Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM I. … · 2013. 12. 3. · Work Session...

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM

I. Call To Order II. Approval of Agenda III. New Business 1. Commissioners

2013-1012 Approval of appointments to the Gwinnett Convention & Visitors Bureau. Tom Martin, term expires December 31, 2015; Jace Brooks, term expires December 31, 2016; and Lynette Howard, term expires December 31, 2016.

2. Multiple Departments

2013-0941 Approval to renew RP030-11, provision of audit services on an annual contract (January 01, 2014 through December 31, 2014), Office of the County Administrator and Department of Information Technology services, to the highest scoring firm, Experis Finance US, LLC, base amount $285,000.00 (negotiated cost savings of approximately $2,660.56). This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

2013-0943 Approval to extend BL082-10, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annual contract (January 01, 2014 through February 28, 2014), Department of Water Resources and Department of Transportation, to low bidder, Garys Grading & Pipeline Co., Inc., base bid $119,626.17. This contract is funded 42% by the General Fund, 30% by the Stormwater Operating Fund and 28% by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 2 III. New Business 2. Multiple Departments

2013-0948 Approval to renew RP015-11, provision of inmate healthcare on an annual contract (January 01, 2014 through December 31, 2014), Department of Corrections and Sheriff’s Department, to Corizon Health, Inc., base amount $6,920,048.00. (Staff Recommendation: Approval)

3. Community Services/Phil Hoskins

2013-0950 Award BL104-13, Bethesda Park Senior Center roof replacement, to low bidder, D.W. Caldwell, Inc., amount not to exceed $188,192.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

2013-0930 Approval to renew RP029-10, provide master planning services for park facilities on an annual contract (December 14, 2013 through December 13, 2014), to the highest scoring firms, AECOM Technical Services, Inc., jB plus a, Inc., Lose and Associates, Inc., and Pond and Company, base amount $300,000.00 (negotiated cost savings of approximately $3,000.00). This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Approval)

2013-0942 Approval to renew RP032-10, program management services for Gwinnett County SPLOST parks and recreation program on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Jacobs Project Management Company, base amount $900,000.00 (negotiated cost savings of approximately $27,000.00). This contract is funded 78% by the 2009 SPLOST Program and 22% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 3 III. New Business 3. Community Services/Phil Hoskins

2013-0966 Approval/authorization to terminate Lease Agreement with Clear Channel Outdoor Advertising, concerning a portion of the Bryson Park Property, located at 5085 Lawrenceville Highway, Lilburn, Georgia. District 2/Howard (Staff Recommendation: Approval)

2013-0967 Approval/authorization of change order no. 2 - final to the contract, BL138-11 Construction of Harbins Community Park Baseball Complex, with Astra Group, Inc., increasing the amount by $13,815.00. The contract amount is adjusted from $5,433,855.15 to $5,447,670.15. This project is funded by the 2009 SPLOST Programs. District 3/Hunter (Staff Recommendation: Approval)

4. Financial Services/Maria Woods

2013-0935 Award RP017-13, provide safety, health and loss control services on an annual contract (January 01, 2014 through December 31, 2014), Section A to highest scoring firm, Willis Insurance Services of Georgia, Inc., base amount $46,200.00 and Sections B, C, D, and E to the highest scoring firm MsR3, LLC, base amount $45,900.00 for a total base amount of $92,100.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Risk Management Fund. (Staff Recommendation: Award)

2013-0936 Approval of change order no. 1 to extend RP002-09, provide purchasing card services on a multi-year contract (January 01, 2014 through November 30, 2014), with Bank of America, estimated revenue of $200,000.00. Authorization for Chairman to execute change order subject to approval by the Law Department. Change order to follow award. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 4 III. New Business 4. Financial Services/Maria Woods

2013-0940 Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessed value in the amount of $51,540, a decrease in assessed value of $5.9 million, for a net decrease of $5.85 million for tax years 2010 thru 2013. (Staff Recommendation: Approval)

2013-0929 Approval/authorization of the October 31, 2013 Financial Status Report and ratification of all budget amendments. Approval of a resolution amending the FY2013 budget to reflect adjustments to revenues based on actual receipts and anticipated appropriations. (Staff Recommendation: Approval)

2013-0944 Approval/authorization to submit to the U.S. Department of Housing and Urban Development revised Action Plans for FY 2008, 2010-2014 for the Community Development Block Grant (CDBG), Emergency Solutions Grant, Neighborhood Stabilization, and the HOME grant programs. These revisions will allow the recapture and allocation of funding from scheduled or completed projects that were under budget and the introduction of a new activity for Transitional Housing services. Approval and Authorization to implement these programs as specified on the attached Action List; and for the Chairman, or designee, to sign any necessary grant documents subject to approval of the Law Department. (Staff Recommendation: Approval)

5. Human Resources/Scott Fuller

2013-0955 Approval to renew RP026-11, life, accident & disability plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Hartford Life & Accident Insurance Company, base amount $1,370,000.00. This contract is funded by the Group Self-Insurance Fund. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 5 III. New Business 5. Human Resources/Scott Fuller

2013-0964 Approval to renew RP025-11, Medicare Advantage & Part D prescription drug plans on an annual contract (January 01, 2014 through December 31, 2014), to the highest scoring firms as follows: Humana Insurance Company and Kaiser Foundation Health Plan of Georgia, Inc., base amount $2,743,894.00. The contract is funded by the Other Post-Employment Benefits Trust Fund (OPEB). (Staff Recommendation: Approval)

6. Information Technology Services

2013-0915 Award OS124, storage virtualization center (SVC and v3700) IBM equipment and maintenance lease utilizing the State Contract SWC-90813, a competitively procured agreement, IBM Credit LLC. The initial term of this lease is January 01, 2014 through December 31, 2014, base amount of $356,290.00 (negotiated cost savings of approximately $71,258.00). Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)

2013-0945 Award OS126, phone system assessment and upgrade for Cisco voice over internet protocol (VOIP) phone system, with Prosys Information Systems, Inc., utilizing the State of Georgia contract #99999-SPD-T20120501-0006, a competitively procured agreement, base amount $200,000.00. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This contract is funded by the Capital Project Fund. (Staff Recommendation: Award)

2013-0956 Award BL107-13, purchase, installation & removal of hardware for rocket cellular modems and the purchase of supporting software on an annual contract (December 4, 2013 through December 3, 2014), to sole bidder, Utility Associates, Inc., base bid $336,421.85. This contract is funded 48% by the Administrative Support Fund, 23% by the Police Fund, 15% by the Water & Sewer Renewal & Extension Fund, 3% by the Storm Renewal & Extension Water Fund, 3% by the 2014 SPLOST Program, 4% by the General Fund and 4% by various other funds. (Staff Recommendation: Award)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 6 III. New Business 6. Information Technology Services

2013-0946 Approval to renew OS014, software support for SAP, SAP Adobe forms, and SAP central process scheduling on an annual contract (January 01, 2014 through December 31, 2014), SAP Public Services, Inc., base amount $851,150.18. This contract is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

