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Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health &...

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Page 1: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO
Page 2: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Overview

Erasmus+ Brexit updateProcessHealth & Safety and complete Risk AssessmentInsuranceMoneyFinal remindersQuestions

Page 3: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

NO DEAL BREXIT AND THE ERASMUS+ GRANT

At time of writing (March 2019) there is little clarity surrounding the UK’s exit from the EU and whether a deal will be in place covering the Erasmus+ programme and funding provided by the EU Commission by 29th March 2019.

On Wednesday 30th January 2019 the UK government publish an update to the Technical Notice providing guidance to organisations and individuals on the UK’s anticipated participation in the current Erasmus+ programme should the UK leave the EU with no agreement in place.

The technical notice outlines that the UK government will only provide funding to cover Erasmus+ grants awarded after the date of Brexit if the Commission agrees to enable the UK to remain in the programme and eligible for funding. Although not explicit, it is a possibility that there would be no government funding to replace Erasmus+ in a no deal scenario if the UK government is unsuccessful in negotiating access to the Erasmus programme

Information provided within this presentation, on the website, in

handbooks, information sessions, group or one to one

appointments and other literature is subject to change before

and after the UK’s exit from the EU. The University will keep you

up to date with information, paperwork and processes relating

to the payment of the Erasmus+ grant throughout the lead up to

and during your placement.

Page 4: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Process

• Secure placement

• Complete placement proposal form on the Global webpages;

19/20 Placement Proposal Form and Risk Assessment (for placements for the 2019/2020 academic year)

• Risk Assessments for all placements

• Need all placement info before submitting forms

Page 5: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

http://www.exeter.ac.uk/careers/global/placement_process/

Page 6: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO
Page 7: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Traineeship Agreement

Traineeship/placement agreement

Traineeship agreement

created

Sent to placement provider

Sent to youReturned to me

for sign off

Final e copy sent to you and placement provider

Go to Global Employability webpages –Placement process

CareerZone form Final agreement

Page 8: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Module codes

Page 9: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Risk Assessment and Health &

Safety

PDF guide at top of risk section

1. Work Factors – consider training, equipment, supervision etc2. Travel and Transport Factors3. Location/Regional Factors –FCO, communication etc4. General/Environmental Factors5. Individual Student Factors - personal

You are responsible for completing your risk assessment

Page 10: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Grant agreement

• Issued once funds are confirmed

• Emailed to you, then sign and send it back to us

• Tells you how much you will be paid

Page 11: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

5.2 – Must tick “yes”

5.3 - Check whether the provider is insuring you and tick yes/no.If yes – you need to get policy number and name of insurerWe will complete this bit if “no”

5.4 – You MUST tick yes or no

Insurance

Page 12: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Certificate of Arrival – all

placements

• To be completed in your first week (within

traineeship and also available on MCZ)

• Form to be signed and dated by employer

Page 13: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Traineeship Certificate/Certificate of

Attendance– all placements

• To be completed in your last week

• Form to be signed and dated by employer

Erasmus Non Erasmus

Page 14: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Insurance

• If you don’t have adequate insurance in place you won’t receive your grant

• The University has a policy which you can take out if you wish:

– You must have insurance in place before you start your placement- more information on global webpages. You must check the exclusions on the policy carefully

• Uni not authorised to offer advice under FCA rules

Page 15: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Money

• Grant Payments made by Study Abroad team

[email protected]

– First instalment 70% around October – or thereafter for those starting later

– Second instalment 30% end of placement or later – normally July onwards irrespective of when you finish your placement

– BUDGET for the first few weeks/months

• Fees

– £1385 Erasmus+ work placements/£1850 non Erasmus+

– Questions on Fees via [email protected]

– Tell Student Finance what you’re doing ASAP

– Guild Advice Unit for any issues with Student Finance

Page 16: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Other bits of paper• Course Abroad Form

• Letters confirming placement details

• Send to Global Employability team on [email protected]

Page 17: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Final reminders• Manage your expectations

• Keep on top of your academic requirements

• Work Abroad survival guide

• GlobalGraduates.com

• Email [email protected] or [email protected] any issues or concerns

• Check on Global Webpages first as your answer will probably be there

Page 18: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Deadline March 24th 2019

Header Arial Bold 36pt

Apply now: Funded Summer Internships in ChinaFunding covers: • 8 week internship in various sectors• accommodation (shared)• comprehensive travel insurance• pre, post and on-placement support from

InternChina and the British Council

www.internchina.com/exeter

Page 19: Work Abroad Paperwork - University of Exeter · Overview Erasmus+ Brexit update Process Health & Safety and complete Risk Assessment Insurance Money Final reminders Questions. NO

Questions?


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