MINUTES OF THE REGULAR MEETING OF THE HEARTLAND COMMUNITY COLLEGE BOARD OF TRUSTEES May 15,2018 Members present: Mary Campbell, Gregg Chadwick, JeffFlessner, Don Gibb, Janet Hood, Becky Ropp (arrived approximately 7:18pm), Josh Crockett Members absent: Pat Hardesty Others present: Rob Widmer, Doug Minter, Kelli Hill, Sarah Diel-Hunt, Scott Bross, Tim Bill, Steve Fast, Barb Leathers, Sharon McDonald, Colleen Reynolds, Bob Shaw; from the Town of Normal: Mayor Chris Koos, Mayor Pro Tern Jeff Fritzen, Economic Development Director Sally Heffernan, City Manager Pam Reece, Director of Finance Andrew Huhn, Corporation Counsel Brian Day; Lenore Sobota- The Pantagraph, Howard Packowitz- WJBC, Michelle Hunt, Adam Heenan, Laura Mai Chair Gregg Chadwick called the Regular Meeting of the Board of Trustees of Heartland Community College to order at 6:00pm at Heartland Community College in Normal. The roll call was followed by the Pledge of Allegiance. ADOPT AGENDA Mr. Jeff Flessner moved to adopt the agenda. Ms. Mary Campbell seconded. A voice vote was unanimous. Motion approved. PUBLIC COMMENT Ms. Michelle Hunt, Bloomington resident and former HCC student, made a public comment opposing the Uptown Normal Tax Increment Financing District Extension, agenda item 8.3 STAFF REPORTS College Spotlight: Marketing and Public Information - Recent and Future Initiatives Kelli Hill, VP for Continuing Education and Advancement, introduced Tim Bill, Executive Director of Marketing and Public Information (MPI). Ms. Hill noted that Mr. Bill was hired one year ago and has made impressive advances in digital marketing and analytics in the MPI department. Mr. Bill presented on MPI initiatives including moving to a media buyer, which freed up internal human resources; a collaboration between IT and MPI, which resulted in more efficient mass emailing to all 5,000 students and the ability to compile statistics to track mail campaign effectiveness; and media tracking software to monitor both digital and traditional coverage of HCC. Mr. Bill also reviewed and explained the benefits of several data dashboards and described next steps including workflow software and strategic enrollment management. Academic Quality Improvement Program (AQIP) Accreditation Cycle - Update Dr. Sarah Diel-Hunt, Associate Vice President of Academic Affairs, reported on AQIP, HCC's pathway to accreditation through the Higher Learning Commission (HLC). HCC is in year seven of an eight year cycle (handout) and the College's System Portfolio is due
Transcript
MINUTES OF THE REGULAR MEETING OF THE HEARTLAND COMMUNITY COLLEGE BOARD OF TRUSTEES
May 15,2018
Members present: Mary Campbell, Gregg Chadwick, JeffFlessner, Don Gibb, Janet Hood, Becky Ropp (arrived approximately 7:18pm), Josh Crockett
Members absent: Pat Hardesty
Others present: Rob Widmer, Doug Minter, Kelli Hill, Sarah Diel-Hunt, Scott Bross, Tim Bill, Steve Fast, Barb Leathers, Sharon McDonald, Colleen Reynolds, Bob Shaw; from the Town of Normal: Mayor Chris Koos, Mayor Pro Tern Jeff Fritzen, Economic Development Director Sally Heffernan, City Manager Pam Reece, Director of Finance Andrew Huhn, Corporation Counsel Brian Day; Lenore Sobota-The Pantagraph, Howard Packowitz-WJBC, Michelle Hunt, Adam Heenan, Laura Mai
Chair Gregg Chadwick called the Regular Meeting of the Board of Trustees of Heartland Community College to order at 6:00pm at Heartland Community College in Normal. The roll call was followed by the Pledge of Allegiance.
ADOPT AGENDA
Mr. Jeff Flessner moved to adopt the agenda. Ms. Mary Campbell seconded. A voice vote was unanimous. Motion approved.
PUBLIC COMMENT
Ms. Michelle Hunt, Bloomington resident and former HCC student, made a public comment opposing the Uptown Normal Tax Increment Financing District Extension, agenda item 8.3
STAFF REPORTS
College Spotlight: Marketing and Public Information - Recent and Future Initiatives
Kelli Hill, VP for Continuing Education and Advancement, introduced Tim Bill, Executive Director of Marketing and Public Information (MPI). Ms. Hill noted that Mr. Bill was hired one year ago and has made impressive advances in digital marketing and analytics in the MPI department. Mr. Bill presented on MPI initiatives including moving to a media buyer, which freed up internal human resources; a collaboration between IT and MPI, which resulted in more efficient mass emailing to all 5,000 students and the ability to compile statistics to track mail campaign effectiveness; and media tracking software to monitor both digital and traditional coverage of HCC. Mr. Bill also reviewed and explained the benefits of several data dashboards and described next steps including workflow software and strategic enrollment management.