2013-0947 Approval to renew BL132-12, purchase and installation of NetMotion wireless mobility software and maintenance agreement on an annual contract (December 12, 2013 through December 11, 2014), to low bidder, AT&T Corporation, base bid $71,940.00. This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)

2013-0949 Approval to renew PA028-11, telecommunications auditing services on an annual contract (December 13, 2013 through December 12, 2014), with the highest scoring firm, S2K Consulting, Inc., base amount $10,000.00. This project is funded by the Administrative Support Fund. (Staff Recommendation: Approval)

2013-0975 Approval to increase BL133-12,on-demand installation services for voice & data wiring on an annual contract to the low responsive bidders, Ideal Communications, Inc. and LMI Systems, Inc., increase base bid from $250,000.00 to $400,000.00. This contract is funded 93% by the Capital Project Fund and 7% by the Community Development Block Grant Fund. (Staff Recommendation: Approval)

2013-0982 Approval to extend OS078, Countywide wireless voice and data services on an annual contract utilizing the State of Georgia wireless communications devices and services contracts with Georgia Technology Authority (GTA) (January 01, 2014 through March 31, 2014), base amount $412,123.95. This contract is funded 32% by the Police Fund, 22% by the General Fund, 17% by the Water & Sewer Renewal & Extension Fund, 16% by the Fire District Fund, 4% by the Administrative Support Fund, 3% by the Police Special State Fund, 2% by the Stormwater Renewal & Extension Fund, 1% by the Recreation Fund, and 3% by various other funds. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 7 III. New Business 7. Recorders Court Judges/Jeff West

2013-0971 Award RP018-13, probation services for the Recorder's Court of Gwinnett County on a multi-year contract, to the highest scoring firm, Sentinel Offender Services, LLC. The initial term of this contract shall be January 01, 2014 through December 31, 2014. This contract shall terminate absolutely and without further obligation on the part of the County on December 31, 2014 and at the close of each succeeding calendar year for which it may be renewed. This contract may be automatically renewed on an annual basis for four additional twelve-month terms, for a total lifetime contract of five years, upon the same terms and conditions as provided for in this agreement, unless previously terminated. Authorization for the Chief Judge to execute contracts subject to approval by the Law Department. Contract to follow award. Funded through probation supervision fees collected from defendants; no charge to Gwinnett County. (Staff Recommendation: Award)

8. Support Services/Angelia Parham

2013-0928 Award OS125, purchase of an 18 ton crane truck, to Altec Industries, Inc., utilizing the National Joint Powers Alliance contract, a competitively procured agreement, base amount $197,011.00. This contract is funded by the Water & Sewer Renewal & Extension Fund. (Staff Recommendation: Award)

2013-0937 Award BL103-13, purchase of DOT sign trucks, to low bidder, Ginn Motor Co., Chrysler Jeep Ram, base bid $211,718.00. This contract is funded by the Vehicle Replacement Fund. (Staff Recommendation: Award)

2013-0973 Award OS127, upgrade and replacement of fuel island control units, AssetWorks, Inc., $237,637.60. Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. This project is funded by the Capital Project Fund. (Staff Recommendation: Award)

2013-0932 Approval of the Gwinnett County Appraiser List for 2014. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 8 III. New Business 8. Support Services/Angelia Parham

2013-0939 Approval to renew BL130-11, full inspection, testing, maintenance, repair, and installation services of fire alarm systems at various County buildings on an annual contract (January 04, 2014 through January 03, 2015), Department of Support Services, to low bidders, Century Fire Protection, LLC, Entec Systems, Inc. and Major & Associated dba Cana Communications, base bid $115,785.10. This contract is funded 61% by the Administrative Support Fund, 29% by the General Fund, 6% by the Recreation Fund, and 4% by other funds. (Staff Recommendation: Approval)

9. Transportation/Kim Conroy

2013-0938 Award BL111-13, road repair and patching on a term contract (January 01, 2014 through April 30, 2014), to low bidder, E.R. Snell Contractor, Inc., base bid $419,950.00. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the 2009 SPLOST Program. (Staff Recommendation: Award)

2013-0934 Approval to renew BL126-11, purchase and installation of guardrail and fencing on an annual contract (February 08, 2014 through February 07, 2015), with the overall low bidder, Martin-Robbins Fence Company, base bid $250,000.00 (negotiated cost savings of approximately $12,500.00). This contract is funded by the Capital Project Fund. (Staff Recommendation: Approval)

2013-0978 Approval and adoption of a Resolution allowing for the payment of capital costs for streetlight improvements from allocated SPLOST funds, subject to approval by Law Department. (Staff Recommendation: Approval)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 9 III. New Business 9. Transportation/Kim Conroy

2013-0958 Approval/authorization for the Chairman to execute a Consent Assignment and Transfer of Ground Lease from State Bank and Trust Company to Shumate and Company, Inc. for transferring of all rights, titles, interests, obligations and responsibilities. Approval for Chairman to execute any and all related documents, subject to approval by Law Department. No cost associated. District 4/Heard (Staff Recommendation: Approval)

2013-0977 Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Georgia Regional Transportation Authority (GRTA) to cover the operational costs of GRTA Xpress routes 410, 412 and 418 handled by Gwinnett County Transit. This Agreement would provide an estimated contribution of $6,358,111 from GRTA to cover all operating expenses of these Xpress routes for a term of three years ending June 30, 2016. No County funds are required. Approval for Chairman to execute any and all necessary documents, subject to approval by the Law Department. (Staff Recommendation: Approval)

10. Water Resources/Ron Seibenhener

2013-0952 Award BL102-13, flow and pressure monitoring stations, phase 3, to low bidder, Allsouth Constructors, Inc., amount not to exceed $756,569.00. Authorization for Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Water & Sewer Renewal & Extension Fund. District 2/Howard and District 3/Hunter (Staff Recommendation: Award)

2013-0961 Award BL092-13, purchase of water & wastewater treatment chemicals on an annual contract (December 17, 2013 through December 16, 2014), to low bidders as follows: Allied Universal Corporation, Brenntag Midsouth, C&S Chemicals, Inc., Finoric, LLC, HanCHEM Corporation, Industrial Chemicals, Inc., Kemira Water Solutions, Inc., Key Chemical, Inc. and Polytec, Inc., per attached recommendation letter, base bid $1,742,230.00. This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Award)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 10 III. New Business 10. Water Resources/Ron Seibenhener

2013-0953 Approval to renew BL102-10, disposal of bio-solids and grit and screenings on an annual contract (January 01, 2014 through December 31, 2014), with low bidder, Waste Eliminator, Inc., base bid $2,322,500.00 (negotiated cost savings of approximately $93,000.00). This contract is funded by the Water & Sewer Operating Fund. (Staff Recommendation: Approval)

2013-0962 Approval to renew BL005-10, provide calcium nitrate, related equipment and maintenance on an annual contract (March 03, 2014 through March 02, 2015), to low bidder, Siemens Water Technologies Corp., base bid $1,628,018.00 (negotiated cost savings of approximately $146,500.00). This contract is funded by the Water and Sewer Operating Fund. (Staff Recommendation: Approval)

