Workforce Development Board Kane, Kendall and DeKalb Counties Full Board Wednesday, November 8, 2017, 7:30 A.M. Painters District Council #30 1905 Sequoia Drive / Aurora, IL 60506 Meeting Agenda I. Call to Order: A. Attendance B. Introduction of New Board Members C. Introduction of LWIA 5 Illinois Workforce Partnership (IWP) State Award Recipient D. Introduction of One‐Stop Operator II. Approval of Meeting Minutes: A. June 14, 2017 (Attachment) III. Public Comment IV. Program Updates: A. WIOA PY 2017 First Quarter Performance Reporting B. WIOA Financial Reports (Attachments) V. Committee Reports: A. Executive Committee Report B. Youth Committee Report VI. New Business: A. Action Item: Authorize the Allocation Plan for the balance of available and unobligated PY 2017 Youth funding (Attachments) B. Action Item: Election of Officers (Attachment) VII. Informational Items: A. PY 2017 New Training Programs Approved by Executive Committee (Attachment) B. Painter’s District Council #30 Apprenticeship Open House (Attachment) C. Next Meeting Date: February 14, 2018 VIII. Adjournment 1
Transcript
Workforce Development Board Kane, Kendall and DeKalb Counties
Full Board Wednesday, November 8, 2017, 7:30 A.M.
Painters District Council #30 1905 Sequoia Drive / Aurora, IL 60506
Meeting Agenda
I. Call to Order: A. Attendance B. Introduction of New Board Members C. Introduction of LWIA 5 Illinois Workforce Partnership (IWP) State Award Recipient D. Introduction of One‐Stop Operator
II. Approval of Meeting Minutes: A. June 14, 2017 (Attachment)
III. Public Comment IV. Program Updates:
A. WIOA PY 2017 First Quarter Performance Reporting B. WIOA Financial Reports (Attachments)
V. Committee Reports:
A. Executive Committee Report B. Youth Committee Report
VI. New Business:
A. Action Item: Authorize the Allocation Plan for the balance of available and unobligated PY 2017 Youth funding (Attachments)
B. Action Item: Election of Officers (Attachment)
VII. Informational Items: A. PY 2017 New Training Programs Approved by Executive Committee (Attachment) B. Painter’s District Council #30 Apprenticeship Open House (Attachment) C. Next Meeting Date: February 14, 2018
VIII. Adjournment
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Workforce Development Board Kane, Kendall and DeKalb Counties
Full Board Wednesday, June 14, 2017, 7:30 A.M.
Painters District Council No. 30 Board Room 1905 Sequoia Drive/Aurora, IL 60542
BOARD MEMBERSMember Name/Proxy Present Absent Member Name/Proxy Present Absent
Angelo, Mike P Henning, Joseph A
Bata, Katie P Howard, Andre P
Baum, Mark P Kantner, Dr. Joanne A
Borek, Paul A Koukol, Dan P
Dahl, Brian P Lefaver, Stephen P
Diaz, Rose P Lenert, Bill P
Dolan, Brian P Luptak, Marcia P
Evans, Gary A Mehochko, Christopher P
Flaherty, Patrick P Milano, Mike A
Ford, Ronald A Muscat, Brian A
Giles, Calvin P Norris, Lesa P
Gillespie, Theodia P Oliver, Deanna (Proxy: Axelsen) P
Greeno, Terri A Pollock, Brian A
Hadrys, Heather P Schoenholtz, Bette P
Hawks, Dick A Seyller, Duff P
Healy, Richard P Zirk, Rick A
Hendrix, Audra P
COUNTY BOARD CHAIRSPietrowski Jr., Mark A Gryder, Scott A
Lauzen, Chris P
STAFFBerger, Scott P Knapp, Ginger P
Gonzalez, Jenna P Markin, Suzanne P
Gonzalez, Maria P Renken, Renee P
I. Call to Order – Chair Bata called the meeting to order at 7:36 A.M. A quorum was achieved. New board member, Duff Seyller representing DeKalb County was introduced.
II. Approval of Minutes – Board members reviewed the minutes presented from the February 8, 2017 meeting. Hendrix motioned to approve the meeting minutes and Mehochko seconded. The minutes were approved.
III. Public Comment – (Non‐Agenda Items) – No one present. IV. Public Comment – (Agenda Items) – Chair Bata explained that board members that have a conflict of interest cannot
participate in discussion or vote on action items where they could potentially benefit from the board’s decision as it is important the members avoid any perception of influence on the matter. However, the board can hear from these individuals under this public comment section of the agenda. Board Member Theodia Gillespie asked for time to make a presentation regarding her agency’s contract – Quad County Urban League (QCUL). Ann Camp spoke for the agency explaining that even though many mistakes had been made, improvements have been made also and asked that their contract not be terminated on October 31, 2017 but rather it be reviewed at that time and considered for further extension. It was announced that a decision was reached to hire a Chief Financial Officer (CFO). Paul Weiland spoke regarding the audit performed by his company on QCUL. He stated the audit completed in the prior year had many issues unresolved. The QCUL management staff was very concerned. They worked to get things back in order which has resulted in QCUL paying expenses promptly, a tax service has been engaged to settle the back taxes issue and QCUL’s bank has accepted the $1000 per month as a repayment plan for their loan. Annette Johnson, East Aurora High School ‐ School Board President stated accounting issues can be fixed. She expressed concern that with a 30% drop‐out rate in the school district, QCUL’s work with at‐risk youth is vital to the community and she could attest to their successes.
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V. Program Updates: A. WIOA Third Quarter PY 2016 Performance Reporting ‐ The Board’s packet included a report summarizing program
updates from July 1, 2016 through March 31, 2017. Renken announced due to the full agenda, her report would be brief. She announced we are on track to meet the year‐end goals. The adult funding stream is at 102% while the Dislocated Worker funding a stream is at 70 % which is a little behind last year at this time. The two streams together meet our goals. Going forward staff will review the funding distribution for the two streams in the new plan year.
B. WIOA Financial Reports – Members were provided copies of the financial reports for the budgets below and Maria Gonzalez reported the following:
1. WIOA 15 Budget‐Expenditure Summary Report – the admin balance will be expended by 6.30.2017 when the grant ends.
2. WIOA 16 Budget‐Expenditure Summary Report – the grant is 62% expended which is slightly less than the 66% benchmark.
3. Trade Budget – no report. 4. WIOA Trade Case Management Budget Report – no report. 5. WIOA Rapid Response Layoffs and Closings – no report. 6. WIOA Incentive Grant – fully obligated and expended.
VI. Committee Reports A. Executive Committee – Bata reported the Executive Committee met on April 27, 2017 and renewed Kishwaukee
College as the provider of Adult and Dislocated Services at the affiliate site in DeKalb, approved the Regional and Local Workforce Development Plans and selected National Able as the One‐Stop Operator. Bata asked for board member volunteers for the Nomination of Officers Ad‐hoc Committee, the One‐Stop Committee and a mid‐July webinar with a focus of providing the state input regarding challenges being experienced at the local level as WIOA implementation continues.
B. MOU Negotiations – Mehochko reported that after multiple meetings, the 13 required partner agencies/organizations were unable to reach a cost sharing agreement and this resulted in a remediation process facilitated by a State Agency Team. The State Team held three additional meetings which resulted in a resolution after Kane County agreed to increase their monetary share and IDES agreed to support their portion of the Operator costs as originally approved along with providing proportionate resources to support Kane County’s oversight of the Operator contract and management of the revenue and expense transactions both on behalf of the partners. The final agreement has been routed to the partners for signatures.
C. Youth Committee – Schoenholtz reported that since the February board meeting the Youth Committee has met four times to review mid‐year progress for the six current youth providers and discuss contract renewals for Program Year 2017.Two of the four meetings were held to exclusively discuss QCUL and their progress towards satisfying contract conditions. Schoenholtz said the Committee has struggled significantly with the QCUL contract this year and with the recommendation before the Board today. She said we want to ensure contract recommendations are issued to providers who are on solid financial footing, have met performance measures and are providing programming that meets the needs of our youth. QCUL’s contracts were approved in only six‐month increments as the Committee hoped QCUL would rectify their financial and program issues within the one‐year timeframe with the goal being a renewal award being issued without conditions. The concerns regarding QCUL included the appearance of fiscal instability resulting from IRS penalties from unpaid taxes and potential cash‐flow restrictions given a significant line‐of‐credit repayment obligation. Numerous audit findings and unresolved 2015 audit findings will continue QCUL status as a high‐risk sub‐recipient and require any additional contracting to carry the current set of conditions and continued extensive oversight. QCUL’s programming quality includes their struggle to move forward from the WIA summer job model to WIOA where there are work experiences that must be aligned with youth’s identified career goals and the effectiveness of the program with QCUL’s history of recruiting large groups of youth to serve toward the end of the contract period which means they technically meet enrollment goals but this action causes an unbalanced spending and service delivery cycle for the participants. Schoenholtz stated the Committee concluded it could not overlook the Audit reports and the continued programmatic issues and therefore recommends QCUL receive a 4‐month contract to serve only carry‐in participants and recommend five one‐year contracts for the other providers which are generally at level funding amounts. The committee also recommends a consultant be hired to help oversee the QCUL contract and ensure remaining active participants be transitioned to other providers. The Committee will reconvene in July to explore options regarding remaining funding and how to best serve our area’s youth.
VII. New Business A. Action Item – Authorize the Executive Committee of the Workforce Development Board to consider and approve
the Program Year 2017 program budget and annual service plan for WIOA Title 1B Adult, Dislocated Worker and Youth activities – Renken reviewed that each year in cooperation with the CEO, the Workforce Development Board
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accepts an annual program allocation and approves a supporting operational spending and participant service plan which typically occurs each June. The year, the State of Illinois has yet to receive its funding allotment from the Department of Labor (DOL) and has been unable to determine local funding levels as a result. The DOL is working to expedite the allotment process and anticipates releasing awards soon. Once the State of Illinois receives their allotment, award calculations will be performed to provide each local workforce area with funding amounts to support Adult, Dislocated Worker and Youth programming. With budgeting policies anticipated to be released in the coming weeks and expecting tight deadlines, staff is recommending Board authorization for the Executive Committee to consider and approve this matter. Mehochko motioned to authorize the Executive Committee of the Workforce Development Board to consider and approve the Program Year 2017 budget and service plan for WIOA Title 1B Adult, Dislocated Worker and Youth activities. Hendrix seconded the motion. The motion passed.
