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Woodberry Forest school

enrollment documents2015–2016

2

table of contents

school store Purchasing Policy .................................................................................................. 3

Business Office Statement Policy .............................................................................................. 4

Transportation Manual .............................................................................................................. 5

school calendar ....................................................................................................................... 21

technology Policy .................................................................................................................... 24

What to bring ........................................................................................................................... 25

school supply list .................................................................................................................... 27

Housekeeper Assistance & Shipping Information ................................................................... 28

3

the school store Purchasing Policy

the school storeAt Woodberry Forest School, we have a school store where your son can purchase supplies. Our policy for purchasing items at the store is outlined below.

Academic suppliesAcademic supplies include books and school supplies. Your son will receive an ID card that will enable him to charge academic items. These charges will be billed to you. If you wish, your son may pay for academic supplies at the time of purchase.

Non Academic ItemsOur school store also carries non-academic items such as snacks, drinks, clothing, and souvenirs.Woodberry Forest School does not offer charging privileges on non-academic items. These items must be paid for at the time of purchase.

For your convenience, the store accepts cash, checks, credit cards and debit cards as methods ofpayment. A Virginia National Bank ATM is available on campus. The store can cash checks for students with checking accounts. There is a $35 fee for returned checks.

We encourage you to make arrangements so your son can purchase what he needs at the school store.

4

Business Office Statement Policy

statementsPlease note that you will receive monthly statements via email from the business office on the last day of the month (or the first business day following the last day if it falls on a weekend). You will not receive a paper copy in the mail. You may click on the link embedded in the email to pay your account online via either credit card (a fee does apply) or e-check (which does not have a fee) or you may mail a check to the address printed on the statement. The process is very user friendly if paying online and it will walk you through with step by step instructions.

WiresWire instructions are listed below:

TO: Bank of America, NA Richmond, VA, USA USA 23210

ABA transit #: 0260-0959-3

For Credit: Woodberry Forest School-Electronic Deposits

Account #: 435019762593

Reference: 1) Your full name and purpose of the funds (very important to include this information) OR

2) If payment on a student’s account be sure to include the student’s name.

SWIFT code: BOFAUS3N (same as before)

5

Transportation Manual

Transportation PoliciesMaking Reservations

The Cost for TransportationTransportation for Medical Appointments

WeekendsHolidays and BreaksInternational Travel

Young TravelersMissing a Flight or Running Late

Beginning of School Year TransportationPrefect Arrival

New Student ArrivalReturning Student Arrival

traveling by AirplaneShort Weekend TransportationLong Weekend Transportation

Holiday and Break TransportationInternational Travel

traveling by trainShort Weekend TransportationLong Weekend Transportation

Holiday and Break Transportation

traveling by busShort Weekend TransportationLong Weekend Transportation

Holiday and Break TransportationThe Southbound Bus

The Raleigh Bus

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Transportation Policies

Making ReservationsAll transportation must be reserved by Wednesday at 1 p.m. the week you wish to travel. Students make reservations by speaking with Mrs. Tracey Stakem. All transportation is arranged according to reservations. Thus, transportation will not be available if students do not make reservations by Wednesday.

Holiday reservations have different deadlines than regular weekends. Students should pay attention to announcements from the transportation office regarding holidays.

Mrs. Tracey Stakem can be contacted at 540-672-6184 or email at [email protected] or through the switchboard at 540-672-3900. The Cost of TransportationAll weekend transportation costs quoted in this booklet are based on a one-way, single-passenger rate. If more than one student needs a ride, then the cost will be split between them.

The rates listed for holiday and start-of-school transportation are a one-way, per-student price. All students pay the listed price. Prices may vary depending on bus charges.

Transportation for Medical AppointmentsTransportation is available for medical appointments in the local area. The fees listed below reflect typical costs and may vary depending on length of appointment and distance.

For appointments in Orange: $25.00For appointments in Culpeper: $40.00For appointments in Charlottesville: $100.00

short WeekendsShort weekends extend from after a student’s last academic and athletic commitment on Saturday to 6:00 p.m. Sunday evening. Since classes end at 11:00 a.m. on Saturday, the earliest possible time to provide transportation for your son is at 11:15 a.m. All transportation will depart campus at 11:15 a.m. for short weekends.

