Workshop Report on Strategies to Fight&Eliminate Corruption in the Public Service -February,2010-1

8/6/2019 Workshop Report on Strategies to Fight&Eliminate Corruption in the Public Service -February,2010-1

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REPUBLIC OF KENYA

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REPORT OF THEWORKSHOP ON STRATEGIES TO FIGHT/ELIMINATE CORRUPTION INTHE PUBLIC SERVICE FOR PERM ANENT SECRETARIES/ACCOUNTING

OFFICERS AND CHIEF EXECUTIVES OF STATE CORPORATIONS

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TABLE OF CONTENTS

ABBREVIATIONS AND ACRONYMS ........................................................................... ii

EXECUTIVE SUMMAR Y ............................................................................................... i

1.0 INTRODUCTION ................................................................................................. 1

2.0 WORKSHOP OB JECTIVES AND EXPECTATIONS ................................................ 1

2.1 General Objectives .......................................................................................... 1

2.2 Specific Objectives ........................................................................................... 2

3.0 WORKSHOP CONTENT ....................................................................................... 24.0 PRESENTATION SYNOPSES ............................................................................... 2

5.0 THEMATI C AREAS OF FOCUS ............................................................................. 4

5.1 Financial Management .................................................................................... 4

5.2 Procurement of Goods and Services ................................................................. 5

5.3 Tax Administration ......................................................................................... 5

5.4 Immigration ................................................................................................... 6

5.5 Law Enforcement ........................................................................................... 7

5.6 Criminal Justice System................................................................................... 7

5.7 Public Administration and Management ............................................................ 8

5.8 Land Administration and Management .............................................................. 9

5.9 Implementation of Public Projects .................................................................... 9

5.10 Information, Communication and Technology (ICT) ........................................... 9

6.0 ACTION PLAN .................................................................................................. 10


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ABBREVIATIONS AND ACRONYM S

ADC - Agricultural Development Corporation ADR - Alternative Dispute Resolution

AG - Attorney General

AIE - Authority to Incur Expenditure

AOs - Accounting Officers

AP - Administration Police

APFIS - Automated Palm and Finder Print Information System

BAC - Bukura Agricultural College

CBK - Central Bank of Kenya

CCK - Communications Commission of Kenya

CDF - Constituency Development Fund

CEOs - Chief Executive Officers

CID - Criminal Investigations Department

COMPOL - Commissioner of Police

CTDLT - Catering and Tourism Development Levy Authority

DG - Director-General

EAPCC - East African Portland Cement Company

EOT - Extension of TimeEPZA - Export Processing Zones Authority

ERC - Energy Regulatory commission


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JKUAT - Jomo Kenyatta University of Agriculture and

KAA - Kenya Airports Authority

KAA - Kenya Airports Authority

KACC - Kenya Anti-Corruption Commission

KARI - Kenya Agricultural Research Institute

KASNEB - Kenya Accounts and Secretaries National Examinations Board

KBC - Kenya Broadcasting Corporation

KBS - Kenya Bureau of Standards

KEMRI - Kenya Medical Research InstituteKEMSA - Kenya Medical Supplies Agency

KENAO - Kenya National Audit Office

KEPHIS - Kenya Plant Health Inspectorate Services

KICC - Kenya International Conference Centre

KIE - Kenya Institute of Education

KIPI - Kenya Industrial Property InstituteKIPPRA - Kenya Institute of Public Policy and Research & Analysis

KIRDI - Kenya Industrial Research Development Institute

KISE - Kenya Institute of Special Education

KLB - Kenya Literature Bureau

KLRC - Kenya Law Reform Commission

KNBS - Kenya National Bureau of Statistics

KNHA - Kenya National Highways Authority

KNLS - Kenya National Library Services


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MOFA - Ministry of Foreign Affairs

MOHEST - Ministry of Higher Education, Science and Technology

MOIC - Ministry of Information and Communications

MOJNCCA - Ministry of Justice, National Cohesion and Constitutional Affairs

MoLG - Ministry of Local Government

MOPW - Ministry of Public Works

MOR - Ministry of Roads

MSOD - Ministry of State for Defence

MSPS - Ministry of State for Public ServiceNACADA - National Agency for Campaign Against Drug Abuse

NCA - National Constitution Committee

NEMA - National Environmental Management Authority

NEPAD - New Partnership for African Development

NGOs - Non-Governmental Organizations

NHIF - National Hospital Insurance FundNSSF - National Social Security Fund

NWCPC - National Water Conservation & Pipeline Corporation

OCS - Officer Commanding Station

OOP - Office of the President

OPM - Office of the Prime Minister

OVP&MOHA - Office of the Vice-President and Ministry of Home Affairs

PAIS - Provincial Administration and Internal Security

PCSC - Public Complaints Standing Committee


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EXECUTIVE SUMMAR Y

This Report of the Workshop on Strategies to fight/eliminate Corruption in the Public

Service for Permanent Secretaries/Accounting Officers and Chief Executives of State

Corporations highlights the concern His Excellency the President raised regarding

corruption in the Public Service and the need to institute sanctions on public officers

who are found to be corrupt. It outlines the strategies and measures to be taken to

combat the vice in the Public Service.

The Report contains the Keynote Address His Excellency the President made when he

officially opened the two-day workshop that took place on 5th and 6th February, 2010

at the Kenya Institute of Administration; Statement by The Right Honourable Prime

Minister during the occasion; and the presentation made by the Acting Director of

the Kenya Anti-Corruption Commission on the Status of Corruption in the PublicService and Mechanisms of Combating it.

Outlined are issues that emerged from the plenary discussions on how to

determinedly fight corruption. The issues are thematically presented with focus on

corruption prone areas in Financial Management, Procurement of Goods and

Services, Tax Administration and Immigration, Law Enforcement, Criminal Justice

System, Public Administration and Management, Land Administration and

Management, Implementation of Public Projects and Information, Communication


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1.0 INTRODUCTION

Good governance has become a critical component in the operations of moderngovernments. The effective and continuing legitimacy of governments

everywhere is now judged by the basic principles of good governance. It is for

this reason that the national leadership must demonstrably implement good

governance principles and anti-corruption strategies that enhance national

development. In doing this, government has to ensure that accountability,

transparency, rule of law and integrity undergird the management of publicaffairs thereby earning and sustaining the trust and loyalty of the citizens.

