WORKS AND URBAN DEVELOPMENT COMMITTEE … AND URBAN DEVELOPMENT COMMITTEE INDEX Item Description...

I:\CPS\ADMIN SERVICES\COMMITTEES\DRAFT MINUTES\WK120430MINS.DOC

WK CTE MINS 30 APRIL 2012

MINUTES

WORKS AND URBAN DEVELOPMENT COMMITTEE

30 APRIL 2012

T H E S E M I N U T E S A R E H E R E B Y

C E R T I F I E D A S C O N F I R M E D

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

P R E S I D I N G M E M B E R ’ S

S I G N AT U R E

- - - - - - - - - - - - - - - - - - - - - - - - - - - - DATE



INDEX

Item Description Page

WK83/12 DECLARATION OF OPENING 1

WK84/12 APOLOGIES 1

WK85/12 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 1

WK86/12 CONFIRMATION OF MINUTES 2

WK87/12 CORRESPONDENCE 2

WK88/12 DISCLOSURE OF MEMBERS’ INTERESTS 2

WK89/12 CITY OF PERTH LANEWAYS PROGRAM – NORTHBRIDGE 2

WK90/12 LIGHTING DESIGN FOR PERTH TOWN HALL 8

WK91/12 TENDER 049-11/12 – DRAINAGE UPGRADE – TERRACE ROAD, BETWEEN HILL STREET AND BENNETT STREET 11

WK92/12 TENDER 052-11/12 – CONSULTING AND DESIGN SERVICES FOR THE INVESTIGATION OF AN ALTERNATIVE OPERATION CONFIGURATION FOR CLAISEBROOK LAKE, EAST PERTH 13

WK93/12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 18

WK94/12 GENERAL BUSINESS 18

WK95/12 ITEMS FOR CONSIDERATION AT A FUTURE MEETING 19

WK96/12 CLOSE OF MEETING 19


- 1 - 30 APRIL 2012


Minutes of the meeting of the City of Perth Works and Urban Development Committee held in Committee Room 1, Ninth Floor, Council House, 27 St Georges Terrace, Perth on Monday, 30 April 2012.

MEMBERS IN ATTENDANCE

Cr Limnios - Presiding Member Cr Davidson - Deputy for the Lord Mayor Cr McEvoy - Arrived at 5.05pm

OFFICERS

Mr Mianich - Acting Chief Executive Officer Mr Monks - Director Planning and Development Mr Forster - Director Business Units Mr Kingdom - Manager City Design Ms Hilton - Acting Manager Corporate Support Ms Honmon - Governance Officer

OBSERVERS

Cr Butler

WK83/12 DECLARATION OF OPENING

The Presiding Member declared the meeting open at 5.03pm.

WK84/12 APOLOGIES

Nil

WK85/12 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

The Acting Chief Executive Officer advised that the Lord Mayor has previously been granted a leave of absence for the period 26 April to 7 May 2012, inclusive.


- 2 - 30 APRIL 2012


WK86/12 CONFIRMATION OF MINUTES

Moved by Cr Davidson, seconded by Cr Limnios That the minutes of the meeting of the Works and Urban Development Committee held on 11 April 2012 be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: Crs Limnios and Davidson Against: Nil

WK87/12 CORRESPONDENCE

Nil

WK88/12 DISCLOSURE OF MEMBERS’ INTERESTS

Nil Cr McEvoy entered the meeting at 5.05pm.

WK89/12 CITY OF PERTH LANEWAYS PROGRAM – NORTHBRIDGE

BACKGROUND:

FILE REFERENCE: P1024600-3 REPORTING OFFICER: Gillian Rodoreda RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 19 April 2012 MAP / SCHEDULE: Schedule 1 – Northbridge Laneways Plan At its meeting held on 26 August 2008, the Council adopted the Laneways Strategy with the following recommendation:-


- 3 - 30 APRIL 2012


“That the Council:-

1. adopts “the Laneway Strategy - Forgotten Spaces, Revitalising Perth’s Laneways”, as detailed in Schedule 6;

2. approves the formulation of an action plan for the identified priority laneways; 3. approves the distribution of the Laneways Strategy to key stakeholders,

businesses and landowners.”

