Workforce Planning
Business Unit Planning Tool Kit (draft)
Essential Elements of Strategic Workforce Planning
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The Building Analogy
It must be built to withstand time
Sustainable 5
It requires a team approach to complete
Team 4
It must have critical skills to build
Skills 3
It must have a solid planPlan 2
Every building needs a strong foundation
Foundation 1
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Building the House - Planning
• Why are we building a house• Is it a New house or a Remodel• What kind of house do we need• What do we need from this house• How soon do we need build our house• What do the plans need to include• Where will we build the house
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Strategic Workforce Planning
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Strategic Workforce Planning
Financial Planning
Business Strategy Planning
SWP enables us to evaluate workforce alignment to business strategy and identify risk to meeting organizations plans. SWP connects business , financial and workforce plan together.
HR Architected&
Line Driven/ Implemented
Directional Understanding
• Where is the organization moving towards
• What are their financial factors
• What are the environmental factors
• Who are the stake holders and what are their needs
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Strategy Analysis
Workforce Segmentation
Environmental Scan
Scenario Planning
Workforce Risk
Assessment
Business Unit Planning Process
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Strategy Analysis
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Link Workforce Needs to Corporate Business Strategies
What is the organizations business strategy What are the business objectives What are the business drivers
Growth Financial Market
Corp Strategies Unit Business Plan
Workforce Direction
Workforce Segmentation
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What roles in the organization are essential to implementing the business strategy?
Try to identify the three to five roles that are absolutely critical.
CEWD has identified the following job groups as important Technicians Plant Operators Engineers
New Skill and Productivity Requirements
Future & Current Critical Skills/Jobs
What are the Workforce Demands
Environmental Scan
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External Impacts• Governmental/Economic• Energy Industry Trends• Educational
Internal Impacts• Financial• Organizational• Employee
Potential External ImpactsGovernmental/Economic Current commitments with Public Utility Commissions that would limit hiring
strategies, i.e. rate case issues. Regional population growth rates impacts Regional unemployment rates impacts Pending legislation that may affect hiring practices and benefits
Energy Industry Trends Merger and acquisition trends New Technology Strategies Projected growth in energy needs Outsourcing trends on base load work
Educational What are the types of educational program supporting the energy sector. Are
these programs available in the recruiting geo-graphic area. What are the enrollments and graduation rates for these programs What is the diversity mix of students in these programs
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Potential Internal ImpactsFinancial Considerations Projected company growth in new customers Review of company capital projects for the next 1 to 5 years Review of company O&M requirements for the next 1 to 5 years Budget available for “STAFFING MARGIN” Budget availability for training and development requirements
Organizational Considerations Organizational changes, i.e. Leader changes, department consolidations, etc Organizational capacity requirements Knowledge, skills and abilities for current employees Current labor agreement provisions and expiration dates Organization’s relationship with unions (collaborative or adversarial)
Employee Demographics Turnover rates, retirement and non-retirement. Reason for turnover. Demographic profiles of current employees, age, race, gender, length of
service, retirement eligibility and other unique factors by organization
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Scenario Planning
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Illustration purposes only
Workforce Risk Assessment
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Illustration purposes only
Managing WFP Risk
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What are your Key Risk indicators % of attrition by job % eligible to retire Ave age of employee Ave years of service Ave time to fill critical positions Ave training lead times % of empl completing training
What are your Business Drivers Qualified workforce Process efficiencies Budget/Financial Effectiveness use of talent Organizational performance Safety objectives Leadership effectiveness
What are your Risk Events Knowledge deficiencies Insufficient skill sets Equipment failures Unplanned outages Regulatory oversight
What are your Potential Impacts Financial/Earnings Safety Staffing Customer Business Performance
Building a Case for Action
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• Purpose
• Strategic & Operational Effects
• Approach & Methods
• Business Value Impact
• Risk and Uncertainty
Using the Planning Process, Build a Case for Action
Develop a Hiring Approach
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Illustration purposes only
Where will the future sources of talent be found?
Talent Sources - GIEP
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Military Impact on Talent Sources
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Armed Services Active Duty Projected Decreases by 2017
Army 562,000 72,000
Navy 325,800 6,200
Air Force 332,800 4,200
Marines 202,000 20,000
Total 1,422,600 102,400
Source – McClatchy Newspapers, 2-13-2012
There will be more veterans looking for careers in the near future!
Troops to Energy Jobs Opportunity
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With over 102,400 veterans entering the workforce and over 103,500 utility needing to be filled over the next 3 to 4 years……
GREAT OPPORTUNITY for Troops to Energy Jobs to have an impact on our industry!
Essential Elements of Strategic Workforce Planning
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Questions & Answer Session
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Addendum
Other Samples of Business & Strategic Planning Models
Five Elements of a Strategic Plan
BusinessPlan
Priority
Vision
Mission
KPI’sOrg
Initiatives
• Vision Statement
• Mission Statement
• Core Business
• What’s Measured• Critical Success
Factors
• Strategies & Actions
• Key Objectives
• What’s Important• Org Schedule
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SWOT Analysis Impacts
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W T
OS
WeaknessesWhat are my gaps and
weaknesses
ThreatsWhat are the internal and external issues
StrengthsWhat are our strengths
OpportunitiesWhat can we leverage and improve
PEST Analysis Impacts
P
E
S
T
Political Factors
Economic Factors
Sociological Factors
Technological Factors
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What are the impacts of these factors?
Porter’s 5 Forces Model
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Potential Entrant
BuyersSuppliers
Substitutes
Competition
What are the forces impacting an organization?
McKinsey 7S Model
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How are these elements impacting an organization?
Example of a Planning Template
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