IV. Old Business 1. Commissioners

2013-0733 Approval to appoint Jay Puckhaber to Position 2 and Chad Baker to Position 4 and to accept the appointment of Bob Scott, Position 6-Municipality Appointment to the Stormwater Authority. Terms Expire December 31, 2016. Incumbents Jay Puckhaber, Chad Baker and Bob Scott. (Tabled on 11/05/2013)

2013-0829 Approval to fill the unexpired term of Allen Harkness to the Recreation Authority. Term Expires December 31, 2014. District 4/Heard (Tabled on 11/19/2013)

Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM Page 11 IV. Old Business 2. Support Services/Angelia Parham

2013-0838 Award BL081-13, Gwinnett County Government Annex HVAC replacement-phase II, to low bidder, Diversified Construction of Georgia, Inc., amount not to exceed $469,900.00. Replacements meet the standards as specified in the County's Facility Construction Standards. Authorization for Chairman to execute contracts subject to approval by the Law Department and proof of authenticity of bonds. Contracts to follow award. This contract is funded by the Capital Project Fund. District 4/Heard (Tabled on 11/05/2013) (Staff Recommendation: Award)

V. Adjournment

M E M O R A N D U M To: Chairman Charlotte J. Nash

District 1 Commissioner Brooks District 2 Commissioner Howard

District 3 Commissioner Hunter District 4 Commissioner Heard From: Andrew Vickery, Communications Office The following item(s) will be on the agenda for the BOC business session on December 3, 2013, under the item of business announcements as a resolution of recognition, award, etc., as indicated:

1) Award Presentation: Georgia Recreation and Park Association Hall of Fame Induction for

Sharon Plunkett, Retired Parks and Recreation Division Director Requested by: Phil Hoskins, Community Services Director Attendee(s): Sharon Plunkett, honoree, Phil Hoskins, and Tammy Gibson Presented by: Chairman Charlotte J. Nash

c: Glenn Stephens Aaron Bovos

Joe Sorenson Debbie Savage Heather Sawyer Vicki Harrod Diane Kemp Michelle Patterson Tina King Heather Smith Rebecca Flickinger

Attorney's Comments

Gwinnett County Board of Commissioners Agenda Request

Agenda Type Approval

Item of Business:

of appointments to the Gwinnett Convention & Visitors Bureau. Tom Martin, term expires December 31, 2015; JaceBrooks, term expires December 31, 2016; and Lynette Howard, term expires December 31, 2016.

Authorization:

Staff RecommendationDepartment HeadAttorney

Budgeted Fund Name Current Balance Requested Allocation

Financial Services Use Only

GCID #20131012

Submitted By: Diane Kemp

Working Session: 12/03/2013 Business Session: 12/03/2013 Public Hearing:

Contracts Public HearingGrants

As To FormAgenda Purpose Only

FinanceComments

Director's Initials

Department: Commissioners

Multiple Depts?

Budget Type:

Group With GCID #:

Special Routing:

Date Submitted: 11/22/2013

Working SessionCounty Clerk Use Only

Motion2nd by

VoteTabled

Rezoning Type

Rezoning

FinancialActionRequested

Attachments None

Action New Item

Hold for Pickup?

PH was Held?

Locked by Purchasing No

Chairman's Signature? No

FinDir's Initials

Attorney's Comments



Item of Business:

to renew RP03011, provision of audit services on an annual contract (January 01, 2014 through December 31, 2014),Office of the County Administrator and Department of Information Technology services, to the highest scoring firm, ExperisFinance US, LLC, base amount $285,000.00 (negotiated cost savings of approximately $2,660.56). This contract is fundedby the Administrative Support Fund.

Authorization:

Staff Recommendation ApprovalDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)

Budgeted Fund Name Current Balance Requested AllocationYes Administrative Supp. * $285,000


GCID #20130941

Submitted By: Purchasing Pat Elliott SC




FinanceComments

* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid. For FY2014, the $285,000 is subject tobudget approval.

Director's Initialsajbovos(11/15/2013)

Department: Financial Services

Multiple Depts? Yes

Budget Type: Operating

Group With GCID #:20110955

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letters

Action New Item

Hold for Pickup?

PH was Held?



FinDir's Initialsmbwoods(11/15/2013)

SUMMARY – RP030-11 Provision of Audit Services on an Annual Contract

PURPOSE: To assist the County with the administration of the performance measurement program, conduct audits, special projects and reviews.

LOCATION: Office of the County Administrator Department of Information Technology Services

AMOUNT TO BE SPENT: $285,000.00

PREVIOUS CONTRACT AWARD AMOUNT: $225,000000

AMOUNT SPENT PREVIOUS CONTRACT: $268,900.00

INCREASE/DECREASE (CURRENT CONTRACT VS. PREVIOUS CONTRACT):

3% Increase

NUMBER OF BIDS/PROPOSALS MAILED: N/A

NUMBER OF RESPONSES: N/A

PRE-BID/PROPOSAL CONFERENCE HELD (YES/NO) IF YES, NUMBER OF FIRMS REPRESENTED:

N/A

REASONS FOR LIMITED RESPONSE (IF RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option two (2) of four (4).

MARKET PRICES COMPARISON (FOR RENEWALS):

This proposal was awarded to the highest scoring firm base on the following criteria; Technical Consideration (20 points), Understanding of the County’s objective (10 points), References (20 points), Quality/Qualifications (20 points), Operational Risk Assessment (20 points), and Cost (10 points).

PROPOSED CONTRACT TERM: January 01, 2014 through December 31, 2014

COMMENTS: This is a demand usage contract and usage is dependent upon the need of the County. Through successful negotiations a cost savings of approximately $2,660.56 was achieved without a reduction in scope of services. The principals of the company are as follows: Owen Sullivan, Michael Touhey, and Michael Lynch. .

M E M O R A N D U M

To: Susan Clarke, Purchasing Associate III

Purchasing Division

From: Tina King, Executive Assistant

County Administration

Date: October 28, 2013

Subject: Recommendation for RP030-11, Provision of Audit Services on Annual Contract

The Department of County Administration recommends renewal of the above-referenced contract to

Experis Finance US, LLC. This is the second of four possible renewals.

