TeamMate® EWP– Complete audit documentation system

WorkpapersCCH® TeamMate’s powerful database architecture allows you to quickly find the information you need and brings efficiencies to the documentation and review process.

All important information such as program steps, findings, coaching notes, sign-off’s and edit histories are contained in database tables. Database driven systems such as TeamMate, allow real time, team-based use, facilitate filtering and sorting of key information, and are more powerful than simple document-based systems.

You can filter and sort key information instantly. For example:

n Every procedure ‘assigned to me’n Every procedure ‘ready for review’n Every ‘high risk’ proceduren Every procedure ‘edited after review’n Every procedure with the word ‘contract’

The TeamMate work program allows for individual sign-off of each procedure within a multiple step program. This allows team members to work on different steps within the same work program and each electronically sign-off their own steps.

TeamMate’s clear status flags and filtering features allow reviewers to easily identify and navigate to areas of work that are ready for their review.

Functional access levels within TeamMate provide for distinct levels of authorisation based upon your ‘role’ on a given project. For example, a preparer cannot sign-off work papers as reviewed and a read-only team member can view the project file but not make changes

The TeamMate work program was developed from the ground up to maximize on-line preparation and review efficiently.

Using the FilterThe Filter will allow you to search/sort through the project file to locate only those steps or procedures you want

Import Programs from the TeamStorePrograms can be automatically imported into your project from your existing ‘standard programs’ that have been documented within your TeamStore

Colour IndicatorsThe colour indicators readily inform you of the status of the procedure steps.

Audit Step / Guidance / Policy / Risk / Expected Control / PropertiesThese fields are used to document the specifics of the Procedure Step to be completed. Clicking on each tab will display the relevant information. These tabs can be customised through Properties.

The Assign field indicates who is to complete the work.

Record of Work Done/Actual Control/Conclusion/Other Notes/Scorecard/RefsUse to document the results of the step performed. The other text tabs are optional. If supporting work papers have been included, they are automatically referenced in the Refs box, along with exceptions and review notes. You can also link to websites e.g. applicable policies and guidance.

Fields can now contain Tables, Special Formatting, Tickmarks and Hyperlinks to websites and external files. Your spelling is also checked as you type.

Sign Off and ReviewSign off steps as prepared/reviewed.

Exception TypeSelect the type of Exception/Issue you are documenting using the drop down arrow. Other fields, like Category, Location and Rating can be completed from the Properties tab

LevelsException Levels are used to distinguish between different types of Exceptions for reporting purposes. These Reporting Levels are customisable to meet your reporting requirements. To select a level, check the appropriate boxes.

Finding/Criteria/Cause/Effect/Background/Impact/PropertiesUse to document the Exception/Issue finding

RefsDisplays hyperlinks to the schedule(s) from which the Exception is referenced/created.

Recommendation/Response/Implementation/Contacts/Follow-up Notes/Executive Response/PropertiesUse to document the Exception/issue recommendation.

NoteText fields can contain Special Formatting, Tables and Hyperlinks to websites and external files. Your spelling is checked as you type into these fields.

Figure 1 - Detailed description of the procedure summary

Figure 2 - Detailed description of the Exception / Issue document

TeamMate EWP includes state of the art imaging software, which allows for incorporation of scanned images, faxes, emails and digital pictures into the file as audit evidence. Adobe Acrobat (PDF) files can also be imported into the imaging module, allowing annotations to be placed on top of the underlying data.

TeamMate® EWP– Complete audit documentation system

Advanced Microsoft® Office and other workpaper integrationCCH® TeamMate is noted for its advanced application integration. Audit findings are documented directly onto work programs or inside fully integrated Microsoft Word or Excel workpapers. The full functionality of these Microsoft documents are retained within TeamMate, and the additional ability to add cross references, tickmarks, issues/exceptions, coaching notes and sign-offs to documents is added by way of the advanced TeamMate tool bar.

All elements of the project file are automatically encrypted and compressed by TeamMate. This includes 3rd party work papers such as Microsoft Word, Excel, Powerpoint etc. Your workpapers are secure whether they are on your server, local PC or somewhere in e-mail or WAN transit.

A powerful point-to-point cross-referencing system automatically links your work program steps to the audit findings. Did you discover a purchase order that did not comply with corporate policy? Scan it in, and it is automatically linked to the audit step, detailed write-up and management report.

Additional TeamMate cross referencing abilities include:

n Automatic referencing of work papers to coaching notes and exception write ups

n Hyperlinking across all applicationsn Hyperlinking to websites, including files, eg. ACLn Creating and links to bookmarks

TeamMate’s powerful reporting feature facilitates the automatic real-time drafting of issues, findings, work programs and time summaries into pre-formatted Microsoft Word Documents.

TeamMate® MS Office IntegrationThe TeamMate Auditor tool-set, an advanced tool bar, allows your team to document exceptions, tickmark workpapers, cross-reference, create coaching notes and electronically sign off workpapers.

Documents can be hyperlinked to other documents/steps, and bookmarked from the TeamMate Tool Bar.