The vision set by the Laneway Strategy for revitalising laneways included continuing to upgrade the physical form of City owned laneways. The following report discusses the proposed direction for the City’s Laneways Program to continue the momentum that has been established by the successful upgrades of laneways that have already taken place in the CBD, such as Wolf Lane, Howard Lane and Grand Lane. As this report highlights, there is now increasing imperative to direct focus to laneways in the Northbridge precinct.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan

Urban and Built Environment Improvements to “street level” public spaces will be a priority, including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces

DETAILS:

To date, the implementation of the ‘Forgotten Spaces’ Laneway Strategy has resulted in the upgrade of Wolf Lane, Howard Lane and Grand Lane, with the enhancement of Prince Lane expected to commence before the end of the 2011/12 financial year. The completed laneway projects have been successful in supporting activation within these spaces with small businesses and alternative events, and have attracted much positive public and media attention. A number of factors, including the Perth City Link Project and the revitalisation of the William Street area in Northbridge in particular, suggest that timing is ideal to now focus on laneways in the Northbridge precinct. In 2011 the City undertook a comprehensive assessment of the Northbridge area including a detailed audit of its laneways. On the basis of these studies, three laneways / right-of-ways in particular have been identified as being the most ideally placed for enhancement in terms of their connectivity potential, current initiatives and pending developments, and the need to address ongoing management issues. The identified laneway and right-of-ways are ranked in order of suitability:-


- 4 - 30 APRIL 2012


Nick’s Lane.

Right-of-Way (adjacent to Central Institute of Technology).

Right-of-Way (adjacent to the State Library of Western Australia). Although there are issues of tenure and management related to these laneways, each of the laneways has the potential to make a significant contribution to the unique flavour and texture of Northbridge by offering alternative experiences at a more intimate scale. In the case of Nick’s Lane, some property owners have recognised the possibilities that this laneway presents given the unique character the area is beginning to take on with the opening of a number of café’s, small bars and other alternative niche businesses, particularly in nearby Bury Street (Williams Lane) and William Street. The potential of the laneways has already begun to be realised with a number of small businesses opening onto these spaces and holding a number of cultural, corporate and community events throughout the year. The further exploration of the identified laneways for future enhancement is therefore well justified. Each of the laneways are further discussed below. Nick’s Lane Nick’s Lane has three separate owners:- Mr N Vlahos and Ms S Vlahos and others (majority ownership). Chinatown Holdings (the western most portion). City of Perth (the eastern most portion). In terms of strategic connection, Nick’s Lane is unique in that it provides both north-south connection between Roe and James Streets, and east-west connection between the Wilsons Car Park and to Chinatown. It is heavily used by pedestrians, service vehicles, and for vehicular access to adjacent car parks. The laneway aligns with Queen Street in the CBD and is therefore ideally located to be a key pedestrian connector extending from Northbridge, through the Perth City Link Project to the CBD. In its strategic planning, the Metropolitan Redevelopment Authority (MRA) has identified the laneway as a crucial connection between Northbridge and the CBD. The east-west alignment of the lane provides a potential connection from William Street (from the State Theatre of WA) through to Chinatown. In terms of pending and potential developments, the owners of a number of significant properties which interface with Nick’s Lane have indicated an intention to develop their properties including creating openings at the rear of their buildings onto the laneway:-


- 5 - 30 APRIL 2012


87 James Street (previously Plaka) – the owners have submitted a development

application, which has shown an indicative footprint for the opening of a small bar onto the portion of the laneway that is owned by the City.

Initial discussions have been held between the City and property owners and

their representatives of a site regarding a potential hotel development within the next three to five years. This property also abuts the laneway.

38 Roe Street – this is currently an under-utilised building which has great

potential to strategically activate this corner. There has been tentative interest shown from the owner of this corner property to open out onto the laneway.

A number of other properties which interface with the laneway have been identified as having particular development potential which, given the right impetus, could be also developed to contribute to the activation of the laneway. There are several management issues that should be noted:- Parking - The laneway is regularly used for adhoc and illegal parking,

particularly at night. The City’s parking information officers patrol the area through the day.

Anti-Social Behaviour - There have been ongoing incidences of anti-social

behaviour in the laneway. These generally occur at night and are typically related to drug use and conflict arising from illegal parking occurring in the laneway.

