate a reimbursement where money has been returned to the employer
– TBFinDate – this is the date applicable to the record, e.g. the date a price is effective from or the data a payment was received
– TBFinAmount – this is the amount in pounds (£) for the record, e.g. the amount of a price
The financial record
• Price records:– TBFinType = TNP
– Required for all apprenticeship programme aims– Frameworks: price for training only– Standards: prices for training and for end point assessment
• Payment records:– TBFinType = PMR
– Required where the programme is co-investment funded– Non-levy paying employer and apprenticeship is co-investment
funded– Levy-paying employer with insufficient levy funds
– Required where the price is above the funding band maximum– The employer is responsible for paying the difference between the
price and the funding band maximum
Returning financial records
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• Programme funding: – Fully funded from employer levy funds– Co-investment funded: 10% employer contribution and 90%
government contribution– Price above the cap: funded by the employer– Employer has insufficient levy funds: remaining amount is co-
funded (10% employer contribution)– Small business: fully funded by government– Completion element
• English and maths– Flat rate based on planned duration
• Learning support funding – Flat rate per month
• Additional payments
Apprenticeship funding
• Guidance available online:– ILR specification & guidance
– Apprenticeship funding rules May 2017 to March 2018
– Apprenticeship technical funding guide for starts from May 2017
• Five changes implemented due to feedback from providers final data published by Friday this week (so on BI tool and extracts).
• Revised date for QAR table in the SFRis 16th Feb 2017.
Update on QARs
• five code fixes and two changes to BRS
• to Include learners withdrawn due to a planned break in learning if they do not restart
• two changes to apply the amended the definition of hybrid end year to all years rather than just current year and to align the code with the business rules
Update on QARs
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• the unemployed exclusion rule that was fixed last year – was unchanged in the business rules for this year.
• to include a progression and destination outcome of EDU2 to the Traineeship early leaver exclusion rule
Update on QARs
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Funding and payments in the Apprenticeship ServiceEmpowering employers to build skills through quality apprenticeships
Nick AytonHead of Funding Data and Calculations
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There are two types of apprenticeship programmes:
• Frameworks – can contain multiple levels and multiple pathways. Within a pathway there can be multiple aims that can have different rates which in the current system we uplift or discount depending on various factors
• Standards – similar to pathways in frameworks. These are allocated funding bands and the cost is negotiated rather than having rates
• The existing funding systems for these programmes above will apply for all apprenticeships which started before 1 May 2017, until completion. This includes where employers need to contribute to costs
• The new funding system applies to all apprenticeships starting from 1 May 2017
The existing funding models
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The information contained in this presentation is included in the published Technical Funding Guide.
• amount of digital funds an employer who pays the levy can use towards an individual apprenticeship.
• that government will ‘co-invest’ towards, where an employer does not pay the levy or has insufficient digital funds
Employers negotiate the best price for the training they require. The negotiated price does not include:
• VAT• English and maths (up to level 2)• Learning support• Additional payments• Framework uplift
• Employers can spend more than the funding band limit using their own money (not the levy)
• Funding bands do not have a lower limit
Number
Band limit
1 £1,500
2 £2,000
3 £2,500
4 £3,000
5 £3,500
6 £4,000
7 £5,000
8 £6,000
9 £9,000
10 £12,000
11 £15,000
12 £18,000
13 £21,000
14 £24,000
15 £27,000
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Co-investment
The government will co-invest up to the funding band maximum where:
• an employer does not pay the levy
• an employer has insufficient digital funds
The co-investment rate is 90% of the earnings in a particular month
The exceptions are:
• small businesses with fewer than 50 employees and the apprentice is either young or disadvantaged
• Including small employers who also pay the levy.
• Redundancy
Eligibility for the small business waiver is based upon the eligibility at the start of the apprenticeship
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There are 3 main elements in the new funding model:
• Completion element - 20% of the lower of either the funding band maximum or the negotiated price is withheld for completion.
• Monthly instalments - the remaining 80% is split over the duration of the apprenticeship
• Additional payments – additional funding earned at particular times in the apprenticeship
Funding elements for the new model
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Additional support (for all apprenticeships)
16-18 year olds
Government will pay £1,000 to employers, and a further £1,000 to
training providers if they train a 16-18 year old apprentice.
