Winter Grounds Maintenance, Schedules A-Q · 6. Mainland North West (MNW) David Hancock...

METROPOLITAN REGIONAL HOUSING AUTHORITY

INVITES BIDDERS TO QUOTE ON THE FOLLOWING SERVICES:

TENDER DOCUMENT NO. MET19-09

Winter Grounds Maintenance, Schedules A-Q

CLOSING DATE:

Wednesday, September 18, 2019

Metropolitan Regional Housing Authority Tender No. MET 19-09 Winter Grounds Maintenance, Schedules A-Q

TABLE OF CONTENTS

Page(s) Mandatory Requirements 1

Pre-Close Meeting and Site Tours 2

Instructions to Bidders 3 - 6

Bid and Agreement Form 7 - 37

General Conditions 38 - 46

Scope of Work and Specifications 47 - 53

Appendix A- Schedules A-Q 54 - 75

Uniacke Square Map 76

Victoria Lane Map 77

Greystone Map 78

Bayers West Map 79 Mulgrave Park Map 80

Mulgrave Park and HRM Boundaries: Including Sidewalks and Lanes 81

Total Pages for this Tender Package: 81


MANDATORY REQUIREMENTS

Mandatory Requirements

The following are the mandatory requirements of a formal bid and failure to meet one or more shall result in the bid being disqualified: .1 the Bid document shall be signed; .2 all unit prices shall be included in unit price contracts; .3 the Bid package shall be on Metropolitan Regional Housing Authority documents; .4 any Bid based on modifying, qualifying or re-writing any of the terms or conditions of the

Tender, the General Conditions and the Supplementary Conditions documents shall be disqualified;

.5 the Bid Submission shall contain all pages of the Bid and Agreement Form

MET19-09 Winter Grounds Maintenance 1 of 81


Pre-Close Meeting and Site Tours

1. Pre-Close Meeting .1 A pre-close meeting will take place on Wednesday September 11, 2019 by

10:00am at Suite 3, 3770 Kempt Road, Halifax. .2 This will include a presentation explaining the scoring process. There will

not be a question and answer time during this presentation. All questions regarding scoring or the scope of work will need to be submitted in writing and the proper procurement protocols will be followed when responding through addendums.

2. Site Tours .1 site tours are strongly encouraged. Any Bidder requesting a site tour must

contact the appropriate maintenance supervisor at least (3) three days prior to the closing date.

Site Office Supervisor’s Name Phone Number 1. Dartmouth North East (DNE) Bill Dalley 902-420-2164 2. Dartmouth Centre (DC) Jason Sutherland 902-420-2165 3. Halifax South West (HSW) Mark Pace 902-420-6037 4. Halifax North (HN) Peter Johnson 902-420-6034 5. Halifax Centre (HC) Chris Lovett 902-420-6054 6. Mainland North West (MNW) David Hancock 902-420-6051 7. Main Office (DCS) Donna Bonner 902-420-2170



INSTRUCTIONS TO BIDDERS

DESCRIPTION OF WORK The contract is for the provision of Winter Grounds Maintenance, at selected Metropolitan Regional Housing Authority properties from 8am on Monday, November 11, 2019 until midnight on Friday, May 15, 2020 and 8am on Monday, November 16, 2020 until midnight Friday, May 14, 2021. MRHA may exercise the option to renew for one (1) additional year after Friday May14, 2021.

1 BID CLOSING

The Bid Closing Address is Suite 3, 3 7 7 0 K e m p t R o a d, Halifax, Nova Scotia. Bids delivered to the Bid Closing Address must be in a sealed envelope marked “Bid” and bear the name of the bidder and the Service “WINTER GROUNDS MAINTENANCE”. Bids are to be placed in the Metropolitan Regional Housing Authority Tender Submission Drop Box, located at Suite 3 , 3770 Kempt road, Halifax (door located to the left of Subway). Bids will be received up to 2:00 PM local time and opened at 2:00 PM local time Wednesday, September 18, 2019.

2 BID FORM

One copy of the Bid shall be submitted on the Bid and Agreement Form provided by the Metropolitan Regional Housing Authority. All spaces on the form must be filled in completely and correctly. Signatures are to be those of authorized signing officers and are to be witnessed. The Bid submitted shall not contain any form of qualification unless the Bid documents otherwise provide, for any unsolicited alternative to the Bid. The completed form shall be without interlineation, alterations, or erasures.

3 EVALUATION OF TENDERS

.1 METROPOLITAN REGIONAL HOUSING AUTHORITY intends only to contract with responsible and competent bidders who are in the business of providing the goods and or bid upon and can provide proof that they can furnish satisfactory performance based on past work experience with the METROPOLITAN REGIONAL HOUSING AUTHORITY, other companies, or government agencies and have the financial, managerial and resource for the size of the product bid upon. Satisfactory performance of the various federal, provincial, for completion of work and making payments to sub-contractors on in a timely basis. The evaluation process may include, but is not limited to, reference checks, third party credit checks, site visits and/or criminal record checks if company information is not available or adequate. Bidders found unacceptable during the evaluation process will not be given further consideration.

.2 MRHA reserves the right, at its sole discretion, at its sole discretion to limit the number of snow and ice control areas awarded to any one bidder.




4 SCORING

.1 Evaluation Criteria – Stage 1

.1 If a proposal meets the Mandatory Criteria, it will be evaluated using the

Evaluation Criteria set out in the table below. Scores will be recorded for each criterion and a total score will be determined.

EVALUATION CRITERIA

Weight (points)

Minimum Score Required (points)

Resume 15

Company History 10

Human Resources and Training Total 10

Action Plans/Processes/Scenarios 30

Subtotal A (Stage 1) 65 45.5pts (70% of Subtotal A)

Pricing Response (Stage 2) 35

Maximum Total Score: 100

Note: A minimum Qualifying Score of 45.5 points is required at Subtotal A for the proposal to move onto Stage 2

.2 Cost of Proposal – Stage 2

.1 If the proposal’s score meets or exceeds the minimum qualifying score at

subtotal A, the Pricing Response will then be evaluated using the formula below. Score = weight x (low / bid)

5 RIGHT TO REJECT

The right to reject any or all bids or to accept any bid deemed most satisfactory is reserved by the Metropolitan Regional Housing Authority. The Metropolitan Regional Housing Authority reserves the right to waive any informality in any or all bids. The Metropolitan Regional Housing Authority reserves the right to consider the following in the evaluation of the tender:

1. Metropolitan Regional Housing Authority past experience with the bidder and/or its management, including, but not limited to the following:

.1 compliance with the Terms and Conditions of past contracts between the Housing Authority or the Government of Nova Scotia and the bidder; and,

.2 performance of past tenders awarded to the bidder.




2. information received in response to inquiries of credit, customer and industry references; and,

3. the experience and qualifications of the bidders senior management and project management.

6 BIDDING OPTIONS

.1 Bids may be may be submitted on one or more locations as detailed in Schedules

“A” to “Q”.

.2 The Metropolitan Regional Housing Authority reserves the right to limit the number of awarded schedules to any one bidder.

7 INTERPRETATION OF APPROXIMATE ESTIMATE OF QUANTITIES

The estimate of the quantities of Work to be performed and materials to be furnished as shown on Schedules “A-Q” of the Bid and Agreement is approximate and is given only as a basis of calculation upon which the award of the contract is to be made. Metropolitan Regional Housing Authority shall not assume any responsibility that the estimated quantities called for in the Bid shall be the same as the actual quantities required in the Work. Metropolitan Regional Housing Authority reserves the right to increase, decrease or omit all or any of the quantities of Work shown in the Bid and Agreement Form. Metropolitan Regional Housing Authority reserves the right to make mathematical corrections to the extensions with may change the Estimated Bid Price.

8 MODIFICATIONS TO BIDS

Modifications may be made to bids by facsimile (fax) message to 902.420.7586 or by email to [email protected], provided the following requirements are met: .3 modifications must be received at the address indicated in Paragraph 1 of

Instructions to Bidder, prior to Bid Closing Time; .4 modifications made by fax or email shall immediately be followed up by the original

document being delivered to the Metropolitan Regional Housing Authority and signed as outlined in Paragraph 2 of Instructions to Bidder; and,

.5 Modifications should not include the total original or revised bid amount. Note: Messages received by telephone shall not be considered.

9 EXISTING CONDITIONS The Bidder shall familiarize himself/herself with all locations where the work is to be carried out and will be deemed to have informed himself/herself of all existing conditions and limitations.


mailto:[email protected]



10 CAPABILITY

Metropolitan Regional Housing Authority shall require of any Bidder proof of financial and technical capability to undertake the Work for which its Bid is submitted.

11 COMMUNICATIONS

.1 The Project Manager for this Contract is Donna Bonner

.2 Enquiries shall be directed to the Project Manager at telephone. 902-420- 2170 or 902-478-8267 or email [email protected]

.3 [email protected] may also be emailed for general enquiries.

12 TENDER QUESTIONS

.1 All questions related to the specifications must be in writing and fielded through [email protected] or Donna Bonner via email at [email protected] BY 4:00 PM ON FRIDAY, SEPTEMBER 13, 2019

13 BIDDERS PLEASE NOTE

Extensive site photos are available for your viewing. It is highly recommended that you request the photo files available for the areas you are interested in bidding on. Please contact Donna Bonner to view the photos.

Successful bidders can obtain copies of the property maps upon contract award, which will be made available at the pre-job meeting.







BID AND AGREEMENT FORM

DESCRIPTION OF SERVICES

THE PROPOSED AGREEMENT IS FOR THE PROVISION OF WINTER GROUNDS MAINTENANCE AT THE DISCRETION OF METROPOLITAN REGIONAL HOUSING AUTHORITY FROM 8am on Monday, November 11, 2019 until midnight on Friday, May 15, 2020 and 8am on Monday, November 16, 2020 until midnight Friday, May 14, 2021 AND EQUIPMENT REQUIRED TO PERFORM THE SERVICES REQUIRED UNDER THIS CONTRACT. MRHA MAY EXERCISE THE OPTION TO RENEW FOR ONE (1) ADDITIONAL YEAR AFTER FRIDAY MAY14, 2021.