B. Action Item –Authorize five (5) one‐year youth provider contracts and one (1) four‐month youth provider contract for Program Year 2017 (pending Program Year 2017 WIOA allocation), and authorize Kane County to procure a vendor to manage eligibility and participant exit plans for Quad County Urban League’s four‐month contract in an amount not to exceed $30,000 – Chair Bata asked members to announce who would be abstaining from both the discussion and voting of Action Item B. Gillespie, Luptak, Mehochko, and Norris so announced. Berger began by thanking the members of the Youth Committee for all their hard work this past year. He reminded the board members this is the end of the first year in a three year contracting cycle. Berger stated there are concerns with the QCUL contract that are detailed in the action item on pages 27 ‐29 and previously reviewed by Bette Schoenholtz. Members were referred to page 30 where Berger reviewed the calculation for the maximum funding amount available, the contract history and recommended awards which totals $1,454,269.30. Maria Gonzalez reviewed the conditions attached to QCUL’s contract. Hendrix motioned to authorize five one‐year youth provider contracts and one four‐month youth provider contract for PY2017, pending PY 2017 WIOA allocation and authorize Kane County to procure a vendor to manage eligibility and participant exit plans for QCUL’s four‐month contract in an amount not to exceed $30,000. Diaz seconded. Discussion ensued. Koukol asked about the QCUL debt that was mentioned. Staff explained it was a line of credit for $92,500 from an old debt that is being repaid in $1000 per month payments. This debt was evaluated as part of the financial health and management review of a vendor and goes to the question of their capacity to manage their business. Flaherty asked for clarification on what the “ask” is. Bette explained the committee struggled with this decision. QCUL was taking up so much time of the staff and the Kane County CFO requires a list of conditions on their contract as a high‐risk sub‐recipient. The staff cannot continue this much over‐sight without assistance. The committee had already recommended only six‐month contracts twice. We had hoped QCUL would make greater progress, but they didn’t. We ended up recommending a four‐month close‐out contract with a vendor providing assistance to manage participant exit plans. QCUL is asking the contract be a four‐month contract, at which time we will consider extending them again. Flaherty asked how the agency is doing on fulfilling its core mission. Gillespie responded that often their participants keep coming back for more services and cited a construction program (not part of WIOA) in which fifteen have graduated. Flaherty asked if the performance result reported on page 13 regarding enrollment goals is deficient. Schoenholtz responded that two years ago the WIOA program changed to a focus of serving out‐of‐school youth. QCUL has an end of year issue. Participants are enrolled at year‐end which meets the new‐enrollment goal for that plan year but then the services are provided in the next program year. That’s an issue. Staff expressed concern that QCUL’s program doesn’t identify a career path, which is required and assessments are not up to par. The participant completes the work experience but after that no wrap‐around services are provided. Gillespie stated QCUL has a difficult client to serve – Many did not go to or complete school and have no work ethic. She said she has spoken to the Mayor about needing area businesses to invest in our community. She added that their clientele tends to seek services in the warmer months. Giles questioned who would fill the gap of serving these at‐risk youth and stating QCUL has a track record of serving the disenfranchised. Berger clarified that all of our youth program participants have barriers. If the board is saying that QCUL is the only provider possible to serve this population than a sole‐source contract would need to be approved. Schoenholtz stated the committee discussed keeping the would‐be dollars for a QCUL contract in the area. The committee will meet again in July to discuss options regarding the remaining unspent dollars and added it is possible a new provider could be found who would do a better job and not have financial issues. Hendrix stated that QCUL serves a vulnerable demographic and it would be an enormous error to not provide their funding. Berger reminded everyone that during monitoring the state does not distinguish between who made the error. All sub‐recipient errors are recorded as the fiscal agent’s (Kane County) error. The reason the decision was made to use sub‐recipients is for less cost and more efficiency. This contract has crossed the line of no longer being efficient. It requires an unsustainable amount of follow‐up. Diaz stated that any agency that accepts grant funding knows there are a lot of rules that must be followed. All agencies have to adhere or it is not fair for all the providers who are following the rules. Dahl stated this recommendation would be routed to the Kane County Job’s Committee of which he is a member. Dahl stated he is totally against the recommendation to close‐out the QCUL contract as they are an
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important pillar in the community. A roll‐call vote was called. The motion failed with 13 no votes, 5 yes and 4 abstentions. Schoenholtz made a second motion to allow the QCUL contract to be an extension and to be reviewed by 10.31.2017 and approve all the other providers. Hendrix seconded the motion. Discussion ensued. Berger stated the QCUL contract is still required to contain the conditions. A question was raised about the inclusion of the $30,000 to include a vendor to assist with the oversight of the contract. This motion and second were withdrawn. A final motion was made by Schoenholtz and seconded by Hendrix to authorize five (5) one‐year youth provider contracts as listed and one (1) four‐month youth provider contract for QCUL with conditions and considered for reevaluation by 10.31.2017, for Program Year 2017 and authorize Kane County to procure a vendor for staff assistance and monitoring of the QCUL contract, not to exceed $30,000. The motion passed unanimously by roll‐call vote.
C. Action Item – Adopt the Supportive Services, Work Experience and Youth Incentive policies presented to conform with WIOA and rescind previous versions – Board members were provided a copy of the three updated policies and a summary sheet describing the changes which was reviewed by staff member Gonzalez. Luptak motioned to adopt the updated Supportive Services, Work Experience and Youth Incentive Policies and rescind previous versions. Diaz seconded the motion. Discussion ensued. Luptak questioned the example provided for a measurable skills gain in the Youth Incentives Policy. The consensus was to remove the example. The motion passed.
D. Action Item – Accept the recommendation of the Certification Team regarding certification of the One‐Stop Center in North Aurora – Bata thanked the members of the One‐Stop Certification team for their hard work. Staff Member Gonzalez reviewed that as required by WIOA, the Illinois Workforce Innovation Board released a one‐stop certification policy this spring that incorporates an application for certification that must be submitted by local boards through a Certification Team by June 30, 2017. A Certification Team was assembled to review the application and submit a recommendation to the Board regarding certification and improvements needed. The Team consisted of two members of the Board – Ron Ford (required Business Representative) and Chris Mehochko as well as Partner Staff (Mary Ann Kolls from Kishwaukee College and Kane County) who performed a site visit on June 12, 2017 and completed job seeker and employer interviews. The Team reviewed the application, corresponding recommendations for improvement, and proposed a timeline for completion. The application reviewed and signed by the Certification Team covers a broad array of criteria related to the effectiveness, accessibility and infrastructure, and continuous improvement of the center. Many of the requirements are new under WIOA, and as such the State has provided for a provisional certification option that allows one‐stop operators time to make updates and improvements in Program Year 2017. The Certification Team has recommended this provisional certification for the North Aurora One‐Stop Center. Also recommended by the Team are action steps for improvement and a corresponding timeline for completion in Program Year 2017 that will be submitted to the State with the application. Many of the recommendations for improvement will be carried out through the roles assigned to the incoming one‐stop Operator, which include staffing the center, forming a Business Services Team that includes Partner representatives, and implementing policies and procedures related to the effective operation of the center. National Able Network, Inc. has been selected through a formal bid process to provide one‐stop operator services for the North Aurora center and will be responsible for carrying out the action steps to ensure the center is certified in the coming year. A One Stop Committee of the Workforce Development Board is being formed to provide oversight for the Operator’s roles and responsibilities. Also integral to the implementation of the action steps are various Partner‐led working groups that have been identified through the MOU negotiation process. These groups will ensure effective collaboration between Partners in regards to intake assessment and referrals, center operations, career and business services, and data tracking and reporting. Other required improvements such as signage updates, marketing materials for the career resource center, scheduling Partner meetings, and data collection and reporting will also be managed by the Operator. The Certification Team recommends the Board authorize provisional certification of the North Aurora One‐Stop Center with corresponding improvements and delivery timeline. Mehochko motioned the Board accept the Certification Team recommendation as stated. Koukol seconded the motion. The motion passed.
E. Action Item – Authorize the Workforce Development Chair to sign a tuition agreement with participating local community colleges for the purpose of providing in‐district resident tuition rates for WIOA‐funded students – Renken reported in an effort to work collaboratively and to advance regional workforce development initiatives, the local Workforce Development Areas within Economic Development Regional (EDR) 4 have been working with the local community colleges to enter into an agreement which would provide in‐district tuition rates for all students funded under WIOA through training vouchers (ITAs) who are residents of any of the signatory community college districts. The agreement would essentially treat the participating colleges as one community college district (unless program space is limited which will give priority enrollment to individuals who reside in that participating college district). Hendrix motioned to authorize the Workforce Development Chair to sign a tuition agreement with participating local community colleges for the purpose of providing in‐district resident tuition rates for WIOA funded students. Lenert seconded the motion. The motion passed.
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VIII. Informational Items A. PY 2017 New Training Programs and Renewed Eligibility Programs as approved by the Executive Committee – Bata
announced when the Executive Committee met last all the programs of the current providers were approved and the details of the new programs approved are in their packet.
B. Next meeting date is August 9, 2017. IX. Adjournment – Bata adjourned the meeting at 9:35 A.M.
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WIOA Adult and Dislocated Worker Services PY17 Program Updates through 09/30/2017
One Stop Centers – Branded in Illinois as workNet Centers, each workforce development area is required to maintain at least one center at which local federally funded education and workforce programs and services are accessible. Centers provide Career services (listed below) to job seekers and employers. Additionally, the Workforce Innovation and Opportunity Act provides Individualized and Training assistance to those meeting eligibility requirements.
BASIC CAREER SERVICES
Universal Services – Universal services provided at the North Aurora Career Resource Center are now overseen by the One‐Stop Operator (National Able Network). National Able provides three full‐time staff to assist customers seeking general employment‐related services. Any individual can access employment related services that are universal in nature – no eligibility criteria needs to be met. Services include information about job vacancies, career options, employment trends, instruction on conducting a job search and writing a resume and access to resources such as computers and internet.
Local workNet Center Locations
North Aurora Yorkville DeKalb
Staff Assistance Available (Monday through Friday 8:30am – 4:30pm)
Monthly Events Calendar Available at www.countyofkane.org/WDD
workNet Resource Center User Snapshot (7/1/17 – 09/30/2017)
Kane County 2,393 visits
DeKalb County 936 visits
Kendall County 186 visits
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STAFF ASSISTED CAREER SERVICES Individualized Job Search Counseling – All job seekers pursing an intensive level of services (beyond universal) and/or training must meet eligibility criteria based around the following two populations – Adults and Dislocated Workers. Services include eligibility determination and readiness assessment, employment plan development, job search assistance and occupational training that lead to job matching/placement.
Information Sessions are regularly scheduled and provide job seekers an overview of WIOA services including local job search trends and tips, program eligibility and occupational training options. All job seekers interested in enrolling in services must attend one of the sessions held weekly at one of the following locations – no appointment required.
Gail Borden Library Wednesday at 9:30am
North Aurora workNet Center Monday 9:30am
Yorkville workNet Center Walk in sessions available during center hours
DeKalb workNet Center Friday at 9:00am
Adults – Eligible adults must be age 18 or older and a lower‐income individual (takes into account the last six months of earnings) with food stamp or TANF recipients being automatically eligible. Often the eligible adults have limited attachment to the labor force and may have significant barriers to obtaining employment.
WIOA Adult Service Snapshot
Kane DeKalb Kendall Totals Goal Progress
Participants Carried‐In from PY16 115 205 44 364
70% New Enrollments 14 36 4 54 Total Adult Participants 129 241 48 418
Dislocated Workers – Is an individual that has been laid off and is eligible to collect unemployment insurance. The program targets individuals that are from a declining occupation or industry or have been unemployed for more than 26 weeks. Often these workers require re‐training for rapid re‐employment.
