Work and Life and Managing it all

Sissy R. Osteen, Ph.D., CFP®Resource Management SpecialistOklahoma Cooperative Extension Service

Time ManagementTime Management

Set of skills and techniques Set of skills and techniques used to accomplish tasks, used to accomplish tasks, projects and goalsprojects and goals

Planning, allocating, goal Planning, allocating, goal setting, prioritizing, setting, prioritizing, monitoring, organizing, etc.monitoring, organizing, etc.

POSECPOSEC

Prioritize - Your time and define your life by goals.Prioritize - Your time and define your life by goals. Organizing - Things you have to accomplish regularly to be Organizing - Things you have to accomplish regularly to be

successful. (Family and Finances)successful. (Family and Finances) Streamlining - Things you may not like to do, but must do. Streamlining - Things you may not like to do, but must do.

(Work and Chores)(Work and Chores) Economizing - Things you should do or may even like to do, Economizing - Things you should do or may even like to do,

but they're not pressingly urgent. (Pastimes and Socializing)but they're not pressingly urgent. (Pastimes and Socializing) Contributing - By paying attention to the few remaining things Contributing - By paying attention to the few remaining things

that make a difference. (Social Obligations).that make a difference. (Social Obligations).

Personal ProductivityPersonal Productivity

Time cannot be managed, we Time cannot be managed, we only manage the work we can fit only manage the work we can fit into the time availableinto the time available

Managing work and life leads to Managing work and life leads to personal productivitypersonal productivity

Learning to manage well is Learning to manage well is empoweringempowering

88% of thinking is subconscious, 88% of thinking is subconscious, making lists works! making lists works!

Wasting timeWasting time

What is your favorite way to …?What is your favorite way to …?

How much is time worth?How much is time worth?

200 days per year x 8 hours = 1600200 days per year x 8 hours = 1600 Exorbitant salary Exorbitant salary ÷ 1600 = hourly rate÷ 1600 = hourly rate Example - $30,000 ÷ 1600 = $18.75/hourExample - $30,000 ÷ 1600 = $18.75/hour

Pickle Jar TheoryPickle Jar Theory

Large RocksLarge Rocks PebblesPebbles SandSand WaterWater

PlanningPlanning Long-termLong-term

All fixed periodsAll fixed periods Plot on calendarPlot on calendar POW- importantPOW- important

IntermediateIntermediate Weekly scheduleWeekly schedule EventEvent Work and nonworkWork and nonwork

Short-termShort-term Realistic daily listRealistic daily list

Setting PrioritiesSetting Priorities

Make decisions and assign valueMake decisions and assign value Stick with itStick with it Don’t fill in with low priorityDon’t fill in with low priority Evaluate progress each dayEvaluate progress each day Find best system for trackingFind best system for tracking

Calendar or PDACalendar or PDA

Making your Schedule WorkMaking your Schedule Work

Identify your work Identify your work personalitypersonality

AM vs. PMAM vs. PM Adjust your schedule to itAdjust your schedule to it

What Does Success Look LikeWhat Does Success Look Like

Draw a pictureDraw a picture Include elements of Include elements of

successful extension successful extension educatoreducator

Getting to CenterGetting to Center

Control your EnvironmentControl your Environment

Organized?Organized? Visually pleasing?Visually pleasing? Pleasant?Pleasant? Comfort items?Comfort items? Space to complete work?Space to complete work?

Handling VisitorsHandling Visitors

If busy close or partially close If busy close or partially close doordoor

Alert support staff that you are Alert support staff that you are under deadlineunder deadline

Spend a little timeSpend a little time Schedule another meeting timeSchedule another meeting time Walk visitors to the front doorWalk visitors to the front door

How to Get Going & Keep MovingHow to Get Going & Keep Moving

Manage procrastinationManage procrastination ADD is listed as potential ADD is listed as potential

causecause Small stepsSmall steps Avoid busynessAvoid busyness Reward yourself for Reward yourself for

completing taskscompleting tasks

Develop Self-DisciplineDevelop Self-Discipline

Identify distractionsIdentify distractions Control ThemControl Them Develop positive self-talkDevelop positive self-talk Use a “help partner”Use a “help partner”

Ways to Save TimeWays to Save Time

Check email once or twice per dayCheck email once or twice per day Ask for time aloneAsk for time alone Make listsMake lists Restrict meetingsRestrict meetings

Your Favorite Ways to Save TimeYour Favorite Ways to Save Time

Questions and CommentsQuestions and Comments