BID CLOSING: DATE: WEDNESDAY, SEPTEMBER 18, 2019 TIME: 2:00 PM Local Time

BID CLOSING ADDRESS: Metropolitan Regional Housing Authority – Suite 3, 3770 Kempt Road, Halifax

ACKNOWLEDGEMENT OF ADDENDA:

ADDENDUM # DATED:

ADDENDUM # DATED:

1. OFFER The undersigned Bidder (hereinafter called the "Contractor") hereby offers to Metropolitan Regional Housing Authority to furnish all necessary tools, plant, materials, and labour to execute and complete the service(s) set out in the "Description of Services" for the Total Estimated Bid Price set out in Clause 3, Total Estimated Bid Price, of this Bid and Agreement.

2. GENERAL AGREEMENT

.1 This agreement shall be in 8am on Monday, November 11, 2019 until midnight on

Friday, May 15, 2020 and 8am on Monday, November 16, 2020 until midnight Friday, May 14, 2021. MRHA may exercise the option to renew for one (1) additional year after Friday May14, 2021.

.2 This Bid and Agreement, Instructions to Bidders, Specifications and the General

Conditions included herewith shall be and are the complete Bid and this offer is made subject to the provisions contained therein.

.3 This Bid supersedes and/or cancels all communications, negotiations, and

agreements relating to the work other than that contained in the complete Contract.

.4 This Bid may not be withdrawn for a period of thirty (30) days following Bid Closing. MET19-09 Winter Grounds Maintenance 7 of 81



.5 The acceptance letter shall be issued by:

.1 forwarding by Registered Mail a letter to the Contractor at the address set out in the Bid document, in which case acceptance shall be deemed to be on the day this letter is deposited in the mail, or;

.2 delivering a letter by hand to the Contractor at either: the address set out in the Bid document, the Head Office of the Contractor, or to any officer of the Contractor, in which case acceptance shall be deemed to be the day the letter is delivered.

.6 The complete Bid together with, and subject to, all the provisions contained therein

shall, when accepted and executed on behalf of the Metropolitan Regional Housing Authority, constitute a binding Contract between the Contractor and the Metropolitan Regional Housing Authority.

.7 This Bid is made without connections with any other person or persons submitting Bids to perform the work(s) described herein.

3. TOTAL ESTIMATED BID PRICE

Bids may be submitted on one or more locations as detailed in schedules “A” to “Q”. The Metropolitan Regional Housing Authority reserves the right to award one or more contracts to a bidder.

The Contractor agrees that the following is the Total Estimated Bid Price referred to in Clause 1 of this Bid and Agreement and EXCLUDES all Taxes and is based on the detailed unit price(s) set out in Schedules "A" to “Q” attached to and forming a part of this Agreement.

….continued next page




Service Area: EXCLUDING all taxes. Transfer amount(s) from each schedule here.

Bulk Sum Price

All locations listed in Schedule "A": Halifax, Area 1 $ All locations listed in Schedule "B": Halifax, Area 2 $ All locations listed in Schedule "C": Halifax, Area 3 $ All locations listed in Schedule "D": Halifax, Area 4 $ All locations listed in Schedule "E": Halifax, Area 5 $ All locations listed in Schedule "F": Halifax, Area 6 $ All locations listed in Schedule "G": Halifax, Area 7 $ All locations listed in Schedule "H": Halifax, Area 8 $ All locations listed in Schedule "I": Halifax, Area 9 $ All locations listed in Schedule "J": Halifax Area, Area 10 $ All locations listed in Schedule "K": Dartmouth, Area 1 $ All locations listed in Schedule "L": Dartmouth, Area 2 $ All locations listed in Schedule "M": Dartmouth, Area 3 $ All locations listed in Schedule "N": Dartmouth, Area 4 $ All locations listed in Schedule "0" :Dartmouth, Area 5 $ All locations listed in Schedule "P": Sackville, Area 1 $ All locations listed in Schedule "Q": Sackville, Area 2 $

4. THE METROPOLITAN REGIONAL HOUSING AUTHORITY AGREES:

.1 to pay in accordance with the unit prices as set out in Schedule "A" to “Q” within thirty (30) days of receipt of an acceptable invoice, supported by required reports, with a detailed breakdown of the materials and services provided.



Bid and Agreement Form

Schedule A - Halifax Area 1

*see Appendix A Data Source: 80% of Total Reported Accumulation

at Environment Canada Weather Station #8202251 (Halifax International Airport)

YEAR 1: Cost of winter grounds maintenance is all inclusive service for a 260 centimetre cap as discussed in the scope of work. (Exclude all tax)

Price A1: Year One $

YEAR 2: Cost of winter grounds maintenance is all inclusive service for a 260 centimetre cap as discussed in the scope of work.

(Exclude all tax)

Price B1 : Year Two $

Year 1: Price per centimetre over the cap of 260cm.

(Exclude all tax)

$

Price per centimetre

Estimated 50 cm

Price A2: Year One (price per cm x 50cm = A2)

$


(Exclude all tax)

$


Estimated 50 cm

Price B2: Year Two (price per cm x 50cm = B2)

$

Bulk Sum Price (A1+B1+A2+B2)

Enter total bid price for this schedule excluding all taxes

This amount is to be inserted in clause 3 of the bid and agreement form

$




Schedule B - Halifax Area 2 *see Appendix A

Data Source: 80% of Total Reported Accumulation at Environment Canada Weather Station #8202251 (Halifax International Airport)


(Exclude all tax)





(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule C - Halifax Area 3

*see Appendix A Data Source: 80% of Total Reported Accumulation at

Environment Canada Weather Station #8202251 (Halifax International Airport)






(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule D - Halifax Area 4








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule E - Halifax Area 5








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule F - Halifax Area 6








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule G - Halifax Area 7








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule H - Halifax Area 8 *see Appendix A



(Exclude all tax)



(Exclude all tax)



(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule I - Halifax Area 9 *see Appendix A

Data Source: Total Reported Accumulation at Environment Canada Weather Station #8202251 (Halifax International Airport)


(Exclude all tax)



(Exclude all tax)



(Exclude all tax) $


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule J - Halifax Area 10








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule K - Dartmouth Area 1








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule L - Dartmouth Area 2








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule M - Dartmouth Area 3








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule N - Dartmouth Area 4

*see Appendix A Data Source: Total Reported Accumulation at







(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule O - Dartmouth Area 5








(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule P - Sackville Area 1

*see Appendix A Data Source: Total Reported Accumulation at







(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




Schedule Q - Sackville Area 2

*see appendix A Data Source: Total Reported Accumulation at







(Exclude all tax)

$


Estimated 50 cm


$


(Exclude all tax)

$


Estimated 50 cm


$




$




FAILURE TO PROPERLY COMPLETE AND SIGN THE UPPER PORTION OF THIS DOCUMENT WILL RESULT IN THIS BID BEING DISQUALIFIED.

CONTRACTORS FULL BUSINESS NAME:

STREET ADDRESS:

CITY, PROVINCE, POSTAL CODE

CONTACT E-MAIL ADDRESS

CONTACT PHONE NUMBER

ACCOUNTING/ADMIN STAFF NAME

ACCOUNTING/ADMIN STAFF E-MAIL

Submitted on behalf of the Contractor this day of 2019.

CONTRACTOR’S WITNESS’ TITLE CONTRACTOR’S SIGNING OFFICER’S TITLE

CONTRACTOR’S WITNESS’ SIGNATURE CONTRACTOR’S AUTHORIZED SIGNATURE

CONTRACTOR’S WITNESS’ NAME CONTRACTOR’S SIGNING OFFICER’S NAME

Acceptance

Effective Date of Agreement: | Awarded Schedules:

This Agreement is accepted on behalf of Metropolitan Regional Housing Authority this day of , 2019.

MRHA WITNESS’ TITLE MRHA SIGNING OFFICER’S TITLE

MRHA WITNESS’ SIGNATURE MRHA AUTHORIZED SIGNATURE

MRHA WITNESS’ NAME MRHA SIGNING OFFICER’S NAME




Please include the following items in your bid package. All must be valid and up-to-date as of bid the closing date:

o Copy of General Liability Insurance (minimum of $2,000,000) o Letter of good standing from Workers Compensation Board (WCB) o Letter of good standing from a WCB recognized Safety Organization (Construction Safety)

1. References. Total (15pts Total)

.1 Provide three (3) references from clients who have obtained goods or services similar to those requested in this tender (size of territory and number of calls, type of service, complexity etc.). These references must have worked with the contractor within the past five (5) years. (Each reference is worth 5pts)

.2 If Contractor has worked for MRHA within the past five (5) years, MRHA must be included as one of the references. MRHA reference letter must be issued by management (e.g.: Property Manager, Maintenance Supervisor, etc.). Reference letters not issued by management staff of MRHA will be disqualified.

.3 Reference letters must address: .1 the name of each reference, along with his/her phone number and email

address, .2 the reference information provided should identify the size of the work

conducted, as well as demonstrate the extent of your previous experience, .3 the clients’ overall satisfaction with your services and the results achieved, .4 adherence to service standards such as quality of work, occupational health

and safety, response times, and deadlines. .5 accuracy, and timeliness of invoices

.4 MRHA will only evaluate three (3) references. If more than three (3) references are provided by the proponent only the first three (3) listed in the proposal will be evaluated.

.5 Family relations are not permitted as references




2. Company History (10 pts)

.1 In not more than 300 words, Elaborate in detail your company’s experience in the Winter Grounds Maintenance industry.




3. Human Resources and Training (10pts Total)

.1 Management and Supervisors .1 (2pts) In not more than 200 words, describe your company’s local

supervisory and management structure and detail how this structure will benefit this Winter Grounds Maintenance contract.




.2 Hiring and Retention: (4pts)

.1 In not more than 200 words, provide a description of your company’s screening, testing and hiring procedures. Include the process your company follows when conducting reference checks. What efforts does your Company take to ensure a lower staff turnover and increased morale? Examples may include but are not limited to: rate of pay, bonus structure, company activities, extra training, health coverage, etc.