Academic Quality Improvement Program (AQIP) Accreditation Cycle - Update
Dr. Sarah Diel-Hunt, Associate Vice President of Academic Affairs, reported on AQIP, HCC's pathway to accreditation through the Higher Learning Commission (HLC). HCC is in year seven of an eight year cycle (handout) and the College's System Portfolio is due
on June 1. The portfolio details college processes, results and improvements across six categories. In year eight (academic year 20 18-19) the following will happen: two reports are due in December, the HLC will visit February 11-13, the HLC will make a decision about the reaffirmation for accreditation in the spring, and HCC will make its accreditation pathway determination for the next cycle in the summer. Chair Chadwick noted that during initial planning for the annual Board retreat, President Widmer suggested including an AQIP presentation and inviting an HLC liaison.
Strategic Planning- Update
Mr. Scott Bross, Chief Information Officer, demonstrated the CI (Continuous Improvement) Portal used to align strategic planning, operational planning, and accreditation. He reviewed the strategic planning process used to develop the four college priorities and the goals and strategies associated with each priority. He demonstrated how the CI Portal brings together strategic planning with operational planning, otherwise known as employees' day-to-day work. The CI Portal also helps staff prioritize what they want to accomplish throughout the year and helps identify resource needs for more in-depth projects. President Widmer noted this is a critical element to ensure limited resources are in alignment with the College goals and priorities.
Strategic Multi-Year Plan for Budget and HR Realignment- Update
Mr. Doug Minter, VP of Business Services, referenced the CI Portal and the Ensure Resource Stewardship priority. He combined a 2015-2021 forecasting model with the FOCUS PDCA Model embedded in the portal: 2015 FOCUS, 2016 ~Ian, 2017 Do, 2018 Check, followed by three years to Adjust. He reviewed primary goals and how they were accomplished or will be accomplished for each of the seven years. He drew attention to a few key measures including projecting a potential increase in tuition and intentional efforts made with persistence, completion, recruiting, and advertising. President Widmer expressed appreciation for Board guidance and support. He also praised strategic planning efforts across the college, allowing the College to get through the challenges ahead, in particular the loss of the equity tax, and to return to a balanced budget within three years maximum.
Financial
Doug Minter, VP of Business Services, noted the main financial priority is currently to prepare and present to the Board the FY19 Tentative Budget in June and the FY19 Budget in September.
Recognition & Correspondence
Normal West High School staffhosted an event at Heartland in April and sent accolades about the facility and Heartland staff who helped with the event.
Illinois Prairie Wild Ones, a group that advocates using native plants in landscaping, held a program at Heartland and sent kudos to Development and Facilities staff for helping with the event.
President Widmer noted that Heartland students recently competed successfully in the Phi Beta Lambda State Leadership Conference against two- and four-year institutions. Those who placed first and second will move on to national competition in June.
The Chamber of Commerce and the Compact Board hosted a "Working for Workforce" meeting
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at Heartland to bring business, local government, and education together to work toward growing the community and workforce. Cabinet/Other
President Widmer commented on time and location logistics for Friday's Commencement.
President Widmer reported on approximately seven years of litigation related to the Fitness and Recreation Center. The contractor, WBCI, filed a lawsuit against HCC with four counts for breach of contract totaling approximately $1.5 million. At trial, the jury found for HCC on three counts and against HCC on only one count for a total of$10,628. WBCI appealed the verdict. Within two months the appellate court ruled in favor ofHCC on all counts WBCI appealed. The option to again appeal the verdict will not be pursued by WBCI.
Ms. Kelli Hill, Vice President of Continuing Education and Advancement, distributed a list of eight Foundation events occurring in the next six weeks, and she offered a few highlights. Commencement will have an increase in participating students of more than 125 over last year's total and 15 additional employees will help with the event. The quad tree planting celebration is the first Foundation event focused on campus enhancement and was successful in terms of finding donors for the trees and benches. The employee giving campaign resulted in the largest increase in employee donors over the past decade with 40 new regularly-contributing employees. The first ever Work Ready Programs in Pontiac and Lincoln are doing well, and include students in Dental Assistant and Phlebotomy programs.
TRUSTEE REPORTS
ICCTA
Mr. Don Gibb noted the ICCT A annual convention is in Springfield in June. He reported on the agenda topics, ongoing work related to the state budget, and the status of seven legislative bills relevant to HCC. (At approximately 7:18pm Ms. Ropp arrived.)
Student Trustee
Mr. Josh Crockett, Student Trustee, reported on several student activities. Student Engagement held Hawkapalooza in April followed by a concert on the quad. Phi Theta Kappa (PTK), the honor society, held a campus clean-up day, and the Student Government Association will hold the textbook swap to help students with the cost of textbooks. Some professors are using the quad tree planting to talk about the history of the quad and Heartland in general. The Heartland Activities Committee is hoping to build a "bridge" for student communication among the Normal, Lincoln, and Pontiac sites so everyone feels welcome and connected.
