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WORKBENCH - skywerks.comskywerks.com/manual/deals/workbench.pdf · WORKBENCH The WORKBENCH is used...

Date post: 30-Jan-2021
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WORKBENCH The WORKBENCH is used to work, calculate and print retail deals. Go to DEALS, WA/OR STANDARD DEALS to work a new pending retail deal in Washington or Oregon State. From the Main Menu: go to the workbench to be used to calculate retail deals. To start a new deal; go to NEW DEAL.
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  • WORKBENCH The WORKBENCH is used to work, calculate and print retail deals. Go to DEALS, WA/OR STANDARD DEALS to work a new pending retail deal in Washington or Oregon State.

    From the Main Menu: go to the workbench to be used to calculate retail deals.

    To start a new deal; go to NEW DEAL.

  • Highlight and press enter.

    Highlight and press enter on CREATE PENDING DEAL.

  • Enter the Customer’s Last name.

    Choose the method to find the Auto to sell by selecting from the list. To see a list of Inventory highlight and press enter on LIST INVENTORY.

  • Highlight the correct vehicle to work the deal on and press enter.

    The vehicle will be loaded into the workbench with the preloaded defaults as set in the workbench setups. Highlight and press enter to continue to register the vehicle as an Auto or a Truck.

  • Highlight and press enter on the transfer method to be charged on the deal.

    Enter the Salesperson on the deal and the list will come up to choose from. A list will be called from the Employee setup file.

  • Highlight and choose the first salesperson on the deal.

    Enter through the workbench deal to formulate your deal line by line. Alternate calculation methods may be used from the menu.

  • Note that as the changes are made to the deal the calculations are simultaneous.

    Note the gross changes and the amount financed as the deal structure changes.

  • The next screen will prompt for the trade allowance(s) and ACV(s). To split the deal for two trades move part of the $5000.00 for example to the TRADE #2 ALLOWANCE/ACV fields.

    To view the screen in the “customer viewing mode” press the F10 key and the costs will be blacked out. Press the F10 key again to return the regular viewing function.

  • To use alternate deal calculation methods highlight and press enter on DEAL OPTIONS.

    To ROLL CUSTOMER PYMT highlight and press enter.

  • Enter the requested payment amount.

    Note the Original payment, the requested payment, and the original gross on top. Highlight the item to roll and note the effect or pres ESC to abort the request.

  • Highlight and press enter on ROLL CUSTOMER OFFER to roll to a payment in full option.

    Enter the offer.

  • Designate if the offer includes the tax and licensing.

    View the changes.

  • Once the deal structure has been set the customer information will need to be entered at this time.

    Enter the information into the fields as designated for BUYER #1 and BUYER #2.

  • The CUSTOMER INFO screen may be used to print a credit application as well.

    Complete the REFERRED BY field to track sale sources and print reports from SALES HISTORY.

  • To return to the REFERRED BY screen go to EDIT OTHER INFO. To exit the CUSTOMER INFO screen go to EXIT TO MAIN.

    The next item listed is BANK/L&AH INFO. Highlight and choose this item to enter the financing bank, warranty company, L&AH, and the insurance information on the deal.

  • You may enter the vender information on the fly or you may select from the list of default venders. To choose from the list highlight and press enter on GET FROM LIST.

    Highlight and press enter on LIST LENDING COMPANIES to choose from the list of banks.

  • By choosing the bank from the default list the proper leinholder information will be attached and printed on the paperwork.

    Once you have chosen the bank choose GET FROM LIST again to attach the proper warranty and insurance companies.

  • Once the deal venders have been attached you are ready to move on and EXIT TO PREV.

    EXIT TO MAIN to return to the deal screen.

  • If there is a trade on the deal the vehicle will need to be entered at this time.

    Go to TRADE>1.

  • Once the TRADE>1 information has been entered the vehicle may be given a stock number at this time by choosing TRANSFER PENDING TRADE TO INVENTORY or select DO NOTHING AND SAVE TRADE INFO to return to deal screen. When transferring a trade to INVENTORY the next stock number will be assigned.

    To return to the deal screen EXIT.

  • To print the forms on the deal highlight and press enter on FORMS PRINTING.

    Select the print function you wish to print.

  • The forms printer will always be PRINTER #1.

    Choose the forms printer from the list.

  • The key to proper print alignment is to verify the form number and the revision date matches the physical form that is being loaded into the printer.

    EXIT TO PREV to return to the deal screen.

  • Once your deal has been completed the deal will need to be recapped and closed to SALES HISTORY. This function removes the pending deal from INVENTORY and closes the stock number to SALES HISTORY as well as posts the appropriate PAYABLES for the deal including the warranty.

    ADJUST COST INFO.

