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Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud...

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Working in the Cloud Don't mind us, we are just working in the cloud...
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Page 1: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Working in the Cloud

Don't mind us, we are just working in the cloud...

Page 2: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Introductions

● About the presenter ○ RIT - Nerd○ Librarian - Hillside○ Cloud Tinkerer - Nimbleuser

● Leave today with...○ The knowledge of what Cloud Computing is○ The ability to analyze cloud products○ Ideas of how to utilize Cloud Computing @ your library○ A list of a few top cloud products to explore

● Who you are and your expectations...

Page 3: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:
Page 4: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

What is Cloud Computing?

● Cloud computing means moving all your applications and data to the internet - Your computer becomes a terminal.

● You already use it everyday - Think Google Documents, Flickr, and Facebook...

IMAGE: Paul Yoon/Illumin

Page 5: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Types of Cloud Computing

https://www.youtube.com/watch?v=75syx9eMlhk

Page 6: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Pros & Cons

Cloud advantages

● Maintenance tasks, such as backup are the providing company’s responsibility

● Immediate, remote access to applications and data● Easy collaboration, even across distance and time● Cost is much lower than self hosted options● Easy scalability● Easy development of new services/products

http://www.shutterstock.com/

Page 7: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Cloud disadvantages

● Data security may be a concern when storing sensitive data.

○ Student Data: http://www.npr.org/blogs/alltechconsidered/2014/04/28/305715935/what-parents-need-to-know-about-big-data-and-student-privacy/?utm_source=facebook.com&utm_medium=social&utm_campaign=npr&utm_term=nprnews&utm_content=20140428

● Reliability and performance depends on network availability. No internet means no application nor data.○ Salesforce: http://trust.salesforce.com/trust/status/

● Ownership issues○ NPR: http://www.npr.org/blogs/alltechconsidered/2014/04/25/306837205/you-love-the-cloud-but-it-may-not-be-as-secure-as-you-think

Pros & Cons

http://www.shutterstock.com/

Page 8: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Evaluation Points

● Features - ○ Support ○ Certification (PCI)○ Storage - Drag and Drop, File Sharing, Data Sync, Total

storage size limit & File size limit○ Applications - Ease of use, Auto-Save, Export

● Cost structure - PAYG, Monthly● Performance - Shared Tenant Environments (ex. trust.

salesforce.com)● Security - Data Center Locations, Monitoring

Page 9: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Cloud Storage Ideas for Libraries

● Store staff intranet and library operation files● Provide patrons with information on cloud storage for their

own file transfers (bye bye USB drives!)● Share presentation handouts with patrons on a public

storage area● Storage possibilities are endless

Examples● dropbox.com - 2 GB free● filesanywhere.com - 1GB free● 4shared.com - 10 GB free● mediafire.com - Unlimited free● Amazon.com/clouddrive - 5GB free● Microsoft Skydrive - 25 GB free (Cannot expand)

Page 10: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Dropbox Example Evaluation

● Total storage size limit - 2GB● File size limit - None (300MB limit if uploaded through

website)● Cost - FREE● Features

○ Drag and Drop - Easy uploading and downloading○ File Sharing - Ability to share files with others ○ Data Sync - Automatically sync files

Drawbacks● No status of syncing process

Page 11: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Cloud Application Ideas for Libraries

● Create content collaboratively ○ Google Documents○ Adobe Photoshop Express○ Zoho CRM

● Ground Rules for Collaborative Cloud work○ Make sure all your changes are labeled with who and when○ Take advantage of history tracking where available○ Take advantage of messaging where available

Page 12: Working in the Cloud - rrlc.org — Rochester Regional … ·  · 2016-08-22Working in the Cloud Don't mind us, ... Pros & Cons Cloud advantages ... Salesforce:

Cloud Application Ideas for Libraries

● Create a library site or teach patrons to create their own○ Mockflow○ Wix

● Manage projects and library scheduling○ Toms Planner○ Zoho Projects/CRM○ Salesforce○ Google Calendar

● Manage library specific social sites○ GoodReads http://blissfulawareness.blogspot.com/○ Library Thing


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