Waste Management – There are some issues with waste collection and bin

storage in the laneway that require resolution. Right-of-Ways No. 1 and No. 2 (east of, and parallel to, William Street) Right-of-Way No. 1 is located between James Street and Francis Street. Right-of-Way No. 2 is located between Francis Street and Aberdeen Street. The ownership of both right-of-ways belongs to the Department of Regional Development and Lands and in terms of planning control, are under the jurisdiction of the MRA. Each right-of-way has strong potential, particularly given their proximity to the Central Institute of Technology and the Perth Cultural Centre. Initiatives to activate these right-of-ways have already begun to take place. The revitalisation of this section of William Street and the Perth Cultural Centre has also provided impetus to the nearby businesses.


- 6 - 30 APRIL 2012


In terms of strategic connections, both the right-of-ways provide important pedestrian connections from James Street to Aberdeen Street, particularly given the increasing amount of student activity in the area. Developments / initiatives of Right-of-Way No. 1 are as follows:- A recently completed artwork project, including a mural and lightboxes to the

wall of the State Library of Western Australia car park (at the eastern side of the laneway), has been jointly funded by the City and the Office of Crime Prevention.

The western edge presents possibilities for activation by way of openings at the

rear of the Recabites Hall and Lot 102.

On the wall of the State Library of Western Australia car park (at the eastern side of the laneway), a mural and light-box public artwork entitled This Wall Talks” has been jointly funded by the City and the Strategic Crime Prevention Division.

Developments / initiatives of Right-of-Way No. 2 are as follows:- Three buildings have recently opened small businesses to the laneways,

assisted by recent matched funding grants provided by the City to facilitate the activation.

The MRA have plans for the future development of these properties at the

corner of William and Francis Streets, with the process due to take place this year.

FINANCIAL IMPLICATIONS:

Capital funding for the laneways upgrade program in the 2011/12 financial year has been allocated for the enhancement of Prince Lane, West End. This project will be completed in 2012/13. New funding of $850,000 has been listed in the City’s Five Year Capital Works Plan (commencing in the 2012/13 financial year and to be completed in 2013/14) to undertake a new laneway project.

COMMENTS:

The Urban Design Framework 2029 identifies the Laneways Project as one of the important interventions that “stitches the city together”.


- 7 - 30 APRIL 2012


Based on the assessment of the Northbridge laneways for development, Nick’s Lane is considered to have the greatest potential. In keeping with the general aims of the laneway upgrades, the upgrade of this laneway would have the following benefits:- Improve the overall appearance and pedestrian environment. Maximise pedestrian connectivity. Formalise parking and servicing arrangements. Improve safety and security with the addition of CCTV cameras and new

lighting. Introduce special elements which are fun and engaging and that facilitate

activation. An important objective of the Perth City Link Project is the reconnection of the CBD with Northbridge. Essential to this objective is the strengthening of the north-south routes, including the continuation of Queen Street through to Nick’s Lane. Given this, there may be grounds for a partnership between MRA and the City in upgrading the laneway. A number of owners whose properties abut Nick’s Lane have indicated their interest in opening businesses to the laneway. There are also other properties with potential and an upgrade of the laneway may provide the owners of these properties with the incentive to develop businesses onto the laneway. There is also an opportunity to capitalise on the momentum that has been building with new business activity in the nearby section of William Street. New small enterprises are ascribing a unique character to the area and offering alternative merchandise and experiences. A successful upgrade of Nick’s Lane will further enrich this area. Although the two right-of-ways parallel to William Street also have potential, recent initiatives have already resulted in some activation of these spaces and, in turn, have provided an inducement for other owners to similarly develop their businesses. Thus, these right-of-ways have already had the ‘kick start’ that is needed for their activation. There are complexities pertaining to ownership and management of Nick’s Lane which would require resolution before the City can commit to its upgrade. The City will investigate these requirements and information will be reported to the Works and Urban Development Committee as necessary. For the reasons detailed above, it is considered beneficial that the City start the consultative process and engage with stakeholders on a suitable model for the recommended upgrade to Nick’s Lane. The laneway has an important role in the City’s fabric and it is considered timely to investigate an upgrade towards a better amenity and revitalisation.