Estimated amount to be spent for current contract: $210,000.00

1. Total Obligations Requested: $ 225,000.00

2. Do total obligations agree with “Action Requested”? Yes X No

3. Budgeted: Yes X No

4. Contact name: Tina King Contact phone: (770) 822-7058

5. Proposed Funding:

Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment

Item WBS Element Amount

2014 665 138000 11100003 50401201 $225,000.00

6. Transfer required: Yes No X If yes, transfer from:

Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


MEMORANDUM

TO: Susan Clarke, Purchasing Associate III Purchasing Division THRU: Aaron Bovos

Deputy County Administrator/CIO FROM: Traci Williams, Division Director Department of Financial Services SUBJECT: Renewal of RP030-11, Provision of Audit Services on an Annual Contract DATE: September 11, 2013 The Department of Information Technology Services recommends renewal of the above contract with Experis Finance US, LLC, base amount $60,000.00, for the time period of January 1, 2014 – December 31, 2014. The Department of Information Technology Services will utilize the services for the conduction of quarterly Payment Card Industry Data Security Standards (PCIDSS) audits. These audits consist of running a series of scripts and tests against online systems to determine and ensure they are PCIDSS compliant. This contract is funded by the Administrative Support Fund. Amount spent previous contract: $58,900.00 Estimated amount to be spent for current contract: $60,000.00 1. Total obligations requested: $60,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Traci Williams Contact phone: (770) 822-8944 5. Proposed Funding:

Fiscal Year (FY) Fund

Fund Center

Cost Center

Commitment Item WBS Element Amount

2014 665 170000 44400001 50401201 $ 60,000.00 6. Transfer required: Yes No X If yes, transfer from:


Fund Center

Cost Center


Attorney's Comments



Item of Business:

to extend BL08210, construction and/or replacement of concrete curbs, gutters, basin lids and sidewalks on an annualcontract (January 01, 2014 through February 28, 2014), Department of Water Resources and Department ofTransportation, to low bidder, Garys Grading & Pipeline Co., Inc., base bid $119,626.17. This contract is funded 42% by theGeneral Fund, 30% by the Stormwater Operating Fund and 28% by the Water & Sewer Operating Fund.

Authorization:


Budgeted Fund Name Current Balance Requested AllocationYes Various * $119,626


GCID #20130943

Submitted By: Purchasing Pat Elliott SM




FinanceComments

* The current balance in each fund is checked as items are purchased or servicesprovided. The requested allocation is an estimate based on the recommended basebid. For FY2014, the $119,626 is subject to budget approval.



Multiple Depts? Yes



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – BL082-10 Construction and/or Replacement of Concrete Curbs, Gutters, Basin Lids and Sidewalks on an Annual

Contract

PURPOSE:

Perform concrete repairs resulting from road and water line work to

include but are not limited to pouring concrete structures, curbs and

gutters, catch basins, spillways and driveways.

LOCATION: Various locations throughout Gwinnett County

AMOUNT TO BE SPENT: $119,626.17 (01/01/14 to 02/28/14)

PREVIOUS CONTRACT AWARD AMOUNT: $617,757.00

AMOUNT SPENT PREVIOUS CONTRACT: $656,210.24 (10 month usage)

INCREASE/DECREASE

(CURRENT CONTRACT VS. PREVIOUS

CONTRACT):

0%



PRE-BID/PROPOSAL CONFERENCE HELD

(YES/NO)

IF YES, NUMBER OF FIRMS REPRESENTED:

N/A

REASONS FOR LIMITED RESPONSE

(IF RELEVANT): N/A

RENEWAL OPTION NUMBER N/A

MARKET PRICES COMPARISON

(FOR RENEWALS): N/A

PROPOSED CONTRACT TERM: January 01, 2014 through February 28, 2014

COMMENTS: This contract is being extended to allow time to re-bid and re-award because the existing contractor was not able to

hold pricing firm for another 12 month period after holding their pricing firm since 2011.

Revised 1/3/2012

M E M O R A N D U M

TO: Shelley McWhorter Purchasing Associate III

FROM: Martin K. Conroy, P.E., Director Department of Transportation SUBJECT: Recommendation for Extension of BL082-10, Construction and/or

Replacement of Concrete Curbs, Gutters, Basin Lids and Sidewalks on an Annual Contract

DATE: November 8, 2013 The Department of Transportation recommends extending the above referenced annual contract with Gary’s Grading & Pipeline Co., Inc. for two months in the amount of $50,000.00. This contract has one more renewal available. The vendor, however, has indicated they are no longer able to honor the contract rate. This extension is necessary to ensure the continuation of concrete repair until the new bid can be awarded. This contract is funded by General Fund. All Commission Districts.

Amount spent previous contract $ 283,593.31 Estimated amount to be spent for current contract $ 50,000.00

1. Total obligations requested: $ 50,000.00



4. Contact Name: Kevin Coyle Contact Number: 822-7414


Fiscal Year (FY)

Fund Fund

Center Cost

Center Commitment

Item / GL WBS Element Amount

2014 001 17020001 50404204 $ 50,000.00

6. Transfer required: Yes No If yes, transfer form:

Fiscal Year (FY)

Fund Fund

Center Cost Center

Commitment Item / GL

WBS Element Amount

MEMORANDUM

TO: Shelley McWhorter

Purchasing Associate III

THRU: Ron Seibenhener, Director, Department of Water Resources

Jeffrey Boss, Division Director, Department of Water Resources

FROM: Karen Kelley, Construction Manager II, Department of Water Resources

SUBJECT: Recommendation for Extension of BL082-10

Construction and/or Replacement of Concrete Curbs, Gutters, Basin Lids, and Sidewalks

on an Annual Contract

DATE: October 31, 2013

REQUESTED ACTION:

The Department of Water Resources recommends extending the above referenced annual contract with

Gary’s Grading & Pipeline Co., Inc. for two months in the amount of $69,626.17.

DESCRIPTION:

Gwinnett County utilizes this contract to perform concrete repair required when construction occurs on

water, sewer, and stormwater lines. The contract includes, but is not limited to, pouring concrete

structures, curbs and gutters, catch basins, spillways and driveways.

This contract has one more renewal available. The vendor, however, has indicated they are no longer able

to honor the contract rate. This extension is necessary to ensure the continuation of concrete repair until

the new bid can be awarded.

EVALUATION:

This contract is used by multiple departments in Gwinnett County.

FINANCIAL:

DWR’s portion of this contract is funded 49% by the Water and Sewer Operating Fund and 51% by the

Stormwater Operating Fund. DWR uses approximately 70% of the total contract amount.

Amount spent previous contract $372,616.93, (10 months)

Estimated amount to be spent for current contract $69,626.17 (2 months).

1. Total obligations requested: $69,626.17



4. Contact name: Richard Platto Contact phone: (678)376-6879


Fiscal

Year (FY) Fund Fund Center

Cost

Center

Commitment


2014 501 111008 19080002 50404233 $6,541.61

2014 501 111008 19080003 50404216 $27,102.87

2014 590 111011 19110001 50404205 $35,981.69


Fiscal

Year (FY) Fund Fund Center

Cost

Center

Commitment


Attorney's Comments



Item of Business:

to renew RP01511, provision of inmate healthcare on an annual contract (January 01, 2014 through December 31, 2014),Department of Corrections and Sheriffs Department, to Corizon Health, Inc., base amount $6,920,048.00.

Authorization:


Budgeted Fund Name Current Balance Requested AllocationYes General Fund * $6,920,048


GCID #20130948

Submitted By: Purchasing Pat Elliott CD




FinanceComments

* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid.



Multiple Depts? Yes



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP015-11 Provision of Inmate Health Care on an Annual Contract

PURPOSE: Provision of inmate health care services to include medical, mental health, dental health care and psychiatric personnel and program support services for inmates.