Students are expected to be back on campus for seated meal on Sunday evening. Return transportation has been scheduled to meet this expectation.

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long WeekendsA long weekend extends from Friday after classes to 6:00 p.m. Sunday evening. Since classes end at 12:30 on Friday afternoon, the earliest possible time to provide transportation for your son is at 12:45 p.m. All transportation will depart campus at 12:45 p.m. for long weekends.

Students are expected to be back on campus for seated meal on Sunday evening. Return transportation has been scheduled to meet this expectation

college WeekendsDue to the variable nature of college weekend transportation, please contact the Woodberry transportation office to arrange your son’s college weekend.

holidays and breaksHolidays and Breaks are Thanksgiving, Christmas/Winter Break, Long Winter Weekend and Spring Break. Transportation is available for all times that Woodberry closes for any period of time. All buses will depart from campus at 6:00 am. If a student is permitted to leave campus prior to the beginning of break, school transportation is NOT guaranteed.

The “Southbound Bus” carries students from Woodberry to Columbia, SC; Charlotte, NC; Winston-Salem, NC; Greensboro, NC; Danville, VA, and Lynchburg, VA. A bus also takes students to Raleigh, NC. These buses only run when there is enough interest to fill the bus to a capacity suitable for covering the cost of the bus.

students under the age of 15Many airlines require an adult to be present at check-in when the traveler is under the age of 15. Please check to see if this policy is applicable to the airline your son will be using and contact Woodberry’s transportation office to make special arrangements for your son.

International StudentsStudents whose families live outside of the United States are allowed to leave on the final day of classes or exams in order to make their international flights. International students should arrange with their teachers and the academic dean an appropriate time to take an exam early. This only applies to students traveling outside of the United States.

All international students must be off campus by the beginning of the holiday break and return to campus on the last day of the break.

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Delays and CancellationsIf your flight, train, or bus is delayed or cancelled or you miss its departure, please contact the transportation office and the administrative master as soon as possible to notify them of the change.

Woodberry cannot be held responsible for any delays due to road conditions, airport security delays, or any other unforeseen circumstances. The suggested departure times provided in this handbook are the best approximations we can make given our experience. You may want to schedule your son’s departure later than the suggested times to ensure he does not miss his transportation.

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Beginning of School Year Transportation

Incoming PrefectsThe prefects are asked to arrive on campus by 3:00 p.m. Thursday, September 3. If you are traveling by airplane or train, please plan to arrive no later than the stated times.

Airport latest Arrival time leaves Airport Cost of TransportationDulles 12:00 p.m. 12:30 p.m. $30.00Reagan 11:10 a.m. 12:00 p.m. $30.00Baltimore 11:15 a.m. 11:45 a.m. $40.00Charlottesville 1:10 p.m. 1:40 p.m. $15.00Richmond 12:00 p.m. 12:30 p.m. $30.00

Train Station Leaves Train Station Cost of TransportationRichmond 1:30 p.m. $30.00Culpeper 2:30 p.m. $15.00Washington, DC 12:00 p.m. $30.00Charlottesville 1:15 p.m. $15.00

New International StudentsNew International students will coordinate their arrival to campus through the international student coordinator’s office.

New StudentsAll new students are asked to arrive on campus by 11:00 a.m. on Sunday, September 6. Please adhere to the following Woodberry transportation schedule.

Airport latest Arrival time leaves Airport Cost of TransportationDulles 2:25 p.m. 4:30 p.m. $30.00Reagan 2:00 p.m. 4:00 p.m. $30.00Baltimore 1:15 p.m. 2:45 p.m. $40.00Charlottesville 3:10 p.m. 4:40 p.m. $15.00Richmond 2:30 p.m. 4:00 p.m. $30.00