- 8 - 30 APRIL 2012


Moved by Cr Limnios, seconded by Cr Davidson That the Council:- 1. agrees that Nick’s Lane in Northbridge is to be investigated for the

possibility of upgrading as it is a significant connection between the Perth City Link Project and Northbridge, subject to:-

1.1 the satisfactory resolution of laneway ownership and

ongoing public access; 1.2 support from neighbouring property owners and businesses; 1.3 the completion of a favourable Business Case;

2. notes that regular progress updates will be presented to the Works

and Urban Development Committee. The motion was put and carried The votes were recorded as follows:- For: Crs Limnios, Davidson and McEvoy Against: Nil

WK90/12 LIGHTING DESIGN FOR PERTH TOWN HALL

BACKGROUND:

FILE REFERENCE: P1024916 REPORTING OFFICER: Morris Stevens RESPONSIBLE DIRECTOR: Doug Forster, Director Business units DATE: 17 April 2012 MAP / SCHEDULE: Schedule 2 – Images of Perth Town Hall with and

without current lighting effect Schedule 3 – Perspectives of Perth Town Hall and the Old Treasury Building Redevelopment

At its meeting held on 12 May 2009, the Council approved the selection of concept plans from Concert and Corporate Productions to illuminate the following project sites:-


- 9 - 30 APRIL 2012


Council House. The Perth Town Hall. Trafalgar Footbridge.

Of the six city sites nominated for illumination, the Perth Town Hall is the remaining site to be completed. It is noted that the building was lit as part of the 2005 refurbishment.


Strategic Plan Urban and Built Environment Significantly illuminate (up-light) six city sites

DETAILS:

Two options were considered for the lighting design of the Perth Town Hall. The basis of both designs was to highlight the architectural detail of the facades, alcoves and arches of the building in warm white light only utilising LED fixtures. The cost of the options ranged between $250,000 and $295,000 (excluding GST). When viewing the Perth Town Hall at night it is obvious that the 2005 lighting installation does not work to its full capacity. Repairs and replacement of the existing lighting fixtures have been programmed as part of the upgrading project to achieve a full appreciation of the effect the lighting has on the building. Schedule 2 shows the Perth Town Hall without lighting and the view from the 2005 redevelopment. With the upcoming redevelopment of the Old Treasury Building and construction of the office tower immediately south of the Perth Town Hall and the annex building immediately east of the Perth Town Hall, it is considered prudent to investigate the effect these buildings will have prior to implementing any new external lighting on the Perth Town Hall. The images shown in Schedule 3 demonstrate the point in regard to the scale of that redevelopment. Considering the above and particularly the proposed adjacent buildings, it is recommended that the full lighting project for the Perth Town Hall be cancelled with limited fixture replacement work to be undertaken at this time.


ACCOUNT NO: CW 1394 BUDGET ITEM: Lighting Projects – Various Locations BUDGET PAGE NUMBER: 19 BUDGETED AMOUNT: $257,252 AMOUNT SPENT TO DATE: $ 8,240 PROPOSED COST: $ 20,000 BALANCE: $229,012 ANNUAL MAINTENANCE: $ 2,000


- 10 - 30 APRIL 2012


All figures quoted in this report are exclusive of GST.

COMMENTS:

Due to the redevelopment taking place around the Perth Town Hall it is recommended that the Works and Urban Development Committee support the cancellation of the external lighting project until the City can investigate the effect this redevelopment will have on the Perth Town Hall.

ADMINISTRATION RECOMMENDATION:

That the Works and Urban Development Committee:- 1. receives the report dated 17 April 2012 on the design for external feature

lighting of the Perth Town Hall; 2. approves the cancellation of the lighting project until the completion of the Old

Treasury Building and tower redevelopment. The Administration Recommendation was amended at the Works and Urban Development Committee meeting held on 30 April 2012. Moved by Cr McEvoy, seconded by Cr Davidson That the Works and Urban Development Committee:- 1. receives the report dated 17 April 2012 on the design for external

feature lighting of the Perth Town Hall, noting that the internal repairs to the tower and internal lighting will be completed as programmed;

