Workplace Modernization ProjectWMP Update & Construction Phasing Plan

Phase Breakdown

Workplace Modernization ProjectAgenda

Department Impacts & Mitigation

Schedule

Questions

Project Status Update

Workplace Modernization ProjectProject Status Update

Package 1 (4th and 5th Floor) –Design Development

Package 1 Tender – August 2021 Construction October 2021 to July 2023

Construction phasing & mitigation planning

Standardization of technology

Workstation booking software –Interface development & pilot

1500 Hopkins Street (Swing Space) – Construction Underway

3rd Floor interim space – Construction DocumentsConstruction commence July 2021

General Contractor Prequalification closing April 6th

Workplace Modernization ProjectProposed Construction Schedule – Phase 1A

Impacted Departments

• Corporate Training

Estimated Schedule

July 2021 - September 2021 (3 Months)

PHASE 1A

3rd Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1A

Impacted Departments

• Corporate Training

Estimated Schedule

July 2021 - September 2021 (3 Months)

PHASE 1A

3rd Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1B & 1C

TEMPORARY FILING

5th Floor

Impacted Departments

• Economic Development

• Corporate Communications

• Strategic Initiatives

• Facilities DCAM

Schedule

Mid August - October 2021 (3 months)

Workplace Modernization ProjectProposed Construction Schedule – Phase 1B & 1C

Impacted Departments

• Works

• CAO & Regional Chair’s Office

• Transit

• Economic Development

• Facilities DCAM

Schedule

October 2021 - October 2022 (12 Months)

PHASE 1B

5th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1B & 1C

Impacted Departments

• Temporary Filing

Schedule

July 2022-October 2022 (4 months)

PHASE 1C

5th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1B & 1C

Works, CAO & Regional Chair’s Office targeted to

move in to new space October 2022!

5th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1D & 1E

TEMPORARY FILING & STORAGE

4th Floor

Impacted Departments

• DCAM (Phase 1A)

• Finance (Risk & Insurance)

Schedule

February - April 2022 (3 months)

Workplace Modernization ProjectProposed Construction Schedule – Phase 1D & 1E

Impacted Departments

• Finance

Schedule

April 2022- February 2023 (11 Months)

PHASE 1D

Finance targeted to move in to new space

February 2023

4th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1D & 1E

PHASE 1E

Impacted Departments

• Planning

Schedule

December 2022- July 2023 (8 Months)

4th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1D & 1E

Planning & Economic Development, Transit & DCAM targeted to move

in to new space July 2023

4th Floor

Workplace Modernization ProjectProposed Construction Schedule – Phase 1

JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR2021 2022 2023

Phase 1A3rd Floor

Corporate Training

Phase 1B5th Floor

Phase 1C5th Floor (cont.)

Phase 1DFinance

Phase 1EPlanning

* Schedule is tentative only & will need to be coordinated with the procured General Contractor.

APR MAY APR MAY

Move into temporary facilities4-6 weeks

Packing4 weeks

Clean-up Central Files8-12 weeks

Clean-up Individual Files6-10 weeks

Construction

JUN

Preliminary Clean-up of Individual Files

MAR

Workplace Modernization ProjectQuestions?