.3 (4pts) Provide a comprehensive list of all staff who will work with MRHA and their

qualifications. List all the training courses and safety courses your company provides to staff that would be assigned to the locations in this proposal. The courses should be in-line with the services asked for in this proposal. Include a typical time line of when this training is provided and indicate the number of staff and managers who have or will be attending each training session. Provide proof of all qualifications and completed safety and training courses




4. Action Plans/Processes/Scenarios (30pts Total)

.1 (9pts) There has been a great deal of snow accumulation and ice buildup over the past week. Provide a detailed snow maintenance plan for high density communities such as Uniacke Square and Mulgrave Park, outlining how you will move snow both on-site / off-site as well as ice control for flash freezes. Elaborate by explaining resources that will be used, and where the snow will be taken.

(Provide your answers in not more than 350 words)




.2 (8pts) Weather Canada has predicted 30cms of snowfall beginning

around 8pm on a Wednesday night and ending by mid-morning the next day. Elaborate how you would apply MRHA’s 5 stage plan to deal with the flash freeze snow event. (Provide your answers in not more than 300 words)




.3 (6pts) In not more than 250 words, explain, in detail, how both regular and emergency service calls from the Housing Authority will be managed by your company. Include how the calls will be handled internally and how external communication with MRHA will be managed.




.4 (6pts) In not more than 250 words, explain, in detail, how your company

informs your workers, other workers, or persons at or near the workplace of any workplace hazards to which they may be exposed. How will this information be communicated to the Metropolitan Regional Housing Authority?




SUPPLEMENTARY PRICING

DO NOT INCLUDE THESE PRICES IN YOUR BID

Supplementary pricing shall be all-inclusive, which shall include qualified Operator, labour and appropriate equipment for requested services on an as-needed basis. Supplementary requested services shall be deemed necessary at MRHA’s sole discretion and requests shall be directed by a designated MRHA representative.

Hourly rate shall include qualified operator and labour cost.

Category of equipment to be used: Hourly Rate ($)

(Exclusive of Taxes) (Labour Included)

1 Snow Hauling Off Site: All-inclusive, including cost of double tandem, front end loader, labourer and tipping fees.

$

2 Snow blower & qualified labour $

3 Vacant Unit Snow Maintenance: including cost of Plow & Driver.

$

4 Vacant Unit Snow Shovelling $

-END OF BID AND AGREEMENT FORM-



GENERAL CONDITIONS

1 DEFINITION OF TERMS In this Contract: .1 "Project Manager" means the person designated to represent the Metropolitan

Regional Housing Authority under the Contract. .2 "Work" includes the whole of the work, materials, matters and things required to be

done, furnished and performed by the Contractor under the Contract.

2 AUTHORIZATION AND PURCHASE/WORK ORDERS .1 A portion of the work covered by this Contract may be of an emergent nature. In

such cases the Contractor will be notified by phone, by the Project Manager, of the nature of the call. The Contractor is expected to respond within 60 minutes. A purchase/work order number will be provided verbally at this time and the written document subsequently.

.2 In non-emergent situations, the Contractor will be provided with a written purchase/work order and the work shall be completed within a reasonable period of time which will not exceed two days.

.3 The Contractor, shall on request of the Metropolitan Regional Housing Authority, provide a written quotation detailing the cost of labour and materials prior to the issuance of a purchase order.

3 SUB-CONTRACTING

The Contractor shall NOT substitute or hire any replacement subcontractors. Should the contractor become unable to fulfil its responsibilities, MRHA should be consulted immediately.

4 INDEMNIFICATION

The Contractor shall indemnify and save harmless the Metropolitan Regional Housing Authority from and against all claims, losses, costs, damages, suits, proceedings, or actions arising out of or related to improper acts in executing the work. The Contractor shall pay for and maintain liability insurance during the term of the Agreement in an amount of not less than Two Million Dollars ($2,000,000) in respect to any one accident or occurrence against claims for personal injury, death, or property damage or loss arising from any act, fault or omission of the Contractor. Certificates of Insurance showing Housing Nova Scotia and Metropolitan Regional Housing Authority as an additional named insured shall be filed with the Metropolitan Regional Housing Authority.

5 WORKERS COMPENSATION

The Contractor shall carry Workers Compensation coverage on all employees engaged under this Contract. At the time of bid submission, the Contractor shall supply the Metropolitan Regional Housing Authority with a Letter of Good Standing from the



GENERAL CONDITIONS

Workers Compensation Board and their Revenue Canada Business Number.

6 SAFETY CERTIFICATION

1. At time of bid submission, the bidder must provide a Certificate of Recognition or Letter of Good Standing issued by an occupational health and safety organization approved by the Workers’ Compensation Board of Nova Scotia. Letters “in progress” will not be accepted.

2. A list of approved WCB Safety Certified Approved Audit Providers can be found by visiting https://www.wcb.ns.ca/Workplace-Injury-Insurance/WCB-Safety- Certified.aspx

7 QUALI FICATIONS AND CONDUCT OF WORKERS

.1 All employees engaged in the performance of the work shall, in the opinion of the Metropolitan Regional Housing Authority, be qualified in the work carried out.

.2 The Contractor shall submit to the Metropolitan Regional Housing Authority a roster of employees (including copies of documents confirming their qualifications) engaged in providing service under this Agreement. Other persons shall be permitted to perform services only with the written approval of the Metropolitan Regional Housing Authority.

.3 Workmanship shall be of the highest standards and quality performed by workers that are experienced and skilled in the respective duties for which they are employed. The Metropolitan Regional Housing Authority reserves the right to require the dismissal from the work site of workers deemed incompetent, careless, insubordinate, objectionable, or unskilled in the respective duties for which they are employed.

.4 The Contractor and workers are expected to conduct themselves in a polite and professional manner at all times. Discussions with residents regarding the work shall be limited to only aspects of the work that bears directly on the residents.

.5 Qualified Operators: The Contractor shall provide qualified winter maintenance operators that are competent to operate the equipment supplied. A qualified operator shall have a valid Nova Scotia driver’s license, at the appropriate vehicle class, to operate the equipment specified and demonstrated abilities of having operated a similar piece of equipment for winter maintenance purposes. The qualified operator shall also understand and be able to operate the equipment including all apparatus and controls in a safe, efficient and effective manner while completing work.

8 PERMITS, LICENSES, FEES, TAXES & BYLAWS

.1 The Contractor shall comply with all Federal, Provincial or Municipal laws and regulations, relating to the work, and shall pay for all permits, licenses, fees and certificates required for the execution of the work.

.2 The Contractor shall include in the Bid all Federal, Provincial and Municipal taxes


https://www.wcb.ns.ca/Workplace-Injury-Insurance/WCB-Safety-Certified.aspx




GENERAL CONDITIONS

which are applicable to this Contract and the Contractor shall pay these taxes. No return of, or credit for taxes paid will be made to the Contractor.

.3 The Contractor shall comply with all laws, regulations, and by-laws in providing the service and shall be responsible for correcting any infraction and for paying any resulting fines, penalties, or damages.

9 SAFETY MEASURES

1. The Contractor shall take precautions to prevent accidents and injury to persons or property, about and adjacent to the premises where the work is performed. The Contractor will be held responsible for the enforcement of all applicable provisions of the Nova Scotia Occupational Health and Safety Act and its regulations and all other safety measures as required by authorities having jurisdiction. 2. Vehicular and pedestrian traffic shall be protected by the use of barriers supplied by the Contractor.

3. Safety and Training: All the Contractor’s personnel engaged in winter snow and ice control activities shall be informed of their specific duties and shall be properly trained in snow and ice control and knowledgeable of the prescribed Performance Standards.

Safety Requirements

1. The Contractor shall comply with all the regulations set out in the Occupational Health and Safety Act for the Province of Nova Scotia and ensure that each and every employee is properly trained, equipped and considered competent to perform designated work tasks.

2. The Contractor shall comply with the regulations set out in the most current

edition of the Nova Scotia Traffic Control Manual for all on-street and shoulder works.

3. Proper PPE includes the wearing of safety vests, safety boots, safety

boots, safety glasses and gloves (suitable for the weather). A hardhat is required during ice removal overhead.

4. The Contractor shall perform work in a manner that does not provide any

unsafe or dangerous situations to pedestrians, motoring public, adjacent properties, etc.

5. Materials and/or equipment are to be stored and maintained in a safe and

orderly manner satisfactory to the MRHA during the progress of work. Materials and/or equipment shall be removed from the site if and when ordered to do so to correct an unsafe condition.

6. No provisions in this technical specification shall relieve the Contractor of



GENERAL CONDITIONS

responsibility for negligence of faulty materials or workmanship to the extent and period provided by law.

7. The Contractor must take care not to damage all existing infrastructure (e.g

all existing pipes, ducts, sewers, service mains, overhead and underground cables, fencing, trees/shrubs, asphalt/concrete walkways, lawn areas etc.) during the execution of the works. The price quoted shall include provision for correction of all damage caused during the course of the works.

8. MRHA representatives may inspect all work performed by the Contractor.

9. Any infractions of the Temporary Workplace Traffic Control Manual,

Provincial Occupational Health and Safety Regulations, or the MRHA Occupational Health and Safety - Policy & Procedures Manual (also deemed to include the PPE code of practice); shall be immediately investigated, results reported to the MRHA, and if necessary, reported to the Department of Labour. The Contractor shall inspect equipment to ensure proper working order. Any breakdowns shall be reported and if possible repaired immediately and replaced with replacement equipment in order to continue to reach the required turnaround times and minimum performance standards.

10. The Contractor shall report all vehicle accidents or property damage to

MRHA within 12 hours of the incident.

11. The Contractor shall not engage in any confrontation with tenants or general public. Refer such matters to proper MRHA Representatives.

12. All vehicles and equipment are to be operated in a safe manner, respecting

legal speed limits and to be respectful and aware at all times of pedestrian and vehicle traffic.

4. Contractor Safety Management Policy

The Contractor shall:

.1 Comply with all health and safety and environmental legislation and MRHA policies and procedures in the performance of this contract and to practice the principles of proactive due diligence.

.2 Maintain a safe and healthy work environment during the performance of this contract.

.3 Permit MRHA to audit or inspect contractor health and safety and environmental records during the term of the contract and upon its conclusion and to co-operate fully with any such audit or inspection.



GENERAL CONDITIONS

10 Contacts and Representatives The primary project manager may from time to time designate other representatives of Metropolitan Regional Housing Authority. Should the Contractor be absent, he/she shall appoint a competent foreperson or manager, satisfactory to the MRHA, who shall have supervision over the work.