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returning studentsAll returning students, international and domestic, are asked to arrive on campus by 4:00 p.m. Saturday, September 5. If you are traveling by airplane or train, please plan to arrive no later than the stated times. Airport latest Arrival time leaves Airport Cost of TransportationDulles 11:30 a.m. 12:30 p.m. $30.00Reagan 10:45 a.m. 12:00 p.m. $30.00Baltimore 10:30 a.m. 11:45 a.m. $40.00Charlottesville 1:10 p.m. 1:40 p.m. $15.00Richmond 12:00 p.m. 12:30 p.m. $30.00

Train Station Leaves Train Station Cost of TransportationRichmond 12:00 p.m. $30.00Culpeper 2:00 p.m. $15.00Washington, DC 11:00 p.m. $30.00Charlottesville 1:00 p.m. $15.00

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traveling by Airplane

Short Weekend Transportation

departureBased on the departure time of Woodberry transportation, flights for short weekends should be scheduled no earlier than the following times for the following airports.

**Reminder: All transportation must be reserved by Wednesday at 1 p.m. the week of travel. Transportation will not be available unless a reservation is made in advance.

Airport earliest Flight time (based on arrival 45 minutes

before departure)

Cost of Transportation

Dulles 2:00 p.m. $130.00Reagan 2:20 p.m. $150.00Baltimore 3:00 p.m. $200.00Charlottesville 1:00 p.m. $65.00Richmond 2:00 p.m. $150.00

returnTransportation will leave the following airports at the following times in order to return to campus by 6:00 p.m. Students and parents should schedule return flights to fit with these transportation departure times.



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Long Weekend Transportation

departureBased on the departure time of Woodberry transportation, flights for long weekends should be scheduled no earlier than the following times for the following airports.



before departure)


Dulles 3:45 p.m. $130.00Reagan 4:00 p.m. $150.00Baltimore 5:00 p.m. $200.00Charlottesville 2:00 p.m. $65.00Richmond 3:30 p.m. $150.00

returnTransportation will leave the following airports at the following times in order to return to campus by 6:00 p.m. Students and parents should schedule return flights to fit with these transportation departure times.



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Traveling By Airplane

Holiday and Break Transportation – Thanksgiving, Christmas, Long Winter Weekend and Spring Break

All holidays and breaks will begin at 6:00 am. Please check the school calendar for specific departure and return dates.

Departure

Airport Earliest Flight Time (based on arrival 45 minutes

before departure)


Dulles 10:00 a.m. $30.00Reagan 10:30 a.m. $30.00Baltimore 11:30 p.m. $40.00Charlottesville 8:00 a.m. $15.00Richmond 9:30 a.m. $30.00

Return

Airport Latest Arrival Time Leaves Airport Cost of TransportationDulles 3:25 p.m. 4:30 p.m. $30.00Reagan 3:00 p.m. 4:00 p.m. $30.00Baltimore 2:00 p.m. 2:30 p.m. $40.00Charlottesville 4:10 p.m. 4:40 p.m. $15.00Richmond 3:30 p.m. 4:00 p.m. $30.00

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International Travel

This travel schedule includes all holidays and breaks. Transportation will leave Woodberry at 6:00 a.m. and arrive at the airport to make the following earliest departure times.

departure


before departure)


Dulles 10:00 a.m. $30.00Reagan 11:00 a.m. $30.00Baltimore 12:00 p.m. $40.00

return

Airport latest Arrival time leaves Airport Cost of TransportationDulles 2:00 p.m. 4:30 p.m. $30.00Reagan 1:30 p.m. 4:00 p.m. $30.00Baltimore 12:30 p.m. 2:45 p.m. $40.00

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traveling by train

Short-Weekend Transportation


departure

Train Station earliest departure time (based on arrival 25 minutes

before departure)


Richmond 2:30 p.m. $150.00Culpeper 12:00 p.m. $50.00Washington, DC 1:30 p.m. $150.00Charlottesville 1:00 p.m. $80.00

return

Train Station latest Arrival time Leaves Train Station Cost of TransportationRichmond 2:45 p.m. 3:00 p.m. $150.00Culpeper 5:15 p.m. 5:30 p.m. $50.00Washington, DC 2:15 p.m. 2:30 p.m. $150.00Charlottesville 4:00 p.m. 4:15 p.m. $80.00

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traveling by train



departure


before departure)