LOCATION: Sheriff’s Department Department of Corrections

AMOUNT TO BE SPENT: $6,920,048.00*

PREVIOUS CONTRACT AWARD AMOUNT: $6,784,361.00

AMOUNT SPENT PREVIOUS CONTRACT: $5,928,718.00 (11 months)


2% Increase




N/A


RENEWAL OPTION NUMBER This is renewal option two (2) of four (4).


This proposal was awarded to the highest scoring form based on the following criteria: Experience – 30 points References – 25 points Corporate Stability – 15 points Cost – 30 points Therefore, an analysis on cost alone cannot be obtained.


COMMENTS: *The estimated amount to be spent represents the annual total for all services based on an established Average Daily Population (ADP) at each facility. A per diem will be added or deducted each month when the Average Daily Population increases or decreases. Below is the annual cost breakdown for each facility: Sheriff’s Department: $5,947,022.00 Department of Corrections: $973,026.00 Total $6,920,048.00

MEMORANDUM

TO: Chris Duncan

Purchasing Division

FROM: Charlotte Quilliams, Business Officer

Sheriff’s Office

SUBJECT: Recommendation RP015-11, Provision of Inmate Health Care Services on an

Annual Contract

DATE: 10/28/13

The Sheriff’s Department recommends renewal of the above mentioned contract with Corizon

Health, Inc. in the amount of $5,947,022.00

Amount spent previous contract $5,068,692.00 (11 months)

Estimated amount to be spent for current contract $5,947,022.00

1. Total obligations requested: $5,947,022.00



4. Contact name: Charlotte Quilliams Contact phone: (770)822-3127


Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


2014 001 119000 27030001 50401000 $5,947,022.00


Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


MEMORANDUM

TO: Chris Duncan Purchasing Associate II

FROM: Darlesa Barron, Business Officer Department of Corrections SUBJECT: Recommendation RP015-11, Provision of Inmate Health Care Services on an Annual Contract DATE: August 6, 2013 The Department of Corrections recommends renewal of the above referenced contract with Corizon Health, Inc. in the amount of $973,026.00.

Amount spent previous contract period: $860,026.00 Estimated expense next contract: $973,026.00

1. Total obligations requested: $973,026.00 2. Do total obligations agree with “Action Requested”? Yes X No

3. Budgeted: Yes X No 4. Contact name: Darlesa Barron



Fund Center

Cost Center


2014 001 114001 22010001 50401201 $973,026.00



Fund Center

Cost Center


Attorney's Comments


Agenda Type Award

Item of Business:

BL10413, Bethesda Park Senior Center roof replacement, to low bidder, D.W. Caldwell, Inc., amount not to exceed$188,192.00. Replacement meets the standards as specified in the County's Facility Construction Standards. Authorizationfor Chairman to execute contracts subject to approval from the Law Department and proof of authenticity of bonds.Contracts to follow award. This contract is funded by the 2009 SPLOST Program. District 2/Howard

Authorization:

Staff Recommendation AwardDepartment Head pphoskins (11/14/2013)Attorney fsfields (11/18/2013)

Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $188,192


GCID #20130950





FinanceComments

* The current balance in the Renovation & Improvements Project is checked as itemsare purchased or services provided. The requested allocation is an estimate based onthe recommended bid not to exceed $188,192.


Department: Community Services

Multiple Depts? No

Budget Type: Capital

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, tabulation

Action New Item

Hold for Pickup?

PH was Held?


Chairman's Signature? Yes


SUMMARY – BL104-13 Bethesda Park Senior Center Roof Replacement

PURPOSE: Removal and replacement of metal roof at the Bethesda Senior Center

within Bethesda Park

LOCATION: 225 Bethesda Church Road, Lawrenceville

District 2/Howard


PREVIOUS CONTRACT AWARD AMOUNT: N/A

AMOUNT SPENT PREVIOUS CONTRACT: N/A

INCREASE/DECREASE


CONTRACT):

N/A

NUMBER OF BIDS/PROPOSALS MAILED:

241 Notices

10 Plan holders

96 Website viewings

NUMBER OF RESPONSES: 7


(YES/NO)


Yes

REASONS FOR LIMITED RESPONSE (IF

RELEVANT): N/A


MARKET PRICES COMPARISON (FOR

RENEWALS): N/A

PROPOSED CONTRACT TERM: 90 calendar days from Notice to Proceed

COMMENTS:

REV. 12.28.06

MEMORANDUM THRU: Phil Hoskins, Director

Community Services

TO: Shelley McWhorter Purchasing Division FROM: Erica Potts-Cameron Community Services SUBJECT: BL0104-13 Bethesda Park Senior Center Roof Replacement DATE: November 8, 2013 The Department of Community Services recommends award of the above referenced procurement to the lowest bidder, D. W. Caldwell, Inc. in the amount of $188,192.00. This project is funded by the 2009 SPLOST Program. District 2/Howard Amount to be spent $188,192.00 References Checked? Yes 1. Total obligations requested: $188,192.00 2. Do total obligations agree with “Action Requested”? Yes X No _____ 3. Budgeted: Yes X No 4. Contact name: Rick Morris Contact phone: X - 8863 5. Proposed Funding:

Fiscal Year (FY)

Fund Fund Center Cost

Center Commitment


2013 318 216000 M-0661-52-3-03 $188,192.00

6. Transfer required: Yes No If yes, transfer from:

Fiscal Year (FY)

Fund Fund Center Cost

Center Commitment


Attorney's Comments



Item of Business:

to renew RP02910, provide master planning services for park facilities on an annual contract (December 14, 2013 throughDecember 13, 2014), to the highest scoring firms, AECOM Technical Services, Inc., jB plus a, Inc., Lose and Associates,Inc., and Pond and Company, base amount $300,000.00 (negotiated cost savings of approximately $3,000.00). Thiscontract is funded by the 2009 SPLOST Program.

Authorization:

Staff Recommendation ApprovalDepartment Head pphoskins (11/14/2013)Attorney fsfields (11/18/2013)

Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $300,000


GCID #20130930





FinanceComments

* The current balance in each Project is checked as services provided. The requestedallocation is an estimate based on the recommended base bid. For FY2014, the$300,000 is subject to budget approval.



Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP029-10 Provide Master Planning Services for Park Facilities on an Annual Contract

PURPOSE:

Master planning and associated services for a variety of park facilities

and greenway master plan update. Projects include, but are not limited

to those proposed in the 2009 Sales Tax Program.


AMOUNT TO BE SPENT: $300,000.00*



INCREASE/DECREASE


CONTRACT):

0% increase




(YES/NO)


N/A


RELEVANT): N/A

RENEWAL OPTION NUMBER This is renewal option three (3) of four (4)


RENEWALS):

In an effort to obtain a qualified firm, cost was only a percentage of the

evaluation criteria. Therefore, a true market analysis on price alone

cannot be accurately obtained without considering the firm’s past parks

and recreation master planning experience and qualifications, their key

personnel and quality control process. All four firms have performed

well throughout the contract year and have agreed to renew for an

additional year.

PROPOSED CONTRACT TERM: December 14, 2013 through December 13, 2014

COMMENTS: *Through successful negotiations a cost savings of approximately $3,000.00 was achieved without reduction in the

scope of services.