11 EQUIPMENT

All equipment used to carry out this Contract shall be in accordance with the following conditions:

1. Equipment shall be of industrial contractor quality and be suitable for the

application of this Contract. MRHA, in its sole discretion, will determine the suitability of equipment.

2. All equipment used by the Contractor shall be made available for inspection

by MRHA by November 15th of each year of the contract and at any other time if so requested by MRHA. All equipment must be in full working order and able to perform all work outlined within the terms of this contract at the time of inspection.

3. Each unit shall be equipped and operated in accordance with the

requirements of the Motor Vehicle Act and the Regulations.

4. All necessary equipment will be available and dispatched as required to perform the various components of the work as defined in this contract

5. All equipment working under this Contract must display identification signs to

readily identify the vehicular equipment that it is under Contract to MRHA. These signs shall be supplied by the Contractor and installed on each unit in a highly visible location.

6. MRHA shall be notified as soon as possible of any equipment failure. Any

replacement equipment that is proposed for use by the Contractor during the term of the Contract shall first be reviewed and approved in advance by MRHA. This replacement equipment must be equivalent to the original equipment listed by the contractor.

8. The Contractor shall ensure that sufficient equipment is available to have the

Contract completed. Should the work not be proceeding according to the Contract, MRHA shall request the Contractor supply additional equipment to have the work completed. MRHA shall be the sole judge as to the satisfactory completion of the work. No extras shall be claimed by or paid to the Contractor in order to complete the work if extra equipment is required.



GENERAL CONDITIONS

12 INSPECTIONS 1. MRHA representatives shall have access to the work at all times. If the work is

found not to be in accordance with the contract, it shall be corrected at the Contractor's expense.

2. MRHA representatives shall have full authority to reject defective equipment, materials, safety devices, quality of workmanship and to suspend the carrying out of any work that is being improperly done. The Contractor, however, remains fully responsible for the quality and accuracy whether an MRHA representative is present on-site or not.

13 WARRANTY

The Contractor shall make good any defects due to poor workmanship.

14 PROTECTION OF WORK AND PROPERTY .1 The Contractor shall provide and/or maintain at his/her own expense adequate

protection to any work in progress. .2 The Contractor shall protect from damage all infrastructure, real property, goods,

household effects and personal property of residents, adjacent property owners or the Metropolitan Regional Housing Authority in the course of performing the work or as a direct result of it.

.3 WINTER DAMAGE TO MRHA PROPERTY

1. The Contractor is responsible to repair all damages caused to MRHA and private property as a result the Contractor’s snow and ice control activities. Repairs are to be completed by the end of the contract (failing which MRHA may make such repairs at Contractor’s expense and/or terminate the contract). Any urgent or safety related damage/repair requiring immediate attention will be completed with 24 hours.

2. The Contractor is responsible to report to MRHA representatives

regarding the status and completion of damage repairs through twice weekly updates (Monday and Thursday) during the spring repair season.

15 TERMS OF PAYMENT

The Metropolitan Regional Housing Authority agrees to make payment in accordance with the terms of the Bid and Agreement subject to the following:

1. The MRHA representatives shall verify, through various means, that all the work has been satisfactorily performed.

2. Invoices shall include a detailed description of the work performed by property and applicable taxes identified separately. The purchase order number must appear on each invoice.



Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT

3. Daily Reports and Hazardous Assessments, completed on the forms

provided, must be sent in daily to the Primary Project Manager. Billing to show start time and stop time and equipment used and description of services provided.

4. Invoices to be submitted bi-weekly. Invoices are to be faxed or e- mailed to the primary Project Manager, Donna Bonner, 902-420-3030 or [email protected].

5. Holdback: .1 The contractor shall invoice at ninety percent (90%) of the c o

n t r a c t value, proportional to the amount of the Contract, of labour and materials incorporated in the work

.2 the ten percent (10%) of the value of the work, service and materials shall be retained by the Metropolitan Regional Housing Authority until all end-of-season clean-up and repairs and inspection have been completed to the satisfaction of the Project Manager. At that time, the Contractor shall submit an invoice for the release of Holdback.

.3 Failure to complete clean-up and repairs prior to May 31 of each year could lead to forfeit of holdback by the contractor.

6. Invoices will be paid on a net 30-day basis.

16 METROPOLITAN REGIONAL HOUSING AUTHORITY SUPPLIED MATERIALS

The Contractor shall install material supplied by the Metropolitan Regional Housing Authority when, in the opinion of the Metropolitan Regional Housing Authority, it is expedient to do so.

17 RUBBISH & WASTE REMOVAL

.1 Rubbish and waste material is to be kept to a minimum. At completion of the work the Contractor shall, at his/her expense, ensure the maximum cleanliness of any Metropolitan Regional Housing Authority or other property and shall remove and properly dispose of all rubbish or waste materials.

.2 The Contractor, upon written request of the Metropolitan Regional Housing Authority, shall deliver to the Metropolitan Regional Housing Authority any part, etc. that has been replaced.

18 TERMINATION OF CONTRACT

The Metropolitan Regional Housing Authority reserves the right, at any time during the term of the Contract, to terminate the Contract or any of the terms and conditions or specifications in whole or in part.





Discounts from Manufacturers / Principal

.1 Contractor Equipment Invoice Provisions with Respect to Efficiency Nova Scotia Rebate. The following provisions apply to products or services which may be eligible for rebates/incentives through various programs including those offered by Efficiency Nova Scotia. Eligible products and services may include, but are not limited to:

• Heating equipment (e.g. heat pumps); • Lighting equipment and technologies; • High efficiency circulator pumps; • Insulation (e.g. exterior rigid, attic etc.); • Windows and doors; • Heat Recovery Ventilation (HRV); • Energy Recovery Ventilator (ERV), and • Air-sealing.

Provision 1: Supplier to Contractor Invoice The Contractor shall provide a copy of supplier invoices for the following products:

• High-efficiency circulator pumps (i.e. pumps containing permanent magnet motors and VFD technologies), and

• Lighting equipment (i.e. bulbs and fixtures).

All eligible product(s) shall be identified on the invoice c/w description (model/make), quantity, and design designation label. The location in which the product will be installed shall be identified by the Contractor.

Provision 2: Quotations/Estimates At the request of the RHA and/or HNS, the Contractor shall provide quotations/estimates that show the installed price of all eligible product(s) and services prior to commencing any work. All eligible product(s) shall be identified in the quotation/estimate with the following information:

• Quantity of product(s); • Manufacturer; • Model number; • Material cost per unit; • Labour as a separate line item, and • Applicable taxes.




Provision 3: Contractor to Housing Authority Invoice At the request of the RHA and/or HNS, the Contractor shall provide an invoice that shows the installed price of all eligible product(s) and services. All eligible product(s) shall be identified in the invoice with the details listed under Provision 2.

The Housing Authority and/or Housing Nova Scotia reserve the right to request

invoicing with detailed material and labour breakdown. Breakdowns may be required by building, or by residential unit.

END OF GENERAL CONDITIONS



SCOPE OF WORK AND SPECIFICATIONS

GENERAL

The Winter Grounds Maintenance activities have a direct impact on the safety of MRHA staff and Residents. The Contractor is advised that the response time in mobilizing operations and being proactive to address the conditions is of primary importance. The Contractor shall ensure that its operation reflects that importance and complies with the prescribed Performance Standard. The Contractor shall maintain sufficient staff and equipment to execute the terms of the contract.

This contract is for the supply of material and labour for Winter Grounds Maintenance as per following specifications.

Contractors will provide an all- inclusive lump-sum price for winter grounds maintenance up to a 260 centimetre total accumulated precipitation of snow. Amounts over the 260 centimetre cap, will be paid per centimetre, using the bidder’s bid price. Any overage amounts will be invoiced after the last date of the contract and shall be based on the accumulation amounts reported as of the last date of the contract. It is the intent of this contract to set out a formula for calculating accumulation amounts that reflect known weather pattern variations, in particular, to reflect the effect of an individual schedule’s proximity to the coast and topographical elevation level. The accumulation amount for each schedule shall be calculated in accordance with the formula set out in each schedule and is based on data reported by Environment Canada Weather Station 8202251 operated by NavCanada at the Halifax International Airport.

Overage will be calculated per year as follows:

( (A x C) – B ) x D

• Where A is the actual snowfall for the term of the contract (per year) • Where B is the contract cap • Where C is the geographic location adjustment factor • Where D is the price per centimetre (overage amount as bid in the tender

document)

Schedule Geographic location Adjustment factor

Schedule Geographic location Adjustment factor

A 80% J 80% B 80% K 80% C 80% L 80% D 80% M 90% E 80% N 100% F 80% O 80% G 80% P 100% H 80% Q 100% I 100%




This contract shall be in effect from 8am on Monday, November 11, 2019 until midnight on Friday, May 15, 2020 and 8am on Monday, November 16, 2020 until midnight Friday, May 14, 2021. MRHA may exercise the option to renew for one (1) additional year after Friday May14, 2021.

1. SCOPE OF WORK – WINTER GROUNDS MAINTENANCE

.1 This service includes all labour, material, equipment and transportation to carry out Winter Grounds Maintenance, ice removal, salting or sanding, snow plowing, snow blowing and snow shovelling, at all d e si g n a t e d properties on schedule’s “A” through “Q”. This includes associated parking lots, driveways, walkways (including sidewalks in areas that are not cleared by Halifax Regional Municipality) All building exits and entrances: this includes all EMERGENCY FIRE AND STAIRWELL EXITS TO THE NEAREST AREA WHERE SNOW CLEARANCE HAS ALREADY BEEN COMPLETED. Fire exits that do not have a defined sidewalk, the width of the cleared area shall be a minimum of 36” inches wide. Sidewalks that have Winter maintenance provided by HRM shall be the responsibility of the Contractor to ensure that the abutting sidewalk or driveway is maintained free and clear and safe for pedestrian traffic. Sidewalks are to be COMPLETELY CLEARED (from edge to edge) of all snow and ice.