  • The finance discount will reduce the total on the ACCOUNTS RECEIVABLE total. The Reserves will be sent to ACCOUNTS RECEIVABLE as a separate item for collection. Be sure to enter the correct costs for the Gap and Warranties as the ACCOUNTS PAYABLE will be created from this figure.

    ADJUST COMMISSIONS

  • The commissions may be entered as a percentage or a whole dollar. The percentage for each employee will be defaulted from the employee setup screen. To over-ride the default simply key the new figure over the old. The commissions will be posted over to the CURRENT COMMISSION file when the deal is closed.

    PRINT RECAP/MISC

  • Choose the forms printer.

    Print the recap sheet. The recap sheet is a two part form. One copy for the deal jacket and one for a monthly binder or file as desired.

  • Commission vouchers may be printed at this time.

    As well as DEAL JACKET LABELS if you prefer not to hand write on the outside of the jackets.

  • The deal may now be closed to the SALES HISTORY.

    A warning will be given and the closing function may be password protected. The password is setup in the SETUP WORKBENCH screen. Be sure that you have posted the trade to INVENTORY before closing your deal.

  • An additional opportunity will be given to print a recap form at this time. Highlight CLOSE THIS DEAL to continue.

    Verify the posting/sale date.

  • The last screen before completing the closing function will ask where to post the remaining balance. INHOUSE FINANCE or SHORT TERM A/R. Once this function has been completed the stock number is removed from INVENTORY and closed to SALES HISTORY and the other applicable modules.

    To delete a pending deal; choose ZAP DEAL.

  • EXIT TO MAIN exits to the MAIN MENU. V3 software notes:

  • The SETUPS are broken up into modules the first being SETUP WORKSHEET. The WORKSHEET SETUPS hold the defaults for the base deal structure.

    This screen may be password protected. Your system will not have passwords setup upon install; press enter through this field to continue.

  • When entering a vehicle into inventory or a vehicle as a trade in the workbench the VIN will be validated.

    Deals that were worked but did not close may be purged automatically or manually. To turn the automatic purge feature off set days to purge to zero.

  • To PURGE OLD PENDING highlight and press enter and the computer will delete all pending deals as per purge days default.

    Pack is a memo deduction used to calculate commissions only. There is not an associated journal entry to the G.L.

  • Load Misc Taxed Chg: Allows the deal structure to be started with preset taxable service items.

    Licensing may be broken down into two fields if necessary. Generally a preset default is estimated to charge and any differences of the actual licensing would have to be collected or refunded.

  • The Misc Taxed and Notax items are calculated into back gross.

    All preset defaults may be edited at the individual deal structure.

  • To set the default erase the by pressing the space bar while on the credit life field and press enter. A drop down menu will appear with the programmed selections.

    Factors for each type and company will have to be set up in the SETUP CREDIT LIFE module under WORKBENCH SETUPS.

  • Default figures may be edited at the time of the deal.

    Individual passwords may be set for each screen or function. To eliminate password protection leave the field blank and enter through the password prompt when it appears.

  • The LOCATION field default may be set to prompt to “file” vehicle sales into a category for sales and income report purposes here. See SETUP LOCATION section of manual for further information.

    To call up the list of LOCATIONS press the space bar once and press enter. Highlight the selection and press enter.

  • For example in Washington State the sales tax on vehicle sales is higher than the standard sales tax for that district.

    The structure of the deal may be set as a default down to term, rate, and days to first payment. DEFAULT CALC TYPE is the regulation z calculation to be used erase field to see drop down selection menu by pressing the backspace key once and press enter.

  • The standard for the industry is (360 days).

    The sales price field from the Inventory module will be used unless none is entered.

  • Generally, these fields would be left blank due to the individual formula calculations for discounts by each bank and finance houses. For more information go to RECAPPING RETAIL DEALS section of the manual.

    To customize the figures reflected on the workbench screen the selections may be toggled to “Y” or “N”.

  • When using the LOCATION fields to separate your INVENTORY and your sales and income reports you would set the UPDATE INV LOCATION feature to “Y”.

    To select the default press the space bar once and press enter to call up the drop down menu selection.

  • The ROLL CUSTOMER PAYMENT feature may be found in the workbench under DEAL OPTIONS. Page 2 of the SETUP WORKSHEET screen holds the estimated cost figures associated with the LOAD MISC TAXED & NOTAX figures of the 1st screen.

    The second page of the SETUP WORKSHEET screen looks identical however only the fields that may require cost defaults are opened up for editing.

  • EXIT TO PREV to exit to EDIT OPEN DEAL menu.

    EXIT TO MAIN to exit out of the deal screens.

  • V3 software notes:

    WORKBENCH


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