With MSDE State Optional Data. Review PARCC Data Import Process and Layout for the Spring...

With MSDE State Optional Data

Review PARCC Data Import Process and Layout for the Spring administration

Review website procedures for uploading Student Registration Import (SRI) File

Review MSDE layout built from PARCC SRI File

Briefly discuss Personal Needs Profile (PNP). The November 10th meeting will review the PNP in detail.

MSDE has uploaded the organization and the participation files for the Spring PARCC administration.

Local school systems will upload the Student Registration Import (SRI) file and the Personal Needs Profile (PNP) for their students.

Deadlines:PBA – November 21, 2014EOY – January 23, 2015

Note: The PNP may be upload up until the day before testing.

A November 10th training is planned on PARCC Accessibility Features and Accommodations Manual and the PNP.

A specific list of accessibility features and accommodations will be shared at the training. This training will include the Directors of Special Education and Local Accountability Coordinators and other team members.

Today, this presentation will highlight the student demographic information on the PNP.

The rest of this document is the PARCC layout.

The local school systems may refer to this

layout for CED and PARCC definitions.

The local school systems will use MSDE PARCC MSDE Spring Pretest File Layout for LEA.

The MSDE Layout will eliminate “critical

warnings” that will require future action or updates.

Column Letter

•Field Name Required Y/N

Length CEDS Definition PARCC Definitions and Notes

PARCC Expected Values MSDE Expected Values

A State Abbreviation

Y 2 State's 2 character abbreviation

MD = Maryland MD = Maryland

B Testing District Y 15 The Testing District responsible for administering the test for a student.

Identifier Length: Maryland = 2

2-digits only. MSDE approved LEA School System Number (01-23, 24, 30, 32, and 55)

C Testing School Y 15 The Testing School responsible for administering the test for a student.

Identifier Length: Maryland = 4

4-digits only. MSDE active approved school number Note: LEA55 schools will indicated HomeLEA

Data Element PARCC Required

MSDE Required

Detailed Explanation

State Abbreviation Y Y To identify Maryland studentsTesting District Y Y Local School System/Local School where testing actually took place;

PARCC will use this location for shipping materials and preprint student labels for paper test. PARCC will use for reporting purposes, if responsible district/school indicator is blank.

Testing School Y Y

Column Letter

Field Name Required Y/N



D Responsible District Identifier

N 15 The district responsible for specific educational services and/or instruction of the student.

Also known as the Reporting District.District or a Non-School/ Private/Charter reporting directly to the State

A-Z0-9 Identifier Length: Maryland = 2

2-digits only. MSDE approved LEA School System Number (01-23, 24, 30, 32, and 55)

E School/Institution Identifier

N 15 A unique number or alphanumeric code assigned to a staff member by a school, school system, a state, registry, or other agency or entity.

Also known as the Reporting School. School/Institution reporting to a District.

A-Z0-9 Identifier Length: Maryland = 4

4-digits only. MSDE active approved school number Note: LEA55 schools will indicated HomeLEA


MSDE Required


Responsible District Identifier

N N If same as testing district/school, leave blank.

If testing district/school different than these responsible district/school, populate with appropriate information. PARCC will use this District/School for reporting purposes.

School/Institution Identifier

N N

Column Letter


Length CEDS Definition PARCC Definitions and Notes PARCC Expected Values

MSDE Expected Values

F State Student Identifier

Y 30 A unique number or alphanumeric code assigned to a student by a school system or any other entity

State Student Identifier needs to be unique by state

A-Z0-9No embedded spaces

10-digit SASID - Unique Statewide Identifier, MSDE assigned, right justified with leading zeros

G Local Student Identifier

Y 30 A unique number or alphanumeric code assigned to a student by a school system or any other entity

*Required for States that have a local student Identifier or both state student identifier and local student identifier as their unique student identifier.

A-Z0-9No embedded spaces

10-digits - Local Assigned Student identifier - all 10 positions are numeric, leading zeros; right justified.

H PARCC Student ID

N 36 Unique PARCC Student ID that will move intra state if student moves district to district or school to school. Assigned within PearsonAccessnext.


MSDE Required


State Student Identifier Y Y MSDE uses as a primary matching data element along with other appropriate identified; validation should be performed with USIS prior to submission

Local Student Identifier Y Y MSDE has required this data element to assist with correct student identification

PARCC Student ID N N PARCC will assigned by student; will remain with Maryland; if student move between states, a new ID will be assigned but IDs will be linked. In future, LEAs do not need to fill this ID in - it is optional. PearsonAccessNext will link the student to this ID.