Disadvantaged young people
Government will pay £1,000 to employers, and a further £1,000 to
training providers if they train 19-24 year olds leaving care or who have a Local Authority Education, Health and Care
(EHC) plan.
Additional learning support
We will pay training providers up to£150 a month to support these
learners, plus additional costs based on evidenced need.
English and Maths training
To meet minimum standards of English and maths we will pay training providers £471 for each of these qualifications (up to
Level 2).
Small Employers
Employers with fewer than 50 employees will have 100% of the training and assessment costs covered up to the band maximum when training a 16-18 year old (or 19-24 year old formerly in care
or has an EHC plan).
Applies to apprenticeship standards and frameworks
There are additional payments for apprentices who are:• aged 16 to 18 years old when they start• aged 19-24 who left care or have a local authority EHC plan
For these learners we will pay the following amounts:
Per apprentice at 90 days
at 365 days
Total
to employer £500 £500 £1,000
to provider £500 £500 £1,000
Additional payments for the young / disadvantaged
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Transitional support for frameworks (1 of 3)
16‐18 framework
uplift
• 20% of funding band maximum• Also applies to 19-24 year olds formerly in
care or have Education and Health Care plan
Training providers will receive additional transitional support for delivering apprenticeship frameworks through:
Funding is earned like the apprenticeship:• 20% upon completion• 80% split across monthly instalments
“We will keep it under review and envisage reducing this uplift as more apprenticeship starts are on new apprenticeship standards.”
Transitional support for frameworks (2 of 3)
• There are additional payments for providers for apprentices who are from areas of deprivation, and start an apprenticeship framework.
• These are transitional payments for one year only.
• We use the Index of Multiple Deprivation (IMD) from 2015, with the apprentice’s Postcode Prior to enrolment.
Additional payments per apprentice on a framework
at 90 days
at 365 days
Total
apprentices from 10% most deprived areas
£300 £300 £600
apprentices from 11-20% most deprived areas
£150 £150 £300
apprentices from 21-27% most deprived areas
£100 £100 £200
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Transitional support for frameworks (3 of 3)
• There is no STEM uplift
• STEM uplift was only applied in the methodology for allocating framework pathways to funding bands.
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English and maths up to level 2
• Where an apprenticeship requires the apprentice to study English or maths up to level 2, the government will fully fund eligible English and maths qualifications at a rate of £471.
• Includes British Sign Language
• This is the same value as in the current Trailblazer pilot.
How they are funded
• The cost of English and maths are not included in the total price negotiated between the employer and provider, unless it is level 3+
• These costs are fully funded
• These costs are not taken out of employer’s digital accounts.
• There is no completion element and the funding is equally split across the duration of the qualification.
English and maths
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Learning support
• No change from current systems.
• Earned at £150 per month as in current system.
• If there is evidenced need, providers can claim excess learning support and exceptional learning support through the Earnings Adjustment Statement.
How they are funded
• The cost of learning support is not included in the total price negotiated between the employer and provider
• These costs are fully funded
• These costs are not taken out of employer’s digital accounts
Learning support
Total negotiated price = £16,000, but the band limit is £15,000
• Employer directly pays the provider the £1,000 above the band maximum
• 20% is held back for completion = £3,000 (20% of £15,000)
• Apprentice starts 15 August 2017 and planned to finish on 23 August 2019, covering 24 census dates
• £12,000 over 24 months = £500 per month planned instalments
Aug 17 Sep 17 ... ... Jun 19 Jul 19 Aug 19
Planned instalments £500 £500 ... ... £500 £500
Expected completion £3,000
Monthly instalments and completion
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Employer
Apprenticeship service
Apprentice 1 Provider A
The data items to be matched:• Learner: Unique Learner Number • Provider: UKPRN• Total price • When the apprenticeship started• Apprenticeship ID: LARS codes
The employer will need to authorise the apprenticeship for us to use the funds from their digital account to pay the provider
Data matching
Provider
ILR
Currently data collections process multiple files in parallel through the funding calculations as they do not impact on each other.
This is not possible for the levy, for example:Two learners, A and B, both earn £100. The employer indicated they
want to use the levy for both learners but only have £100 of levy.If we parallel process as we do currently, both will be assigned £100
of levy funding which is incorrect as there is only £100 in total. Therefore we need a debit balance which updates each time we process a learner.