.2 The definition of a complete winter weather event response (snow, ice, freezing rain, etc.) is the initial opening, maintenance required during the weather occurrence, and a complete clean up following the weather occurrence, including all plowing, coordinated parking lot clearing with appropriate site supervisor or residents to complete snow clearance, shovelling, salting and sanding, etc. in accordance with MRHA directives

.3 Winter maintenance around all waste bins/carts fire hydrants, emergency generators, drainage, catch basins, storm drains, and other features in the applicable schedule and property maps shall be included as part of this tender and shall not be considered an extra cost.

.4 This service includes responding twenty-four (24) hours a day, seven (7) days a week, as required. Maintaining an acceptable level of performance in the area of response time shall be routinely monitored by MRHA. The Contractor’s performance will be a factor of consideration in the annual review process.

.5 The Contractor is responsible to ensure availability of an adequate supply of salt and sand to satisfy the requirements of the contract, including any necessary stockpile which would be required to offset any possible shortages due to transportation delays, salt mine/source shut downs, holidays, mine closures and the increased salt/sand usage rate of multiple subsequent winter weather events.

.6 The Contractor is responsible to prepare a Winter Grounds Maintenance Plan including installing marker flags, reflectors, or other markings to alert operators of




immovable infrastructure (including but not limited to, fire hydrants, curbs, bollards, support posts, traffic barriers etc.) prior to the first weather event, to prevent damage and make operators aware of locations.

.7 In the event there is a complaint or obstruction preventing snow plowing/clearing, the Contractor is responsible to document via electronic photos the obstacle, actions taken, and/or completion.

2. ADDITIONAL WORK

.1 In addition to the total contract price, MRHA may require additional supplemental unit prices that shall apply to occasional requests for additional work.

.2 Unit prices shall be firm/fixed for the duration of the contract and Contractor agrees to perform additional work at such prices when requested and approved by MRHA.

.3 MRHA reserves the right to award additional occasional work to any contractor regardless of the area that is covered by their awarded contract

3. WINTER/SPRING MAJOR CLEAN UP

.1 The Contractor is responsible for the removal of all residual ice control materials applied during the winter maintenance period on Housing Authority properties.

.2 Sweeping and removal, and any property damage repairs must be completed by the last day of the contract each year.

4. PERFORMANCE

The Contractor is responsible to become familiar with the Property Maps (provided with tender award) of the areas to be serviced and all listed properties to be serviced in the applicable schedule. The Contractor shall review these areas and become familiarized with the locations of all obstructions that may be a hazard to winter maintenance operations. In addition, the Contractor shall plan and organize the necessary resources and operational routes required to achieve the prescribed Performance Standards.

5. FIVE STAGE SNOW MAINTENANCE PLAN

.1 Prior to Snow and Ice Event: The contractor shall: (a) Patrol streets and monitor weather forecasts and reports to

ascertain expected weather conditions. When adverse weather conditions become apparent, determine the following:

i. Weather event severity, impact and duration and operational requirements

ii. Type of precipitation (i.e. wet snow, dry snow, sleet,




freezing rain, etc.) iii. Visibility (good, fair, poor, nil) iv. Existing temperatures and changes (falling or rising)

(b) Inspect and check equipment to ensure proper working order. (c) Organize and call-out operators according to conditions to

ensure that necessary operations are undertaken with minimal delay.

.2 During the Snow and Ice Event:

The contractor shall:

(d) Continue to patrol MRHA Properties and monitor weather

conditions. The contractor must maintain communications with operators in the field to assist in monitoring weather and road conditions. The contractor must remain vigilant to changing weather conditions.

(e) Ensure that salt, sand or mixture of sand and salt is being applied at the correct time and rate and that it is applied effectively. This includes around recycling/garbage/dumpster areas to prevent slips/falls.

(f) Ensure that plowing operations are continuous to maintain emergency vehicle access to each property. Fire exits and muster stations are to remain clear and accessible.

.3 After the Snow and Ice Event: First Twelve (12) Hours after Snow/Ice

Event

The contractor shall: (g) Complete priority clean up within Twelve (12) hours of the

end of the snow and/or ice event. • Priority shall be given to MRHA staff office & fleet

parking compounds on business days only. • Driveways shall be completely cleared full width. • All stairs, sidewalks, walkways, pathways, all building

entrances/exits and fire exit pathways shall be completely cleared full width making handrails functional including ice control where applicable.

• Walkways, stairs and driveway entrances that abut municipal sidewalks and municipal or provincial roadways shall be revisited during this period to ensure the juncture points remains clear.

• Garbage dumpsters shall be made truck accessible. (h) Ensure that salt and sand continues to be applied effectively, as

conditions warrant. This includes around recycling/garbage/dumpster areas to prevent slips/falls.




.4 Major Clean Up: Next Twelve (12) Hours

• Dumpsters and recyclables and garbage sorting areas shall be fully cleared and functional.

• Full coordinated parking lot clear-out to the fullest extent possible by proactively working with MRHA staff and established “snow buddy” program.

• Driveway and parking lot accumulations shall be lifted up and pushed back beyond curb to allow for future accumulation.

• Emergency generators and associated infrastructure, fire hose connections, fire hydrants, fuel supply access points, oil tanks, air in/out take, furnace exhaust, or any other utility related infrastructure requiring regular or emergency access, as applicable to each property shall be fully cleared and accessible.

• Snow removal and ice control on all drainage catch basins & storm drains.

.5 The Final Cleanup • Reducing snowbanks, better ice control of

sidewalks/pathways/ snowbanks. • Cleanup MRHA/ HRM sidewalk junctions where they

overlap or join.

6. MRHA will be the sole judge of operational performance.

.1 The Contractor agrees:

That MRHA shall address contractor performance deficiencies in the following progressive steps:

i. The problem will be identified to the MRHA Contractor, Supervisor Staff

ii. The Contractor’s head office will be contacted about the problem, orally and followed up in writing.

iii. At the sole discretion of MRHA, the contract may be suspended or terminated and/or payment withheld.

iv. If required to do so by legislation, MRHA will immediately report the problem to the appropriate regulatory authority.

That depending upon the nature and/or seriousness of the deficiency MRHA reserves the right to bypass any or all of the steps described in subsection 5.1 above.

.2 Inspection of Work

The work shall be subject to the inspection of the MRHA (Manager, Supervisor or Designate) in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract. All inspections and evaluations shall be performed in such a manner that will not unduly interfere




with the Contractor’s business or work hereunder. All instructions given by MRHA regarding the quality of the work, scheduling or performance shall be followed by the Contractor.

.3 Amounts Owing Upon Termination Regardless of the reason for termination of the contract, the Contractor will only be paid for work satisfactorily performed prior to termination, less any losses or damages incurred by MRHA (including but not limited to any excess costs incurred by the MRHA in re-procuring and completing the work). In no event shall the Contractor be entitled to lost profits.

7. WEATHER

.1 CONDITIONS AND MONITORING

The Contractor is responsible to refer to the services of professional weather forecasters in order to monitor weather conditions (24 hours a day) during the contract period. The forecast shall include detailed information pertaining to precipitation, wind speed and direction, surface and air temperature, dew point, and the probability of black ice. The forecast must be accessed by the Contractor a minimum of three (3) times daily.

8. COMMUNICATION REQUIREMENTS

.1 The Contractor is responsible to maintain 24-hour supervisory coverage within the contracted area. The Supervisor/Owner must be able to receive and respond to calls, texts, and emails, respond to emails from the MRHA representative, and other designated representatives from MRHA, the MRHA after hours’ service centre (902- 420-6000) and/or other designated representatives from MRHA.

.2 The Contractor is to provide one (1) email address and one (1) telephone number for

the primary contact to be used by a MRHA representative to contact the on-duty foreperson at all times.

1. The Contractor must supply cellular phones for each unit of equipment in

order that the operators of the equipment can be contacted, through the Contractor’s representative, during operation. Any communication costs shall be included in the price bid.

2. The Contractor is responsible to respond to, investigate, and resolve any inquiries or complaints from a Property Owner regarding service issues or damage to private property as a result of snow and ice control activities.

3. A secondary or alternative contact must be provided at the time of award.

9. CUSTOMER SERVICE REQUIREMENTS

It is the Contractor’s responsibility to ensure that a high quality of customer service is provided in the delivery of the snow and ice control services outlined in this contract. Calls and complaints will be recorded and forwarded to the Contractor.




10. REPORTING

Reporting Requirements .1 Daily Log: The daily log shall be completed daily and submitted electronically on the due date (bi-weekly as directed by the Project Manager). The Contractor shall document the following in the diary including, but not limited to:

(a) Date (b) Weather (c) When patrols were completed (d) A representative sample of time stamped photos (e) Equipment, labour and material used during the day including

time (f) Any discussions or calls with or from MRHA or tenants (g) Breakdowns (h) Accidents/damages (i) Any contact, discussions or calls from private property owners (j) Property hazard assessments (k) Type of work performed (i.e. salting, sanding, plowing etc.)

• Daily reports and hazard assessments for each area for all services are to

be completed and returned to Donna Bonner (fax number: 902.420.3030 or email [email protected]), within three (3) days of the due date.

• Report forms will be provided by the Housing Authority. • Failure to supply reports by the due date will result in payment delays.

Any incident that occurs should be reported to Donna Bonner, Project Manager, immediately and followed up with a written report.

-END OF SCOPE OF WORK AND SPECIFICATIONS-




Appendix A - SCHEDULES A-Q

Schedule A - Halifax Area


Property No. Site Office Building and/or

Address Property

Notes

430701 HC Ahern Manor - 2313 Gottingen St.

Large back parking lot. Two (2) side exits, three (3) sets of stairs in back. Large ramp in back.

431605

HSW

Bridgeview Inn - 2560 Gottingen St.

Don’t let snow banks build up high by neighbour’s house. Periodically remove snowbanks. (see picture if awarded). The garbage/recyclables area must be kept clear for access for garbage removal.

431101

HC Gordon B. Isnor Manor

- 5565 Cornwallis St.

Two (2) parking lots- lower and upper levels. Back exits with stairs and walkway leading to Maynard Street side gate. Generator in front on Creighton street side. Front ramps and stairs.

431601X HC Monahan Place 2448-2452 Gottingen

430601 HC Sunrise Manor 2406 Gottingen St.

New sidewalks, two (2) parking lots- lower and upper levels. Front ramps and side ramp for wheel chairs (priority for ice control). Two hilly driveways for access at the back door. Halifax Centre Site Office is now located in this building. Entrance door is at the back of building.