Richmond 3:45 p.m. $150.00Culpeper 1:30 p.m. $50.00Washington, DC 4:30 p.m. $150.00Charlottesville 2:30 p.m. $80.00

return


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traveling by train

Holiday Transportation - Thanksgiving, Christmas, Long Winter Weekend and spring break


departure


before departure)


Richmond 10:30 a.m. $30.00Culpeper 7:00 a.m. $15.00Washington, DC 11:00 a.m. $30.00Charlottesville 8:30 a.m. $20.00

return


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traveling by bus

Short Weekend Transportation


departure

Bus Station earliest departure time (based on arrival 25 minutes

before departure)


Washington, DC 3:00 p.m. $150.00Charlottesville 1:30 p.m. $80.00

return

Bus Station latest Arrival time Leaves Bus Station Cost of TransportationWashington, DC 1:45 p.m. 2:00 p.m. $150.00Charlottesville 4:10 p.m. 4:25 p.m. $80.00



departure


before departure)


Washington, DC 3:15 p.m. $150.00Charlottesville 2:30 p.m. $80.00

return


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traveling by bus

Holiday Transportation - Thanksgiving, Christmas, Long Winter Weekend and spring break


departure


before departure)


Washington, DC 10:00 a.m. $30.00Charlottesville 8:40 a.m. $20.00

return


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traveling by bus

the southbound bus

The southbound bus services Columbia, Charlotte, Statesville, Winston-Salem, Greensboro, Danville, and Lynchburg. This bus will only run if there is sufficient interest. Please sign up well in advance!

Please pick up and drop off your son at the appropriate destination at the times indicated for the specific holiday.

Pick-up/Drop-off Approximate Arrival

return departure

cost

Columbia – Home Depot off of I-77 Two Notch Road 3:00 p.m. 9:00 a.m. $80.00Charlotte – Sheraton Motel I-85 1:45 p.m. 10:30 a.m. $70.00Statesville – Crossroads Wal-Mart 12:30 p.m. 11:00 a.m. $60.00Winston-Salem – McDonald’s – Thru-way Shopping Ctr.

11:45 a.m. 12:00 p.m. $55.00

Greensboro – #85 McDonalds across from Carolina Mall

11:15 a.m. 12:30 p.m. $50.00

Danville – Welcome Center #29 10:00 a.m. 1:30 p.m. $45.00Lynchburg – River Ridge Mall 8:30 a.m. 3:00 p.m. $40.00

the raleigh bus

The Raleigh bus transports students to and from the Carolina Country Club in Raleigh during holidays provided that there is sufficient interest. The cost for this bus is $50 per person.

Prices may vary

Sign-up well in advance!

Please pick up and drop off your son at the Carolina Country Club at the times indicated.

Pick-up/Drop-off Approximate Arrival return departureRaleigh – Carolina Country Club 11:30 a.m. 1:00 p.m.

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2015 – 2016 school year calendar

August 2015 9–14 Sunday–Friday Prefect Trip 22 Saturday Early Soccer and Early Football Return 30–31 Sunday and Monday New Faculty Orientation

september 2015 1–4 Tuesday–Friday Opening Faculty Meetings 3 Thursday New International Students Arrive 4–5 Friday–Saturday New International Student Orientation 5 Saturday Returning Students Arrive 6 Sunday Opening Day – New Students Arrive 6–7 Sunday–Monday Orientation 8 Tuesday Classes Begin 11–12 Friday–Saturday Trustee Chairmen’s Retreat 12 Saturday ACT Test

october 2015 1–2 Thursday–Friday Fall Advisory Council Meeting 2–3 Friday–Saturday Fifth and Sixth Form Parents’ Weekend 3 Saturday SAT Test * 10–13 Saturday–Tuesday Fourth Form Expedition 16–17 Friday–Saturday Third and Fourth Form Parents’ Weekend 24 Saturday ACT Test

November 2015 5–7 Thursday–Saturday Fall Main Stage Production 7 Saturday Grandparents’ Day 7 Saturday SAT Test * 12–13 Thursday–Friday Woodberry Board of Trustees Fall Meeting 14 Saturday WFS vs. EHS Football Game (A) 16 Monday Review Day 17 Tuesday Fall Trimester Exams Begin 20 Friday Fall Trimester Exams End 21 Saturday Thanksgiving Break Begins (6:00 AM) 30 Monday Thanksgiving Break Ends (6:00 PM)