MEMORANDUM

TO: Shelley McWhorter

Purchasing Division

THRU: Phil Hoskins, Director

Community Services

FROM: Teresa Miller

Community Services

SUBJECT: RP029-10 Master Planning Services for Park Facilities on an Annual Contact

DATE: September 9, 2013

The Department of Community Services recommends renewal of the above referenced procurement to AECOM

Technical Services, Inc., jB+a, Inc., Lose & Associates, Inc., and Pond & Company.

This project is funded 100 % by the 2009 SPLOST Program, All Commission Districts

Amount spent previous contract: $175,000.00

Estimated amount to be spent: $300,000.00

1. Total obligations requested: $300,000.00



4. Contact name: Teresa Miller Contact phone: x8854

5. Proposed Funding: Actual expenditure of approved Department of Community Services Capital

Improvement Program funds will be incurred on a project by project basis via the execution of a Notice to Proceed Work Authorization by the Department.

Fiscal Year

(FY) Fund

Fund

Center Cost Center

Commitment


2014 318 216000 50401201 Capital $300,000


Fiscal Year

(FY) Fund

Fund

Center Cost Center

Commitment


Attorney's Comments



Item of Business:

to renew RP03210, program management services for Gwinnett County SPLOST parks and recreation program on anannual contract (January 01, 2014 through December 31, 2014), to the highest scoring firm, Jacobs Project ManagementCompany, base amount $900,000.00 (negotiated cost savings of approximately $27,000.00). This contract is funded 78%by the 2009 SPLOST Program and 22% by the 2014 SPLOST Program.

Authorization:


Budgeted Fund Name Current Balance Requested AllocationYes Various * $900,000


GCID #20130942





FinanceComments

* The current balance is checked in each fund as services are provided. The requestedallocation is an estimate based on the recommended base bid. For FY2014, the$900,000 is subject to budget approval.



Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP032-10 Program Management Services for Gwinnett County SPLOST Parks & Recreation Program on an

Annual Contract

PURPOSE: Provide program management services for various projects that will include existing park renovation or redevelopment and new park design and construction for both passive and active parks.


AMOUNT TO BE SPENT: $900,000.00*




0% Increase




N/A


RENEWAL OPTION NUMBER This is renewal option three (3) of three (3)


In an effort to obtain a qualified firm, cost was only a percentage of the evaluation criteria. Therefore, a true market analysis on price alone cannot be accurately obtained without considering the firm’s past project management experience, their understanding of the scope of work and references. The firm has performed well throughout the contract year and has agreed to renew for an additional year.


COMMENTS: *Through successful negotiations a cost savings of approximately $27,000.00 was achieved without reduction in the scope of services.

MEMORANDUM THRU: Phil Hoskins, Director

Community Services TO: Shelley McWhorter Purchasing Division FROM: Erica Potts-Cameron Community Services SUBJECT: RP032-10 Program Management Services for SPLOST Parks & Recreation Programs on an Annual

Contact DATE: November 14, 2013 The Department of Community Services recommends renewal of the above referenced procurement to Jacobs Project Management Company. * Funded 78% by the 2009 SPLOST and 22% by the 2014 SPLOST, All Commission Districts Amount spent previous contract: $850,000.00 Estimated amount to be spent: $900,000.00 1. Total obligations requested: $900,000.00 2. Do total obligations agree with “Action Requested”? Yes X No 3. Budgeted: Yes X No 4. Contact name: Rick Morris Contact phone: X – 8863 5. Proposed Funding: Actual expenditure of approved Department of Community Services Capital

Improvement Program funds will be incurred on a project by project basis via the execution of a Notice to Proceed Work Authorization by the Department.


Fund Center Cost Center


2014 318 216000 F-0487-04-2-02 $30,000

2014 318 216000 F-0727-02-2-02 $350,000

2014 318 216000 F-0728-02-2-02 $100,000

2014 318 216000 F-0729-02-2-02 $50,000

2014 318 216000 F-0732-02-2-02 $50,000

2014 318 216000 F-0733-02-2-02 $30,000

2014 318 216000 F-0736-02-2-02 $90,000

2014 319 216000 2014 SPLOST Program $200,000



Fund Center Cost Center


Attorney's Comments


Agenda Type Approval/authorization

Item of Business:

to terminate Lease Agreement with Clear Channel Outdoor Advertising, concerning a portion of the Bryson Park Property,located at 5085 Lawrenceville Highway, Lilburn, Georgia. District 2/Howard

Authorization:


Budgeted Fund Name Current Balance Requested Allocation N/A * N/A


GCID #20130966

Submitted By: rkmorris




FinanceComments

* No budget impact.



Multiple Depts? No

Budget Type: Neither

Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification Memo; Letter to Clear Channel Outdoor; Lease Agreement

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments


Agenda Type Approval/authorization

Item of Business:

of change order no. 2 final to the contract, BL13811 Construction of Harbins Community Park Baseball Complex, withAstra Group, Inc., increasing the amount by $13,815.00. The contract amount is adjusted from $5,433,855.15 to$5,447,670.15. This project is funded by the 2009 SPLOST Programs. District 3/Hunter

Authorization:


Budgeted Fund Name Current Balance Requested AllocationYes 2009 SPLOST * $5,433,855 $13,815


GCID #20130967

Submitted By: rkmorris




FinanceComments

* Current contract amount. Requested allocation is the net increase per the ChangeOrder No. 2 – Final.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Justification Letter; Change Order #2 (2 Copies)

Action New Item

Hold for Pickup?

PH was Held?




Attorney's Comments


Agenda Type Award

Item of Business:

RP01713, provide safety, health and loss control services on an annual contract (January 01, 2014 through December 31,2014), Section A to highest scoring firm, Willis Insurance Services of Georgia, Inc., base amount $46,200.00 and SectionsB, C, D, and E to the highest scoring firm MsR3, LLC, base amount $45,900.00 for a total base amount of $92,100.00.Authorization for Chairman to execute contracts subject to approval by the Law Department. Contracts to follow award. Thiscontract is funded by the Risk Management Fund.

Authorization:

Staff Recommendation AwardDepartment Head mbwoods (11/14/2013)Attorney trwilliams (11/20/2013)

Budgeted Fund Name Current Balance Requested AllocationYes Risk Management * $92,100


GCID #20130935

Submitted By: Purchasing Pat Elliott JB




FinanceComments

* The current balance is checked as services provided. The requested allocation is anestimate based on the recommended base bid. For FY2014, the $92,100 is subject tobudget approval.



Multiple Depts? No


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Summary sheet, justification letter, tabulations

Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP017-13 Provide Safety, Health, and Loss Control Services on an Annual Contract

PURPOSE:

Develop & conduct in-house training for approximately 5,000

employees, conduct safety inspections, write safety, health and loss

control articles and provide general safety, health and loss control

consulting services.