Column Letter




I Last or Surname

Y 35 The full legal last name born incommon by members of a family.

A-Z 0-9. -'(Standard Apostrophe)Embedded Spaces

Student First Name - Numeric and special characters are not valid. Replace special characters with spaces.

J First Name Y 35 The full legal first name given to a person at birth, baptism, or through legal change.


Student First Name - Numeric and special characters are not valid. Replace special characters with spaces.

K Middle Name Y 35 A full legal middle name given to a person at birth, baptism, or through legal change.


Student's Full Middle Name, Numeric and special characters are not valid. Replace special characters with spaces. Note: If no legal middle name, may be blank.


MSDE Required


Last or Surname Y Y MSDE uses as a primary matching data element along with other appropriate identified - maintaining established standard on punctuation

First Name Y Y MSDE uses as a primary matching data element along with other appropriate identified - maintaining established standard on punctuation

Middle Name N Y If applicable, student has a legal middle name. MSDE uses as a matching data element along with other appropriate identified - maintaining established standard on punctuation

Column Letter




L Birthdate Y 10 The year, month and day on which a person was born.

YYYY-MM-DD MSDE will do the required conversion to YYYYMMDD

M Sex Y 1 The concept describing thebiological traits that distinguish the males and females of a species

F = FemaleM = Male

MSDE will do the required conversion. M = 1; F = 2


MSDE Required


Birthdate Y Y MSDE uses as a primary matching data element along with other appropriate identified; conversion will occurNote: MSDE will convert indicated data elements received from PARCC to the data standards presently in place for any and all data files received from PARCC and then forward to local school systems

Sex Y Y Conversion will occur


MSDE Required

Detailed Explanation.

Generational Suffix N Y If applicable, may be blank if no generational suffix. Maintaining established standard for MSDE data - Jr, Sr, I, II, III, etc.

Optional State Data 1 Remainder for future use


MSDE Required


Grade level When Assessed Y Y Use only MSDE established testing grades

Column Letter




O Grade level When Assessed

Y 11 The grade or developmental level of a student when assessed.

03 = Third grade04 = Fourth grade05 = Fifth grade06 = Sixth grade07 = Seventh grade08 = Eighth grade09 = Ninth grade10 = Tenth grade11 = Eleventh grade12 = Twelfth grade

Valid values: 03, 04, 05, 06, 07, 08, 09, 10, 11, or 12

Column Letter



PARCC Expected Values


P Hispanic or LatinoEthnicity

Y 1 An indication that the person traces his/her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race.

A Critical Warning will appear in Pearson Access ext, if field is left blank.

Y = Yes N = No Blank

Y = Yes; N = No

Q American Indian orAlaska Native

Y 1 A person having origins in any of original peoples of North and South America (including Central America), and who maintains cultural identification through tribal affiliation or community attachment.



MSDE will do the required conversion . Y = 1; N = 0

R Asian Y 1 A person having origins in any of original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, i.e., Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Philippine Islands, Thailand, and Vietnam.



MSDE will do the required conversion .Y = 2; N = 0

S Black or AfricanAmerican

Y 1 A person having origins in any of the black racial groups of Africa.



MSDE will do the required conversion . Y = 3; N = 0

T Native Hawaiian orOther Pacific Islander

Y 1 A person having origins in any of original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.




U White Y 1 A person having origins in any of original peoples of Europe, Middle East, or North Africa.





MSDE Required


Note: PARCC is not requiring certain student identifying information for testing purposes to enable

same day registering at the school-level. However, in the future these data elements possibly will be required for reporting purposes. PearsonAccessNext has not yet identified an updating system;

however, item indicated as critical warnings must be updated. However, Maryland local school systems populating these data elements in the file import will assure accuracy for both PARCC and MSDE

reporting. See asterisked in PARCC required column.

Hispanic or Latino Ethnicity

N * Y MSDE requirement for reporting purposes

American Indian or Alaska Native

N * Y MSDE requirement for reporting purposes; conversion will occur

Asian N * Y MSDE requirement for reporting purposes; conversion will occur

Black or African American N * Y MSDE requirement for reporting purposes; conversion will occur

Native Hawaiian or Other Pacific Islander

N * Y MSDE requirement for reporting purposes; conversion will occur

White N * Y MSDE requirement for reporting purposes; conversion will occur

Column Letter


Length CEDS Definition PARCC Definitions and

Notes

PARCC Expected

Values


V English LanguageLearner(ELL)

Y 1 English Language Learner(ELL)

A Critical Warning will appear in Pearson Access Next , if field is left blank.