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december 2015 5 Saturday SAT Test * 12 Saturday ACT Test 16 Wednesday School Candlelight Christmas Service 17 Thursday Community Candlelight Christmas Service 18 Friday Christmas Break Begins (6:00 AM)

January 2016 4 Monday Christmas Break Ends (6:00 PM) 16 Saturday Winter Semi-formal 23 Saturday SAT Test * 29–31 Friday – Sunday Long Winter Weekend

February 2016 1 Monday Long Winter Weekend Ends (6:00 PM) 4–6 Thursday–Saturday Winter Black Box Production 6 Saturday ACT Test 18–20 Thursday–Saturday Winter Main Stage Production12–13 Friday–Saturday Woodberry Board of Trustees Winter Meeting26–27 Friday–Saturday Closed Weekend 28 Sunday Consultation Day 29 Monday Winter Trimester Exams Begin

March 2016 1–3 Tuesday–Thursday Winter Trimester Exams 4 Friday Spring Break Begins (6:00 AM) 5 Saturday SAT Test * 21 Monday Spring Break Ends (6:00 PM)

April 2016 1–2 Friday–Saturday Invite Back Weekend 9 Saturday ACT Test 15–16 Friday–Saturday Reunion Weekend 23 Saturday Spring Formal 24 Sunday Fourth Form Service Day

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May 2016 5–7 Thursday–Saturday Spring Black Box Production 6–7 Friday–Saturday Advisory Council Meeting 7 Saturday SAT Test * 13–14 Friday–Saturday Woodberry Board of Trustees Spring Meeting 19–21 Thursday–Saturday Spring Main Stage Production 27 Friday Amici Night 28 Saturday Graduation 27–28 Friday–Saturday Closed Weekend 30–31 Monday–Tuesday Final Exams

June 2016 1–2 Wednesday–Thursday Final Exams 3 Friday Students Depart (6:00 AM) 4 Saturday SAT Test *

* All SAT test dates are tentative and still need to be confirmed by the College Board

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technology

Dear Parents,

Here at Woodberry Forest School, we believe that technology should enhance your son’s educational experience. We are committed to helping our students learn how to live in a computerized environment and use technology responsibly.

Shortly after your son arrives on campus, he will take a class called Ethical Conduct in a Computerized Society. Through this course, and through daily exposure to all types of academic technology, he will learn what it means to use technology appropriately. He will learn that the sanctity of Woodberry’s honor system extends into the technological world. He will be introduced to, and will be expected to comply with, our Acceptable Use Policy.

Your son, like all Woodberry students, will have access to computers, email, and the Internet throughout campus. We have many computer labs and we offer wireless access in all our academic and dormitory spaces. Unlike many schools, we do not charge a technology fee.

While it is not mandatory for your son to bring his own computer to Woodberry, we encourage him to do so. The school’s common areas contain enough computers to meet a student’s needs; however, if he brings his own computer to school, he will be able to work on assignments in his dorm room and across campus. All of our dorms have wired and wireless network access, and your son will have access to our learning management system, file servers, email, and the Internet from his dorm room.

Should you decide to purchase a computer for your son, we strongly recommend that you consider a laptop. Laptops can be used in the library, in class, and taken to away games and other off-campus events. They also take up less space in the dorm. We make every attempt to support Apple and Windows® platforms through our Technology Department. If you send your son to school with a computer, please send with him all software licensing and warranty information. Here are general guidelines to follow when selecting a computer:

We support the following Operating Systems:

Microsoft Windows® 8/8.1 Microsoft Windows® 7 Microsoft Vista® Apple OS X 10.8+

We will provide the latest Microsoft Office® product to your son at no charge. He will have access to Office 2013® for PC or Office 2011® for Mac. He will receive directions on how to download this software once he is with us here at Woodberry Forest.

Woodberry’s wireless network also supports smartphones and tablets. Your son will need to register his computer and other devices before he is granted access to the school’s network.