PREVIOUS CONTRACT AWARD AMOUNT: N/A

AMOUNT SPENT PREVIOUS CONTRACT: N/A

INCREASE/DECREASE


CONTRACT):

N/A

NUMBER OF BIDS/PROPOSALS MAILED: 17

44 Website viewings

NUMBER OF RESPONSES: 5


(YES/NO)


Yes

4


RELEVANT): N/A



RENEWALS): N/A


COMMENTS:

MEMORANDUM

TO: Janice Bradshaw, CPPB

Purchasing Associate III

FROM: Bill Swiger

Department of Financial Services

SUBJECT: Recommendation to Award RP017-13, Provide Safety, Health, and Loss Control Services on an

Annual Contract

DATE: November 1, 2013

The Department of Financial Services recommends award of Section A of the above referenced contract to the highest

scoring firm for this section, Willis Insurance Services of Georgia, Inc. in the amount of $46,200.00 and Sections B, C,

D, and E to the highest scoring firm for these sections, MsR3, LLC in the amount of $45,900.00 for a total base amount

of $92,100.00. These services will only be used on an “as needed” basis, and the contract will begin January 1, 2014

with four options to renew.

This contract is funded by the pending 2014 Risk Management Fund budget which has sufficient funds to meet the

above fees. All Commission Districts

Amount Spent previous contract: N/A (New)

Estimated amount to be spent for current contract $92,100.00

References Checked? Yes X or No ____

1. Total Obligations Requested: $92,100.00

2. Do Total Obligations agree with “Action Requested?” Yes

3. Budgeted: Yes X (Pending 2014 budget) No ___

4. Contact name: Bill Swiger Contact Phone: 770-822-7837


Fiscal Year

(FY) Fund

Fund

Center Cost Center

Commitment


2014 602 13080001 504011201 $92,100.00


Fiscal Year

(FY) Fund

Fund

Center Cost Center

Commitment


Attorney's Comments



Item of Business:

of change order no. 1 to extend RP00209, provide purchasing card services on a multiyear contract (January 01, 2014through November 30, 2014), with Bank of America, estimated revenue of $200,000.00. Authorization for Chairman toexecute change order subject to approval by the Law Department. Change order to follow award.

Authorization:


Budgeted Fund Name Current Balance Requested Allocation N/A * N/A


GCID #20130936

Submitted By: Purchasing Pat Elliott JB




FinanceComments

* No budget impact.



Multiple Depts? No



Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning



Action New Item

Hold for Pickup?

PH was Held?




SUMMARY – RP002-09 Provide Purchasing Card Services on a Multi-Year Contract - Extension

PURPOSE:

To obtain a purchasing card provider for the Gwinnett County

Purchasing Card Program. The primary objectives of the program are to

make purchasing and accounting processes more efficient; enhance the

reporting of purchase data; and provide payment to merchants on a

more timely basis. The program consists of design, implementation,

card provision, billing, training, customer support, and utilization

monitoring and reporting.

LOCATION: Department of Financial Services

ESTIMATED AMOUNT OF REVENUE: $200,000.00 (January 01, 2014 – November 30, 2014)

PREVIOUS CONTRACT AWARD AMOUNT: $628,590.65 (five year revenue)

REVENUE RECEIVED PREVIOUS CONTRACT: $881,000.00 (five year revenue)

INCREASE/DECREASE


CONTRACT):

0%




(YES/NO)


N/A


RELEVANT): N/A



RENEWALS): N/A

PROPOSED CONTRACT TERM: Extension period: January 01, 2014 through November 30, 2014

COMMENTS: Extension of this contract will allow the time needed to prepare a new solicitation.

MEMORANDUM

TO: Maria Woods, Director

Department of Financial Services

THRU: Roslyn Forstot, Director

Purchasing Division

FROM: Janice Bradshaw

Purchasing Division

SUBJECT: Recommendation to Extend RP002-09, Provide Purchasing Card Services on a

Multi-Year Contract

DATE: October 17, 2013

The Purchasing Division recommends extending the above referenced contract with Bank of

America for an extension period of January 1, 2014 through November 30, 2014.

This contract will be provided at “no cost” and provides for revenue sharing in the form of a cash

rebate of 1.36% returned to the County at the end of each quarter.

1. Total obligations requested: $0.00



4. Contact name: Janice Bradshaw Contact phone: 770-822-8731

5. Proposed Funding: $0.00

Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


$0.00


Fiscal

Year (FY) Fund

Fund

Center

Cost

Center

Commitment


Attorney's Comments



Item of Business:

of tax digest corrections, including changes to the digest, inadditions, deletions and errors discovered during the billing andcollection process of the Tax Assessors and Tax Commissioner's Offices. Adjustments amount to an increase of assessedvalue in the amount of $51,540, a decrease in assessed value of $5.9 million, for a net decrease of $5.85 million for taxyears 2010 thru 2013.

Authorization:


Budgeted Fund Name Current Balance Requested AllocationYes All Tax Related Funds *


GCID #20130940

Submitted By: Steve Pruitt




FinanceComments

* The expected change to revenues from this item is included in the current revenueestimates for property taxes. No change to the current budget is necessary.



Multiple Depts?


Group With GCID #:

Special Routing:



Motion2nd by

VoteTabled

Rezoning Type

Rezoning


Attachments Tax Digest Correction List

Action New Item

Hold for Pickup?

PH was Held?




Report:

Criteria

TAGS:

Printed:

Municipality Corrections Report

From Correction End Date:

User:

10/14/2013 9:37:54 AM

GC\JACTAXBATCH01$

All

9/2/2013

To Correction End Date: 9/30/2013

Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change

Assessment Rolls: 2010 Real Property Assessment Roll 1

Tax Year: 2010


Prior Current Difference

10/14/2013 9:37 AM Page 1 of 3

TAG 01

COUNTY Unincorporated

Assessment Roll 2010 Real Property Assessment Roll 1

PINCorrection Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS

R7312 061 AIN 32628329/13/2013 3:22 PM - 9/27/2013 12:44 PMAdjusted for Market ConditionsGUILSHAN WILIAM J & SANDRA RGUILSHAN WILIAM J & SANDRA R5230 HARBURY LN 5230 HARBURY LN

Land Market ValueImpr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value

70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00

Totals for Assessment Roll 2010 Real Property Assessment Roll 1

Number of Corrections 1


70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00

184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00

Number of PINs Corrected 1

Totals for TAG 01


Land Market Value

Impr Market ValueLand Assessed ValueImpr Assessed ValueTaxable Value

70,800.00

425,500.0028,320.00

170,200.00198,520.00

70,800.00

391,600.0028,320.00

156,640.00

184,960.00

0.00

-33,900.000.00

-13,560.00-13,560.00





10/14/2013 9:37 AM Page 2 of 3

Totals for Report



70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00




10/14/2013 9:37 AM Page 3 of 3

Report:

Criteria

TAGS:

Printed:



User:

10/14/2013 9:39:35 AM

GC\JACTAXBATCH01$

All

9/2/2013


Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change, Personal Property Change Value