MSDE does not use this PARCC data element. MSDE gathers the LEP data elements in State Optional Data 2, Columns AC-MD2, AC-MD3, and AC-MD4. PARCC requires 'Y' or 'N'; LEAs may link to MSDE data elements; but only use Y or N. MSDE reporting will use LEP Services data elements in Optional State Data 2, Columns AC-MD2, AC-MD3, and AC-MD4.

W Title III Limited EnglishProficient (LEP)

Y 1 An indication that limited English proficient (LEP) student is served by an English language instruction education program supported by Title III of ESEA funds.

A Critical Warning will appear in PearsonAccess Next, if field is left blank.


Requires 'Y' or 'N' for PARCC. MSDE does not use. Default to 'N'.

X Gifted and Talented

Y 1 An indication that the student is participating in and served by a Gifted/Talented program.


Y = YesN = NoBlank

Requires 'Y' or 'N' for PARCC. MSDE does not use. Default to 'N'.


MSDE Required


English Language Learner (ELL) N * Y MSDE has identified this data element to correspondence with our data element; use Y or N for this element; MSDE is using standard data elements in State Optional Area 2. See Columns AC-MD2, AC-MD3 and AC-MD4

Limited English Proficient (LEP) N * Y Default to N.

Gifted and Talented N * Y MSDE does use for reporting purposes - Default to N.

Column Letter





Y Migrant Status Y 1 Persons who, or whose parents or spouses are, migratory agricultural workers, including migratory dairy workers, or migratory fishers, and who, in preceding 36 months, in order to obtain, or accompany such parents or spouses, in order to obtain, temporary or seasonal employment in agricultural or fishing work (A) have moved from one LEA to another; (B) in a state that comprises a single LEA, have moved from one administrative area to another within such LEA; or (C) reside in an LEA of more than 15,000 square miles, and migrate a distance of 20 miles or more to a temporary residence to engage in fishing activity.


Y = YesN = NoBlank

Y = YesN = No

Z EconomicDisadvantage Status

Y 1 An indication that the student met the State criteria for classification as having an economic disadvantage.


Y = YesN = NoBlank

Use this data element as FARMSY = YesN = No


MSDE Required


Migrant Status N * Y MSDE requirement for reporting purposes

Economic Disadvantage Status

N * Y MSDE has identified this data element to correspondence with our data element FARMS (free and reduced-priced meals)

Column Letter




AA Student WithDisabilities

Y 1 A Critical Warning will appear in PearsonAccess Next, if field is left blank.

Y = YesN = NoBlank

MSDE will use Special Education Services (See Column AD-MD7 and AD-MD8). MSDE gathers the SPED data elements in State Optional Data 3, Columns AD-MD7 and AD-MD8.PARCC requires 'Y' or 'N'; LEAs may link to MSDE data elements; but only use Y or N. MSDE reporting will use SPED Services data elements in Optional State Data 3, Columns AD-MD7 and AD-MD8

AB Primary Disability Type

Y 3 The major or overriding disability condition that best describes a person's impairment.

This field is ONLY required ifColumn “AA” (Student WithDisabilities) = “Y”.

AUT = AutismDB = Deaf-blindnessDD = Developmental delayEMN = Emotional disturbanceHI = Hearing impairmentID = Intellectual DisabilityMD = Multiple disabilitiesOI = Orthopedic impairment OHI = Other health impairmentSLD = Specific learning disabilitySLI = Speech or language impairmentTBI = Traumatic brain injuryVI = Visual impairmentBlank

MSDE does not use but PARCC requires, if Students with Disabilities (Column AA) is Y (for Yes)


MSDE Required


Student With Disabilities N Y MSDE will use Special Education Services (See Column AD-MD7 and AD-MD8). MSDE gathers the SPED data elements in State Optional Data 3, Columns AD-MD7 and AD-MD8. PARCC requires 'Y' or 'N'; LEAs may link to MSDE data elements; but only use Y or N. MSDE reporting will use SPED Services data elements in Optional State Data 3, Columns AD-MD7 and AD-MD8

Primary Disability Type N Y MSDE does not use but PARCC requires, if Students with Disabilities (Column AA) is Y (for Yes)


MSDE Required


Optional State Data 2 N Y The following data elements are maintaining established standard for MSDE data. These data elements have been collected for the high school assessment and lower grade assessments. These data elements are required for Maryland reporting purposes.