439901

HSW

Vimy Arms 2030 Gottingen Street, Halifax

This is all shovelling: include back fire exits (shoveled) (drift zone) must stay clear always (access off Cogswell Entrance sidewalk to underground parking kept clear) (shoveled) New Fire Exit-stairs in pedway must be shovelled and kept clear always. Bounce (radio station) driveway is not MRHA responsibility to clear. In front of two doors located at 2020 Gottingen Street, landings in front of doors must be shoveled to the city sidewalk.

431600X HC Bauer Street: 2023-2025

430500X

HC

Creighton Street: 2412- 2426, 2435-2443 (all), 2444-2450


431600X HC Cunard Street: 5661-5671

Four (4) sets of front steps leading to units. Use non-corrosive materials for ice control.

431600X HC Gottingen Street: 2531-2541

431600x HC Maynard Street: 2023-2027,2103-2107, 2398-2400

431600x HC West Street: 5656-5658


Metropolitan Regional Housing Authority

Tender No. MET 19-09 Winter Grounds Maintenance, Schedules A-Q Appendix A - SCHEDULES A-Q

Schedule B - Halifax Area 2


Property No.

Site Office

Building and/or Address Property

Notes

432301

HN

Acadia Square Lodge North - 3340 Kenny St.

Garbage room door, front side driveway (recycle area), side fire exit, large balcony off lounge area, front ramp and stairs, back ramp, back parking lot, generator in back. Fire house connection on Devonshire side (keep visible at all times). Keep hill out front well-salted. Large run-off of water freezes rapidly. Pay close attention to area around para-zone. Front Entrance always in the shade. Snow run off always freezes. And back parking lot is a hilly section with constant freeze up due to snow melt. Front and Back ramp is wheelchair accessible. Front laneway has one car parked in the handicap zone. Do not plow or pile snow around this car. Side driveway where recycle and Garage Door must stay clear and ice freeze. NOTE: Visually impaired client uses this exit.

432401

HN

Acadia Square Lodge South - 3450 Devonshire Ave.

Catch basin over by side door (located by generator gate) South exit door, front garbage door plus pathway, side parking lot. Where HRM Pathway meet MRHA property, contractor will responsible for clear this area after HRM comes through Ensure to keep the catch basin clear as well.

431701

HN

Richmond Manor - 5594 Richmond Road

Upper parking lots, side south exit, (do not overlook) front parking lot, ramp leading to front door, driveway side exit, lower parking lot, sidewalks leading to side exit, pathway to furnace room door, back decks and stairs (must). Generator gate must be kept clear at all times. Do not allow ice build-up. Upper parking lot: to the extreme far end do not block Fire Exit (back entrance and sidewalk.) Lower Parking Lot: Do not block last parking spaces with snowbank. Snow can be moved to grass area.

430901

HN

Samuel Prince Manor (Dr.) - 3792 Novalea Dr.

Priority: walkways leading to front sidewalk must be cleared full width at all times. Four (4) emergency exits. Walkways along front to canopy, walkway to parking lot, generator gate, furnace door, garbage room door, side exits, walkway along sitting area, front patio door and fire connection must stay clear. New walkway in the back. Caution: must avoid build-up of snowbanks on neighbour’s side. Snowbanks will be cut back and snow moved around (when entering driveway) (see picture if awarded). NOTE: Please flag and keep snow clearance around fill pipe for Oil delivery.




Schedule C - Halifax Area 3 Data Source: 80% of Total Reported Accumulation at Environment Canada Weather Station #8202251 (Halifax International Airport)


Address Property

Notes

430200X

HN

Mulgrave Park

This area involves extensive stairs shoveling. Bulk Sum Quote INCLUSIVE of all walkway and stair shovelling. Housing development bordered by: Barrington St, Richmond St, Duffus St and Albert St., including Jarvis Lane and Connor Lane plus parking lots, stair landing and all stairs, laneways, and pathways and fire lanes (a team of shovellers are required). All catch basins throughout, ramps, fire hydrants, dumpster/recycling areas.

430200X

HN

Mulgrave Park Barrington Street: 3308 – 3406 3410 – 3432 3446 – 3464, (even numbers only),

Back upper parking lots (driveways are hilly and icy and are a priority for ice control) Dumpster #1, dumpster #2 upper parking lots, #3 dumpster (lower Barrington St.) Ramp located behind Bus stop near Richmond St.

430215

HN Mulgrave Park

109 Connor Lane

Priority during a storm and after: garbage room door on north side. Furnace room door located on North side. Laundry Room doors (harbour side), ramps and front and back steps. All fire exits and furnace exhausts. Oil fill-up on West side of building.

430214

HN

Mulgrave Park 5261 Richmond St.

Priority during a storm and after: Garbage room door on Richmond St. for Garbage Truck operations, furnace room door located on side driveway. Oil fill-up located on front of building beside garbage doors. Laundry Room doors, ramps and front and back steps. All fire exits and furnace exhausts.


NOTES: MULGRAVE PARK: PRIORITY: Plowing Richmond Street driveway, keeping it clear and accessible for MRHA vehicles and staff vehicles so they can get to the site office. Must be able to access a bus, school bus etc., and so emergency vehicles can operate. Neighbor’s property (across the street in front of 5276 Richmond St.) bobcat must be used to dump snow from driveway onto the hill. (Ask to see pictures if awarded). PRIORITY: 3314 Barrington Ramp must be ice controlled in early mornings, afternoon and night. There is a lot of snow melt and run off. Safety Hazard- Many slips and falls in this area if not maintained.

Barrington Street: has three (3) parking lots- two (2) at street level both have dumpster access and one (1) is upper with two steep hills (the upper parking lot is leading to a dumpster).

109 Connor Lane: difficult area to plow, because cars do not park properly and are difficult to move. Organization for moving of cars must be coordinated with the North site office staff and management.

109 Connor Lane: Back Door, Dumpster Area, Front steps, Ramps and side Fire exits. Front Ramp is used by Emergency personal and Handicap persons. Scooter access must always be bare concrete.

Mulgrave Park: Ramp pathway between P and Q, freezes constantly. Needs ice control often during the season, must be checked twice a day. A lot of snow melt run off -many slips and falls in this area if not maintained.

Duffus Street: MRHA sidewalks are always in the shade and never get sun, this sidewalk will need to be monitored.

D Block Stairs (leading up to Albert Street): Heavy Traffic area for staff and tenants. Steps must be kept clear of ice and snow full width to avoid slips and falls.

SNOW DUMP AREAS must be flagged off and No Parking Zone must be established.

REFER TO MAPS FOR CLARIFICATION




Schedule D - Halifax Area


Property No.

Site Office

Building and/or Address

Property

Notes

430400X

HC

Uniacke Square: Breen, Olympic, Cardiff, Adams, Brunswick, Uniacke St., Gottingen St., Bristol Place, Sunrise Walk, Auckland, Middle Lane, Heron Walk, Diva Lane

Walkways, laneways, stairs and steps, parking lots, and Fire Lanes, oil pathways, gates, dumpster and recycling areas, fire hydrants and catch basins. Storm drains kept clear of ice and snow if possible. Special attention to the all stairs but especially Sunrise Walk and Brunswick Street: Refer to maps provided upon award. If not able to use bobcat for clearance, please use shovels. Handicap addresses must be taken care of as soon as possible. CAUTION: All Steps and Stairwell (Sunrise walk has a lot of run off and snow melt and freezing.) Children use this sidewalk frequently going to school, mornings are of importance for clearance and ice control).

NOTE: All lanes and sidewalks have slopes, limited areas to pile snow, steep hills.




Schedule E - Halifax Area 5


Property No.

Site Office


Property

Notes

432201

MNW Cornwallis

Morreau Lodge - 103 Main Ave

Caution: Steep hill, middle garden island, Para parking spot, wheel chair ramp, back exit with pathway leading to steps and upper parking lot. Garbage driveway off Main Ave. MUST be cleared at all times (city will plow this in periodically).

431001

HSW

Joseph Howe Manor - 5515 Victoria Road

Caution: Steep hilly driveway. Front entrance: Emergency vehicles (priority) back parking lot, side fire exits, back exit, garbage room double doors, generator access. Maintain clear path to smoking hut. Shovel pathway to Sobey's boundary. MUST Maintain FULL width of the pathway at all times.

432601

MNW

MacDonald Laurier Place - 3 Ford Street

Priority: Para unit doors and walkways, side exits (North side, East side) with walkways. Garbage room door. Large wrap-around deck. Caution: Do not push snow across the street from MRHA driveway onto neighbour’s property (33 Main Ave).

431301

HSW McKeen Manor -

1186 Queen Street

Caution: Steep Hill for driveway leading to lower parking lot. Side fire exits with stairs, back entrance with ramp access, front door and parking lot. Generator area and gate on the South side.

432501 MNW 28 Gebhardt Street Parking lot, front and back doors. Pathway to oil tank and generator gate.




Schedule F - Halifax Area



Address Property

Notes

431401

HN

Sir John Thompson Manor- 7001 Leppert Street

Priority: Front entry area require complete clearance for Emergency vehicles and Drop offs. All parking lot areas. Generator & gate. Pathway to the Gas Meter. Garbage room door/all exits (mall side) School exit on Mumford Rd, School exit on Rear of building. New concrete walkways in courtyards. Do not pile snow in front of sign in the “No Parking” area where emergency vehicles come in.

431201 HN Westmoor Lodge - 6841 Cook Ave

West End exit, Dumpster on South side by fire exits. Gate to generator on South side must stay clear. North fire exits, East facing patio doors.

430328

HSW

Westwood Tower - 6701 Chisholm Avenue

Dumpster at back of the Tower. Back parking lot. Clear on both sides. Wheelchair ramp in front of office and main building side. All Back exits Site office: Composite decking, ramp as well as new concrete stairs at front entrance of Tower. NOTE: Shovel with plastic shovels to avoid damage to composite decking and only use a specific de-icing material that is less corrosive. By not following this specification, MRHA will charge the Contractor for the cost of repairs for damages. Repairs will be the sole responsibility of the contractor.