2. approves the deferral of the lighting project until the completion of

the Old Treasury Building and tower redevelopment. The motion was put and carried The votes were recorded as follows:- For: Crs Limnios, Davidson and McEvoy Against: Nil


- 11 - 30 APRIL 2012


WK91/12 TENDER 049-11/12 – DRAINAGE UPGRADE – TERRACE ROAD, BETWEEN HILL STREET AND BENNETT STREET

BACKGROUND:

FILE REFERENCE: P1027870 REPORTING OFFICER: Teck Hin Tan RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 18 April 2012 MAP / SCHEDULE: N/A The upgrade of the drainage system in Terrace Road is necessary to increase the capacity of the underground pipes to carry run-off water and to prevent pavement flooding.


Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General)

Regulations 1996 Strategic Plan Environment and Climate Change Reduce water consumption and improve water quality

DETAILS:

Tenders were invited from suitably qualified and experienced contractors for the Drainage Upgrade – Terrace Road, between Hill and Bennett Streets, Perth and were advertised in The West Australian newspaper on 18 January 2012. Two tenders were received at the close of the advertising period on 9 February 2012 from:- Densford Civil Pty Ltd.

Majestic Plumbing Pty Ltd. The submissions received were evaluated against the following selection criteria:- 1. Experience with similar works.

2. Experience and qualifications of key project personnel.

3. Works methodology.

4. Support resources – availability of plant and equipment.

5. Quality management process and safety management procedures.


- 12 - 30 APRIL 2012


Further investigations revealed that there is a moderate to high risk of the presence of acid sulphate soils on the site. It was therefore decided to carry out a soil investigation prior to the installation of the storm water pipes. If any acid sulphate soils are found on the site, a management plan will be established for the required treatment of the existing soil. In conjunction with the acid sulphate soil management plan, a dewatering management plan will also be developed to support the application of a dewatering licence from the Department of Water. If the presence of acid sulphate soil is found on the site, the treatment of the existing contaminated soil and the dewatering will be a significant addition to the existing scope of work. Since the tender process has been complicated by the possibility of contaminated soil on the site, it is considered unreasonable to make any recommendation to select a tenderer. As a result, it is intended to re-tender with more precise specifications and a changed scope of work once further investigations have been carried out.


The total project budget is $550,000 and the proposed cost will be determined by the new tender.

COMMENTS:

It is recommended that the Council does not accept the tender submissions for the Drainage Upgrade – Terrace Road Between Hill and Bennett Streets, Perth and the two tenderers be advised accordingly. Moved by Cr McEvoy, seconded by Cr Limnios That the Council, in accordance with Regulation 18(5) of the Local Government (Functions and General) Regulations 1996, does not accept any tender for the Drainage Upgrade – Terrace Road Between Hill Street and Bennett Street and advises the two tenderers accordingly. The motion was put and carried The votes were recorded as follows:- For: Crs Limnios, Davidson and McEvoy Against: Nil


- 13 - 30 APRIL 2012


WK92/12 TENDER 052-11/12 – CONSULTING AND DESIGN SERVICES FOR THE INVESTIGATION OF AN ALTERNATIVE OPERATION CONFIGURATION FOR CLAISEBROOK LAKE, EAST PERTH

BACKGROUND:

FILE REFERENCE: P1022035 REPORTING OFFICER: Doug Forster RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 12 April 2012 MAP / SCHEDULE: N/A Tenders for the provision of consulting and design services to investigate possible treatments for Claisebrook Lake, East Perth were invited from suitable and experienced consultants. The proposed services will provide the City with options and preliminary cost estimates for the modifications to Claisebrook Lake. The modifications will improve the visual appearance of the lake while maintaining its primary irrigation function. A site briefing was conducted on 29 February 2012 to further explain the project details and answer questions of any potential tenderers. This report provides an analysis of the nine submissions received by the City at the end of the tender advertising period.