Assessment Rolls: 2010 Personal Property Assessment Roll 1

Tax Year: 2010



10/14/2013 9:39 AM Page 1 of 4

TAG 02

BUFORD

Assessment Roll 2010 Personal Property Assessment Roll 1


B340211 AIN 36466069/10/2013 12:27 PM - 9/10/2013 5:24 PMPersonal Property Change ValueOMNIMETRIX LLCOMNIMETRIX LLC3060 BUSINESS PARK DR C 5225 BELLEWOOD CT


0.0027,894.00

0.0011,150.0011,150.00

209,517.00

83,810.0083,810.00

0.00181,623.00

0.0072,660.0072,660.00

Totals for Assessment Roll 2010 Personal Property Assessment Roll 1



0.0027,894.00

0.0011,150.0011,150.00

209,517.00

83,810.00

83,810.00

0.00181,623.00

0.0072,660.0072,660.00


Totals for TAG 02


Land Market Value


0.00

27,894.000.00

11,150.0011,150.00

209,517.00

83,810.00

83,810.00

0.00

181,623.000.00

72,660.0072,660.00

BUFORD




10/14/2013 9:39 AM Page 2 of 4

TAG 01


Assessment Roll 2010 Personal Property Assessment Roll 1

PIN

Correction Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS

B342029

AIN 3705181

9/24/2013 11:34 AM - 9/27/2013 7:25 AMDeactivated ParcelEL REY DE TODOS NO 2EL REY DE TODOS NO 26200 BUFORD HWY 2G2J 6200 BUFORD HWY STE 2G-J


0.0036,823.00

0.0014,730.0014,730.00

0.000.000.000.000.00

0.00-36,823.00

0.00-14,730.00-14,730.00

PIN

Correction Start-End DateChange ReasonPrior Legal PartyCorrected Legal PartyPrior SITUSCorrected SITUS

B350736

AIN 3845188

9/24/2013 11:34 AM - 9/27/2013 7:20 AMDeactivated ParcelGALACTIC MUSIC STOREGALACTIC MUSIC STORE6200 BUFORD HWY 1F 6200 BUFORD HWY STE 1F


0.0015,974.00

0.006,390.006,390.00

0.000.000.000.000.00

0.00-15,974.00

0.00-6,390.00-6,390.00

Totals for Assessment Roll 2010 Personal Property Assessment Roll 1



0.0052,797.00

0.0021,120.0021,120.00

0.000.000.000.00

0.00

0.00-52,797.00

0.00-21,120.00-21,120.00


Totals for TAG 01


Land Market Value


0.00

52,797.000.00

21,120.0021,120.00

0.00

0.000.000.00

0.00

0.00

-52,797.000.00

-21,120.00-21,120.00





10/14/2013 9:39 AM Page 3 of 4

Totals for Report



0.0080,691.00

0.0032,270.0032,270.00

0.00209,517.00

0.0083,810.0083,810.00

0.00128,826.00

0.0051,540.0051,540.00




10/14/2013 9:39 AM Page 4 of 4

Report:

Criteria

TAGS:

Printed:



User:

10/14/2013 9:20:45 AM

GC\JACTAXBATCH01$

All

9/2/2013


Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change

Assessment Rolls: 2011 Real Property ALL

Tax Year: 2011



10/14/2013 9:20 AM Page 1 of 3

TAG 01


Assessment Roll 2011 Real Property ALL


R7312 061 AIN 32628329/13/2013 3:22 PM - 9/15/2013 9:11 PMAdjusted for Market ConditionsGUILSHAN WILIAM J & SANDRA RGUILSHAN WILIAM J & SANDRA R5230 HARBURY LN 5230 HARBURY LN


70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00

Totals for Assessment Roll 2011 Real Property ALL



70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00

184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00


Totals for TAG 01


Land Market Value


70,800.00

425,500.0028,320.00

170,200.00198,520.00

70,800.00

391,600.0028,320.00

156,640.00

184,960.00

0.00

-33,900.000.00

-13,560.00-13,560.00





10/14/2013 9:20 AM Page 2 of 3

Totals for Report



70,800.00425,500.00

28,320.00170,200.00198,520.00

70,800.00391,600.00

28,320.00156,640.00184,960.00

0.00-33,900.00

0.00-13,560.00-13,560.00




10/14/2013 9:20 AM Page 3 of 3

Report:

Criteria

TAGS:

Printed:



User:

10/14/2013 2:48:43 PM

GC\JACTAXBATCH01$

All

9/2/2013


Change Reasons: Accepted Return Value, ADD CUVA Exemption, Add/Remove CUVA Exemption, Adjusted for Market Conditions, Adjusted to Sales Price, Bld Added, Updated or Razed, Corrective 40% Assd Val (G), Corrective 40% Assd Val (U), Deactivated Parcel, Dispute of Returned Value, L&B Historic Exmp Add/Remove, Land - Taxable to Exempt, Land & Bld - Exempt to Taxable, Land & Bld - Taxable to Exempt, Land & Bld Value Adj For Mkt, Land From Exempt To Taxable, Land Size Changed, Land Value Adjusted For Market, New Bldg at Sale Price, New Parcel, New Parcel at Sale Price, Notice of Current Asseessment, Property Exempt to Taxable, Property Taxable to Exempt, Prorate County Purchase, Records Tag Change, REMOVE CUVA Exemption, Return Filed - Market Adjustme, Return Filed - No Change, Site Improvement To Land, Structure Info Corrected, Structure Value Adj For Market, Under Appeal 85% Value, Zoning or Land Use Change, Personal Property Change Value

Assessment Rolls: 2011 Personal Property ALL

Tax Year: 2011



10/14/2013 2:48 PM Page 1 of 6

TAG 02

BUFORD

Assessment Roll 2011 Personal Property ALL


B340211 AIN 36466069/10/2013 12:27 PM - 9/10/2013 5:24 PMPersonal Property Change ValueOMNIMETRIX LLCOMNIMETRIX LLC3060 BUSINESS PARK DR C 5225 BELLEWOOD CT


27,894.00

11,160.0011,160.00

160,520.00

64,220.0064,220.00

0.00132,626.00

0.0053,060.0053,060.00

Totals for Assessment Roll 2011 Personal Property ALL



27,894.00

11,160.0011,160.00

160,520.00

64,220.00

64,220.00

0.00132,626.00

0.0053,060.0053,060.00


Totals for TAG 02


Land Market Value


27,894.00

11,160.0011,160.00

160,520.00

64,220.00

64,220.00

0.00

132,626.000.00

53,060.0053,060.00

BUFORD




10/14/2013 2:48 PM Page 2 of 6

TAG 01


Assessment Roll 2011 Personal Property ALL


B400402 AIN 333007929/24/2013 11:35 AM - 9/27/2013 7:36 AMDeactivated ParcelECUD DOLAR & TIENDAS SALVADORENASECUD DOLAR & TIENDAS SALVADORENAS6200 BUFORD HWY STE 2B 6200 BUFORD HWY STE 2B


59,000.00

23,600.0023,600.00

0.000.000.000.000.00

0.00-59,000.00

0.00-

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Work Session Agenda Tuesday, December 3, 2013 - 10:00 AM I. … · 2013. 12. 3. · Work Session...

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