Therefore we must process all the data at the same time, which means we cannot process all the data until the ILR closes
Processing data
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Apprenticeship service data and payment
Submit ILR
Indicative
Data match
and Reports
Final data submitted
Final data match Payment Reports
• HMRC will calculate the proportion of each employer’s pay bill paid to employees living in England; this will be calculated quarterly. The English Fraction
• Employers can update their employee’s address data on HMRC’sdatabase by adding their home postcode to their tax return for three consecutive months.
• We will assume that all employees are based in England when a PAYE scheme is created, until the next quarterly calculation date.
• We will apply a 10% top up to monthly funds entering a digital account. For example, if a levy payment of £1,000 was added to the digital account, we would top this up with £100.
Digital accounts (1 of 3)
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• Funds will expire 24 months after they enter an employer’s digital account; this also applies to top-ups.
• The account will work on a first-in, first-out basis, through either payment or expiry.
• Whenever a payment is taken from an employer's digital account it will automatically use the funds that entered the account first.
• Adjustments will be applied to the month that we receive the adjustment:
• We will offset negative adjustments against the earliest remaining funds paid into the digital account.
• Positive adjustments will expire in 24 months of being paid into an employer’s account if they are unused.
Digital accounts (2 of 3)
Apprentices to be funded from the employer account will be automatically prioritised based on:
• the date they were added to the account; then • the Unique Learner Number (ULN)
For example, an employer has a digital account balance of £800. They have two apprenticeships that have each earned £500 this month, so £1,000 in total.
Digital account Co-investment
Priority order
Start balance
PaymentEnd
balanceOutstanding
earningsGovernmentcontribution
Employer contribution
Apprenticeship 1 1 £800 £500 £300 £0 £0 £0
Apprenticeship 2 2 £300 £300 £0 £200 £180 £20
Digital accounts (3 of 3)
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Assume a provider earns £1,000 in the month for a learner.
• Example 1 - the learner is not on a levy-contract. We simply co-invest 90% of the £1,000 which gives £900 co-investment and £100 directly from the employer.
• Example 2 - the learner is on a levy-contract with a levy balance above the amount earned that month. As the levy balance is above the earnings we pay 100% from the levy balance, so £1,000 from government.
• Examples 3 - 5 the learner is on a levy-contract with a levy balance below the amount earned. We drain the levy balance and co-invest the remaining amount.
How funding is earned with levy amounts
No. DescriptionLevy funds
Total government
co-investment
Employer co-investment
Government funding - levy
Government funding
co-investment1 Non levy contract £0 £900 £100 £0 £900
2 Levy contract #1 £50,000 £1,000 £0 £1,000 £0
3 Levy contract #2 £800 £980 £20 £800 £180
4 Levy contract #3 £200 £920 £80 £200 £720
5 Levy contract #4 £0 £900 £100 £0 £900
Published guidance
Funding policy
• Apprenticeship funding from May 2017
• Apprenticeship funding: how it will work
Funding rules
• Apprenticeship funding: rules and guidance for levy-paying employers
• Apprenticeship funding: rules for training providers
• Apprenticeship funding: rules for employer providers
Technical guidance
• Apprenticeship technical funding guide
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Existing SFA systems
#WDC17
Existing systems will remain unchanged…for now
Lead provider
ILR file
Funding Information System (FIS) for indicative funding values, errors and warnings
“The Funding Agencies Shared Services Team (FAS2T) which was established on 1 April 2016 and provides a shared service to the Education Funding Agency (EFA), the Skills Funding Agency (SFA) and the Department for Education (DfE). FAS²T enabled the SFA and the EFA to bring together a range of functions common to both organisations. The services offered by FAS²T include secure payments, financial accounting, financial management, assurance, data science, and digital and technology. Staff working in FAS²T are employed by either the SFA or the DfE”
FASST (sometimes referred to as FAS2T)
https://hub.fasst.org.uk/Pages/default.aspx
Did you notice FASST it in the Hub URL?
Trying to find clues as to system change
https://sfadigital.blog.gov.uk/
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Trying to find clues as to future change
https://tinyurl.com/jcsww4o
Experience of:- Agile, CI, CD methodologies and tools.- DDD, IoC, SOLID etc.- ORM’s – Entity Framework,NHibernate or others.