WIOA Dislocated Worker Service Snapshot
Kane DeKalb Kendall Totals Goal Progress
Participants Carried‐In from PY16 133 50 34 217
53% New Enrollments 19 7 5 31
Total Dislocated Worker Participants 152 57 39 248
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TRAINING ASSISTANCE
Training Services – Individual Training Services are available for those job seekers accessing intensive services but still unable to attain employment at a self‐sufficient wage. Training services are available to increase the individual’s skill level and may include occupational training by way of classroom instruction (ITA) or on‐the‐job training (OJT).
Individual Training Account (ITA) is the mechanism to fund tuition, fees and books for WIOA participants enrolled in an occupational training program that leads to a credential/ certification in demand occupation. Typically, the training programs are less than two years in length at a Community College or a specialized proprietary vendor.
ITA Funded Training
NEW Training ITAs Issued
Total Number in Training
Successful Completions
Credential Attainment
In‐Training Goal Progress
Adult 47 233 35 16
60% Dislocated Worker 24 128 29 28
Totals 71 361 64 44
ITA Funded Training Attendance by Industry Sector
4
6
7
9
10
15
15
28
37
40
58
132
Fashion/Graphic/Interior/Landscape Design
Other
Early Childhood Education
Accounting/Finance/Insurance/Human Resource
Office Administration
Manufacturing
HVAC/Electronics/Automotive
Social Services
Imformation Technology
Business Administration and Project Management
Transportation/Warehousing/Logistics
Health Sciences and Healthcare
361Total Training
Top 5 WIOA Funded Training Programs
(NEW ITAs Awarded)
Program Number of Students
Truck Driving (CDL) 17
Registered Nurse 11
IT Management 6
Licensed Practical Nurse 5
Project Management 4
Top 5 WIOA Funded Training Providers
(NEW ITAs Awarded)
Training Vendor Number of Students
Kishwaukee College 13
Northern Illinois University 10
160 Driving Academy 8
Microtrain 8
Waubonsee Comm. College 5
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On‐the‐Job Training (OJT) provides funding to partially reimburse an employer for the extraordinary cost of training a newly hired employee in the specialized skills necessary to perform their job. A skill‐gap assessment, along with a customized training plan, is completed for each individual hired through an OJT.
PY’16 OJT Participant Summary
11 participants completed training, resulting in an overall 73% (8 of 11) employment retention rate
PY’17 OJT Snapshot (7/1/2017 – 9/30/2017)
4 individuals placed in Full‐Time employment, earning an average wage of $15.25/hr. 2 local employers have accessed $26,800 to assist with training these individuals
15‐18 employers partnering for candidate recruitment/referral activities
MEASURING SUCCESS
Overall program performance is measured annually following the close of each federal fiscal year, which ends on 9/30. The final measures rely heavily on data collected by the Illinois Department of Employment Security and focus exclusively on those individuals receiving individualized and/or training services (not basic services). Because of data lags and the migration from WIA to WIOA standards, preliminary performance outcomes for federal fiscal year 2017 will not be available until 2018. In order to gauge performance in a more‐timely manner, Kane County tabulates the number of WIOA‐assisted clients, by county, that have gained employment on a quarterly basis. While many of these individuals may have completed their program and/or training curriculum, they are expected to continue to receive career counseling support/services under the WIOA program in order to ensure success. The table below provides these figures for the first quarter of Program Year 2017.
Employment Snapshot (7/1/2017 – 9/30/2017)
Kane DeKalb Kendall Totals
Adults 16 50 7 73
Dislocated Workers 18 6 3 27
Youth 37 6 10 53
Total Employment Outcomes 71 62 20 153
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INCUMBENT WORKER TRAINING (IWT)
The IWT program provides qualifying businesses with reimbursement grant funding to deliver job‐specific skills training for existing full‐time employees. The training must be a business necessity that will improve the competitiveness of the company while also benefiting the incumbent worker by upgrading their present work skills, increasing job security, providing marketable industry‐recognized credentials, and/or increasing the possibility for higher wages and promotional opportunities.
TRADE ADJUSTMENT ASSISTANCE (TAA)
The TAA program assist workers who have lost their jobs as a result of increased imports or shifts in production out of the US. Similar to WIOA, participants receive a variety of re‐employment services including occupational training and on‐the‐job training (OJT). The TAA program offers scholarship awards that are tailored to an individual’s training program cost structure and often includes a mileage reimbursement. Additionally, those in full‐time occupational training receive income support which extends the standard unemployment insurance assistance to supply monetary assistance throughout the duration of their training.
Participant Snapshot (7/1/2017 – 9/30/2017)Trade Service Service Totals
Attending Occupational Training 52 Receiving Job Search Assistance 37
Employed Receiving Wage Subsidy 14 Employed 3
Total Enrollment 106
IWT Funding Awards by Employer/Project
Employer and Location Approved Training Project Award Amount Number of Incumbent Workers to be Trained
Power Packaging Kane County ‐ St. Charles, IL
Intermediate Electricity II for Maintenance Mechanics
$ 5,760.00 7
Elgin Industries, Inc. Kane County ‐ Elgin, IL
IATF 16949:2016 Transition and Auditing Training (new quality standard in automotive industry)
$ 15,000.00 18
Miner Enterprises, Inc. Kane County ‐ Geneva, IL
5S+1 (lean manufacturing) $ 3,400.00 12
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WIOA Youth Services PY 2017 Program Updates through 9/30/17 WIOA youth programs are intended to provide age‐appropriate services targeted to economically disadvantaged youth age 16‐24 that face barriers to staying in‐school or finding employment. Youth are classified in two categories, and WIOA requires a minimum of 75% of the youth program funds to be expended on out‐of‐school youth programs and services, and 20% of funds to be spent on Work Based Learning activities.
In‐School Youth – a youth enrolled in a high school or alternative high school program.
Out‐of‐School Youth – a youth who is not attending school or has dropped out of high school.
Youth services for Kane, Kendall and DeKalb communities are delivered through a procured network of service providers with oversight provided by Kane County. Youth engagement/ participation is measured monthly with each provider to ensure enrollment/participation goals are achieved along with a full expenditure of funds by June 30th. Services incorporate the following strategies with the goal of increasing the youth’s long‐term employability:
● Paid Work Experience & Internships ● Soft Skill Instruction ● Job Readiness Training ● Career Path
Development ● Tutoring & Mentoring ● GED/HS Diploma Support ● Occupational Training ● Job Placement Assistance ●
Youth Participation and Breakdown
Youth in Occupational Training
Occupational Training Programs
Automotive
HVAC
Manufacturing
Office Assisting/Admin Assistant
Healthcare
Criminal Justice
Youth in Paid Work Experience
100 200 300 400
PY'17 Goal
As of 9/30/17
345
199
0 50 100 150 200
Total Youth
Out‐of‐School
In‐School
199
174
25
0
50
100
PY'17 Goal As of 9/30/17
9960
25%
8%50%
17%Mechanical/Manufacturing
Computer/Office/Retail
Medical/Healthcare
Other
0 20 40 60 80 100
PY'17 Goal
As of 9/30/17
95
17
0 0.5 1 1.5
Slower than average start to PY17 due to the absence of a service provider; 17% of benchmark realized to date.
Providers are focused on assisting youth develop career paths through their work experience opportunities.
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Individual Youth Provider Service Detail
Business and Career Services, Inc. Service Area: Kane and Kendall Counties PY’17 Contract Amount: $310,690 Provides 18 to 24 year‐olds an opportunity for career exploration in manufacturing through a 4‐week boot camp and 200 hour paid internship. The internship provides mentoring, guidance, skills training and hands‐on work experience needed to transition into a career or education in manufacturing.
Planned Enrollment Total Youth Participating Percentage of Goal Met
68 44 65%
5 youth participating in paid internships with manufacturing businesses
6 youth enrolled in innovative cohort with Motorola to launch in October
Interested youth should contact Eddie Perez at [email protected] or 847.437.9538 for more details.
Elgin Community College Service Area: Northern Kane County PY’17 Contract Amount: $239,672 In‐School youth receive hands‐on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career awareness, improve computer skills, and obtain help finding employment. The Out‐of‐School youth concentrate on career exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in paid work experience to help transition into unsubsidized employment.
Planned Enrollment Total Youth Participating Percentage of Goal Met
57 45 79%
6 youth participated in a Leadership Training workshop
2 youth have earned an occupational credential
Interested youth should contact Jackie Espinoza at [email protected] or 847.214.6984.
Grundy/Kendall ROE Service Area: Kendall County PY’17 Contract Amount: $171,834 Provides 16‐24 year olds (in‐school or out‐of‐school) with job search skills training, GED tutoring and assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling, and assistance with legal problems or court‐ordered probation. Youth with disabilities are assisted in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post‐secondary education, and are able to participate in a job readiness program which includes a paid internship component.
Planned Enrollment Total Youth Participating Percentage of Goal Met
49 35 71%
2 youth completed the first PY17 cohort in the job readiness program for disabled participants
2 youth have earned their GED/High School Diploma
Interested youth should contact Laura Stransky at [email protected] or 630.553.4166.
13
Kishwaukee College Service Area: DeKalb County PY’17 Contract Amount: $298,757 Provides 16‐24 year old out‐of‐school youth with the opportunity to participate in occupational training to help them obtain employment. Career counseling, assessment, employment readiness training, and financial support for tuition and fees, textbooks and supplies assist youth in choosing a meaningful career path. Students are linked to unpaid job shadowing or paid work experience opportunities. Youth lacking a high school diploma are referred for GED classes and provided similar support in preparation for their educational and career path.
Planned Enrollment Total Youth Participating Percentage of Goal Met
50 48 96%
28 new youth are participating in occupational classroom training
6 youth are participating in work experience opportunities
Interested youth should contact Dariana Lee at [email protected] or 815.825.2086, ext. 5190.
Waubonsee Community College Service Area: Southern Kane/Kendall Counties PY’17 Contract Amount: $300,281 Provides out of school youth ages 16‐24 with year‐round guidance and support. The program helps youth with barriers to employment or education develop skills and credentials needed to successfully obtain and retain employment. The program promotes student learning and supports personal and career development, guiding students towards self‐reliance and self‐sufficiency.
Planned Enrollment Total Youth Participating Percentage of Goal Met
60 27 45%
7 new youth are participating in occupational classroom training
2 new worksite relationships have been developed for off‐campus work opportunities
Interested youth should contact Marques Clark at [email protected] or 630.966.4176.
14
Memorandum
To: Workforce Development Board
From: Maria Luisa Gonzalez, Fiscal Manager
Date: November 8, 2017
Re: Monthly Fiscal report
WIOA16 Budget report
While we are no longer required to report obligations, it is important to show how the carry-in
funds are being obligated and spent. The obligations reported are ITA vouchers for the fall
semester, along with the current year youth contracts.
WIOA17 Budget report
Carry-in funds have been fully obligated for youth and adult, allowing obligations to be reported in
the new grant. Actual expenditures are being charged to the adult funding stream, as the carry-in
funds were fully expended by mid-October. The monthly benchmark target through September
would be around 20% spent/obligated, and as you will note, the youth has exceeded that, and adult
is just shy.
Trade 15 Budget report
This grant was fully spent by the September 30th deadline date. The closeout process was
completed last week, and everything has been approved.
Trade 16 Budget report
To avoid interruptions with payments for training services, DCEO had approved the budgets for the
new trade grant. The grant normally starts on October 1st, however due to the fact that previous
trade grant was fully spent early on, expenses were charged to this new grant to keep things moving
along, fiscally. As you will note, it is already at 55% obligated.
