1 WOLTERS KLUWER CCH Workpapers – GETTING STARTED GUIDE 2017

2 www.wolterskluwer.co.nz/business-fitness/cch-workpapers/

Table of Content

1 Welcome to CCH Workpapers 3

1.1 Accessing Workpapers in CCH iKnow 3

1.2 Workpaper Basics 3

1.2.1 Introducing the CCH Workbook 3

1.2.2 Introducing the CCH Workpaper Ribbon 4

1.2.3 CCH Worksheets in the cloud 4

1.3 Setting-up CCH Workpapers 5

1.3.1 Introducing the CCH Workpapers Add-in 5

1.3.2 Installing the Excel Add-in on a PC 5

1.3.3 Installing the Excel Add-in on a Terminal Server Environment 6

1.3.4 Customising the settings 6

1.4 Features and functions 6

1.4.1 Recording queries using notes 6

1.4.2 Assessing compliance using validation points 7

1.4.3 Reviewer Settings 7

1.5 Help and support 8

1.5.1 Training 8

1.5.2 Online support 8

1.5.3 Contact Us 8

3 WOLTERS KLUWER CCH Workpapers – GETTING STARTED GUIDE 2017

1 Welcome to CCH Workpapers

Be faster, more accurate and compliant, every time. Boosting accuracy and efficiency, workpapers streamline the process of evaluating and documenting the financial position of businesses or individuals. CCH Workpapers are the smart solution for accounting professionals!

1.1 Accessing Workpapers in CCH iKnow The following link is a direct path to the workpaper file located within iKnow. http://iknow.cch.co.nz/document/zbfnzcoms2Uio2847692sl838617144/worksheet-electronic-workpapers To access the file you must be logged in.

1.2 Workpaper Basics Get an instant overview of some of the main features and functions of the workpapers.

1.2.1 Introducing the CCH Workbook The Excel workbook is updated annually and released in early April. We will notify you when the 2018 workbook is available in CCH iKnow. The workbook contains the following pages:

The Setup Sheet governs the settings that will be applied across the firm to allow integration with your firm’s client accounting system and standardise the workpapers for your firm preferences.

The Workbench is where you customise the workbook for a client by entering client and job information. It is also where you select the worksheets you’d like to include in the workbook.

B1 Review Summary provides a snapshot of the account and workpaper balances. B1 is like a dashboard where you can see at a glance what workpapers remain unbalanced, variances between prior years, whether any notes have been made and the status of the workpaper.

Supporting Documents page records the links from each worksheet to its supporting documentation.

TIP: For detailed help on each of these pages, click on the help icon within the CCH Workpapers ribbon

TIP: The workpapers are in contained within a zip folder so must be extracted before using.

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1.2.2 Introducing the CCH Workpaper Ribbon Access a range of features and functionality through the CCH Workpapers tab on the Excel ribbon.

Ribbon buttons and their functions

Home: Takes you back to the Workbench where you can add worksheets and view general information

B1: Takes you to the B1 Review Summary which acts as your workpaper dashboard

Rollover Data: Save time and ensure consistency by importing relevant settings and data from the previous year workpaper such as hire purchase and term loan details

Import GL Data: Allows you to import data from your client GL (not used with iFirm Client Accounting integration)

Refresh GL Data: Allows you to refresh the data from a trial balance

Help: Links to detailed information on using the workpaper. Please have the latest PDF viewer installed to view help

Validation Points: Use this feature to assess if you have complied with NZ tax regulations

Notes: Add notes for yourself or the reviewer

Journals: This section is used when creating journals

Reviewer controls: Used for extra security and tracking

Print all sheet: Print a hardcopy of all visible sheets

Activate/Deactivate: Activate the workpapers with your product key, or deactivate the workpapers to use on another PC

Update Available: During the year we may do an update to the Add-in to deliver more enhancements. Click on the button to update the add-in. Please note, if you run a terminal server environment your IT provider will need to do the update for you

1.2.3 CCH Worksheets in the cloud

Individual workpaper templates are stored in the cloud. Once selected from the workbench, the worksheet will be downloaded from the cloud and included in your Excel workbook file. This has numerous advantages including: A smaller workbook file size, as it only contains the worksheet templates you select. Worksheet templates are current as we can update them throughout the year – on demand,

instead of annually. You will be notified of any updates to worksheet templates via email. No limits on multiple worksheet templates.

5 WOLTERS KLUWER CCH Workpapers – GETTING STARTED GUIDE 2017

Frame text style. The frame has fixed white space, above and below, 8.4 mm and

1.3 Setting-up CCH Workpapers To ensure a successful implementation across your firm, follow these step-by-step instructions for setting up and configuring the CCH Workpapers.