‘We are reforming the school and college accountability systems to set higher expectations, and to make the system fairer, more ambitious, and more transparent’
The 5 new headline measures in the performance tables, covering 16 to 19 education in 2016 and 2017 are:
1. Progress2. Attainment3. Progress in English and maths4. Retention5. Destinations
102 pages
4 pages
Reasons for change
Coventrating on one measure – such as the old ‘success’ measure - leads to unintended consequences and does not give a fair indication of the impact of FE….as a sector there has long been a certain amount of disquiet around the way performance is measured. Ofsted have also been supporting the idea of a more rounded view of success…..
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Significance of new measures
‘We expect that Ofsted will use all the new DfE data, alongside qualification achievement rates (QARs) from 2017, when the new DfE measures are first published. At some point in the future, the SFA will cease providing QAR data for 16-18 year olds, at which point Ofsted will solely use DfE performance data. The exact date is still to be determined.’
Significance of new measures
‘We will require all schools and colleges to publish the headline measures on their websites either through statutory requirements or through their funding agreements. As set out in a consultation in 2014, we are exploring if a ‘tool’ can be developed to help schools and colleges present the measures on their websites in a standard format which can be easily understood by students and parents. More information should be available from autumn 2016.’
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Great idea but…..
Point to note: Unless a tool is produced there will be great inconsistency in how the measures are displayed which will lead to confusion….and do the DfE or other government bodies have the resources to monitor what is published on every website….how can the sector lobby?
Future developments…
‘From 2018 we are planning to include apprenticeships and work based learning in performance tables.’
Point to note: This is a positive step to help raise the ‘value’ of this type of learning but what measures are useful and fair….
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1. Progress (and a combined completion/attainment measure)
The progress of students will be the main focus of the future accountability system. Not only will progress measures be one of the new five headline measures of performance, but they will also be the measure used in minimum standards. The progress measure shows separate scores for:
1. Progress (and a combined completion/attainment measure)
Level 3 value added measure is used to calculate academic and Applied General scores, whereas a combined completion/attainment measure is used to calculate Tech Level and level 2 vocational scores.
PTN: so it could be that the old success measure will be maintained below level 3….
It is important to provide an indicator of students’ overall attainment in different types of qualifications, which parents and students can easily understand and use to compare providers. The headline attainment measures from 2016 are the average point score (APS) per entry and APS per entry expressed as a grade. APS per full-time equivalent student will not be reported from 2016.
2016 headline attainment measures will report level 3 qualifications for four performance cohorts (A-level, academic, applied general, and tech level).
From 2017 coverage will be extended to include two performance cohorts at level 2 (vocational qualifications at level 2, and technical certificates).
English and maths provide a vital foundation to enable students to progress to employment and further study. This measure will help to hold schools and colleges to account for the progress of students in English and maths where they did not achieve at least a grade C at GCSE by the end of key stage 4.
By aggregating student progress scores to give overall English and maths progress scores for each school and college, the effectiveness of the school or college can be measured and they can be held accountable
Students in overall scope for each measure have their progress assessed by comparing their best grades by the end of KS4 to those achieved by the end of post-16 study
PTN: There is a possibility that this could disadvantage some providers and also there is some dissent about exactly what qualification ALL students should be achieving. How else can progress in these vital skills be measured?
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4. Retention
As the participation age has been increased to 18, it is increasingly important that all young people are given suitable education and training opportunities and that providers ensure that students study courses that match their ability and ambition; and that they remain motivated and engaged to complete their studies. The retention measure shows the percentage of students who get to the end of their programme of study.
The retention measure will show separate values for: a) level 3 academic programmes b) level 3 Applied General programmes c) level 3 Tech Level programmes d) level 2 vocational qualification programmes (from 2017 performance tables)
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5. Destination
Destination measures show the percentage of key stage 5 students going to or remaining in an education and/or employment destination. The most recent data reports on students in the 2013/14 academic year and identifies their education and/or employment destinations in October to March of the 2014/15 academic year.
PTN: There is a possible conflict here with Ofsted’s current inspection methodology where judgements on outcomes are based on the most recent students and also where inspection intervals are reducing for providers who are less than good….what other ways are there of measuring the impact of education and training?
We are continuing to work with other government departments and with analysts developing the Longitudinal Education Outcomes dataset to improve the scope of activity that can be captured.
Strands under development include incorporating self-employment data, increasing the range of benefits included and linking to information on Scottish and Welsh schools and colleges. We are hopeful that this will increase our coverage beyond 97% in future years and more fairly reflect the outcomes of certain institutions.