WIOA Rapid Response Layoffs and Closings report
We have until January 2018, to spend this grant.
WIOA Local Incentive
This grant was awarded to us, because of meeting some of the benchmarks for PY15. We have
until June 30th to spend this grant.
15
BudgetExpenditures through
09/30/17
Obligations Reported
through 09/30/17Balance
% of budget
spent and
obligated
1000 SALARY AND FRINGE BENEFITS 455,578.00$ 295,279.39$ -$ 160,298.61$
1010 OTHER ADMIN 45,857.00 42,807.42 - 3,049.58
TOTAL ADMIN: 501,435.00$ 338,086.81$ -$ 163,348.19$ 67.4%
2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 18,192.00$ 7,949.10$ -$ 10,242.90$
2010 YOUTH-I/S OTHER PROGRAM COSTS 103,103.00 114,753.53 22,966.52 (34,617.05)
2100 YOUTH-I/S DIRECT TRAINING COSTS 6,219.00 1,206.22 - 5,012.78
2140 YOUTH-I/S WORK BASED TRAINING 63,116.00 43,754.63 - 19,361.37
TOTAL YOUTH-IN SCHOOL: 190,630.00$ 167,663.48$ 22,966.52$ -$ 100.0%
3000 YOUTH-O/S SALARY AND FRINGE BENEFITS 22,056.00$ 62,592.45$ -$ (40,536.45)$
3010 YOUTH-O/S OTHER PROGRAM COSTS 748,967.00 636,002.17 69,595.67 43,369.16
3100 YOUTH-O/S DIRECT TRAINING COSTS 154,343.00 196,119.07 108,505.24 (150,281.31)
3140 YOUTH-O/S WORK BASED TRAINING 508,326.00 360,877.40 - 147,448.60
TOTAL YOUTH-OUT OF SCHOOL: 1,433,692.00$ 1,255,591.09$ 178,100.91$ -$ 100.0%
Sub-Department 98200 - Youth In SchoolSalary and Fringe 40000 Salaries and Wages 6,380.54 .00 6,380.54 Subtotals:
Salary and Fringe 45390 Fringe 1,306.70 .00 1,306.70 Salary and Fringe 7,949.10$
Other Program Cost 50340 Software Licensing Cost 124.64 .00 124.64 Other Program Cost 114,753.53$
Other Program Cost 50590 Professional Services 16,037.29 3,117.28 19,154.57 Direct Training 1,206.22$
Other Program Cost 52130 Repairs & Maint - Computers 497.71 .00 497.71 Work Based Training 43,754.63$
Other Program Cost 52180 Building Space Rental 547.89 .00 547.89 167,663.48$ TRUE
Other Program Cost 52190 Equipment Rental 3.67 .00 3.67
Salary and Fringe 53000 Liability Insurance 129.21 .00 129.21
Salary and Fringe 53010 Workers Compensation 132.65 .00 132.65
Other Program Cost 53020 Unemployment Claims 35.67 .00 35.67
Other Program Cost 53070 Legal Printing 1.76 .00 1.76
Other Program Cost 53100 Conference and Meetings 455.70 .00 455.70
Other Program Cost 53120 Employee Mileage Expense 123.40 .00 123.40Other Program Cost 53130 General Association Dues 82.00 .00 82.00Other Program Cost 55000 Miscellaneous Contractual Exp 81,071.43 12,491.04 93,562.47Work Based Training 55025 Work Based Learning Activities 39,636.28 4,118.35 43,754.63Direct Training 55061 Youth Supportive Services 1,092.25 72.87 1,165.12Direct Training 55064 Academin/Pre-Vocational Svc 33.90 7.20 41.10
Other Program Cost 60000 Office Supplies 76.15 .00 76.15
Other Program Cost 60040 Postage 12.40 .00 12.40
Other Program Cost 60500 Equipment >$1000 9.77 .00 9.77
Other Program Cost 64000 Telephone 39.83 .00 39.83
Other Program Cost 64020 Internet 22.74 .00 22.74
Other Program Cost 64020 Other .00 3.16 3.16
Youth In School Expense Totals $147,853.58 $19,809.90 $167,663.48
Sub-Department 98250 - Youth Out SchoolSalary and Fringe 40000 Salaries and Wages 49,119.76 .00 49,119.76 Subtotals:
Salary and Fringe 45390 Fringe 11,487.38 .00 11,487.38 Salary and Fringe 62,592.45$
Other Program Cost 50340 Software Licensing Cost 643.67 .00 643.67 Other Program Cost 636,002.17$
Other Program Cost 50590 Professional Services 16,093.69 3,131.28 19,224.97 Direct Training 196,119.07$
Other Program Cost 52130 Repairs & Maint - Computers 3,876.53 .00 3,876.53 Work Based Training 360,877.40$
Other Program Cost 52180 Building Space Rental 4,222.30 .00 4,222.30 1,255,591.09$ TRUE
Other Program Cost 52190 Equipment Rental 29.19 .00 29.19
Salary and Fringe 53000 Liability Insurance 979.55 .00 979.55
Salary and Fringe 53010 Workers Compensation 1,005.76 .00 1,005.76
Other Program Cost 53020 Unemployment Claims 352.35 .00 352.35
Other Program Cost 53070 Legal Printing 16.42 .00 16.42
Other Program Cost 53100 Conference and Meetings 455.69 .00 455.69
Other Program Cost 53120 Employee Mileage Expense 123.38 .00 123.38
Other Program Cost 53130 General Association Dues 611.06 .00 611.06
Other Program Cost 55000 Miscellaneous Contractual Exp 544,170.70 60,831.40 605,002.10
Work Based Training 55025 Work Based Learning Activities 319,908.37 29,784.35 349,692.72
Direct Training 55060 Youth ITA 150,102.87 1,893.96 151,996.83
Direct Training 55061 Youth Supportive Services 34,295.72 4,701.30 38,997.02
Work Based Training 55062 Youth WBL ITA 4,047.00 .00 4,047.00
Work Based Training 55063 Youth OJT 7,137.68 .00 7,137.68
Direct Training 55064 Academin/Pre-Vocational Svc 4,795.08 330.14 5,125.22
Other Program Cost 60000 Office Supplies 736.27 .00 736.27
Other Program Cost 60040 Postage 88.06 .00 88.06
Other Program Cost 60500 Equipment >$1000 106.82 .00 106.82
Other Program Cost 64000 Telephone 313.48 .00 313.48
Other Program Cost 64020 Internet 177.56 .00 177.56
Other Program Cost Other .00 22.32 22.32
Youth Out School Expense Totals $1,154,896.34 $100,694.75 $1,255,591.09
Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 217,870.21 .00 217,870.21 Subtotals:
Salary and Fringe 45390 Fringe 82,248.14 .00 82,248.14 Salary and Fringe 308,462.37$
Other Program Cost 50340 Software Licensing Cost 1,713.30 .00 1,713.30 Other Program Cost 254,946.71$
Other Program Cost 50590 Professional Services 357.37 .00 357.37 Direct Training 835,552.62$
Other Program Cost 52010 Janitorial Services 5,189.26 .00 5,189.26 Work Based Training 11,100.00$
Other Program Cost 52130 Repairs & Maint - Computers 19,533.67 .00 19,533.67 1,410,061.70$ TRUE
Other Program Cost 52180 Building Space Rental 41,359.20 .00 41,359.20
Other Program Cost 52190 Equipment Rental 157.09 .00 157.09
Salary and Fringe 53000 Liability Insurance 4,116.98 .00 4,116.98
Salary and Fringe 53010 Workers Compensation 4,227.04 .00 4,227.04
Other Program Cost 53020 Unemployment Claims 1,806.54 .00 1,806.54
Other Program Cost 53040 General Advertising 38.65 .00 38.65
Other Program Cost 53070 Legal Printing 93.06 .00 93.06
Other Program Cost 53120 Employee Mileage Expense 1,969.04 .00 1,969.04Other Program Cost 53130 General Association Dues 3,793.18 .00 3,793.18Other Program Cost 55000 Miscellaneous Contractual Exp 164,114.96 .00 164,114.96
Other Program Cost 60000 Office Supplies 5,631.73 .00 5,631.73
Other Program Cost 60040 Postage 441.01 .00 441.01
Other Program Cost 60500 Equipment>$1000 673.72 .00 673.72
Other Program Cost 63000 Utilities - Natural Gas 434.93 .00 434.93
Other Program Cost 63010 Utilities - Electric 1,797.23 .00 1,797.23
Other Program Cost 64000 Telephone 1,636.75 .00 1,636.75
Other Program Cost 64020 Internet 4,206.02 .00 4,206.02
Direct Training 82015 DT ITA 679,739.10 97,415.78 777,154.88Work Based Training 82040 DT OJT (On the Job Training) 5,580.00 5,520.00 11,100.00Direct Training 82100 SS Transportation Assistance 53,448.33 .00 53,448.33
Direct Training 82170 SS Other Supportive Services 4,949.41 .00 4,949.41
5100 DISLOCATED WRK - DIRECT TRAINING COSTS 769,000.00 - - 769,000.00
5140 DISLOCATED WRK - WORK BASED TRAINING 85,000.00 - - 85,000.00
TOTAL DW: 1,955,243.00$ -$ -$ 1,955,243.00$ 0.0%
GRAND TOTAL: 6,153,378.00$ 77,565.62$ 910,642.79$ 5,165,169.59$
BUDGET
TOTAL FUNDS
OBLIGATED through
09/30/17
TOTAL OBLIGATION
% at 09/30/17
TOTAL DIRECT
TRAINING % as of
September 2017
1,668,431$ 303,870$ 18%
1,955,243$ -$ 0%
Totals 3,623,674$ 303,870$
BUDGET
TOTAL FUNDS
OBLIGATED through
09/30/17
TOTAL OBLIGATION
% at 09/30/17
TOTAL YOUTH OUT
OF SCHOOL % as of
September 2017
TOTAL WORK
BASED
LEARNING % as
of September
20171,914,367$ 684,339$ 36% 0% 0%
The 80% obligation requirement for the Adult, Dislocated Worker and Youth funding streams and the 40% direct training requirement for adult and
dislocated worker funding streams need to be satisfied by June 30, 2018. These are the two benchmarks that are required to be met within the first
year of the 2 year WIOA grant.
Grant 1% expended and obligated as of 09/30/2017. Grant must be fully expended by 6/30/2019.
