Workshop - HERUG 2019

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Workshop

„S/4 HANA - Added Value by Enterprise Architecture Management“

22ND International SAP HERUG Conference – TU Berlin – 16 May 2019

LET´S GET STARTED!

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Speakers

Markus GRONERAD SCHEER – Management Consulting

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Dirk SCHOSSIGSCHEER - HE&R

Michael WILMESTU BERLIN – Strategic SAP Initiatives

Julian WÖSTESCHEER – SAP Consulting

International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management 16 May 2016

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14:00 16:00

StartWarm-Up Workout

Welcome

Intro

What is EAM?

EAM + S/4HANA

Scenario

Excercises

Summary

Q&A / next steps

Closing

Agenda

International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management 16 May 2016

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INTRO

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Stakeholder & IT-systems of universities

6 International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management 16 May 2016

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SCHEER. Architect of future-proof SAP-solutions for HE&R

7 16 May 2016International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management

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SCHEER. S/4HANA-implementation methodology

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✓ Define SAP- and S/4HANA-strategy

✓ Check & optimize IT / SAP, processes, organisation

✓ Define SAP-deployment (cloud / on-prem) &

S/4HANA-migration szenario (green, brown, blue)

✓ Plan S/4HANA-Roadmap / -project

✓ Execute S/4HANA-Migration

✓ Complete SAP-project (for all

migration szenarios) with project

plan, project organization, etc.,

✓ Average duration: 6 mths – 2 yts.

✓ S/4/HANA-

Operations

✓ S/4HANA

Application

Support

now Jan. 2026*

*31.12.2025 – current end of SAP ERP / ECC maintenance

16 May 2016International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management

S/4 HANA-Assessment / preliminary

study (HANA-Strategy, Business Case,

Analysis, Roadmap)

Conce

ption

Imple

mentat

ion

Change Management / Qualification

Project Management

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SCHEER. Service offering for your S/4HANA-implementation

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S/4 HANA-Assessment / preliminary

study (HANA-Strategy, Business Case,

Analysis, Roadmap)

Conce

ption

Imple

mentat

ion

Change Management / Qualification

Tried and tested Scheer modell: S/4 HANA preliminary study, S/4 HANA implementation & migration

Process driven Scheer university master: Preconfiguered SAP S/4 HANA reference system with university business processes

Documented Knowledge: Templates, SAP concepts, customizing / development doc., training material, test cases


Project Management

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SCHEER. Process-driven SAP S/4HANA-master for HE&R

Reliability & acceleration for your SAP S/4HANA-implementation!

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▪ Concept

▪ Documentation

▪ Templates

▪ PM-Tools

▪ Preconfigured SAP S/4 HANA

university reference system

▪ Extensive data bank with

university reference processes

▪ Scheer process-driven SAP:

Proven modell for process

driven SAP implementation

Professional Concept Migration concept Customizing documentation Test concept Training documents templates

University-reference-processes SAP S/4 HANA-university-reference-system

Scheer process-driven for SAP;

Integration of methods, content and tools


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SCHEER. Process-driven SAP S/4HANA-master for HE&R

SAP S/4HANA HE&R reference-system

HE&R reference-process-architecture / models

Process-driven SAP Implementation methodology

Individual SAP

S/4HANA-solution

Templates, documents, blueprints, etc.

Fundament & guidance for your specific SAP S/4HANA-solution!

University-specific

SAP S/4HANA-system


Scheer process-based SAP

implementation methodology

Scheer SAP S/4

HE-Master

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WHAT IS ENTERPRISE ARCHITECTURE MANAGEMENT (EAM)?

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What is Enterprise Architecture (Management)?


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Enterprise Architecture Management …

▪ ensures controled changes of the IT-architecture

▪ is a holistic approach

▪ is flexible: allows both - strategic proceeding and local optimisation

▪ allows an target-oriented change in the IT landscape (aligned to strategy and rules)

▪ provides transparency

▪ describes the interaction between business (processes) and IT = business-IT-alignment

EAM helps to achieve objectives, to keep the overview and to steer to the target.

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Benefits of Enterprise Architecture Management



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EAM procedere model – TOGAF* ADM

▪ The ADM (Architecture

Development Method) shows

how to proceed with

architecture changes

▪ It considers different layers,

governance, dependencies etc.

▪ But: It is not easy to

understand for a layperson

* TOGAF is the most common EAM framework.