430199/ 430300X/ 430100X

HSW

Bayers/Westwood Park including Bayers Road Family, Bayers Road Park, and all Chisholm, Federal, McAlpine, Romans Avenues and MicMac Street

Site visit is required to assess all parking areas and a snow plan of snow placement. Team of shovellers required. All pathways and walkways should be pre-marked. Some units in Bayers have either front ramps or back ramps. Oil fills paths and gates are in the back of most units. Large parking lot areas, walkways and laneways. Push snow into driveway and parking area, not out into the street or across the street. CAUTION: Corner fencing on Chisholm Ave and graveyard monitor the snowbanks height. Do not damage this fencing as it is not MRHA property.

NOTE: Access driveway for one unit is off Romans at the set of lights. CAUTIONS: Ice and snow controls

3456 McAlpine: three sets of concrete stairs 3464 McAlpine: steps and stairs 3434 McAlpine: steps and stairs 3458 MicMac and 3390 MicMac: Special attention to this- Contractor is responsible. Driveway entrance, left and right curb cuts and sidewalk must be free and clear of any snow and ice. (Hot corner See Pics). Neighbours are in wheelchairs. Bylaw officer has been called in the past. 3464 McAlpine: steps and stairs 3494 Micmac Do not push snow from driveway across the street in front of this property. 3499 McAlpine: Family Centre Wheelchair Ramp 6915 Bayers Road: Driveway off Romans PRIORITY MicMac Parking Lot: Catch basin must always be clear.




Schedule G - Halifax Area 7


Property No.

Site Office Building and/or

Address Property

Notes

430800X

MNW

Greystone Park: Cobalt, Goldfinch, Indigo, Lavender, Lemon, Meadowgreen and Orange Walks

Priority 1: The MRHA warehouse compound and office parking lot is a priority clearing during storm event by 8:00 am. All stairs, (refer to pictures if awarded) walkways, and pathways in time for school. Team of shovellers required. Priority 2: Daycare at 2 Cranberry Court: all access gates must be free of snow and ice for the oil deliveries. All oil delivery pathways, access to oil tanks, and access to boiler rooms are to be kept clear of snow and debris. All dumpster, garbage and recycle areas and gates. Access to all and parking areas. All sidewalks in various areas. Additional Information: CAUTION: Back of Lavender Walk: All snow must be pushed to the right side of the road (the ditch side of the street.) Refer to pic for ID of concerned areas. Main Sidewalks on either side of Greystone Drive are maintained by HRM including the bus stops; MRHA is responsible for sidewalks abutting to HRM sidewalks any snow blocking our sidewalks left by the HRM. 2-14 Lemon Walk: shaded or much of the day (approx. Five (5) hours). Special attention required to salting this area, especially when melting.

432000X MNW 1, 3, 5, 7, 8 and 10 Greystone Drive Secondary: Driveways and walks to be done on the way down from the

Greystone




Schedule H - Halifax Area 8


Property

No. Site

Office


Property

Notes

431501

MNW

Captain William Spry - 6 Arnold Drive

Long ramp in front and front entrance. Maintain opening to the vacant fence space to move snow. Sets of stairs, gate opening to the oil tank. Fire hydrant beside oil tank enclosure. Must clear stairs to the propane, generator, and recycle area. Back and side fire exits. Back walkway leading from the building to the back stairs to the pathway to the other street must clear during clean up. This is an alternate route for fire rescue.

431901

MNW

Cowie Hill Lodge - 166 Cowie Hill Road

Entrance to back parking lot thru archway. Watch Clearances Ramps and concrete steps from Fire Exits. Plenty of room to move snow around the property and at the end of the parking lot, if an opening is kept open during the snow season. Access to field. Generator and gate. Fire Hydrant at bottom of steps at City sidewalk edge.

3900601

MNW

Ida Mae Marriot - 110 Lyons Ave

Storm drain (going up the hill) right side. Storm drain at end of the No Parking Zone. Concrete sidewalks (get very icy). Ramps and porch areas. Dumpster entrance at the end of the No Parking Zone. Maintain opening at all times. Generator area and gate. Maintain opening to vacant space at end of driveway.

444201

MNW

Margaret Latter Manor 144 Hebridean Drive

All Walkways, snow to be pushed back as far as possible. Plenty of area to move snow around. Dumpster and Recycling area at the end of the parking lot. Pathways from exits and snow- blow pathway to the propane tanks and around the generator and gate. To move snow around the property, you can access the second driveway onto the property. (If kept open from the start of the season.)

432000X MNW 6-20 Forbes Street Multiple Steps and walkways. MET19-09 Winter Grounds Maintenance 64 of 81



Schedule I - Halifax Area 9


Property No.

Site Office


Property

Notes

447901

MNW

Eleanor Hubley Villa – 9 Eleanor Lane, Stillwater Lake

Plenty of room to move snow around the property. Recycle area over by the shed. Walkways all around. Two side exits and one back fire exit. Snow plow pathways from back exits. generator and gate. Only use sand or crusher dust or mixture. (NO SALT). (Lake nearby watershed)

442901

MNW

Timberlea Manor - 1746 St. Margarets Bay Road, Timberlea

Plenty of room to move snow around if maintained. All walkways. Fire Exits. Recycle area and dumpster area. Catch basin in the middle of driveway. Access to generator and gate.

444101

MNW

Woodlyn Manor - 2 Woodlyn Drive, Hammonds Plains

Pathways all around the building to the west exit. Dumpster area at the beginning of the driveway must be kept clear. City always plows it in. Plenty of room to push snow over the curbs and down the banks. Front Ramp and Porch, Generator and gate must be kept clear. When cars are moved, push snow up and over and back at the end of the parking lot. Catch basin at the beginning of driveway, City Sewer access in front of Dumpster area. Only use Sand or Crusher Dust or mixture.

(NO SALT).




Schedule J - Halifax Area 10 Data Source: 80% of Total Reported Accumulation at Environment Canada Weather Station #8202251 (Halifax

International Airport)

Property No. Site

Office


Property Notes

3900301

DCS

12 Swan Crescent

Special Care Facility: PRIORITY: Large wrap around Deck and Ramp leading from back door exit to the parking lot. Water and Sewer (right side in grass) Hilly driveway leading to Front Door of lower unit. Front concrete steps (icy spot because of eaves.) Generator in Back. Oil fill up on side of house. Do not pile snow on sandbags. Drain in lower front door must be kept ice/snow free at all times.




Schedule K - Dartmouth Area 1


Property

No. Site

Office Building

and/or Address

Property

Notes

420301

DC

Alderney Manor - 1 Alderney Manor Drive

Priority: New turnaround and walkway area. Access Bus Area must be cleared on each round. Underground parking lot. Avoid snowbank build-up on right-hand side of driveway any built-up snowbanks will need to be reduced or removed throughout the season. New Front Entrance and walkways that are mostly in the shade will must be shoveled down to bare concrete always. CAUTION: Observe Clearance sprinkler and lights. Dumpster Area must have complete clearance. Driveways are sloped. Very Slippery. All Exits, Ramps and Doorways.

420501

DNE

Eastwood Manor - 55 Crichton Avenue

Priority: Steep, steep hill to the Garbage Dumpster MUST be down to bare pavement at all times. Front entrance is on a steep hill. Sidewalks and ramps. Parking space by St. Peter’s School gets the most snow and cause a runoff and it freezes. Eastwood: has limited parking space to put snow. Will need to remove snow when build up happens off-site at the request of Maintenance Supervisor. Stairs leading down to bus stop must be cleared down to the concreate or metal.

423201

DC Edgemere Manor -

79 Crichton Avenue

Priority: Must clear Access Bus and Emergency Parking Area. Underground Parking Entrance. Keep Driveway Clear. Extensive walkways, steps and Wheelchair ramps must be cleared to full width at all times. (see specs)

421901 DC Nantucket Place - 45 Ochterloney St t

Backing Parking Lot and Underground parking entrance. Front and Back driveways (off of North St.) must be clear down to the pavement of ice and snow at all times. All fire exits leading to stairs and landings.

444808 DC 8 Mayfield Drive (off

Push snow straight forward, plenty of room.




Schedule L - Dartmouth Area 2

Data Source: 80% of Total Reported Accumulation at Environment Canada Weather Station #8202251 (Halifax International

Property No.

Site Office

Building and/or

Address

Property

Notes

420601/ 420602

DC Crathorne Place I & II -

14 & 16 Jamieson Street Long walkways that lead to sets of stairs, Fire Exits lead to grass areas. Snow- blow pathways to parking lots. Generators and gates. Dumpster and Recycling Areas. Gas areas. Furnace Rooms to be kept clear and accessible for service. NOTE: New sidewalks for wheelchairs and scooters must cleared the full width.

1003

DC Dartmouth Centre Site

Office - 15 Green Road PRIORITY: Site office parking lots Front and Side, Dumpster areas. Shovel the Front Entrance area. PRIORITY: Truck compound MUST be cleared before workday begins. Ensure Gates are free of snow and ice.

420201

DC

Nova Court - 101 Nova Court

PRIORITY: Front Entrance must be kept clear for access to bus and emergency vehicles. Walkways to the parking lots. Side Entrance. Dumpster and recycling areas. Generator and gate. Plenty of area to move snow around. Parking lots. All stairs leading from the Front Entrance. Smokers hut. Left side of front entrance.

420100X

DC

Lahey Road - 3A-E, 9A-E, 15A-E, 21A-E, 27A-E, 33A-E, 39A- E, 45A-E

All parking lots, walkways, pathways, garbage areas. Oil fill pathways. (25) Oil fill located in backyards or some are in the front. Do not allow snow to pile up against oil fill ups and furnace exhausts. Maintain a shovelled pathway to all Power meters, Fire Hydrants

420400X DC Leaman Drive - 53A- D,

Large parking lot, driveways, and walkways.