WIOA 17 Budget-Expenditure Summary ReportPrepared by Kane County
FINANCIAL BENCHMARKS
Grant Year-Number: 17-681005 Report Period: 07/01/2017 through 09/30/2017
FUNDING STREAM
Youth
FUNDING STREAM
Adult
Dislocated Worker56%
19
GRS CategoryAccount
NumberAccount Description
Expenditures
through
September
Accruals
through
September
Total
Expenditures
Fund 480 - Department 98117 - WIOA 17
Sub-Department 98300 - AdultSalary and Fringe 40000 Salaries and Wages 19,721.27 .00 19,721.27 Subtotals:
Salary and Fringe 45390 Fringe 3,878.77 .00 3,878.77 Salary and Fringe 23,623.58$
Other Program Cost 50340 Software Licensing Cost .00 .00 .00 Other Program Cost 3,491.82$
Other Program Cost 50590 Professional Services .00 .00 .00 Direct Training 50,450.22$
Other Program Cost 52010 Janitorial Services 507.02 .00 507.02 Work Based Training -$
Other Program Cost 52130 Repairs & Maint - Computers .00 .00 .00 77,565.62$ TRUE
Other Program Cost 52180 Building Space Rental 2,057.09 .00 2,057.09
Other Program Cost 52190 Equipment Rental .00 .00 .00
Salary and Fringe 53000 Liability Insurance .00 .00 .00
Salary and Fringe 53010 Workers Compensation .00 .00 .00
Other Program Cost 53020 Unemployment Claims .00 .00 .00
Other Program Cost 53040 General Advertising .00 .00 .00
Other Program Cost 53070 Legal Printing .00 .00 .00
Salary and Fringe 53120 Employee Mileage Expense .00 23.54 23.54Other Program Cost 53130 General Association Dues 97.34 .00 97.34Other Program Cost 55000 Miscellaneous Contractual Exp .00 .00 .00
Other Program Cost 60000 Office Supplies 33.66 .00 33.66
Other Program Cost 60040 Postage .00 .00 .00
Other Program Cost 60500 Equipment>$1000 .00 .00 .00
Other Program Cost 63000 Utilities - Natural Gas 15.10 .00 15.10
Other Program Cost 63010 Utilities - Electric 168.68 .00 168.68
Other Program Cost 64000 Telephone 331.63 .00 331.63
Other Program Cost 64020 Internet 138.60 .00 138.60
Direct Training 82015 DT ITA 28,474.51 21,975.71 50,450.22Work Based Training 82040 DT OJT (On the Job Training) .00 .00 .00Direct Training 82100 SS Transportation Assistance .00 .00 .00
Direct Training 82170 SS Other Supportive Services .00 .00 .00
Office of Community Reinvestment - Workforce Development Division
WIOA Local Incentive
04/01/17 - 06/30/18
Expenses through September 2017
Description Local Incentive Funds Total
April-17 -
May-17 -
June-17 -
July-17 7,249.35 7,249.35
August-17 2,184.08 2,184.08
September-17 -
October-17 -
November-17 -
December-17 -
January-18 -
February-18 -
March-18 -
April-18 -
May-18 -
June-18 -
GRANT YEAR TOTAL 9,433.43 9,433.43
T T
Accruals through August 2017 - -
Obligations through August 2017 - -
Subtotal actuals, accruals, and obligations 9,433.43 9,433.43
Approved Original Budget Amount: 25,992.00 25,992.00
Available amount: 16,558.57$ 16,558.57$
Budget to Actual Variance: 36% 36%
24
Workforce Development Board ACTION ITEM DETAIL
New Business
A. Action Item: Authorize the Allocation Plan for the balance of available and unobligated PY 2017 Youth funding.
Background: Following the Workforce Development Board meeting in June, the Kane County Board accepted the Workforce Board’s recommendation to approve PY 2017 contracts with six providers, including 12‐month renewal contracts for five of the providers. Regarding the sixth provider – Quad County Urban League (QCUL) – the County Board expressed reservations over entering into a four‐month contract with the agency, given its status as a high‐risk subrecipient and the special conditions attached to the Workforce Board’s authorization. Ultimately, the County Board approved the contract to provide services from July 1 through October 31, but stipulated that if the Workforce Board chose to authorize additional contracts with QCUL carrying similar conditions in the future, it must furnish Kane County with ample and compelling justification in support of those authorizations. (See Attachment A County Board Resolution 17‐205.) Five of the six youth contracts were executed immediately after receiving County Board approval. Additionally, the accounting firm of Kerber, Eck and Braeckel, LLP (KEB) was awarded a consulting contract to provide compliance services and technical assistance associated with QCUL. The four‐month contract for QCUL, however, was not executed as several technical revisions were pending and unresolved. The status of the QCUL contract was reviewed by the Youth Committee at their meeting on July 25, 2017, and it was agreed that KEB should coordinate the resolution of the outstanding items so the agreement could be executed. In August, it was discovered that the IRS had filed four tax liens totaling $706,958 against QCUL over roughly a four‐year period and that those liens remained active. The total amount of the liens far exceeded the $185,000 figure cited in the agency’s most recent audit report, and Kane County was advised by the Illinois Department of Commerce and Economic Opportunity (DCEO) that the unresolved nature of the liens precluded the county from entering into a contract with the agency. Additionally, the county was informed it could not reimburse QCUL for expenses incurred after June 30, 2017, unless QCUL obtained a certifiable repayment agreement (referred to as an “Offer in Compromise”) with the IRS. Such an agreement outlines how the tax liens will be settled, including any outstanding tax liabilities, penalties and fees. KEB was asked to help assemble and review the correspondence and other documentation supplied by QCUL regarding their liens in order to enable Kane County to seek permission from DCEO to contract with the agency. On September 20, 2017, KEB briefed the Executive and Youth Committees with a status report. They summarized the individual tax liabilities and corresponding source documentation provided by QCUL and identified the outstanding items still needed in order for Kane County to obtain DCEO approval to enter into a retroactive contract with QCUL and reimburse them for eligible expenses incurred during the four‐month contract period. KEB also presented additional considerations the Workforce Development Board must contemplate should an Offer in Compromise be accepted by the IRS and additional contracting with QCUL is under consideration. (See Attachment B.) When the Executive Committee met on October 27, 2017, QCUL’s federal tax liens were still considered active since an IRS‐approved Offer in Compromise had not been submitted to KEB or Kane County. At present, Kane County remains prohibited from contracting with QCUL. This legal barrier, the
unresolved issues that prompted numerous contract conditions, and the lack of ample and compelling reasons to authorize a contract extension were considered first by the Youth Committee, then by the Executive Committee. Both agreed unanimously not to recommend an eight (8) month contract extension for the balance of PY 2017 for Quad County Urban League. In order to satisfy the obligation and expenditure requirements associated with WIOA youth funding, both committees unanimously endorsed an allocation plan (detailed below) for the balance of PY 2017. Once executed, the plan will eliminate the possibility that youth funding for the local area could be returned to DCEO for reallocation to other workforce areas within Illinois. The allocation plan includes multiple contracting actions that will utilize approximately $421,097 in youth funding and complete the local workforce area’s youth programming for PY 2017. This amount takes into account carry‐in dollars from the previous program year, the amounts previously reserved but not allocated for an eight‐month extension for QCUL, and a seven‐month extension of KEB’s subrecipient oversight contract. Action Authorized by Executive Committee on Behalf of the Board: The first component of the plan involves an increase of KEB’s contract from $39,070 to an amount not to exceed $64,070. This was necessary given that KEB exhausted their original contract budget resolving issues with QCUL’s subrecipient contract and completing research and preparing reports regarding QCUL’s federal tax liens. In order to avoid a possible gap in service from KEB, the Executive Committee took emergency action on behalf of the Workforce Board to authorize the increase. The increase will allow KEB to initiate a close‐out of QCUL’s four‐month contract (should an Offer of Compromise be obtained and accepted by DCEO) as well as the transition of any active participants to other providers. Proposed Actions: In addition to the above action already taken by the Executive Committee, the allocation plan recommended by the Youth and Executive Committees includes the following components:
1) Authorization of Contract Expansion Proposals – Four of the five current youth providers have detailed additional programming and/or services they can launch on/around January 1, 2018, at a total cost of $160,599 (see Attachment C);
2) Procurement of Additional Services – Includes contracting to complete a needs assessment for the local area and additional participant programming for launch on/around April 1, 2018. This will involve Kane County procuring a vendor/consultant to conduct a demographic study of the youth population within the tri‐county area to aid in crafting a scope of services for future youth programming. Such a study (estimated to cost approximately $60,000) will establish the basis for directing resources more strategically and toward populations that are most in need. Additionally, the Youth and Executive Committee recommend procuring one or more additional youth service providers that will deliver additional participant programming estimated to cost (at a minimum) $175,000. The Youth Committee will reconvene in January to review the proposals received and to form recommendations for the Executive Committee and Board to consider.
These proposed actions (along with the emergency action already taken by the Executive Committee) are outlined in the following table, which also provides a projected timeline for implementing each component.
26
PY17 Recommended Allocation Plan
KEB Contract Modification
Provider Network Proposals (Proposals Attached)
RFP for Youth Programming Needs Assessment
RFP for Additional Service Provider(s)
Coordinate the close‐out of QCUL and participant
transition plan.
BCS $12,000.00 Demographic study of need in tri‐county area.
Analyze priority populations highlighted in WIOA.
Analyze available and absent services by sub‐area.
Drive next procurement cycle with focused priorities.
Re‐issue RFP from 2015.
Modify timeline to allow for project dates to conclude beyond June 30, 2018.
ECC $51,650.00
GKROE ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Kishwaukee $88,224.00
WCC $8,725.00
Total $25,000 Total $160,599.00
Authorized by Executive
Committee via emergency action in
October 2017
Contract authorization by WDB in November 2017.
Contract approval by Kane County Board in December 2017.
Estimated Cost $60,000
Minimum Funding Available $175,000*
Recommendations formed by Youth Committee in January 2018.
Contract modified and
service launched by November 1st
Contracts authorized by WDB in February 2018.
Services launched on/around January 1, 2018.
Contracts approved by Kane County Board in March 2018.
Needs Assessment and Youth Programming launched on/around April 1, 2018.
Estimated Total: $420,599 *Funding availability may increase dependent on expenditures approved for QCUL for the 4‐month period and the needs assessment cost.
Finally, staff anticipates that in order to transition QCUL youth to other sub‐recipients, those sub‐recipients may need additional Youth funds, primarily to cover participant costs. In order to address this need in a timely manner, the Executive Committee recommends that the Workforce Development Board authorize Kane County to negotiate and award additional funds to those sub‐recipients from a pooled reserve of not more $50,000. These additional funds would help ensure the continuation of services to QCUL clients. Recommendation: Authorize the above Allocation Plan for the balance of available and unobligated PY 2017 Youth funding.
27
RESOLUTION/ORDINANCE EXECUTIVE SUMMARY
Resolution No.
Authorizing Agreements for Program Year 2017 Workforce Innovation and Opportunity Act Youth Services
Committee Flow: Jobs Committee, Executive Committee, County Board Contact: Scott Berger, 630.208.5351
Budget Information:
Was this item budgeted? Yes Appropriation Amount: $1,424,269.30 If not budgeted, explain funding source:
Summary:
The attached resolution authorizes agreements with six (6) sub-recipient organizations to carry out workforce development activities for either the full program year or, in the case of Quad County Urban League, part of the program year (4 months). The agreements have been authorized by the Workforce Development Board, which oversees workforce development activities in Kane, Kendall, and DeKaIb Counties. All funding is provided by the U.S. Department of Labor, via the Illinois Department of Commerce and Economic Opportunity.
ATTACHMENT A
28
29
30
Quad County Urban League Contract Conditions
As Quad County Urban league has been identified as a high-risk sub-recipient, the following
conditions must be applied to the contract between Kane County and the organization. The
conditions will ensure Quad County Urban league is reimbursed only for expenses that have actually
been incurred and paid (such as payroll taxes} and that the organization completes their annual
audit prior to receiving final reimbursement.