It was in recognition of these principles that His Excellency the President on the

occasions of the 46th Anniversary of Kenyatta Day, on 20th October, 2009;

Jamhuri Day celebrations on 12th December, 2009 and the 2010 New Year

message to the Nation directed that Accounting Officers in the Public Serviceshould institute sanctions including prosecution and sacking of any public officer

under them who engages in corruption and unethical conduct.

Consequently, a two day workshop for Permanent Secretaries/Accounting

Officers and Chief Executives of State Corporations was held on 5 th and 6th

February 2010, at the Kenya Institute of Administration (KIA), Lower Kabete tounderscore the urgent need to strengthen these principles of governance in the

operations of public institutions.


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(ii) Develop governmentwide and institution specific measures/strategiesto fight/eliminate corruption in the Public Service.

2.2 Specific Objectives

The Workshop was set to:

(i) Evaluate the effectiveness of legislative and administrative frameworksfor combating corruption and unethical behaviour in the PublicService;

(ii) Identify specific measures and strategies to combat corruption andunethical conduct in the Public Service; and

(iii) Enhance synergy in the fight against corruption in the Public Service.3.0 WORKSHOP CONTENT

The content consisted of:

(i) Keynote Address by H.E. The President of the Republic of Kenya ,Hon. Mwai Kibaki, CGH, MP;

(ii) Statement by the Prime Minister of the Republic of Kenya the Rt.Hon. Raila A. Odinga, EGH, MP ;

(iii) Presentation on the Status of Corruption in the Public Service and mechanisms of combating it , by the Acting Director of the


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He underscored the Governments commitment, under Kenya Vision

2030, to transform the country into a middle income economy to

enable all Kenyans enjoy prosperity and high standards of living in asecure environment.

He directed the Permanent Secretaries/Accounting Officers and Chief

Executive Officers of State Corporations to provide focused

leadership, enhance integrity, eliminate corruption and unethical

conduct, and improve efficiency and effectiveness in the delivery of

public services.

The President directed the Ministry of Finance to facilitate application

of International Public Accounting Standards and vigorously enforce

the Public Procurement and Disposal Act as a corruption disruption

strategy. He called upon the Ministry of Education to incorporate the

teaching and practice of positive values and integrity in education and

training institutions.

He asked government Ministries/Departments to fast-track the use of

ICT as a weapon to combat corruption and also introduce the

integrity testing programme across the Public Service. The President

directed the formulation of an action plan and continuous monitoring

and evaluating of government programs. This will ensure that

incidences of corruption, economic crime and unethical conduct are

detected early and prompt remedial action taken.


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5.0 THEMATIC AREAS OF FOCUS

The workshop discussed nine corruption prone thematic areas, identified key

challenges and proposed corruption prevention measures. These thematic areas

are discussed as follows:

5.1 Financial Management

Weak financial management control systems were identified as abetting

corruption and unethical practices in the public service. This is caused by failure

to enforce financial regulations leading to fraud and misappropriation of public

assets. Notable weaknesses identified exist in the revenue collection, accounting

and internal audit functions. This is compounded by inadequate capacity in the

internal audit function which has led to insufficient checks and balances for

timely detection and reporting of corruption and unethical conduct.

In addition, lack of requisite competencies to provide oversight and advisory

services to State Corporations; a comprehensive and updated Government

Assets Register leading to fraud and misappropriation of public assets, pending

bills arising from disputes relating to project variations during implementation

and lack of updated financial records in pensions and insurance resulting into

dormant accounts provided opportunities for corrupt practices; and lengthy

bureaucratic steps in processing payments provide opportunities for corruption

and unethical conduct.


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(v) Develop and manage a comprehensive Government Assets Register;and

(vi) Simplify accounting procedures by eliminating non-value addingsteps.

5.2 Procurement of Goods and Services

It was stated that the procurement process has been adversely affected by high

incidences of corruption and unethical practices. Key malpractices identified

include the following: lack of standard pricing for common user items, collusionin tendering, conflict of interest, abuse of office, bid rigging and variations in

procurement contracts.

The following were measures and actions to be taken in the next three, six and

twelve months to curb corruption in the sector;

(i) The Public Procurement Oversight Authority to undertake acomprehensive market survey and compile a price list for common

user items to be provided to all public procuring entities through a

web based portal;

(ii) The current Supplies Branch to be restructured as a Unit under theMinistry of Finance;

(iii) The Public Procurement Oversight Authority to develop an electronicprocurement platform on which all public tenders will be uploaded to

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The measures and actions to be taken in the next three, six and twelve months

to address these concerns were:

(i) The Ministry of Immigration and Registration of Persons to expeditethe development of the Integrated Population Registration System

(IPRS) to facilitate single identification for citizens and foreigners

resident in Kenya;

(ii) The Kenya Revenue Authority to adopt the IPRS personal identificationfor all tax transactions;

(iii) Amendments to be made to relevant laws to provide for stifferpenalties for tax evaders as a deterrence measure; and

(iv) Measures to be instituted to ensure that tax compliance is arequirement for those seeking public office or promotion.

5.4 Immigration

Corrupt practices in immigration and registration of persons were discussed with

concern that misconduct and unethical practices in the sector critically

undermine the security of the nation.

Corruption occurs in the conferment of citizenship, issuance of national identity

cards, travel documents and work permits. It was also stated that participation

of the National Security Intelligence Service (NSIS) in the issuance of these

documents undermines the expeditious issuance of the documents to legible

li t


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(vi) NSIS to regularly provide a watch list of persons who are classified asa security risk to the Ministry of Immigration and Registration of

Persons to avert issuance of passports, visas and other travel

documents to undesirable persons.