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EAM procedere model – lean SCHEER project approach

Input

• Key Success Factors

University

• Strategy University

• SWOT of EA – BU*

Result

• EA Objectives

• Analyse IT-layers

• SWOT of EA – by

IT Department

• Consider business

requirements

• Processes

• Data

• Applications

• Technology

• Consider EA governance / rules

• Consider crucial requirements

• Consider complete landscape /

dependencies

• EA Operations

• EA Support

• EA Change

Management

EAM-Strategy EAM-Analysis EAM-Design EAM-Realisation EAM-Operations

* Managers / Key Users of the Business Units do the SWOT analysis of the University‘ s EA


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EA diagrams – examples (1/5) – University process map*


SCHEER SAP

S/4HANA-master

for HE&R

* The figure shows the first layer. Second layer shows all processes of process areas and layer three and four detailed processes with process steps.


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EA diagrams* – examples (2/5) – Application landscape


* The diagrams help to better document, analyse and design the IT-architecture: „a picture is worth a thousand words”.


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EA diagrams – examples (3/5) – Process support map



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EA diagrams – examples (4/5) – data flow diagram



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EA diagrams – examples (5/5) – IT infrastructure core components



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HOW CAN EAM BOOST YOUR S/4HANA-IMPLEMENTATION?

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Strong connection between EAM and S/4HANA!

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EAM

SAP*

* The SAP procedure model fits into the general EAM model, which is more extensive and gives rules.


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▪ Use a holistic approach and work lean

▪ Take care of Business-IT-alignment (consider strategy, crucial IT requirements…)

▪ Consider all layers of EA (Business processes … technology) and consider

dependencies

▪ Do process harmonisation / standardisation

▪ Optimize master data management

▪ Optimize research information and research data system

▪ Use full potential of SAP and non-SAP

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Principles for effective S/4 migration:

Not just upgrade to S/4, make use of full EAM potential! Do an effective lean EAM to add value!


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THE WORKOUT!

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Workout-Scenario (1/2)

S/4HANA-Migration @ BIG CIVIC University (BCU)MISSION

BCU decided to migrate from SAP ECC to S/4HANA.

You, the BCU-S/4-Team, suggested not only to migrate the

current SAP to the new release S/4HANA one-to-one.

You follow an EAM-based approach and want to consider the

full range of HANA & also the non-SAP application landscape,

to do optimization, standardization and to expand a solution for

research management, which is existing only rudimentary today.

Additionally, you suggest to implement an Enterprise Service

Bus (SAP Process Orchestration) for better integration.

INITIAL


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Workout-Scenario (2/2)

S/4HANA-Migration @ BIG CIVIC UniversityMISSION

Create project-plan for S/4HANA-Migration!

Consider a EAM-based approach!

Analyze the as-is-IT-architecture!

Design the to-be-IT-/ SAP-landscape!

TASKs


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Task 1 / 2: Create EAM-based-project-plan for S/4HANA

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Strategy Analysis Design Realisation Operation


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Task 3: Analyze the as-is-IT-architecture!

16 May 201629


EAM-Strategy

International SAP HERUG Conference 2019 – TU Berlin | Workshop : S/4HANA - Added Value by Enterprise Architecture Management

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Task 3: Results of phase “EAM-Strategy” - Example


Key Success Factors of University

• Good research

• Top reputation

Strategy of the University

• Attract more sponsors/funding

• Foster research data and information

EA objectives

• Standardised and centralised application landscape, e.g. use of

SAP

• Implement EA governance processes and EA board

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As-is IT-

Architecture


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Document the as-is-IT-architecture

Prepare an application catalog of the as-is

IT- / SAP-application landscape and analyze it

Based on the catalog create additional diagrams of as-is

landscape (e.g. process support map)


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Create catalog of as-is application landscape


General Ledger Accounting, Accounts Payable

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Example for a university-as-is-IT-architecture (Teaching / Learning)


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Example for a university-as-is-IT-architecture (Reseacrh / Transfer)


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SWOT analysis of the University‘ s EA from IT department‘ s point of view - Example


Strengths

• High stability of IT infrastructure

• Good automation by IT

Weaknesses

• „Zoo“ of applications

• Poor EA governance

(responsibilities, decision

making)

• Central solution for CRM missing

Opportunities

• Standardisation and

consolidation through strong

governance

• Value by doing digitalization

initiative

• Projects with high value by using

a lean and efficient EA method

Threats

• Zoo of applications getting even

worse over time

• Wrong EA decisions waste

resources

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Task 3: Analyse the as-is-IT-architecture!

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Analyze the as-is-IT-architecture!

How is the situation regarding the IT application landscape

at your institution? Think of coverage of business needs,

automation, standardisation, stability, IT security etc.

• What is good?

• Where is need for action?*

Write your input on cards and discuss [15 min]

* The assessment what is good (strengths) and where is need for action (weaknesses) is part of the SWOT-analysis of the as-is EA.


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Exercise 1


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Results of Exercise 1 at HERUG workshop


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Task 4: Design the to-be-IT-/ SAP-landscape!