Pre•Award Conditions: (must be satisfied on or before 4:30pm, 6/30/17)
1. Previously identified disallowed costs from programmatic monitoring must be paid in full.
Contract Conditions: (must be satisfied during/within 7/1/17-10/31/17 contract period)
1. Submit copies of accounts payable invoices relating to the expenses submitted for
reimbursement.
2. Submit copies of accounts payable checks or electronic transfers showing payment of the
invoices for the expenses submitted for reimbursement.
3. Submit copies of paychecks for payroll related expenses submitted for reimbursement.
4. Submit copies of payroll tax payments related to payroll expenses submitted for
reimbursement.
5. Submit copies of each payroll tax return filed that pertains to the period of the reimbursement
within 3-days of its due date.
6. Submit copies of bank statement(s) and bank reconciliation within 15-days of each month end.
(Failure to provide or if evidence that onv of the expenses for which QCUL has been reimbursedwere not actually paid, reimbursement will cease immediately and QCUL's contract will be
suspended and/or terminated.)
7. Provide a Final Audit for the year ending June 30, 2017 by October 31, 2017, including a
management letter that provides the status of the material weaknesses and significant
weakness reported in the 2016 management letter. (Failure to provide by the deadline will
eliminate QCUL's ability to receive their final contract reimbursement.)
8. Cooperate fully with technical assistance vendor which will perform participant file compliance
(paper and electronic) reviews and evaluations. QCUL is to provide access to complete casefiles for existing participants and applicants (prior to program enrollment) based on the system
established by the outside vendor. QCUL will be expected to correct any issues identified
promptly and within one (1) week of notice. (Failure to cooperate fully or correct identifiedissues may result in additional disallowed cost repayments, the denial of particular cost cf aimexpenses pertaining to the participant in question and/or contract suspension or termination.)
I Packet Pg. 121 I
31
As of September 15, 2017ATTACHMENT B
STATUS REPORT OF QCUL TAX LIABILITIES AND DOCUMENTATIONFOR THE JOINT COMMITTEES OF THE WORKFORCE DEVELOPMENT BOARD
ADDITIONAL CONSIDERATIONSIf the IRS accepts QCUL’s revised Offer in Compromise:
1. Kane County must submit necessary documentation to the Illinois Department of Commerce toverify that no federal tax liens are outstanding or are not subject to the approved Offer inCompromise. It is unknown to date what documentation Kane County would have to submit tosatisfy legal review.
2. It is unknown whether Kane County will be authorized to enter into the QCUL contract for PY17youth services retroactive to July 1, 2017.
3. QCUL commits to submitting timely future tax payments for five years after the final payment ofthe offer. Whether Kane County must track the timeliness of QCUL’s tax payments even after QCULsatisfies the Offer in Compromise must be confirmed.
4. Kane County may have additional documentation requirements with the Illinois Department ofCommerce if the QCUL contract period were to extend beyond the October 31, 2017 term of thesub-award.
5. The Kane County Board passed a resolution on July 11, 2017 stating that the Quad County UrbanLeague has been identified as a high-risk sub-recipient under federal guidelines and, as such, theagreement authorized between the County and QCUL shall carry certain conditions. If the WorkforceDevelopment Board authorizes future contracts with QCUL, then the board shall be prepared tofurnish Kane County with “ample and compelling justification for said authorizations.”
6. Kane County assumes the risk of fiscal and programmatic consequences if the county enters into acontract with QCUL but the Offer in Compromise is not accepted or is revoked upon a late paymentof tax liabilities. For instance, suspending the QCUL contract for any reason could:
a. Result in disallowed costs under the sub-award to QCUL, causing Kane County to be placedon “high risk status” and having to meet special conditions or restrictions on future grants;and
b. Potentially hinder Kane County’s ability to meet performance accountability measuresnegotiated under WIOA.
32
ATTACHMENT CPreliminary Proposal for Youth Program Expansion/Augmentation
Summary Subrecipient Organization Name: Business and Career Services, Inc.
Program Expansion/Project Name: Manufacturing Careers Internship Program (MCIP) Video Estimated Amount Requested: $12,000.00
Describe your expansion project. Provide a general timeline for implementation and identify the WIOA deliverables that would be achieved. Include estimated participant service figures and anticipated outcomes.
Background: Since its implementation in 2013 in the region served by the Kane, Kendall and DeKalb County Workforce Development Board, the Manufacturing Careers Internship Program (MCIP) has made a meaningful impact. During this time, BCS has run 11 different cohorts (six in Elgin, four in Aurora and one in Kendall County), serving more than 80 out-of-school youth ages 18 to 24. Of the ones that successfully completed the 4-week boot camp and the 8-week internship, 73% are gainfully employed or pursuing additional training.
The MCIP has established itself as a highly successful youth service strategy in the area and received the 2015 for Workforce Development Award from the Elgin Development Group. A recent MCIP Recognition Ceremony, hosted by one of the MCIP employers, attracted more than 60 guests including Board Members, industry associations, employers, interns, families, elected officials, and representatives from community colleges and law enforcement organizations.
We want to build on its success and showcase the dramatic results of this program to potential customers, employers and community and faith-based organization through creating a memorable video. This video would feature area interns that have successfully completed the program and have started a viable career path in manufacturing. This video would also feature area manufacturers providing testimonials how MCIP has helped address their need to attract a younger workforce.
Scope of Project: We propose to expand awareness and participation in the Kane County MCIP program by building on the success and recognition the program has garnered in the past years through creating a video that explains the importance and value of the program in the words of participating interns and employers. The video will be used to promote a career pathway in Manufacturing and assist in the recruitment of new program participants and employers. It will be shared through social media, job fairs, career days, and community events.
Target Audience: The targeted audience will be potential program participants, employers, community and faith based organizations, workforce and economic development organizations, educational institutions and Workforce Board members.
Anticipated Outcome: This video will help us capitalize on the momentum already created to assist and augment additional community engagement, employer and participant recruitment by telling success stories unique to the region in a compelling and memorable way.
Timeline: Feb. 1 – Start Interview local video production companies, compile potential success stories March 1 – Select production company, start story boarding and script April 1 – Develop shooting schedule May 1 – Start post-production June 1 – Review and revise video June 30 – Video completed
Estimated Budget 33
Provide an estimated budget for your program expansion/augmentation project, including estimated amounts for operations and participant costs. In the event your preliminary proposal is selected, a more detailed and/or refined
budget will be developed.
Operations $ 12,000 Staff Work Based Learning Costs $ 0.00 Indirect Costs $ 0.00 Total Operations $ 0.00 Training $ 0.00 Participant Support $ 0.00 Paid Work Experience $ 0.00 All Other Participant Costs $ 0.00 Total Participant Cost $ 0.00 Total Amount Requested $ 12,000.00
Supporting Narrative Provide a brief narrative that breaks down the proposed budget and details each amount requested.
BCS is anticipating procuring and contracting an outside provider to develop an updated video for promotion of the MCIP program. It is estimated that this video creation and development would cost will be $12,000.
34
Preliminary Proposal for Youth Program Expansion/Augmentation
Summary Subrecipient Organization Name: Elgin Community College
Program Expansion/Project Name: Future Workforce Leaders Estimated Amount Requested: $51,650
Target Start/Completion Dates: January 2018. 2018Jan Description/Deliverables
Describe your expansion project. Provide a general timeline for implementation and identify the WIOA deliverables that would be achieved. Include estimated participant service figures and anticipated outcomes.
The project will provide services to 10 in-school youth from U46 Alternative High School. The youth will participate in workshops covering financial literacy, entrepreneurial skills, post-secondary application process, and work readiness skills in order for them to participate in work based learning activities. A temporary assistant coordinator will be contracted to facilitate the above workshops along with the steps needed to transition from high school to post-secondary education. Timeline Jan.-March – Workshops with participants at the school March -May – post secondary education transition Workshops May-July – work based learning activities WIOA Elements that will be presented with the additional funds will include financial literacy education, entrepreneurial skills training, leadership development, and alternative secondary school services. The participants will the following WIOA measures; Measurable skills gain (i.e. Obtaining HS /diploma or increase in one educational functioning level) and Median earnings at 2nd quarter after exit.
Estimated Budget Provide an estimated budget for your program expansion/augmentation project, including estimated amounts for
operations and participant costs. In the event your preliminary proposal is selected, a more detailed and/or refined budget will be developed.
Expansion Costs Augmentation costs Operations $ 16,000.00 $ 4,100.00 Staff Work Based Learning Costs $ 0.00 Indirect Costs $ 1,600.00 Total Operations $ 17,600.00 $ 4,100.00 Training $ 0.00 $ 14,000.00 Participant Support $ 2,600.00 $ 6,000.00 Paid Work Experience $ 6,000.00 All Other Participant Costs $ 1,350.00 Total Participant Cost $ 9,950.00 $ 20,000.00 Total Amount Requested $ 27,550.00 $ 24,100.00
Supporting Narrative Provide a brief narrative that breaks down the proposed budget and details each amount requested.
Operations Operations will cover the cost of the temporary contracted Assistant Youth Coordinator at 25 hours a week, $26.54 an hour, for 24 weeks. Participant Cost Participant Support will include uniforms/work clothes $1,000.00, and transportation $1,600.00. Paid Work Experience will cover the cost of 5 participants working 20 hours a week for 6 weeks @ $10.00 an hour; total of $6,000.00. 35
Other participant costs will cover student snacks and meals- $250.00, program materials- $1,000.00, and van transportation-$100.00; a total of $1,350.00. -Additional funds are being requested for additional program costs such as supportive services ($6,000.00) and occupational training ($14,000.00) for a total of $20,000.00. Conference Costs Additional funds are being requested for attendance to the NAWDP 2018 Annual Conference. The workshops at the conference will assist staff by improving/gaining new skills, learn new strategies from industry leaders, enhance understanding of how workforce development programs are implementing the requirements of WIOA, and learn how to address the changing needs of the youth in the workforce. Annual NAWDP Conference 2018, Phoenix, AZ 2018--$4,100; $2,050/person
36
Preliminary Proposal for Youth Program Expansion/Augmentation
Summary Subrecipient Organization Name: Kishwaukee College
Program Expansion/Project Name: In-School Program Estimated Amount Requested: $88,224
Describe your expansion project. Provide a general timeline for implementation and identify the WIOA deliverables that would be achieved. Include estimated participant service figures and anticipated outcomes.