5.5 Law Enforcement

Endemic corruption in the Police Department particularly in Traffic Policing,

Issuance of Police documents such as Police Abstracts, P3 forms, Certificates of

Good Conduct and Investigation of Crime hampers speedy administration of justice. This was attributed to weak internal oversight mechanisms which

resulted in abuse of discretionary powers, compromised investigations, collusion

with criminals and extortion.


to tackle the corrupt practices as mentioned above are as follows:-

(i) Review and enforce the Police Force Standing Orders;(ii) Enhance targeted Integrity Testing Programme for deterrence

purposes; and

(iii) Introduce instant fines for petty offences to reduce delays thatfacilitate corruption.

5.6 Criminal Justice System

Delay in the Administration of Justice was identified as an overarching problem.


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(v) Introduce Hansard to record court proceedings; and(vi) Recommend to the Chief Justice to direct counsels to provide written

submissions ahead of Court Hearings.

5.7 Public Administration and Management

Corruption in the public administration and management sector is facilitated by

the wide latitude in the use of discretionary powers by public officials leading to

abuse, existence of corruption cartels, lack of power for Accounting officers to

institute expeditious disciplinary actions against errant officers, non-observanceof the Codes of Conduct and Ethics as stipulated in the Public Officer Ethics Act

2003.

Measures and actions to be taken in the next three, six and twelve months to

address corrupt practices and unprofessional conduct are:-

(i) Introduce Integrity Testing Programme in the entire Public Service;(ii) The Kenya Law Reform Commission to review laws relating to the

discharge of Discretionary Powers;

(iii) Ministries/Departments, State Corporations and Local Authorities toset up Technical Committees to advise on the exercise of such

Discretionary Powers by Ministers, Assistant Ministers, Accounting

Officers, Management and Board Members of State Corporations;

(iv) Undertake Integrity Vetting of Officers to be appointed to the positionsf Mi i t A i t t Mi i t P t S t C tit ti l


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5.8 Land Admin istration and Management

Rampant corruption has negatively affected land transactions. Common

malpractices in land management arise due to existence of multiple laws,

corruption cartels, ineffective dispute resolution, weak oversight mechanisms,

poor land records management and lack of a national cadastre.


to address the concerns raised are:-

(i) Digitize all lands records;(ii) Undertake regular staff reshuffles to disrupt corruption networks;(iii) Develop a National Cadastre; and(iv) Audit and revoke irregularly acquired land ownership documents.

5.9 Imp lementation of Public Projects

Collusion and conflict of interest between contractors and public officials during

implementation of public projects were identified as prevalent corrupt practices.

The malpractices are manifested through stalling of public projects, cost

overruns, fraudulent extension of time and variations of projects scope leading

to loss of colossal sums of public money.

The measures and actions to be taken in the next three, six and twelve to

dd th i f ll


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to contain corrupt practices are:-

(i) Install CCTV cameras at Ports of Entry and corruption prone offices;(ii) Introduce Internet Protocol (IP) Telephony to reduce telephony

costs; and

(iii) Acquire and install GPS system to manage Government fleets andWeighbridges to curb against misuse and corruption.

6.0 ACTION PLAN

An Action Plan has been developed to facilitate implementation of the Anti-

corruption agenda within the Public Service. The Action Plan outlines the

following:

(i) The practical action or measure to be taken to address the issue/problem;

(ii) Implementation time frame (duration);(iii) The responsible office/actor;(iv) Resource requirements; and

(v) Key performance indicators.The comprehensive Action Plan covering all the nine thematic areas is provided

in appendix II .


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(iv)Committing government resources towards the war againstcorruption.

(b) Ministries/Departments/ State Corporations

(i) The Presidency and Cabinet Office, the Office of the Prime Ministerand the Ministry of State for Public Service for coordination; and

(ii) All Ministries and State Corporations to prepare and submit returnson implementation of their Action Plans.

(c) The Kenya Anti-Corruption Commission

As the premier institution mandated under the Anti Corruption and

Economic Crimes Act of 2003 to combat and prevent corruption and

economic crimes through law enforcement, prevention, public education

and recovery of corruptly acquired assets, KACC will undertake tomonitor, evaluate and report on the Action Plan for preventing and

combating corruption in the Public Service. The Commission will also

coordinate with the respective institutions in the Public Service, the

following, as set out in the Resolutions:

(i) Integrity Testing Programme;(ii) Mainstreaming corruption prevention;(iii) Public education and awareness campaigns;


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(iii) The KACC will undertake to receive all reports on a quarterly, semi-annual and annual basis as provided for in the action plans for

submission to the PSSC & HOPS for tabling before Cabinet by theMinister of State for Public Service; and

(iv) Evaluations will also be conducted periodically on the basis ofinstitutional action to determine achievements, outcomes and impact

of their respective institutional initiatives/efforts against corruption.


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Appendix I

RREEPP UUBBLLIICC OOFF KKEENNYYAA -------------------

WWOORRKKSSHHOOPP OONN SSTTRRAATTEEGGIIEESS TTOO FFIIGGHHTT// EELL IIMMIINNAATTEE CCOORRRRUUPPTTIIOONN IINN TTHHEE PPUUBBLLIICC SSEERRVVIICCEE FFOORRPPEERRMMAANNEENNTT SSEECCRREETTAARRII EESS//AACCCCOOUUNNTTIINNGG

OOFFFFIICCEERRSS AANNDD CCHHIIEEFF EEXXEECCUUTTIIVVEESS OOFF SSTTAATTEE CCOORRPPOORRAATTIIOONNSSKENYA INSTITUTE OF ADMINISTRATION: 5TH 6TH FEBRUARY, 2010

KIA COMM UNIQU

RESOLUTIONS

At the end of the workshop the Permanent Secretaries/Accounting Officers and

Chief Executive of State Corporations adopted the following Resolutions. The

Resolutions were as follows:

We, the Permanent Secretaries/Accounting Officers and Chief Executives of

State Corporations of the Government of the Republic of Kenya attending the


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Hereby Make the Following Resolutions:

