Working with ReferencesWorking with References

Microsoft Office Word 2007Microsoft Office Word 2007Illustrated Complete Illustrated Complete

2Microsoft Office Word 2007 Illustrated Complete

ObjectivesObjectives

• Add footnotesAdd footnotes

• Use the Translate featureUse the Translate feature

• Insert citationsInsert citations

• Modify citations and manage sourcesModify citations and manage sources

3Microsoft Office Word 2007 Illustrated Complete

Objectives

• Generate a bibliography

• Insert equations

• Modify equations

• Create a table of figures

4Microsoft Office Word 2007 Illustrated Complete

Adding Footnotes

• Use footnotes to provide additional information or to acknowledge sources for text in a document

• Footnotes appear at the bottom of the page on which the footnote reference appears

5Microsoft Office Word 2007 Illustrated Complete

Adding Footnotes

• Can choose to insert endnotes at the end of the document

• Can use both footnotes and endnotes in the same document

• Every footnote and endnote consists of a note reference mark and the corresponding note text

6Microsoft Office Word 2007 Illustrated Complete

Adding Footnotes

Insert Footnote button

Footnote separator

Text for footnote A

Footnote reference marker B in footnote area

Footnote reference marker B in text

7Microsoft Office Word 2007 Illustrated Complete

Using the Translate Feature

• Use the Translate feature on the Review tab to translate single words or short passages of text into another language or from another language into English

• You can also access Web-based translation services from Word

• Translation Screentips provide instant translations into Arabic, French, or Spanish

8Microsoft Office Word 2007 Illustrated Complete

Using the Translate Feature

Research task pane

Language of selected text

Language to translate to

Translation of selected text

Selected text to be translated

9Microsoft Office Word 2007 Illustrated Complete

Inserting Citations

• The Citations & Bibliography group on the References tab includes features to help you keep track of:• Resources you use to write research

papers• Articles• Any document you obtained from other

sources, such as books and Web sites

10Microsoft Office Word 2007 Illustrated Complete

Inserting Citations

• A citation is a short reference, usually including the author and page number, that gives credit to the source of a quote or other information included in a document

11Microsoft Office Word 2007 Illustrated Complete

Inserting CitationsThe Language option may not be available in your dialog box

Word assigns a Tag name to identify the citation based on the first three letters of the author’s name and the last two digits of the year

Type of Source list arrow

12Microsoft Office Word 2007 Illustrated Complete

Modifying Citations and Managing Sources

• Modify the contents of a citation

• Edit the source of the citation

• Format a citation for specific guidelines such as• Chicago• MLA• APA

13Microsoft Office Word 2007 Illustrated Complete

Modifying Citations andManaging Sources

• New sources are added to a master list of sources

• You can access the master list each time you create a new document so long as you are working on the same computer

14Microsoft Office Word 2007 Illustrated Complete

Modifying Citations andManaging Sources

• Changing the citation style

Click the selection handle to select the entire citation

Style list arrow

15Microsoft Office Word 2007 Illustrated Complete

Generating a Bibliography

• Assemble all your sources on a separate page or pages at the end of your document

• You can choose to create a:• Works Cited list

• Lists only the works included in citations in your document

• Standard bibliography• Lists all the sources you used to gather

information for the document

16Microsoft Office Word 2007 Illustrated Complete

Generating a Bibliography

• Completed bibliography

17Microsoft Office Word 2007 Illustrated Complete

Inserting Equations

• Use the Equations feature to insert mathematical and scientific equations from one of the categories in the Equation galleries

• You can also create your own equations that use a wide range of math structures including

• Fractions• Radicals• Integrals

18Microsoft Office Word 2007 Illustrated Complete

Inserting Equations

• Selecting a symbol

Delta symbol selected from the Greek Letters gallery

Location of insertion point

19Microsoft Office Word 2007 Illustrated Complete

Modifying Equations

• Use many of the formatting options in the Font and Paragraph groups on the Home tab to modify an equation

• Choose to show an equation in:• Professional Format• Linear Format

20Microsoft Office Word 2007 Illustrated Complete

Modifying Equations

• Formatted equations

Equation 4 converted to linear format

21Microsoft Office Word 2007 Illustrated Complete

Creating a Table of Figures

• A Table of Figures lists all the figures used in a document

• A figure is any object such as a• Chart• Picture• Equation• Embedded object to which you can add a

caption

• The Table of Figures includes the page number on which each figure is found

22Microsoft Office Word 2007 Illustrated Complete

Creating a Table of Figures

• Caption dialog box

23Microsoft Office Word 2007 Illustrated Complete

Summary

• Adding Footnotes• Provide additional information• Acknowledge sources for text in a

document• Appear at the bottom of the page on

which the footnote reference appears• Can use both footnotes and endnotes

in the same document

24Microsoft Office Word 2007 Illustrated Complete

Summary

• Using the Translate Feature• Translate single words or short

passages of text• Into another language• From another language into English

• Inserting Citations• Keep track of

• Resources used to write research papers• Articles• Documents obtained from other sources

25Microsoft Office Word 2007 Illustrated Complete

Summary

• Generating a Bibliography• Assemble all your sources on a

separate page or pages at the end of the document

• Can choose to create• Works Cited list• Standard bibliography

26Microsoft Office Word 2007 Illustrated Complete

Summary

• Inserting Equations• Insert mathematical and scientific

equations• Create your own equations

• Fractions• Radicals• Integrals

27Microsoft Office Word 2007 Illustrated Complete

Summary

• Creating a Table of Figures• Lists all figures used in a document• Includes page number on which each

figure is found