Due to an increase in recruitment activities, to date in program year 2017, the Kishwaukee College WIOA Youth Program has served a total of 28 new youth with the goal for the year of 30. DeKalb County is in a high low income area and thus the program is serving more youth with barriers to employment and college entrance. Some of those barriers include youth with a disability, pregnant or parenting, offender or ex-offender and low reading and math skills. By mid-semester, the program will have already spent 85% of the allocated tuition funds, therefore to complete the program year additional funds are required. The program is also proposing to serve additional new out of school participants if funding allows. In an effort to meet the local Workforce Development Plan goal to build career pathway models to assist job seekers in moving from their first job to a career, the WIOA Youth program has been working to strengthen the relationship with local area high schools and local community agencies. Through collaboration efforts with local high schools it has been discovered that there is a need for work experience for high school students. Community and education agencies repeatedly make this request of WIOA staff. Additionally, there are many referrals for WIOA services from Kishwaukee College faculty and staff for students currently attending postsecondary training. There have been several eligible youth that have had to be turned away because of the regulations regarding the WIOA definition of in-school youth. Gaining additional funds to serve in school youth will strengthen the career pathway model for these populations of youth and help alleviate barriers such as financial hardship and a lack of supportive services. Employer awareness of the benefits of hiring special populations that are trained and skilled will occur through additional opportunities for work based learning activities for high school students and low income youth: these benefits cannot be realized through out-of-school training funds. Kishwaukee College WIOA Youth Program would like to expand the scope of work to include work based learning opportunities to ten (10) in-school (high school) youth. WIOA staff will collaborate with the Upward Bound Program as well as all local school districts to recruit participants from local high schools to participate in work based learning activities. Many requests from guidance counselors and social workers in the LWIA5 location have asked for assistance with jobs during summer or school breaks, a time for high school students to gain employment skills, explore academic interest beyond college and have distraction from juvenile delinquent activities. WBL activities will address all three expressed concerns for many high school students. There are two proposed models to be utilized for the high school work experience program. The first model would be to place current juniors or seniors in a work experience while they are still in high school. This would begin in March 2018 and run for eight (8) weeks. This timeframe was chosen in the event that a student would be eligible for Out of School WIOA funds and would have the time to be exited and reentered in time for the fall 2018 semester. The second model would be to offer a work experience in the summer 2018 to participants that will be high school seniors and could participate in a summer job program. They would be given a career assessment and placed in an appropriate work experience aligned to their career pathway. Additionally, the program will utilize the Illinois Essential Employability Skills Framework and Self-Assessment tool to offer workforce preparation activities such as workshops on employability skills, resume building, job search, and contextualized employability skills projects. The program would like to be able to serve students that are currently attending postsecondary training under the WIOA definition of in-school youth. The program would like to hold ten (10) additional training slots for in-school (postsecondary) youth to be able to offer tuition, fees, materials, supportive services and work based learning opportunities. Many students often do not have the necessary means to pay for college tuition or to continue schooling due to a lack of funds for books and other supportive services, such 37
as child care and transportation. This expansion would help to assist with the many barriers students have, while allowing them to focus on course work and completion of their certificate/degree program. Additionally, our Administrative Assistant has taken another position elsewhere and we would like to replace this position with a Career Planner. With the expansion of services, having another Career Planner will allow the program to ensure the required WIOA elements are being met and enable the staff to further expand and enhance services. This position will be split 80%/20% between the Youth and the Adult and Dislocated Worker Program. The Adult Program is in need of additional staff to provide career and training services thus having a Bachelor’s degree individual will provide the assistance needed. In September Savannah Washington the Career Planner took another position. We are in the process of hiring therefore the unspent money along with indirect cost funds will cover the cost of an additional Career Planner.
Estimated Budget Provide an estimated budget for your program expansion/augmentation project, including estimated amounts for
operations and participant costs. In the event your preliminary proposal is selected, a more detailed and/or refined budget will be developed.
Operations $ 0.00 Staff Work Based Learning Costs $ 0.00 Indirect Costs $ 0.00 Total Operations $ 0.00 Training $ 70,000 Participant Support $ 1,000 Paid Work Experience $ 17,224 All Other Participant Costs $ 0.00 Total Participant Cost $ 88,224 Total Amount Requested $ 88,224
Supporting Narrative Provide a brief narrative that breaks down the proposed budget and details each amount requested.
Out-of-School and In-School Postsecondary Training: An additional $70,000 is requested to cover training expenses such as tuition, fees, materials, and books. This will cover 10 in-school youth, who are currently enrolled in college courses, but would greatly benefit from the additional assistance WIOA offers with tuition/fees, books/supplies, supportive services, case management, and work based learning activities. It will also cover costs for the current 30 out-of-school participants enrolled in postsecondary training and in need of continued tuition, books, and supportive services. Additionally the program anticipates additional new out of school students for the 2018 spring and summer semesters. Participant Support: $1000 additional supportive services will be needed for the in-school high school youth work experience program component as well as the additional in-school postsecondary component. Supportive services outlined in the original proposal will be offered to these populations as well. In-school high school students (10) Work based Learning: $17,224 is requested to serve in-school high school youth through work based learning for wages and taxes. Participants will work for a total of eight (8) weeks, 20 hours per week and earn $10 per hour. WBL activities will increase employment skills, bridge the gap between high school and training, and help high school students learn financial literacy.
38
Preliminary Proposal for Youth Program Expansion/Augmentation
Summary Subrecipient Organization Name: Waubonsee Community College
Program Expansion/Project Name: Career Pathways Program Estimated Amount Requested: $8,725.00
Target Start/Completion Dates: February 2018-October 2018 Description/Deliverables
Describe your expansion project. Provide a general timeline for implementation and identify the WIOA deliverables that would be achieved. Include estimated participant service figures and anticipated outcomes.
Out of school youth are facing an abundance of challenges which prevent them from achieving academic and professional success. These challenges include a shortage of experiential learning opportunities, lack of employment and job training, a shortage of soft skills and social connections, an increased need of academic support services, and various transportation barriers. The Career Pathways Program will serve as an initiative to recruit potential YSP participants, and assist current participants in gaining competencies for advancing their academic career, and obtaining gainful employment in a competitive job market. Located in the heart of Aurora, Waubonsee’s Aurora Downtown Campus is a centralized location with reliable transportation, making it convenient for the Career Pathways Program to serve a diverse array of out of school youth. In collaboration with Waubonsee’s Academic Deans, the Career Pathways Program will provide increased academic support by implementing a guided pathways component, serving as a sequence of stackable credentials that can be feasibly obtained by YSP participants as they progress through their academic career. The Career Pathways Program will provide a soft skills workshop component to develop and enhance participants’ competencies in personal branding, communication, digital etiquette, leadership, time management, team building, interviewing and career readiness. In collaboration with employers, faculty, and additional stakeholders, the Career Pathways Program will create pipelines for YSP participants to engage in paid work experiences, internships, and job shadowing opportunities, leading to permanent employment.
Estimated Budget Provide an estimated budget for your program expansion/augmentation project, including estimated amounts for
operations and participant costs. In the event your preliminary proposal is selected, a more detailed and/or refined budget will be developed.
Operations $ 300.00 Staff Work Based Learning Costs $ 600.00 Indirect Costs $ 0.00 Total Operations $ 900.00 Training $ 4,250.00 Participant Support $ 2,500.00 Paid Work Experience $ 1,000 All Other Participant Costs $ 75.00 Total Participant Cost $ 7,825.00 Total Amount Requested $ 8,725.00
Supporting Narrative Provide a brief narrative that breaks down the proposed budget and details each amount requested.
The proposed budget includes several items leveraged from current job descriptions and approved budget items. Operations: $300 General staff transportation Staff Work Based Learning: $600 Staff training, certifications, professional development, etc. Training: $2,000 Books and course materials for 20 students, $1,500 Independent Contractor - $32/hr with a maximum of 47 hours, $750- WorkKeys Assessment Certificate for 20 students Participant Support: $1,000 Participant incentives, $1,500- Participant transportation costs Paid Work Experience: $1,000 – Paid employment opportunities Other Participation Costs: $75 – Recognition Ceremony 39
Workforce Development Board ACTION ITEM DETAIL
New Business
B. Action Item: Election of Officers
Background: Annually the Workforce Development Board elects five (5) officers to serve one‐year terms. A nominating committee chaired by Dee Oliver and comprised of three volunteers: Brian Dolan, Duff Seyller and Bette Schoenholtz from the board convened on October 12, 2017 and put forth the following roster for the board’s consideration:
1. Katie Bata – Chairperson 2. Richard Healy – Vice Chairperson 3. Dick Hawks ‐ Kane County Liaison 4. Paul Borek – DeKalb County Liaison 5. Christopher Mehochko – Kendall County Liaison
Recommendation: The Nominating Committee recommends the above slate of candidates be elected to serve as officers of the board.
40
New Training Programs October 27, 2017 / Executive Committee
Northern Illinois University
Program Title: Master of Science in Industrial and Systems Engineering
Delivery Method: Classroom / Credit Hours: Thirty (30). Costs: Tuition: $16,381 / Books $3,000 / Total: $19,381 Course Description: The objective of the graduate program is to advance competencies achieved at the baccalaureate level and to prepare students to assume leadership positions in technical fields. Industrial and systems engineers are employed in a broad variety of organizations, including manufacturing industries, utilities, transportation, health care
systems, financial institutions, and all levels of government agencies. This degree can be specialized to focus on engineering management, which is offered online. Two tracks are offered – engineering decision analysis or global logistics
– aimed at improving your business skills to make you an effective leader. This advanced degree in industrial and systems engineering is designed to provide graduates with the ability to use math and scientific tools to design, describe, predict, improve, and optimize the performance of human‐technology systems; the ability to independently research and learn new topics; and the ability to effectively communicate ideas/concepts and research findings through technical reports and professional presentations. In‐Demand Anticipated Occupational Outcome: 173026 – Industrial Engineering Technician / 172112 – Industrial Engineer Degree, Certificate or Licensure: Master of Science in Education in Industrial and Systems Engineering
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APPRENTICESHIP OPEN HOUSE
Painters District Council No. 30 North Central Illinois Finishing
Trades Institute
Please join us for our Apprenticeship Open House as part of
National Apprenticeship Week, this event offers you a guided tour
of our state of the art training center. You will have an opportunity
to meet & greet with PDC30 Leaders, Instructors and Apprentices
to learn more about apprenticeship opportunities through the
North Central Illinois Finishing Trades Institute.
WIOA Adult and Dislocated Worker Services PY16 Program Updates through 6/30/2017
One Stop Centers – Branded in Illinois as workNet Centers, each workforce development area is required to maintain at least one center at which local federally funded education and workforce programs and services are accessible. Centers provide Career services (listed below) to job seekers and employers. Additionally, the Workforce Innovation and Opportunity Act provides Individualized and Training assistance to those meeting eligibility requirements.
BASIC CAREER SERVICES
Universal Services – Any individual will have access to employment related services that are universal in nature – no eligibility criteria needs to be met. Services include information about job vacancies, career options, employment trends, instruction on conducting a job search and writing a resume and access to resources such as computers and internet.
Local workNet Center Locations
North Aurora Yorkville DeKalb
Staff Assistance Available (Monday through Friday 8:30am – 4:30pm)
Community Access Points
Gail Borden Library ‐‐ Drop in Resume Assistance (Tuesday 1:00pm – 4:00pm) Plano Library ‐‐ Drop in Resume Assistance (third Thursday 2:30 – 4:30) Elgin Community College ‐‐ WIOA Eligibility Screening (Wednesday 9:00 – 12:00)
Monthly Events Calendar Available at www.countyofkane.org/WDD
Information Sessions are regularly scheduled and provide job seekers an overview of WIOA services including local job search trends and tips, program eligibility and occupational training options. All job seekers interested in enrolling in services must attend one of the sessions held weekly at one of the following locations – no appointment required.