1. We commit to implement His Excellency the Presidents and the Rt. Hon.Prime Ministers directives on the fight against corruption;

2. Exercise firmness in the execution of laws and regulations;3. Expeditiously deal with corruption cases in our respective mandate;4. Fast track the use of ICT as a weapon to fight corruption;5. Mainstream preventive measures to fight corruption;6. Institute innovative intelligence collection strategies on unethical practices

in the Public Service;

7. Recognize, reward and protect whistleblowers, anti-corruption reformersand officers of integrity;

8. Institute Integrity Testing Programmes in the respective Ministries andDepartments to create an aura of omnipresence of KACC in allgovernment agencies as a measure to deter corrupt practices;


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13. Formulate a plan of action with a time frame and measurable strategiesthat have specific inputs/outputs and outcomes with respect to tackling

corruption;

14. Take full responsibility for actions and decisions bearing on integrity; and15. Include a requirement in the employment contracts and appointment

letters for those implicated in corruption through investigation to step

aside.

In addition, we undertake to:

1. Adopt a holistic approach in the fight against corruption, includingdevelopment of good governance and anti-corruption curricula for use in

education and training programmes;

2. Inculcate values of governance and ethical behaviour in daily life of apublic officer through rigorously application of Public Officer Ethics Act and

the Civil Service Code of Conduct;

3. Develop a code of conduct for all public institutions;4. Undertake a rigorous public education and awareness campaign on


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WAY FORWARD

As a way forward it was agreed as part of the Resolutions as follows:

1. To have anti-corruption measures/actions on specific and cross-cuttingissues that need to be taken in next 3, 6, and 12 months;

2. Undertake to develop costed action plans in our respective ministries andparastatals, institutions, and agencies;

3. To have a follow-up meeting organised in 30 days from the end of thisworkshop to receive, discuss and validate these action plans;

4. All institutions to establish and activate Corruption Prevention Committeesand submit names of members to the Minister for Public Service;

5. All public institutions to professionalise their respective procurementsystems though certification of procurement personnel by the accredited

professional bodies, and adoption of e-procurement;

6. KACC, NSIS and KENAO in collaboration with KIA to develop curriculum forLeadership and Integrity Course to be offered across the entire publicservice; and


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Appendix I I

RREEPPUUBBLLII CC OOFF KKEENNYYAA

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Action Plan for Preventing and Combating Corruption in t he Public Service

Thematic Area 1: Financial Management

No. Issue Practical Measure/Action Time frameMonths

Actor Cost(Kshs.)

Key PerformanceIndicator

3 6 12

1. Inefficient, ineffective& inadequate capacityin Internal Audit

Establish/enhance/recruit forinternal audit units in allMinistries, State Corporationsand Local Authorities

X PS TreasuryCEOs of StateCorporationsClerks of LocalAuthorities

- Internal Audit unitsestablished and staffedwith auditors in everypublic entity

Minimum number for aMinistry & State Corporationswould be one Senior AuditorJG L, Auditor I JG K, AuditorII JG J or outsource internalaudit services

X PS TreasuryPS Ministry of Statefor Public Service(MSPS)

Review the Scheme of Servicefor Internal Auditors

X PS TreasuryPS MSPS


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Actor Cost(Kshs.)


3 6 12

Establish regional internalaudit offices staffed with aminimum of 3 Auditors

X PS TreasuryPS MSPS

2. Untimely reporting andaction on Audit Reports

Prepare and submit timelyAudit Returns to AccountingOfficers

X Internal Auditors ofthe respective publicinstitutions

The number of timelyreports to AOs/CEOs

3. Compromised InternalAudit

Accounting Officers toinstitute prompt disciplinaryaction

X Accounting Officers ofrespective publicinstitutions

Number of officersdisciplined

4. Lack of Capacity Training of auditors oncomputerised systems

X X X PS TreasuryCEOs StateCorporations

Number of Auditorstrained on the system

Five days Corporategovernance training for CEOs,Board Members of StateCorporations and Second linemanagers

X PSs/AOs & CEOs, Number trained

5. Lack of training on riskassessment, integritytesting and goodfinancial managementpractices

Train PSs/AOs/CEOs oncorruption risk assessment,integrity testing and bestpractices in financialmanagement

X Director, KACCPS MSPS

Number of PSs/AOs/and CEOs trained

Undertake training of selected

officers in Integrity Testing,corruption and financial riskassessment

X PSs/AOs & CEOs

Director, KACC

Number trained

Conduct corporate governancetraining for CEOs, BoardMembers of StateCorporations and second linemanagers

X PSs/AOs & CEOsDirector KACC & KIA

Number trained

6. Pending Bills Treasury to allocate funds for X PS Treasury Centralized payment


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Actor Cost(Kshs.)


3 6 12all genuine pending bills bythe end of the Financial Year2009/2010

system operational

Include a module in IFMIS toreject over expenditure

X PS Treasury Module included andoperational

Determine the nature andamount of existing pendingbills for each institution

X AOs List of pending bills foreach institutioncompiled

Clear all pending Bills X AOs/PS Treasury Number of pending billscleared

7. Negative CreativeAccounting (below the

line Accounting)

Computerise all financialmanagement systems

X Controller and AuditorGeneral

Secretary e-Government

Computerized financialmanagement systems

installed andoperationalized

Rationalise and clean-up allthe below the line accounts

X PS Treasury,PSs/AOs & CEOs

All below the lineaccounts rationalizedand cleaned up

Continuous auditing of belowthe line accounts

X Controller and AuditorGeneral

Audited below the lineaccounts

8. Dormant Accounts(especially for pensions)

Treasury to issue circular toclose all dormant accounts

X PS, Treasury Circular issued andimplemented

Treasury to issue a circularthat all unclaimed pension

should be surrendered withinthree months

X PS, Treasury, all DCs Number and amount ofpension surrendered

Pension department to publishall unclaimed pension in thenewspapers every quarter

X Director Pensions Date and name ofnewspaper wherepublished

Immediate reconciliation ofpension accounts by PSTreasury, DCs & POSB

X PS Treasury, DCs, DG,POSB

Reconciled dormantaccounts


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Actor Cost(Kshs.)