1.3.1 Introducing the CCH Workpapers Add-in The CCH Workpapers Excel Add-in is the smarts behind the workpapers. This Excel add-in needs to be installed so you can access the functionality within the CCH Workpapers ribbon. There are two options for installing the ribbon, depending on your network environment. PC version Terminal Server version

1.3.2 Installing the Excel Add-in on a PC Are you are able to install applications on your PC? Then use this simple option for installing the Add-in on your computer. Open the CCH workpaper Excel workbook and you will be prompted to install the Add-in. (A link

to the Excel workbook was included in your welcome email) Follow the onscreen prompts Once installed, close and re-open the workbook

TIP: For detailed help on adding and deleting worksheets, click on the workbench help icon, located in the ribbon

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You will be prompted to enter your firm’s unique product key in the product registration panel. (This key was included in your welcome email. Please share this key with the rest of your team!)

1.3.3 Installing the Excel Add-in on a Terminal Server Environment Do you have security tighter than a champagne cork? Is your IT provider responsible for installing applications on your server? Then you’ll need to install the terminal server version of the Add-in on your network. This task is best performed by your IT provider. Please forward the following important information to your IT provider: Link to online help article http://bf-help.cchifirm.com/install-on-terminal-server

And the Product Key included in your welcome email

1.3.4 Customising the settings It’s important to set up and configure the master workbook, to save time and improve efficiencies for the team. Click on the ‘Setup’ tab, at the bottom of your workbook, to configure the setup sheet. From the Setup sheet you configure a range of preferences including: The client accounting system you integrate with Your variance threshold Your firm’s GL codes Reviewer password Plus more We also recommend configuring the following for your team:

Entering Tax codes in the A1 Tax calculation sheet

Enter codes in the B1 Review summary sheet

And lastly hide the set-up sheet Once the workbook has been set up and configured please save it in a place for other members of your team to access. Click on the help icon ? in the CCH Workpapers while viewing the ‘Setup’ page for specific instructions on how to configure the workbook for your firm.

1.4 Features and functions Let’s take a closer look at some of the features and functions of the workpapers.

1.4.1 Recording queries using notes The notes functionality allows you to record notes against any workpaper and collate for later review. Select Notes button on CCH Workpaper Ribbon

TIP: Need help installing and activating the Add-in on a terminal server? Call us directly on 0800 10 58 60 or email

support@businessfitness.co.nz

TIP: Read this article and watch the video for help installing and activating the CCH Workpapers on a PC

http://bf-help.cchifirm.com/install-the-app

TIP: For detailed help on configuring the workbook, click on the help icon while viewing the ‘Setup’ sheet

TIP: Go to http://bf-help.cchifirm.com/customise-the-settings for detailed instructions on customising the

workbook for your firm

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Select type of note e.g. client query, B2a Review points Enter your name Type note details and press ‘Save note’ The Notes icon on CCH Workpaper Ribbon will indicate how many notes have been recorded for

this workpaper out of the entire workbook e.g. 2/10 Click on go to note to view note in the actual query sheet e.g. A3 Client Query

1.4.2 Assessing compliance using validation points Some important tax issues may arise when completing workpapers. To help preparers consider important tax implications our CCH tax experts have crafted a list of pertinent questions with links to relevant commentary – to make sure they get it right! To access the validation points checklist click on the ! icon, in the CCH Workpapers ribbon. This will open a set of questions for you to consider with links to relevant commentary in CCH iKnow.

1.4.3 Reviewer Settings We have a variety of features to make reviewing workpapers more efficient and robust. To access the reviewer functionality: 1. Navigate to the CCH Workpapers Ribbon 2. Click 'Reviewer Settings' 3. Enter reviewer password that you entered on the setup sheet, as part of the administrator setup

Select from the following ‘Reviewer settings’ options: Lock Reviewer: Disable 'Reviewed by' and 'Prepared by' input boxes Track Changes: Highlights cells edited after setting, logs details of those changes in a hidden

sheet Lock Worksheet: Lock worksheet to prevent any changes Show tracked changes sheet?: Unhide / hide and lock sheet containing tracked changes Show Setup Sheet?: Unhide / hide and lock Setup sheet

TIP: If the note has a green tick it means the query has been resolved. Notes can be resolved from the query sheet

TIP: To lock ALL worksheets, click on ‘Reviewer Settings’ from the workbench

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1.5 Help and support

1.5.1 Training We provide complimentary workpaper training webinars. To register for our webinars please visit: http://www.wolterskluwer.co.nz/business-fitness-training/ Training overview: Accessing and saving the workpapers Installing and activating the CCH Workpapers Add-in (the smarts behind the workpapers) Configuring the master workbook Customising the workbook for individual clients Importing GL data Creating and uploading journals Plus a general overview of main features and functions of the workpapers.

1.5.2 Online support Please view our knowledge base for general workpaper support: http://bf-help.cchifirm.com/workpapers-home For ‘how to’ help with individual worksheets, click on the help icon within the CCH Workpapers ribbon.

1.5.3 Contact Us Do you have any questions? We're always happy to answer them. Email: support@businessfitness.co.nz Tel: 0800 10 58 60 http://www.wolterskluwer.co.nz/business-fitness/