LEP Services Indicator Y N = No, not receiving LEP services; Y = Yes, currently receiving LEP Services; E = Exited the program within the past two years and not currently receiving services

MSDE uses the date 20130601 as the start of the two-year reporting period for Academic School Year 2015.

LEP Begin Date Y YYYYMMDD - LEP services began. Required if student is currently receiving LEP services or exited the program within the past two school years.

LEP End Date Y YYYYMMDD - LEP services ended. Required if LEP indicator = EMSDE uses the date 20130601 as the start of the two-year reporting period for Academic Year 2015

Title 1 Y N = No; Y = Yes—Student is enrolled in a school wide program or is receiving Title 1 services in a school with a targeted assistance program.


MSDE Required


Special Education Services Y N = No, not receiving SPED services; Y = Yes, currently receiving SPED Services; 2 = 504; 3= Exited SPED and current 504; E = Exited the program

Sped End Date Y YYYYMMDD - Special education services ended. Required if Special Education Services = E and student exited the special education program within the past two years.MSDE uses the date 20130601 as the start of the two-year reporting period for Academic year 2015

LEP Reading Exempt Y Y = Yes; N = No; Required by MSDE for reporting purposes and only Grades 03-08. LEP students who are in their first year of enrollment in US schools may substitute their score on English Language Proficiency Test for reading test. LEP students must participate in reading test starting in their second year of enrollment in US schools. LEP students must participate in mathematics testing, regardless of how recently they entered the US education system.

LEP Mathematics Exempt Y Y = Yes; N = No; Required by MSDE for reporting purposes and only Grades 03-08. See explanation above.

Column Letter

Field Name Required Y/N Length CEDS Definition PARCC Definitions and Notes


AE Optional State Data 4 N 20

Filler

AF Optional State Data 5 N 20

Filler

AG Optional State Data 6 N 20

Filler

AH Optional State Data 7 N 20

Filler

AI Optional State Data 8 N 20

Filler


MSDE Required


Optional State Data 3 N N For future use






Column Letter




Test Registration

AJ Assessment SessionLocation

N 45 The description of the place where an assessment is administered.

Online = Session Name. If this field is populated, students will automatically be grouped together and placed into a test session. Paper Test = room number or classroom name where paper tests are administered. Value is used to group student ID labels together by school, grade, and subject.

A-Z 0-9

Used at LEA discretion: automatic grouping for online, sort out Student Pre-printed labels for paper..

AK Assessment Session Test Administrator Identifier

N 30 The unique identifier of theperson overseeing the assessment session in the setting.

Test Administrator A-Z

0-9


MSDE Required


Assessment Session Location N N Use data element expected values; Pearson indicated this data element will be used for label sorting.

Assessment Session Proctor Identifier

N N Online = Session Name. If this field is populated, students will automatically be grouped together and placed into a test session. Paper Test = room number or classroom name where paper tests are administered. Value is used to group student ID labels together by school, grade, and subject.

Column Letter




AL Classroom Identifier

N 38 A unique number oralphanumeric code assigned by an institution, school, school system, state, or other agency or entity for a particular class- section.

Used for reporting and studentroster reports

A-Za-z-‘ (Standard Apostrophe).) (&/ \+0-9embedded spaces

MSDE required this data element for the Reading and Mathematics Test Groups (MSA) and for HSA, it corresponds to Section Number. (If no Section Number default to '0000')

AM Staff Member Identifier

N 30 A unique number or alphanumeric code assigned to a staff member by a school, school system, a state, registry, or other agency or entity.

Student's Assigned Teacher

A-Za-z-‘ (Standard Apostrophe).) (&/\+0-9embedded spaces


MSDE Required


Classroom Identifier N N Used for reporting and student roster reports

Staff Member Identifier N N

Column Letter




AN Test Code Y 5 MAT03 = Grade 3 MathematicsMAT04 = Grade 4 MathematicsMAT05 = Grade 5 MathematicsMAT06 = Grade 6 MathematicsMAT07 = Grade 7 MathematicsMAT08 = Grade 8 MathematicsALG01 = Algebra IALG02 = Algebra IIGEO01 = GeometryELA03 = Grade 3 ELA/Literacy ELA04 = Grade 4 ELA/Literacy ELA05 = Grade 5 ELA/Literacy ELA06 = Grade 6 ELA/Literacy ELA07 = Grade 7 ELA/Literacy ELA08 = Grade 8 ELA/Literacy ELA09 = Grade 9 ELA/Literacy ELA10 = Grade 10 ELA/Literacy ELA11 = Grade 11 ELA/Literacy

Use Pearson Codes


MSDE Required


Test Code Y Y Use data element expected values. Se File Layout for valid Test Codes.