3 6 12Establishment of DormantAccounts Recovery Fundmanaged by the Treasury

X PS Treasury Recovery Fund Accountin place

Publish all unclaimedinsurance claims/awards

X PS Treasury Publishedclaims/awards

Review all respective lawsaffected by dormant accounts

X PS Treasury,Respective institutions

Amended laws

9. Cash Transaction Introduce payments throughbanks for of all goods andservices

X PSs/AOs/CEOs Number of paymentsmade through banks

Maintain minimal petty cashfor administrative/routine

activities

X PSs/AOs/CEOs Amount of petty cashmaintained

Payroll cleansing every twoyears

X PSs/AOs/CEOs Headcount results

Pay all salaries through banksand financial institutions

X PSs/AOs/CEOs Bank details of allemployees

10. Assets Register All public institutions tosecure ownership documentsof their assets1

X PS LandsPSs/AOs & CEOs

Assets Register

Set up a special unit to fasttrack the acquisition of titlesfor public institutions

X Commissioner ofLands

Special unit operational

Establish special inter-agencyunit outside the Ministry ofLands to follow up titles forpublic entities

X PS Treasury Special inter-agencyunit

11. Lack of acomprehensive and

Create and maintain acomprehensive and updated

X PS Finance and allAOs/CEOs

Asset Registerestablished and

1 This will require total cooperation of the Ministry of Lands.


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Actor Cost(Kshs.)


3 6 12updated Asset Register asset register updated

12. Delay in processingpayments

Process re-engineering inAccounts Units to removenon-value adding steps

X PS Treasury Reduced steps inprocessing payment inAccounts Units

Thematic Area 2: Procurement of Goods & Services

No. Issue Practical Measure/Action Time frame Actor Cost Key PerformanceIndicator3

months6

months1

Year

1. Inadequate capacityamong the ProcurementCadre

Reshuffle of staff who haveserved for more than 3 years inone station

X PS MSPSPS Treasury

70M Number of officersreshuffled

Recruitment of 700 morepersonnel of different cadres

X PS MSPSPS Treasury

Number of officersrecruited

2. Roll out e-Procurement inall Government MDAs

e-Procurement rolled out in allGovernment institutions

X PSs/AOs &CEOsDG PPOA

e-Procurementoperational

Sensitize suppliers on e-Procurement


Number of supplierssensitized on e-Procurement

platformTrain all Procurement Officerson e-Procurement


Number of officerstrained


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months

6

months

1

Year3. Inadequate expert

information on works fromMoPW

Prepare and publishconstruction booklist on costof building materials and unitrates

X PS MoPWDG PPOA

Booklist published

Prepare and publish a list ofservice providers in PublicWorks

X PS MoPW DGPPOA

List of serviceproviderspublished

Issue a circular on publicworks service providers and

booklist on cost of buildingmaterials and unit rates forcompliance by procuringentities

X PS MoPW DGPPOA

Circular issued toall procurement

entities

4. Pre-qualification ofsuppliers

Centralize prequalification ofsuppliers and disseminate theinformation to the public

X DG PPOAPS TreasuryPS MoPW

Centralizedsystem operational

Publish the list of pre-qualifiedsuppliers and tenderers onPPOA Website

X DG PPOAPS TreasuryPS MoPW

On-line list onPPOA Website

Publish Tenders on the PPOA

Website

X DG PPOA

PS TreasuryPS MoPW

List of awarded

tenders on PPOAWebsite /Ministryof Finance Website


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months

6

months

1

Year5. Inadequate capacity ofTender and ProcurementCommittees

Training on relevant laws,regulations & good corporategovernance X

DG PPOAPSs/AOs &CEOs

Procurement &tender committeestrained

6. Inflated prices for commonuser items

Conduct market survey &compile price lists on commonuser items

X DG PPOASecretary e-GovtPS MoPWPSs/AOs &CEOs

50M Price list compiled

Establishment of a web-based

portal for common user items

X Secretary E-

govtDG PPOA

On-line price list

7. Lack of clear guidelines onAOs powers onprocurement process

Issue guidelines to clarify theAOs and CEOs veto powers onprocurement decisions

X DG PPOAPS Treasury

0.5M Circular issued

8. Debarment of suppliers Regularly compile & publish alist of debarred Suppliers andContractors

X DG PPOAPSs/AOs &CEOsDirector KACC

List of debarredsupplierspublished

9. Conflict of interest Accounting Officers,Procurement Personnel and

members of Ministerial TenderCommittee to declare theirinterest

X DG PPOAPSs/AOs &

CEOsDirector KACC

Number ofPSs/AOs &CEOs

and allProcurementOfficers whodeclared theirinterest


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Thematic Area 3: Tax Administration and Immigration

No. Issue Practical Measure/Action Time frame Actor Cost

Kshs.Million

Key Performance

Indicator3months 6months 1Year1. Delay in the delivery of

taxation andimmigration servicesprovidingopportunities for rent-seeking

Monitor and evaluateimplementation of servicecharters

X X X PSs/AOs/CEOsPS PerformanceContracting

3 M Quality of services

Increase in customercare

Fast-track e-services inimmigration and taxadministration

X PS ImmigrationSecretary e-GovernmentCG KRA

3 M Number of servicesonline

Create awareness on e-Services

X PS ImmigrationCG KRA

2 M Awareness created

2. Ministersdiscretionary powersover work permits,citizenship,registration, IDissuance, visas, taxexemptions

Constitute technicalcommittees to advise theMinister in the exercise ofhis/her discretionarypowers

X PS ImmigrationSecretary KenyaLaw ReformCommissionPS Treasury

1 M Draft Bill ondiscretionary powers

Presidential directiveon discretionarypowers onimmigration matters

Develop and publicise thecriteria for award ofcitizenship

X PS Immigration 1 M Criteria for award ofcitizenship

Sensitise the public on

immigration proceduresand processes ofcitizenship conferment etc

X PS Immigration 3 M Number of

sensitizationprogrammesimplemented

Freeze conferment ofcitizenship

X PS Immigration 3 M Freeze operational

Conduct public audit toestablish irregularconferment of citizenship

X PS ImmigrationPS InternalSecurity

300,000 Report on irregularconferment ofcitizenship


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No. Issue Practical Measure/Action Time frame Actor CostKshs.