Please feel free to contact me if you have specific questions.

Sincerely, Cronin Warmack Director of Technology 540-672-6061 | [email protected]

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Items to Bring with You

clothing10 changes of undergarmentsAthletic socks and dress socksSlacks (Students may not wear jeans or cargo pants as classroom attire), Dress shorts, bathing suitBeltSports shirts with collar, dress shirts (at least two)Sport coatSweaters, sweatshirtsCold weather jacket, windbreaker GlovesTies Shoes - dress shoes, tennis shoes, running shoes, foul weather shoesLaundry bag, detergentBackpack

For the bedBlanket/comforterTowels/washcloths (3-4 sets)PillowTwin size bed linens Twin size mattress pad (optional)

For the roomTrunk or collapsible crates for storageAlarm clockDesk lampFanCalculator – TI 83 or TI 84Computer – see reverse page for specificsToiletries and something to carry them inPosters (Only those in good taste, please)General school supplies your son prefers to use (also available in the school store)

Please don’t bring furniture; if there is room and it is necessary, it can be brought to the school later.

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computerWe recommend laptop computers and support both Windows and Mac platforms. Printers are provided on all dormitories so you do not have to bring a printer. You must bring all license agreements and registrations for any software you bring to school on your computer.

General computer recommendations:Supported Operating SystemsMicrosoft Windows 8/8.1Microsoft Windows 7Microsoft Vista Mac OS X 10.8+

SoftwareWe will provide anti-virus software and Microsoft Office software for your son. This will be pro-vided once your son arrives in the fall.

Gaming systemsThe school provides XBOX 360’s for student use in dormitory commons areas. Students are not permitted to bring their own gaming console. Students may bring games from home as the school does not provide games.

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School Supplies List

Below is a list of supplies which will be required by each department. The Woodberry Forest School store has academic supplies readily available for last-minute needs; however, you might find it more economical to purchase the basics prior to Opening Day.

Each student should have the following general supplies:1 Three-ring binderColored pencilsLoose leaf paperPensPencilsHole punchClear plastic storage box (for returned paper storage)

TextbooksParents will be responsible for ordering textbooks for their son. You will receive information this summer from the Registrar’s Office about your son’s schedule and ordering textbooks. Please make sure we have a current email address.

English DepartmentNo specific supplies needed

History Department1 Three-ring binderLoose leaf paper1 folderPensHighlighters

Foreign Language DepartmentNo specific supplies needed

Religion DepartmentBible

Math Department1 Three-ring binder1 set of five tab dividersLoose leaf paperPens/pencilsTI-84 calculator for Pre-Calculus and higher

Science Department1 Twelve inch ruler1 Three-ring binder

Fine Arts Department & Speech ClassDatebook/PlannerWristwatch with a timer or stopwatch

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laundry, shipping, and storage

laundry» Each dormitory has a laundry room with washers and dryers.» Local laundry service will pick up and deliver personal laundry on Monday, Wednesday, and

Friday. » Laundry bags may be purchased at the student store. » Dry Cleaning services are available. Drop-off for dry cleaning is by 2:30 pm on Tuesday.

Delivery is by noon on Friday. » Services for laundry and dry cleaning are billed to the student’s account.

shippingLuggage should be shipped by United Parcel Service or Federal Express.Maximum weight per piece is 70 pounds. Please ship packages to: Woodberry Forest School 898 Woodberry Forest Road Woodberry Forest, Virginia 22989

Do not ship anything via Air Freight or Greyhound Bus.

Packages received during the school year:» Any package not sent via the US postal service will be received in the UPS room. » A notice will be sent to your son’s email when a package arrives for him.» C.O.D.’s will not be accepted via UPS until the proper fee has been turned into the Facilities

Office. (Please No C.O.D.’s unless there is no other alternative).

Please contact Debbie Barden or Lois Tanner with shipping questions at 540-672-6041.

storage» The school makes summer storage space available as a service. These areas are locked when

students leave in the spring and unlocked when the students return in the fall. » The school is not responsible for items in storage.» Storage must be taken out as soon as students return to school in the fall, as many of these

areas must be prepared for other uses.

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