Column Letter





AO Test Format Y 1 Paper = Paper Based Testing (PBT) Online = Computer Based Testing

P = Paper O = Online

Use Pearson CodesUse this as Test Format as in MSA and HSA.

AP Retest Y 1 Indicates if this registration is for a retest (retake). Retest can occur if a student failed a prior attempt and is eligible to retake. Other retest scenarios also can occur.

The data in this field will be ignored in Year 1

Y = Yes N = No

Default to N.


MSDE Required


Test Format Y Y Use data element expected values for Paper (P) and Online testing (O)

Retest Y Y Use data element expected values; default to N fro first year.

Column Letter




PARCC Assessment Need PlanAQ Assessment

Accommodation: English language learner (ELL)

N 1 English language learner accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all EL accommodations.

Y = Yes Blank

Use Pearson Codes

AR Assessment Accommodation:504

N 1 504 accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all 504 accommodations.

Y = Yes Blank

Use Pearson Codes

AS Assessment Accommodation: Individualized Educational Plan (IEP)

N 1 Individualized Educational Plan accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all IEP accommodations.

Y = Yes Blank

Use Pearson Codes


MSDE Required


Assessment Accommodation: English language learner (ELL)

N N MSDE strongly encourages local school systems to indicate accommodations on this file. English language learner accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all EL accommodations.

Assessment Accommodation:504 N N MSDE strongly encourages local school systems to indicate accommodations on this file. 504 accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all 504 accommodations.

Assessment Accommodation: Individualized Educational Plan (IEP)

N N MSDE strongly encourages local school systems to indicate accommodations on this file. Individualized Educational Plan accommodations needed for a given assessment.This field will be used for cross validation on the PNP file for all IEP accommodations.

Column Letter




Accommodations from Student Registration FileAT Alternate

Representation - Paper Test

N 1 Student requires paper and pencil test format as an approved accommodation.

Indicator a paper test needs to be provided for a student registered for an online test.

If expected value equals "Y"; then the student must have format field populated with "O" or record will error.

Y = YesBlank

Use Pearson Codes

AU Translation of the Mathematics Assessment in Paper

N 3 Used to assign the form administered for paper testing based on another language other than English.

Paper Only

If expected value equals “SPA”; then the student must have Format field populated with "P" or record will error

SPA = SpanishBlank

Use Pearson Codes

AV Human Reader or Human Signer for ELA/L

N 11 The paper test is read aloud or signed to the student by the test administrator (Human Reader).

Pearson to supply a second test book to be Read Aloud or Signed.

If expected value equals “Human ReadAloud” or “HumanSigner”; then the student must have Format field populated with "P" or record will error

For computer-based testing, Human Read Aloud and Human Signer values will be captured in the PNP.

HumanReadAloud HumanSigner Blank

Use Pearson Codes


MSDE Required


Assessment Accommodation: Alternate Representation - Paper Test

N N MSDE strongly encourages local school systems to indicate accommodations on this file. student requires paper and pencil test format as an approved accommodation. Indicator a paper test needs to be provided for a student registered for an online test.If expected value equals "Y"; then the student must have format field populated with "O" or record will error.

Assessment Accommodation: Translation of the Mathematics Assessment in Paper

N N MSDE strongly encourages local school systems to indicate accommodations on this file. Used to assign the form administered for paper testing based on another language other than English.Paper OnlyIf expected value equals “SPA”; then the student must have Format field populated with "P" or record will error

Assessment Accommodation: Human Reader or Human Signer for ELA/L

N N MSDE strongly encourages local school systems to indicate accommodations on this file. The paper test is read aloud or signed to the student by the test administrator (Human Reader).Pearson to supply a second test book to be Read Aloud or Signed.If expected value equals “HumanReadAloud” or “HumanSigner”; then the student must have Format field populated with "P" or record will error.For computer-based testing, Human Read Aloud and Human Signer values will be captured in the PNP.

Column Letter




AW Large Print N 1 A Large Print test booklet is provided with text increased 150% to an 18 point font.

PARCC to provide Large Print Booklet for student to read. Answer Document will be the standard edition so that a Proctor can transcribe the student’s responses.