Million

Key PerformanceIndicator3

months6

months1

YearPublish in the Kenyagazette the names of thoseawarded citizenship in thelast 5 years

X PS Immigration Names published

3. Delays in processingtravel documents

NSIS should develop andsubmit to PS Immigrationa watch list of persons whoshould not travel into/outof Kenya

X DG NSISPS ImmigrationCOMPOL

Watch list submittedand updatedregularly

Remove the vetting byNSIS on citizens applyingfor passports

X DG NSISPS Immigration

Vetting removed

4. Illegal registration ofnon-Kenyans

Enforce the requirementthat registration ofKenyans takes place atbirth


Registration at birthmandatory

Vetting of bordercommunities at the time ofapplication for IDs


4 M Vetting mandatoryfor bordercommunities

Strengthen ID applicationvetting committee


Number ofcommitteesstrengthened

5. Illegal entries into

Kenya

Mop out illegal immigrants

in Kenya

X PS Immigration

COMPOL

5 M Number of illegal

immigrants deportedEstablish an e-visa system X PS Immigration e-Visa system in

place

6. Corruption cartels atthe ports of entry

Enforce the requirementthat all immigration andcustoms officers mustwear uniforms andidentification badges at alltimes

X PS ImmigrationCG KRAMD KAA

50 M Number of officerswearing badges anduniforms duringofficial workinghours


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Million


months6

months1

YearDevelop and enforce acriteria for issuance ofsecurity passes

X PS ImmigrationCG KRAMD KAA

1.5 M New criteriaoperational

Install and operationaliseCCTV and electronicaccess controls at all portsof entry

X PS MOICCG KRAMD KAACOMPOLDG, NSIS

CCTV and electronicaccess systemsoperational

Post notices on proceduresfor application of traveldocuments at all ports ofentry

X COMPOLDG NSIS

10 M Information ontravel documentsreadily available atall ports of entry

Outsource analysis of datafrom CCTV derived fromports of entry

X COMPOLPS MOICPS Immigration

30 M Analysis outsourced

Institute Integrity Testingfor officers at the ports ofentry

PS ImmigrationDirector, KACC

8 M Number of testsconducted

Establish an inter-agencycollaboration to auditissuance of security passes

X MD KAAPS ImmigrationCOMPOL

2.5 M Inter agency forumoperational

Redeploy all officers whohave worked in the same

place for more than 3years

X PS ImmigrationCG KRA

Number of officersredeployed

7. Delays in theprocessing of TaxRefunds

Fast-track processing ofclaims (adequateallocation, vetting,classification, processingand payments)

X CG KRAPS Treasury

Amount of refundpaid out to claimants

Amount of allocationby Treasury


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Million


months6

months1

YearEnsure adequate provisionfor tax refunds includingbacklog (Treasury tocommit for the backlog ofKshs.10 Billion of refund)

X PS Treasury Amount allocated fortax refunds

Institute mechanisms toverify the authenticity ofclaims and weed out falseclaims

X CG KRA Number of falseclaims identified

Seek Cabinet approval forKRA to retain refunds

X PS TreasuryCG KRA

Approval given

8. Corruption in theprocess of Tax Auditsand Investigation

Institute risk managementand integrity testing for taxauditors and investigations

X CG KRADirector KACC

Number of tests done

KRA to link with theIntegrated PopulationRegistration System (IPRS)to create a single identifierfor tax payers

X CG KRAPS ImmigrationSecretary e-Government

15 M Link established andoperational

9. Tax evasion due tonon-compliance withthe Electronic TaxRegisters (ETR)

Monitor and prosecutethose not issuingElectronic Tax Registers(ETR) receipts

X CG KRAExecutiveDirector BrandKenya

Monitoring reportsfrom KRA

Public to be sensitized tobe asking for ETR receipts

X ExecutiveDirector BrandKenyaCG KRA

Awareness created

Propose amendments ofthe relevant law to providefor stiff penalty forconvicted tax evaders

X CG KRASecretaryPSC(K)Director KACC

Amended Laws


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Million


months6

months1

YearPS MOJCASecretary KLRCAG

Institute measures toensure tax compliance forthose seeking public officeor promotion

X CG KRASecretaries tothe responsiblecommissions

Number vetted forTax compliance

10. Irregular of issuance ofwork permits

Publish list of personsissued with work permitsin the last 5 years

X PS ImmigrationPS Labour

5 M List published

Seek Cabinet approval tore-classify illegal issuance

of citizenship astreasonable

X PS ImmigrationPSSC & HOPS

Cabinet memo

Undertake an independentaudit of work permits, IDsand passports issued inthe last 5 years.

X PS Immigration 25 M Audit report

Revoke illegal workpermits, IDs and Passports

X PS Immigration The number ofdocuments revoked

Take disciplinary actionagainst officers responsiblefor issuance of illegal

documents

X PS Immigration Number of officersdisciplined


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Thematic Area 4: Law Enforcement

No Issue Practical

Measure/Action

Time frame Actor Cost Key Performance

Indicator3months 6months 1Year1. Bribery in issuance of P3

Forms, Police Abstracts andCertificates of Good Conduct

Make Police Abstractsand P3 Forms readilyavailable in all PoliceStations. Post in theGovernment website

X Commissionerof Police(COMPOL)

Abstracts and P3Forms available andfree of charge

Police Abstracts and P3Forms to be offered freeof charge including theiravailability on the KenyaPolice Website

X COMPOL Abstracts of P3 Formsprovided free ofcharge and availableon the Kenya PoliceWebsite

Decentralize theissuance of certificate ofgood conduct to all PoliceStations

X COMPOL Issuance of all thedocuments at allPolice stations

OperationalizeAutomated Pam andFinger Print InformationSystem (APFIS)

X COMPOLPS Treasury

APFIS operationalized

2. Delays in response to crimereports and distress callsleading to corrupt conduct

(rent seeking)

Provision of adequateresources such asVehicles, Fuel etc.