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To-be IT-

Architecture


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How to proceed to derive the target IT-architecture?

Input from phases strategy and analysis

• EAM strategy

• Key Success factors University

• Strategy of University

• Documentation of as-is IT-architecture

• SWOT of EA

• Results of documentation and analysis of

to-be IT-architecture

• Important business requirements

• EA governance

Design the to-be

IT-architecture


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Derive the to-be landscape from as-is-IT-architecture

Design a sound to-be landscape by standardisation (reduce

number of sw providers) and expanding research

information and data solutions.

• Design to-be applications based on the as-is

IT- / SAP-application catalog [10 min]


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Name Provider Functionality To be replaced by

SAP FI SAP SE General ledger accounting, accounts payable, … SAP S/4HANA Finance

DSpace Research Collection DuraSpace Research information and data solution Will not be replaced

Knowledge Portal Individual SW Knowledge base for students and other customers Will not be replaced

. . .

Template of an applications catalog

Instructions:

▪ On the far right column: this is the target application to be implemented during the migration project.

Please look for suitable application systems.

▪ “SAP S/4HANA Finance“ is the chosen to-be application for finance functionality.

▪ “DSpace Research Collection“ will not be replaced.

▪ „Knowledge Portal“ will not be replaced.

as-is to-be


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Exercise 2.1


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Name Provider Functionality To be replaced by

SAP FI SAP SE Hauptbuchhaltung, Kreditorenbuchhaltung, … SAP S/4HANA Finance

Grants Management SAP SE Grants management SAP S/4HANA Grant Mgt.

SAP BW SAP SE Reporting, Analysis SAP BW4HANA

SAP SLcM SAP SE Student-Lifecycle-Management SAP SLcM

Recruiting Faculty Non – individual system Recruiting employees SAP SuccessFactors

Payroll ADP Payroll management SAP SuccessFactors

Talent Management Oracle Talent management SAP SuccessFactors

Maximo Asset Management IBM Asset management SAP S/4HANA Asset Mgt.

CRM (Excel sheets) Microsoft Customer relationship management SAP C/4HANA

DSpace Research Collection DuraSpace Research information and data solution Will not be replaced

Knowledge Portal Individual SW Knowledge base for students and other customers Will not be replaced

Example: Solution: Application catalog*

as-is to-be

* The applications and providers in the catalog are illustrative. The purpose of the exercise is to show a few templates to do the design.


General Ledger Accounting, Accounts Payable

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Design the to-be-IT-/ SAP-landscape!

Design a sound to-be landscape by standardization (reduce

number of sw providers) and expanding research information

and data solutions.

• Draft components of the to-be IT / SAP-landscape.

[10+ min]


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Exercise 2.2


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Example Solution: Components of the to-be application landscape*

* The applications in the diagram are illustrative. The purpose of the exercise is to show a few templates to do the design.


Functionalities are e.g.

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Draft a data-flow-diagram!

Design a sound to-be landscape by standardization (reduce

number of sw providers) and expanding research information

and data solutions.

• Draft data flow diagram showing the major

interconnections between to-be-application systems and

focus on exchange of research data & information.

[10+ min]


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Exercise 2.3


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Example Solution: Data flow diagram of the to-be application landscape*

* The applications in the diagram are illustrative. Only a few data flows with research information/data are shown to demonstrate the principle.


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SUMMARY

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Variant 1: Usual approach for S/4HANA migration

▪ Migrate existing SAP functionality one-by-one

▪ Focus on SAP and interfaces

Variant 2: Our recommandation

▪ Use a holistic approach based on Enterprise Architecture method

▪ Consider business-IT-alignment

▪ Analyse and design SAP and non-SAP application landscape

▪ Think of MDM and process harmonization also during the migration program

Benefits of variant 2: doing the right things + using full potential of the IT-architecture

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Summary


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Q&A, NEXT STEPS

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Next steps

✓ Enterprise Architecture Management is increasingly becoming

a (critical) success factor for all universities that rely on SAP and

see digitization strategically

✓ We offer to establish appropriate EAM - S/4HANA-working

groups (within the German and the international HERUG)

✓ These groups should also enable further networking, for

example with the EAM Special Interest Group of EUNIS

✓ If you want to join, please contact us!

Let´s establish EAM @ HERUG!


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Scheer GmbH

Wendenstraße 130

20537 Hamburg

Germany

M +49 162 293 47 21

[email protected]

Dirk SchossigSENIOR MANAGER

HEAD OF HE&R @ SCHEER

Scheer GmbH supports companies in

their digital transformation. This includes

the development of new business

models, the optimisation of business

processes as well as the reliable

operation of IT.

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Get in contact:


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