Strategic Plan Urban And Built Environment Develop and maintain city parks to a high standard so

people can relax and enjoy the parks, encouraging greater use and providing for a range of physical activities, both passive and active. Development of the city parks will be based on a thorough understanding of functional requirements and environmental considerations

DETAILS:

Nine tender submissions were received by the City at the close of the advertising period as follows:-


- 14 - 30 APRIL 2012


Tenderer Lump Sum Cost for Stages 1 and 2 (excluding GST)

Quattro Project Engineering Pty Ltd

$ 44,950

Josh Byrne and Associates

$ 53,470

Syrinx Environmental Pty Ltd

$ 85,712

BMT WBM Pty Ltd

$ 49,532

Opus International Consultants PCA Pty Ltd

$ 47,795

Aecom Australia Pty Ltd

$ 91,920

GHD

$ 49,930

Urbis Pty Ltd

$ 47,355

Aurecon Australia Pty Ltd

$ 19,476

Each tender submission was assessed against the selection criteria as set out in the specification. Tenderers were required to address all criteria in detail in order to demonstrate the relevancy of their qualifications and experience. The selection criteria are as follows:- Demonstrated skills and experience associated with this type of project. The approach or project methodology proposed. The program and completion of the project stages and the availability of the

team. A profile of the people to be engaged. Cost estimates. The City’s analysis of the submissions resulted in the shortlisting of following three companies:- 1. BMT WBM Pty Ltd. 2. GHD. 3. Urbis Pty Ltd.


- 15 - 30 APRIL 2012


Submissions Not Shortlisted Quattro Project Engineering Pty Ltd This company is civil engineering based and it was considered that while there could be significant engineering in the final solution, the investigation work required a broader based approach. It was considered that the submission contained an over-emphasis on investigating the water catchment which was not considered to be suitable for this project. Josh Byrne and Associates Josh Byrne and Associates were instrumental in the design of the environmental aspects of the recently redeveloped Perth Cultural Centre. The company’s emphasis is on landscape design and environmental/water management which is not the full intention of this project. The submission also indicated that the company did not fully understand the project scope. Syrinx Environmental Pty Ltd The City has direct experience with Syrinx and there is an appreciation of the strengths of the team. The company’s submitted lump sum cost was considered to be high in comparison to other equally skilled companies. Opus International Consultants PCA Pty Ltd The evaluation panel considered the Opus submission to be lacking in several key areas, particularly in the skills and experience of the proposed team and the proposed methodology. Aecom Australia Pty Ltd Aecom proposed a wetland approach to the project citing its experience at Burswood where a very successful wetland lake has been established. This tender submission was the most expensive and in comparison to other submissions, on a value for money basis, it did not rate highly overall. Aurecon Australia Pty Ltd Aurecon are a large engineering firm with considerable experience and expertise. However, its submission was lacking in relevant depth and detail as to the proposed methodology. Aurecon was the lowest cost bid but it was considered that the submission did not properly demonstrate a full understanding of the project objectives.


- 16 - 30 APRIL 2012


Shortlisted Submissions GHD GHD provided a thorough and comprehensive submission. The company proposed that the lake water quality characterisation process is essential and would inform decisions on the options for treatment, particularly in regard to the amounts of nutrients and sediments present in the lake. To this end, the company recommended monthly water quality monitoring for one full annual cycle to identify seasonal fluctuations in nutrient loading, turbidity, sediment, bio-oxygen demand and other relevant criteria. BMT WBM Pty Ltd BMT WBM Pty Ltd provided a thorough submission. The company has sound skills and experience, however, the proposed methodology of investigating the full catchment was not supported by the City. Water entering the Claisebrook lake is a given and there is very little influence that can be exerted by the City over an extensive catchment which ranges 5 to 7 kms distance from East Perth. Urbis Pty Ltd Urbis Pty Ltd provided a sound approach to the consultancy work, however, it was considered that the company were generally inferring that the Claisebrook Lake could be converted to a wetland. This solution is unlikely given the volume of water needing to be drawn down for irrigation purposes during summer than could be stored in a wetland environment. Wetlands also rely on extended retention times to enable natural purification processes to fully work and the summer draw-down does not permit this. Preferred Submission Subsequent to an evaluation of the three shortlisted company submissions, it is considered that the preferred consulting firm for the project is GHD. GHD’s tender submission allowed for three months monitoring and testing, however, further costs will be involved to undertake a full 12 month monitoring period which will be recommended. As indicated above, establishing the 12 month profile of the water entering Claisebrook Lake is essential to designing a comprehensive and effective solution. Given that a solution may require a considerable financial investment, it is the City’s view that water quality monitoring and testing should occur over the next 12 months and be commenced as soon as it is practical.