X COMPOLPS Treasury

Reduced responsetime to crime reportsand distress calls

Timely release ofExchequer and AIEs

X PS Treasury Prompt release ofExchequer and AIEs

Strengthen CommunityPolicing

COMPOL Number of jointPolice/Communityoperations

3. Corrupt practices ineffecting arrests:

Issue cash bail andbonds for petty offenders.

X COMPOL Number of cash bailsand bonds issued


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No Issue PracticalMeasure/Action

Time frame Actor Cost Key PerformanceIndicator3

months6

months1

Year(unwarranted arrests,remanding of pettyoffenders)

Ensure strict supervisionby OCS

X COMPOL Prompt screening ofsuspects

4. Compromised andIncompetent Investigations

Set up counter-supervision/qualityassurance systems foraccountability ininvestigations

X COMPOL Countersupervision/qualityassurance systemsoperational

Train all Crime BranchOfficers in criminalinvestigation

X X X COMPOLPS Treasury

Number of officerstrained in criminalinvestigations

Expand capacity of CIDTraining School to trainmore police investigators(from 3000 to 5000)

X(1000/yr)

COMPOLPS Treasury

Number of officerstrained

5. Staff Welfare (shortage ofstaff houses 27,000-Police;24,000-AP; leading to lowmorale and poor service)

Refurbish and constructPolice Stations

X(50 PoliceStations/yr)

COMPOLPS InternalSecurityPS MOPW

Number ofrefurbished andconstructed PoliceStations

Refurbishment andConstruction of StaffHouses

X(10,000units peryear)

Number ofrefurbished/developed staffhouses

6. Inadequate PublicAwareness/CommunicationStrategy leading tomisunderstanding and poorperception of the PoliceService

Set up Toll freeinformation lines

X COMPOL Number of toll freelines

Set up an integratedPolice command andcommunication system

X COMPOLExecutiveDirectorBrand KenyaDG CCKPS Treasury

Integrated Policecommand &communicationsystemoperationalised


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months6

months1

Year7. Corruption in Traffic

PolicingIntroduce instant finessystem with tamperproofmachines similar to ETR

X AGCOMPOLPS TreasuryPS Transport

Instant fining systemsintroduced

Reduce number of Policeroadblocks

X COMPOL Number of roadblocks reduced

Introduce motorbiketraffic police patrols

X(100/6)

COMPOLPS TreasuryPS InternalSecurity

Number ofMotorcycles

Install & operationaliseadditional traffic lights intowns and cities

X X X PS LocalGovernmentPS Treasury

Number of new trafficlights installed

Install CCTV onHighways

X X X PS TreasuryPS MOICPS MoWPS MoLG

Number of CCTVcameras installed andoperationalised

Enable police officersaccess traffic informationonline (fit equipment in30 vehicles country)

X(30/1)

PS TreasuryPS InternalSecurityCOMPOL

Number of vehiclesand fitted with theonline System

Traffic Police to be

equipped and empoweredto deal with trafficoffences instantly

X COMPOL

PS TreasuryAG

Equipment acquired

and operational

8. Unethical conduct of PoliceOfficers

Conduct Integrity Testing X COMPOLDirector KACC

Number of officerstested

Take prompt disciplinarymeasures against errantofficers

X COMPOL Number of officersdisciplined


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months6

months1

Year9. Corruption in recruitment &

promotion of Police OfficersDevelop a transparentand predictable hiringand promotion criteria

X COMPOLSecretary PSC

Criteria developedand operationalised

10. Corruption in Driving Tests Integrity Testing ondriving instructors

X Director KACCCOMPOL

Number of testsconducted

Develop a qualityassurance and publicawareness system toensure foolproof drivingtesting

COMPOLPS Transport

Foolproof drivingtesting system

Thematic Area 5: Criminal Justice System

No Issue Practical Measure/Action Time Frame Actor Cost Kshs.Millions

KeyPerformance

Indicator3

months6

months1

Year1. Corruption arising from

delay in Administration ofJustice

Recruit 250 Magistrates X (50) X (100) RegistrarHigh CourtPS Treasury

Kshs.50m(3mths)Kshs.50m(1 yr)

Number ofMagistratesrecruited

Recruit 27 Judges (3 Courtof Appeal, 24 High Court)

X (27) Registrar HighCourt

- Number ofJudges recruited

Engage 30 Legal Interns to

assist Judges

X (30) Registrar,

High CourtPS Treasury

- Number of

Interns engaged(30 Internsengaged)

Digitize High Court recordsfrom the year 2000

X RegistrarHigh CourtCEO ICTBoard

- % of digitizedrecords


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KeyPerformance

Indicator3

months6

months1

YearDevelop and implement acommunication strategywith the public

X Registrar HC - Strategy in place

Provide legal basis for Tele-conferencing in courtproceedings

X Registrar HighCourtAG

- Relevant lawsamended

Set up Teleconferencingfacilities in Kamiti,Industrial Area, Langata,Shimo la Tewa andNaivasha prisons; Nairobi,Mombasa and Naivasha

Law Courts

X Registrar HCPS TreasuryICT BoardPS MoHA

- Number ofPrisons andCourts withFacilities

2. Corruption and inefficiencyin the Judiciary

Adopt and implement theJustice Ouko Report

X Registrar HighCourtPS MOJNCA

- Cabinet approval

3. Inadequate capacity inprosecutions

Recruit of 400 StateCounsels

X (100) X(100) AG - Numberrecruited

4. Compromised Prosecutions Harmonize remunerationand terms of service oflegal officers in the publicservice

X S/CE PPSRRB - Termsharmonised

Conduct Integrity Testing

for legal officers

X SG State Law

OfficeDirector KACC

Number tested

Introduce to Parliamentthe Judicial ServiceCommission Bill and theSmall Claims Court Bill (tobe clarified after 30 daysmeeting)