None.
CONSENT AGENDA
Mr. Don Gibb moved to approve the ratification of bills paid during April 2018; travel expenditures by members of the Board of Trustees and travel expenditures that exceed maximum reimbursable rates by Heartland Community College employees submitted since
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the last meeting of the Board of Trustees; minutes of the regular Board meeting of April17, 2018; and the Authorize Representatives Bank Resolution. Ms. Becky Ropp seconded. A roll call vote was unanimous. Motion approved. Bank Resolution
To adopt the attached resolution regarding the Authorization of Corporation, Partnership, Limited Liability Company, Association or Other Entity to Utilize Deposit or Fee-Based Services and identify the College officials authorized on College accounts at Regions Bank effective July 1, 2018.
NON-PERSONNEL ACTION ITEMS
FY2019 Employee Insurance
Mr. Jeff Flessner moved to approve the monthly rates and insurance providers for the Heartland Community College employee insurance program for FY2019, including medical, dental, vision, and term life/accidental death and dismemberment (AD&D) insurance. Ms. Janet Hood seconded. A roll call vote was unanimous. Motion approved.
Uptown Normal Tax Increment Financing (TIF) District Extension
Ms. Janet Hood moved to support the extension of the Uptown Normal Tax Increment Financing (TIF) District for an additional 12 years, endorse State of Illinois legislation granting such extension, and authorize execution of an Intergovernmental Agreement in substantial compliance with the document included within this item. Mr. Jeff Flessner seconded. Roll call vote: Hood-yes, Flessner-yes, Campbell-no, Chadwick-yes, Gibb-yes, Ropp-yes, Crockett-no. Motion approved.
Follett Higher Education Group (Bookstore) Contract
Ms. Becky Ropp moved to authorize execution of an agreement with Follett Higher Education Group, Inc., for the term June 1, 2018 through May 31, 2019, to operate the Heartland Community College Bookstore. Ms. Janet Hood seconded. A roll call vote was unanimous. Motion approved.
Naming of the Heartland Community College Quad
Mr. Jeff Flessner moved to name in perpetuity the Heartland Community College Quad located at 1500 West Raab Road, Normal, Illinois, as the Rob Widmer Quad. Mr. Don Gibb seconded. A roll call vote was unanimous. Motion approved.
CLOSED SESSION
Ms. Becky Ropp moved to enter into closed session at 8:32pm to consider personnel matters and pending litigation. Mr. Jeff Flessner seconded. A roll call vote was unanimous. Motion approved.
Chair Gregg Chadwick reconvened the regular meeting at 8:45pm,
PERSONNEL ITEMS 5/15/2018 HCC BoardofTrustees
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Personnel Actions
Mr. Jeff Flessner moved to approve the monthly personnel actions. Ms. Becky Ropp seconded. A roll call vote was unanimous. Motion approved. Faculty Promotions
Mr. Don Gibb moved to approve the promotion of the following faculty members into the identified rank. Ms. Janet Hood seconded. A roll call vote was unanimous. Motion approved.
Name Heather Chapman Stacy Mann Scott Tichenor Paul Folger Julie Fraser-Lindsey Joni Jecklin Cynthia Johnson Kim McHale Jami Spencer Ruifang Cao
PUBLIC COMMENT
New Title Associate Professor Associate Professor Associate Professor Professor I Professor I Professor I Professor II Professor II Professor II Distinguished Professor
Staff answered questions on collective bargaining.
ADJOURNMENT
Academic Division STEM-Business Liberal Arts and Social Sciences STEM-Business Liberal Arts and Social Sciences Liberal Arts and Social Sciences Liberal Arts and Social Sciences STEM-Business STEM-Business Liberal Arts and Social Sciences STEM-Business
Mr. Jeff Flessner moved to adjourn. Ms. Mary Campbell seconded. Motion was approved with a voice vote.
The meeting was adjourned at 8:53pm.
*Note: The student vote is advisory only
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7 2 TRAVEL EXPENDITURES .. Travel Expenditures by members of the Board of Trustees and any Travel Expenditures Exceeding
Name Title Assoc.
Director-
Janet Beach Davis Science Lab
Member-
Board of
Gregg Chadwick Trustees
Travel Limits by Employees
May Board Meeting
Registration Transportation
Purpose of Travel Fees Costs
EEAI Annual Conference $140.00
ICCTA Seminar & Meeting-Lisle, IL
$150.00 $120.91
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Lodging
Meals Costs Total
$171.35 $311.35
$74.05 $344.96
11.1 MONTHLY PERSONNEL ACTIONS
Motion: To approve the recommendation as presented in Board Agenda Item 11 .1. Recommendation: To approve the personnel actions in Board Agenda Item 11.1 .
*Please note that new employees are marked by an asterisk.