Gail Borden Library Wednesday at 9:30am
North Aurora workNet Center Monday 9:30am
Yorkville workNet Center Walk in sessions available during center hours based on need
DeKalb workNet Center Friday at 9:00am
Employee Support during Downsizing or Business Closure: Provided at the workplace, employees that are impacted by a large layoff or plant closing receive program and resource information from workforce development staff, DCEO and IDES (unemployment) staff to facilitate re‐employment.
STAFF ASSISTED CAREER SERVICES Individualized Job Search Counseling – All job seekers pursing an intensive level of services (beyond universal) and/or training must meet eligibility criteria based around the following two populations – Adults and Dislocated Workers. Services include eligibility determination and readiness assessment, employment plan development, job search assistance and occupational training that lead to job matching/placement.
Adults – Eligible adults must be age 18 or older and a lower‐income individual (takes into account the last six months of earnings) with food stamp or TANF recipients being automatically eligible. Often the eligible adults have limited attachment to the labor force and may have significant barriers to obtaining employment.
WIOA Adult Service Snapshot
Kane DeKalb Kendall Totals Goal Progress
Participants Carried‐In from PY15 136 137 37 310
114% New Enrollments 90 157 46 293 Total Adult Participants 226 294 83 603
workNet Resource Center User Snapshot (7/1/16 – 06/30/2017)
Kane County 7376 visits
DeKalb County 3371 visits
Kendall County 733 visits
Dislocated Workers – Is an individual that has been laid off and is eligible to collect unemployment insurance. The program targets individuals that are from a declining occupation or industry or have been unemployed for more than 26 weeks. Often these workers require re‐training for rapid re‐employment.
WIOA Dislocated Worker Service Snapshot
Kane DeKalb Kendall Totals Goal Progress
Participants Carried‐In from PY15 130 65 45 240
79% New Enrollments 116 27 43 186
Total Dislocated Worker Participants 246 92 88 426
Adult and Dislocated Worker Distribution between Counties in LWDA 5
TRAINING ASSISTANCE
Training Services – Individual Training Services are available for those job seekers accessing intensive services but still unable to attain employment at a self‐sufficient wage. Training services are available to increase the individual’s skill level and may include occupational training by way of classroom instruction (ITA) or on‐the‐job training (OJT).
Individual Training Account (ITA) is the mechanism to fund tuition, fees and books for WIOA participants enrolled in an occupational training program that leads to a credential/ certification in demand occupation. Typically the training programs are less than two years in length at a Community College or a specialized proprietary vendor.
ITA Funded Training
NEW Training ITAs Issued
Total Number in Training
Successful Completions
Credential Attainment
In‐Training Goal Progress
Adult 204 351 140 124
125% Dislocated Worker 158 274 155 153
Totals 362 625 295 277
Kane County46%
DeKalb County 37%
Kendall County17%
ITA Funded Training Attendance by Industry Sector
On‐the‐Job Training (OJT) provides funding to partially reimburse an employer for the extraordinary cost of training a newly hired employee in the specialized skills necessary to perform their job. A skill‐gap assessment, along with a customized training plan, is completed for each individual hired through an OJT.
Participants Carried‐In from PY’15
9 participants completed training, resulting in an overall 78% (7 of 9) employment retention rate
New Participants for PY’16
8 new participants placed in Full‐Time OJT employment, earning an average wage of $19.07/hr. (3 completed training and retained employment; 4 continue training; 1 resigned for a better opportunity)
6 local employers have accessed $52,300 to assist with training these participants 15‐20 employers partnering for candidate recruitment/referral activities
6
8
13
16
17
26
27
32
72
83
146
179
Fashion/Graphic/Interior/Landscape Design
Early Childhood Education
Other
Office Administration
Accounting/Finance/Insurance/Human Resource
Manufacturing
HVAC/Electronics/Automotive
Social Services
Business Administration and Project Management
Information Technology
Transportation/Warehousing/Logistics
Health Sciences and Healthcare
625Total TrainingParticipants
Top 5 WIOA Funded Training Programs
(NEW ITAs Awarded)
Program Number of Students
Truck Driving (CDL) 93
Project Management 33
Registered Nurse 33
IT Management 25
Patient Care Technician 19
Top 5 WIOA Funded Training Providers
(NEW ITAs Awarded)
Training Vendor Number of Students
Kishwaukee College 69
Rock Gate Capitol, LLC 50
Northern Illinois University 38
Microtrain 36
Waubonsee Comm. College 28
MEASURING SUCCESS Overall program performance is measured annually following the close of each federal fiscal year, which ends on 9/30. The final measures rely heavily on data collected by the Illinois Department of Employment Security and focus exclusively on those individuals receiving individualized and/or training services (not basic services). Because of data lags, preliminary performance outcomes are not typically available until the fall after the close of each fiscal year, so for federal fiscal year 2016, which ended on 9/30/2016, this information will be available in the fall of 2017. In order to gauge performance in a more‐timely manner, Kane County tabulates the number of WIOA‐assisted clients, by county, that have gained employment on a quarterly basis. While many of these individuals may have completed their program and/or training curriculum, they are expected to continue to receive career counseling support/services under the WIOA program in order to ensure success. The table below provides these figures for Program Year 2016.
Employment Snapshot (7/1/16 – 06/30/2017)
Kane DeKalb Kendall Totals
Adults 85 113 36 234
Dislocated Workers 130 45 41 216
Youth 153 26 29 208
Total Employment Outcomes 368 184 106 658
WIOA Youth Services PY 2016 Program Updates through 6/30/17 WIOA youth programs are intended to provide age‐appropriate services targeted to economically disadvantaged youth age 16‐24 that face barriers to staying in‐school or finding employment. Youth are classified in two categories, and WIOA requires a minimum of 75% of the youth program funds to be expended on out‐of‐school youth programs and services, and 20% of funds to be spent on Work Based Learning activities.
In‐School Youth – a youth enrolled in a high school or alternative high school program.
Out‐of‐School Youth – a youth who is not attending school or has dropped out of high school.
Youth services for Kane, Kendall and DeKalb communities are delivered through a procured network of service providers with oversight provided by Kane County. Youth engagement/ participation is measured monthly with each provider to ensure enrollment/participation goals are achieved along with a full expenditure of funds by June 30th. Services incorporate the following strategies with the goal of increasing the youth’s long‐term employability:
● Paid Work Experience & Internships ● Soft Skill Instruction ● Job Readiness Training ● Career Path
Development ● Tutoring & Mentoring ● GED/HS Diploma Support ● Occupational Training ● Job Placement Assistance ●
Youth Participation and Breakdown
Youth in Occupational Training
Occupational Training Programs
Automotive
Emergency Med. Services
Manufacturing
Office Assisting/Admin Assistant
Healthcare
Public Service
Youth in Paid Work Experience
100 200 300 400
PY'16 Goal
As of 6/30/17
392
396
0 100 200 300 400
Total Youth
Out‐of‐School
In‐School
396
352
44
0
50
100
150
PY'16 Goal As of 6/30/17
132 126
16%
6%
67%
12%Mechanical/Manufacturing
Computer/Office/Retail
Medical/Healthcare
Other
0 50 100 150
PY'16 Goal
As of 6/30/17
119
93
0 0.5 1 1.5
20% expenditure benchmark for Work Based Learning Activities
was successfully reached for PY16.
Individual Youth Provider Service Detail
Business and Career Services, Inc. Service Area: Kane and Kendall Counties PY’16 Contract Amount: $350,000 Provides 18 to 24 year‐olds an opportunity for career exploration in manufacturing through a 4‐week boot camp and 200 hour paid internship. The internship provides mentoring, guidance, skills training and hands‐on work experience needed to transition into a career or education in manufacturing.
Planned Enrollment Total Youth Participating Percentage of Goal Met
74 58 78%
3 youth participating in On‐the‐Job Training opportunities
20 youth have participated in paid internships with manufacturing businesses
While the expansion of Business and Career Services’ internship program into Kendall County occurred as planned during PY16, participant enrollment and corresponding work experiences launched in July 2017.
Interested youth should contact Eddie Perez at [email protected] or 847.437.9538 for more details.
Elgin Community College Service Area: Northern Kane County PY’16 Contract Amount: $239,672 In‐School youth receive hands‐on exposure in a sampling of career modules, enhance their academic skill levels, develop leadership and life skills, increase career awareness, improve computer skills, and obtain help finding employment. The Out‐of‐School youth concentrate on career exploration, life skills, GED preparation, vocational training, job search skills, and employment assistance. Youth in need may participate in paid work experience to help transition into unsubsidized employment.
Planned Enrollment Total Youth Participating Percentage of Goal Met
53 62 117%
7 youth attained their High School Equivalency/GED
16 youth have participated in work experience opportunities
Interested youth should contact Jackie Espinoza at [email protected] or 847.214.6984.
Grundy/Kendall ROE Service Area: Kendall County PY’16 Contract Amount: $165,341 Provides 16‐24 year olds (in‐school or out‐of‐school) with job search skills training, GED tutoring and assessment, academic remediation, subsidized work experience, assistance with FAFSA and financial aid, career counseling, and assistance with legal problems or court‐ordered probation. Participants with disabilities are assisted in overcoming barriers to their successful transition to community competitive employment and/or vocational training in post‐secondary education.
Planned Enrollment Total Youth Participating Percentage of Goal Met
51 50 98%
4 youth completed the first run of a job readiness program for disabled participants
21 youth have earned their GED/High School Diploma
Interested youth should contact Laura Stransky at [email protected] or 630.553.4166.
Kishwaukee College Service Area: DeKalb County PY’16 Contract Amount: $298,757 Provides 16‐24 year old out‐of‐school youth with the opportunity to participate in occupational training to help them obtain employment. Career counseling, assessment, employment readiness training, and financial support for tuition and fees, textbooks and supplies assist youth in choosing a meaningful career path. Students are linked to unpaid job shadowing or paid work experience opportunities. Youth lacking a high school diploma are referred for GED classes and provided similar support in preparation for their educational and career path.
Planned Enrollment Total Youth Participating Percentage of Goal Met
49 55 112%
28 youth have earned occupational credentials
38 youth participated in occupational classroom training
Interested youth should contact Dariana Lee at [email protected] or 815.825.2086, ext. 5190.
Quad County Urban League Service Area: Kane County PY’16 Contract Amount: $347,806 Provides youth ages 16‐24 that are in‐school or out‐of‐school with subsidized year‐round employment opportunities as a means of career exploration. Participants benefit from assistance with pre‐employment preparation, job skills, workshops/speakers, college tours, and increased educational levels.
Planned Enrollment Total Youth Participating Percentage of Goal Met
92 92 100%
6 youth have earned their GED/High School Diploma
34 youth have participated in subsidized work experience
Interested youth should contact Ann Webb Camp at [email protected] or 630.851.2203.
Waubonsee Community College Service Area: Southern Kane/Kendall Counties PY’16 Contract Amount: $300,281 Provides out of school youth ages 16‐24 with year‐round guidance and support. The program helps youth with barriers to employment or education develop skills and credentials needed to successfully obtain and retain employment. The program promotes student learning and supports personal and career development, guiding students towards self‐reliance and self‐sufficiency.
Planned Enrollment Total Youth Participating Percentage of Goal Met
73 79 108%
31 youth have earned occupational credentials
7 youth have participated in work experience opportunities
Interested youth should contact Marques Clark at [email protected] or 630.966.4176.