- 17 - 30 APRIL 2012



ACCOUNT NO: CW0421 BUDGET ITEM: Recreation and Culture - Other Recreation and

Sport BUDGET PAGE NUMBER: TBA (new Budget Item in November 2012 Review) BUDGETED AMOUNT: $100,000 AMOUNT SPENT TO DATE: $ 1,484 PROPOSED COST: $ 49,930 (plus $40,000 for testing) BALANCE: $ 3,593 ANNUAL MAINTENANCE: N/A All figures quoted in this report are exclusive of GST.

COMMENTS:

Following a comprehensive evaluation of all submissions received, it is recommended that the tender be awarded to GHD. This company was evaluated as the most capable and cost competitive in providing the consultancy services necessary to determine the future alternative technologies for the operation of the Claisebrook Lake. It is proposed that a water testing and monitoring program be conducted for the next 12 months overseen by GHD as a precursor to preliminary design work. Moved by Cr McEvoy, seconded by Cr Davidson That the Council:- 1. accepts the most suitable tender, being that submitted by GHD, for

the provision of consulting and design services to investigate, evaluate and report on the possible treatments for the Claisebrook Lake at a lump sum cost of $49,930 (excluding GST);

2. notes that costs will be incurred for extended water quality testing

as part of the investigations and that these costs can be accommodated within the project budget allocation.

The motion was put and carried


- 18 - 30 APRIL 2012


The votes were recorded as follows:- For: Crs Limnios, Davidson and McEvoy Against: Nil

WK93/12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

WK94/12 GENERAL BUSINESS

1. Maintenance required - Planter boxes, Hay Street, West Perth Cr McEvoy advised that there are multiple planter boxes located on Hay Street, West Perth that require regular maintenance. The Works and Urban Development Committee agreed that the City should issue reminders to the relevant businesses regarding maintaining acceptable standards within alfresco dining areas. The Director Planning and Development advised that the matter would be investigated by the City’s Approvals Services and Compliance Services Units. 2. Maintenance required - Waste management, Prince Lane (Hay Street, West

Perth) Cr Butler advised that there are overfilled bins in Prince Lane (located on Hay Street, West Perth) resulting in leftover waste in the area. The Director Business Units responded that this is a compliance issue that will be referred to the Director Service Units for investigation. Crs Davidson and Butler departed the meeting at 5.38pm and did not return. 3. Howard Street, Perth The Director Business Units advised that necessary maintenance (including a new asphalt layer) will be carried out in Howard Street, Perth in the near future. The Works and Urban Development Committee agreed that the maintenance should be completed.


- 19 - 30 APRIL 2012


4. Mindarie Regional Council 2012/13 Gate Fee The Director Business Units advised that the Mindarie Regional Council gate fee for the 2012/13 financial year is estimated to be $135.00 per tonne excluding costs associated with the carbon tax which may be in the order of an additional $7.00 per tonne. 5. City’s Recycling Contractor Services The Director Business Units advised that the recent fire at the North Coogee recycling plant has affected the City’s recycling contractor and its services. It is expected that the contractor will provide an alternative outlet for the City’s recyclable materials. 6. Presentation on new Forrest Place Information Kiosk The Manager City Design advised that the design for the new Forrest Place Information Kiosk has been prepared and will be the subject of a report to the Special Works and Urban Development Committee meeting scheduled to be held on Wednesday, 9 May 2012. The Committee agreed that a brief presentation on the design will be received at the Special Works and Urban Development Committee meeting.

WK95/12 ITEMS FOR CONSIDERATION AT A FUTURE MEETING

Bocelli’s Café - Forrest Place. Claisebrook Lake.

WK96/12 CLOSE OF MEETING

There being no further business the Presiding Member declared the meeting closed at 5.43pm.

Date post:	10-Apr-2018
Category:	Documents
Upload:	truonganh
View:	214 times
Download:	0 times

WORKS AND URBAN DEVELOPMENT COMMITTEE … AND URBAN DEVELOPMENT COMMITTEE INDEX Item Description...

Documents