420200X

DC

Victoria Road Housing:

Bras D'Or Lane 1-12;

Canso Lane: 1-12; Chebucto Lane: 1-12; Fundy Lane: 1-12; Demetreous Lane: 23-33, 45-55, 65-75 (odd numbers only)

Includes laneways on interior of this development. Large walkways with stairs leading from level to level. Access driveways Dumpster and recycling areas must be cleared. Snow clearance around the area of dumpster must be cleared for garbage truck access. Some units have front stairs. Maintain Oil fill ups located in front and backyards or some are in the front and clearance around the Fire Hydrant. CAUTION: 27/29 Demetreous Lane Ramp: Composite Decking and Ramp. Shovelling with plastic shovels (no metal edge) to avoid damage to “composite decking” and specifically a de-icer that is less corrosive. Not following this specification, MRHA will charge contractor the cost of repairs or damage repairs will be the sole responsibility of the contractor. Community Centre pathway or sidewalk clearance. Ramp to tenant associate building (57 Demetreous): Composite decking and ramp. Shovel with plastic shovels to avoid damage to composite decking and only use a specific a salt that is less corrosive. By not following this specification, MRHA will charge the Contractor for the cost of repairs for damages. Repairs will be the sole responsibility of the contractor.




Schedule M - Dartmouth Area


Property No. Site

Office


Property

Notes

422901

DC Acadia Place - 8 Mount Hope

Limited Space for moving snow around. Attached to Oakwood Terrace. Do not push snow on adjoining property (Oakwood Terrace). Sidewalks, pathways, Fire Exits. Inner walkways from Fire Exits. Generator and gates.

444601 DNE D.A. MacDonald Manor - 1935 Caldwell Road

Plenty of room moving snow around, Generator and gate clearance, Garbage bin and Recycling areas. Snow blower pathway to parking lot. Ramp off side door. Two dumpster areas must be maintained for Garbage Truck access.

443001 DNE Forest Hills I - 20 Circassion Drive

PRIORITY: Site office employee parking for the AM.s. Concrete walkways, Dumpster and recycle areas and generator and gates. See Pathway specs in contract. Maintain all Fire Exits pathways for wheelchair access. Contractors take note of walkways, sidewalks and parking lot that produce run offs that freeze up.

443601

DNE

Forest Hills II - 16 Circassion Drive

Manhole Cover: Place Pylon on top for the winter. (see Picture) or replace immediate when removed. Long walkways from the Back Fire Exits. Snow blower pathways to the nearest parking lot must be maintained during the season. Generator and Gate area. CAUTION: must be given to Curb stops that get moved during plowing. Watch for exposed rebar.

445401 DNE Forest Hills III - 18 Circassion Drive

Long walkways from the Back Fire Exits. Snow blower pathways to the nearest parking lot must be maintained during the season. Generator and Gate area. See Pathway specs in contract.

445402

DNE Forest Hills IV - 22

Circassion Drive

Long walkways from the Back Fire Exits. Snow blow pathways to the nearest parking lot must be maintained during the season. Generator and Gate area. See Pathway specs in contract. Plenty of empty space to move snow around.

3600401 DC Fort Clarence - 8B Mount Hope

Long walkways from the Back Fire Exits. Snow-blow pathways to the nearest parking lot must be maintained during the season. See Pathway specs in contract. Generator and Gate area. High drifts in the Front Entrance. Pump cover to be kept clear.

440201 DNE Island View Apartments - 36 Cow Bay Road

CAUTION: Front Entrance wheel accessible must be kept clear of ice and snow for Emergency Vehicles. Plenty of room moving snow around, long driveway to back of building. Snow-blow pathways from Fire Exits. Dumpster and recycling area and Generator and gate.




Schedule N - Dartmouth Area 4


Property No.

Site Office


Property

Notes

490201

DNE

Enfield Manor - 41 Parker Road, Enfield

Only use Sand or Crusher Dust or mixture. (NO SALT). Plenty of room for moving snow around. Long Driveway, Parking lots, Dumpster and Recycling areas has a gate that needs to be clear for access. Shovel new walkways from Fire Exits, Generator and Gate Ramps CAUTION: City plows will plow in our driveway. it will also plow in Mrs. Horne across the street. Avoid at all cost not putting snow on or around her property. Make sure your truck sign is highly visible. NOTE: Ice control is especially needed when the next door neighbour’s rink melts and sends water across the parking lot before it gets to the catch basins. If not able to control ice run off, please place a pylon for night time caution.

440302

DNE

Forest Glen Apartments - 19 East Petpeswick, Musquodoboit Harbour

Only use Sand or Crusher Dust or mixture. (NO SALT) Plenty of room for moving snow around. Long Driveway, Parking lots, Dumpster and Recycling areas, Fire, Exits, Generator and Gate Ramps CAUTION: Composite Decking and Ramp. Shovelling with plastic shovels no metal edge) to avoid damage to “composite decking” and “specific salt that is less corrosive”. Not following this spec, MRHA will charge contractor the cost of repairs or damage repairs will be the sole responsibility of the contractor.

440303

DNE

Sarah Jane Clayton Manor - 1 Lower Governor, East Preston

Only use Sand or Crusher Dust or mixture. (NO SALT). Plenty of room for moving snow around. Long Concrete pathways, Parking Lots. Fire Exits, Parking Lots, Generator and Gate. Dumpster and Recycle areas. Side driveway off No. 7 Hwy this leads to Generator and Propane Tanks. Maintain clear path. (NOTE: Soft spot over the Septic Field will not hold weight of the truck) Must be shovelled or snow- blow. (refer to map for location)

440301

DNE

Spruce Grove, Apartments - 27 James Roy Drive, Porter Lake

Only use Sand or Crusher Dust or mixture. (NO SALT) Long Driveway, Parking lots, Dumpster and Recycling areas, Fire, Exits, Generator and Gate Ramps.




Schedule O - Dartmouth Area 5


Property No.

Site Office


Property

Notes

3900201

DCS

1 Albyn Avenue

Special Care Facility: Priority: Large Ramp leading to city sidewalk. Back Deck. Keep Pathway to Oil Tank clear. Snow blow pathway to parking lot. Driveway off Ellendale.

3900101

DCS

5 Roywell Drive

Special Care Facility: Large Ramp, Side Deck, Keep Pathway to Generator which is under deck. Snow blow pathway to parking lot. Back Fire Exit (Patio Door) CAUTION: Only use Sand or Crusher Dust or mixture. (NO SALT) House is on a Well and watershed land.




Schedule P - Sackville Area


Area Prone to High Volume of Blowing/Drifting Snow

Property No.

Site Office


Property

Notes

450101

MNW

Bedford Manor - 51 Bridge Street, Bedford

Do not block access to Generator, gate and access driveway. Recycling area by the Back exit. Keep the entrance to parking lot snow banks back to original opening. Walkways, front ramp and steps to the porches. All fire exits. Front parking lot must be kept clear for visitors and service vehicles (See picture). Keep right-of-way clear of snowbanks. Right-of-way pathway shall be cleared of snow. This area should be flagged for visibility.

442301

MNW

Glendale Manor - 1 Smokey Drive, Lower Sackville

Long pathways for the Back Fire Exits, (8-10) Walkways, Ramps very slippery, extra ice control) Dumpster and recycling area. Storm drain at end of driveway. Large parking lot, Limited space for snow. Generator and Gate. CAUTION: At the end of the walkway leading from the Lounge door to the main sidewalk, the area is a No Parking Zone- must be kept clear for Emergency Vehicles. CAUTION: DO NOT push snow from driveway across the street and push on neighbour’s lawn. (see Picture) Make sure pictures are taken, time stamped, make sure truck logo is highly visible.

440701

MNW McDougall Manor - 20 McDougall Avenue, Lower Sackville

Fire Hydrant on property, must be kept clear at all times (pathway). Storm Drain in the left-side of driveway. Concrete walkways and steps and ramp. Sewer or water shut-off by the tree. Catch basin on the right side by the sidewalk (at the end of gravel swale must be clear of ice and snow. Generator, propane and gate (kept clear) All Fire Exits.


3600400

DNE

Millwood Place - 114 Millwood Drive, Lower Sackville

Long winding driveway, plenty of empty space for snow dump on the left side of driveway for moving snow around if an opening is kept free. Dumpster and recycling area. Generator and Gate, Circular Access Front entrance with overhang. Oil Fill up by Front Door. CAUTION: Millwood Fence: Very delicate when snow is pushing up against it. Snow need to push into the right down over the hill, opposite way when snowbanks are getting higher. Driveway leading to Roadway: Snowbanks that build up at the stop sign at the end of the driveway (left side) must be keep at a height so driver coming out can see the traffic coming. Push snow back from corner. (See Picture) This driveway can get icy because of run off.

447301/ 3600402

DNE Sackville Manor I & II - 51 Old Beaverbank Road, Lower Sackville

New Large Front Entrance with long walkways, New Side Entrance. Fire Hydrant on property, kept clear at all times (pathway). Dumpster at end of parking lot. Will be moved for the winter One walkway out to the road. Both driveways. Driveway and pathway on Left side is an exit from the back of Sackville 2 must be maintained.

442801

DNE

Waverley Manor - 12 Faucheau Lane, Waverley

“Only use Sand or Crusher Dust or mixture. (NO SALT) PROPERTY” (Watershed) Access to the Septic Field MUST be maintained (Wooden structure out front plus gate and pathway inside wooden structure.) Keep a path clear to the septic system at Waverly Manor. Ensure the gate can be opened and a small path to the control panel kept open for service calls. Driveways and parking lots. Four Catch basins (Manholes on Grass) must be flagged. Pathways to Propane tanks, Generator and Gate. All Fire Exits (Snow Blower pathways for back Fire Exits. Catch basin by the end of sidewalk leading to street drain. Musty be kept clear of ice to prevent flooding.




Schedule Q - Sackville Area 2


Area Prone to High Volume of Blowing/Drifting Snow

Property

No. Site

Office


Property

Notes

3900501

DCS

Quest Rehabilitation Center - 70 Memory Lane

HIGH PRIORITY: Special Care Facility: This is a high priority, special care facility. Snow removal MUST be cared for before and after staff shift change at 7:00am and 7:00pm. Upper and lower parking lots are very hilly and ice up quickly. All fire exits and walkways in gated areas. Back parking lot, dumpster and recyclables area and back double doors to the receiving bay. Security/staff will be on-hand for accessibility to the secure area if driver does not already have a key. Call supervisor before season starts for a key.








Date post:	28-Sep-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times

Winter Grounds Maintenance, Schedules A-Q · 6. Mainland North West (MNW) David Hancock...

Documents