Y = YesBlank

Use Pearson Codes

AX Braille with Tactile Graphics

N 1 A hard copy Braille test booklet is provided with embedded tactile graphics.

Student responds and responses are transcribed.

Y = YesBlank

Use Pearson Codes

AY End of record Y 1 Must be “Y” in order for the file to be imported properly.

Y Use Pearson Codes


MSDE Required


Assessment Accommodation: Large Print

N Y Use this Special Orders - Large Print as in MSA and HSA. MSDE strongly encourages local school systems to indicate accommodations on this file. PARCC to provide Large Print Booklet for student to read. Answer Document will be the standard edition so that a Proctor can transcribe the student’s responses.

Assessment Accommodation: Braille with Tactile Graphics

N Y Use for Special Orders - Braille as in MSA and HSA. MSDE strongly encourages local school systems to indicate accommodations on this file. A hard copy Braille test booklet is provided with embedded tactile graphics.

End of record Y Y End of record indicator.

ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD

1 Incorrect format was used - must be CSV.2 Header row was missing.

3 Incorrect number of columns (PARCC said "tokens"). Spring CSV must have 51 columns.

4 Name elements; some LEA used punctuation; did not use standard apostrophe

5 Last Name included generational suffix and had a comma between name and suffix.

6 Do not use a comma in any column in the CSV format; will cause another column.

7 State Optional Data areas were not a string; but separate columns. PARCC does not accept separate columns within that area.

ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD(continued)

8 Critical warnings occurred if PARCC has not required but under PARCC Definitions and Notes, it states: This field is not required during import of student data, but if left blank, this field will create a Critical Warning in PearsonAccessNext.

These Critical Warnings must be corrected prior to reporting and shortly after testing. No posttest process has been announced or determined by Pearson as of this date.

Once the Fall Block upload was completed, no critical warnings were indicated for Maryland local school systems.

Students entered via data entry will have critical warnings due to the fact that the sensitive data fields are not required to test a student.

9 Title III Limited English Proficient Participation Status left blank - default to N.

ERRORS THAT OCCURRED DURING FALL BLOCK SRI UPLOAD(continued)

10 Gifted and Talented left blank - default to N.

11 Students with Disabilities left blank - tied to MSDE data element and only use Y or N.

12 Primary Disability Type blank when Students with Disabilities left blank. Must be completed with Pearson Codes; use only initials not complete name; i.e., AUT for Autism.

13 Need to use accommodations on this SRI to order appropriate paper test documents.

NOTES

1 URL for File Upload: https://.pearsonaccessnext.com; on drop-down menu select "Maryland"

URL for Training Center: pearsonaccessnext.com; on drop-down menu select "Training“

2 Naming convention: Begin with LEA number; administration indication (Spring2015/PBA/EOY; then any other identifying information you wish)

For example: LEA01_SpringPBA_File1_20140903.csv

3 Need to import a file for PBA and also for EOY (update any data elements that might have changed between the imports).

NOTES(continued)

4 If more than one content, need 2 rows per student with different test codes.

5 The format is CSV. If you use Microsoft Excel, it is recommended that you save a source file as an Excel spreadsheet to keep formatting (including any leading zeros). Prior to each import attempt, save the file as an Excel spreadsheet (this will be your original source file). Then save it again as a .csv file. If you receive an error message, make the updates in the source Excel spreadsheet and save the file, then save it again as a .csv file.

6 Pearson has used current CEDS definitions.

7 MSDE has tried to help with making the import file as complete as possible for PARCC needs and MDSE reporting needs.

NOTES(continued)

8 MSDE required elements are for our reporting purposes or for documentation purposes. If this data element is not supplied, the file will not be rejected.

9 Any fields populated in both the required and state optional fields will be populate (“pass-through”) in any data file produced by vendors and/or within their applications or products.

10 PARCC is not requiring certain student identifying information for testing purposes to enable same day registering at the school-level. However, in the future these data elements will be required for reporting purposes and have “critical warnings” indicated.

NOTES(continued)

11 Critical warnings must be updated within PearsonAccessNext. PearsonAccessNext has not yet identified an updating system. However, Maryland local school systems populating these data elements in the file import will assure accuracy for both PARCC and MSDE reporting. See asterisked in PARCC required column.

12 MSDE will convert indicated data elements received from PARCC to the data standards presently in place for any and all data files received from PARCC, used for State reporting purposes and forwarded to local school systems.

Contact Information:

Dale Cornelius, [email protected]

Trinell Bowman, [email protected]

Gayle Scott, Data [email protected]

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