X Minister forJusticeAG

- Bills tabled


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KeyPerformance

Indicator3

months6

months1

Year5. Abuse of Discretionary

Powers

Introduce printed and

serialized spot fines forminor traffic offences

X PS Internal

SecurityCOMPOLAGPS Transport

- Spot fines

introduced

Kenya Law ReformCommission to review alllaws that grantdiscretionary powers

X PS MOJNCCASecretaryKLRC

- Laws reviewed

Automate High Courtsproceedings

X Registrar HC Kshs.500 M Number ofCourtsAutomated

Provide legal basis forautomatic granting of cashbail/police bond formisdemeanour or minoroffences that attract finesbelow Kshs.10,000

X AGPS MOJNCCASecretaryKLRC

- Legal basisestablished

6. Corruption in the Judiciary Conduct Integrity Testingin the Judiciary

X Registrar HC - Number of testsdone

Establish Court UsersCommittee in all courts

X Registrar HC - Number ofcourts withoperational

committeesEstablish a JudicialConduct Division forpublic complaints

X Registrar HC - Divisionestablished

Expand CourtInfrastructure (restructurethe Commission IncomeTax Building to increase

X Registrar HC Kshs.500 M % furnished andequipped


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KeyPerformance

Indicator3

months6

months1

Yearcapacity to accommodate

new Court House) 56Court Rooms

Introduce AlternativeDispute Resolution (ADR)in Administration ofJustice as a MiscellaneousAmendment

X AG

Registrar HighCourt

N/A ADR Introduced

7. Fraud in Revenue collection Introduce payments of feesand deposits for the HighCourt through banks

X Registrar HC - Paymentsthrough banksintroduced

8. Stalling of corruption cases Review legal regime

governing constitutionalreferences on corruptioncases

X PS MoJNCCA

Dir. KACCRegistrar HC

- Review

completed

Thematic Area 6: Public Administration and Management

No. Issue PracticalMeasure/Action


months6

months1

Year1. Illegal instructions by

Cabinet Ministers to

Accounting Officers andCivil Servants.Example: Ministers issuinginstructions toProcurement Officers by-passing the PermanentSecretary

Immediate circular by theSecretary to the Cabinet

& PSSC & HOPS toMinisters and AccountingOfficers on separation ofpowers

X PSSC & HOPS - Circular issued


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months6

months1

Year2. Illegal instructions by

Chairmen/Mayors to ChiefExecutive Officers/Clerksand Staff

Immediate circular by the

State CorporationsAdvisory Committee onthe guidelines to befollowed

X PSSC & HOPS

PS LocalGovernmentSecretary SCAC

- Guidelines issued

3. Appointment by Ministersof unqualified persons toBoards

Establish criteria with aminimum of a UniversityDegree and relevantexperience for eligibility

X Secretary SCAC Criteria issued bySCAC

Audit current stock ofBoard membership andidentify unqualified

members for replacement

X Secretary, SCAC Audit Report

4. Integrity concerns amongsttop Government officials

A National anti-corruptionpolicy

X Minister for

MoJNCCA

PS MoJNCCA

A National anti-corruption policydeveloped

Build a national moraland value system

X Minister for

MoJNCCA

PSSC & HOPS

PSs/AOs & CEOs

National moral,integrity and valuesystem in place

Undertake Integrityvetting of CabinetMinisters, PSs/AOs &CEOs & Board Membersprior to appointment

X PSs/AOs & CEOsDirector KACCCabinet Office

Report of Integrityvetting

Conduct Integrity Audit inthe current stock ofCabinet Ministers,PSs/AOs & CEOs &Board Members

X PSSC & HOPSDirector KACC

Integrity Audit Report


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months6

months1

YearDebar any convicted

person from holdingpublic office

X PSSC & HOPS

Secretary PSC(K)PSs/AOs & CEOs

List of debarred

persons/firmscompiled andpublished

Full disclosure of wealthby Cabinet Ministers,Assistant Ministers,PSs/AOs, CEOs & Boardmembers to KACC uponappointment andsubsequently after everytwo (2) years

X PSSC & HOPSSecretary PSC(K)Director, KACC

Number ofdeclarations made

Declaration of businessinterests by CabinetMinisters, AssistantMinisters, PSs/AOs,CEOs & Board membersto KACC uponappointment

X PSSC & HOPSSecretary PSC(K)Director, KACC

Number ofdeclarations made

5. Nepotism, Cronyism &Tribalism in the PublicService

Undertake audit ofcurrent deployment in thePublic Sector on the basisof Regional and Genderbalance

X Secretary PSC(K)PSs/AOs & CEOs

Audit Report

Personnel attached tooffices of Ministers,PSs/AOs and CEOsshould not exceed 33%from the same communityas the Minister, PS orCEO

X MinistersPSSC & HOPSPSs/AOS & CEOsSecretary PSC(K)PS MSPS

Report on deploymentof Staff in offices ofMinisters, PSs andCEOs, and % ratio ofstaff from same/owncommunity


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months6

months1

Year6. Inadequate Human

Capacity in the PublicService (Quality of Staffand Performance)

Review the recruitment

processes in the PublicService Commission

X PSSC & HOPS

PS MSPSSecretary PSC(K)

New recruitment

processes andprocedures in place

Filling of vacant positionsin the Public Service to bedone competitively bycompetent persons

X

PSSC & HOPSPS MSPSSecretary PSC(K)Secretaries to allresponsibleCommissions

Commissioners notconducting interviewsdirectly

7. Lack of adherence to theCode of Regulationsleading to poor work ethics

Institute mechanisms toensure staff report andleave on/in-time using

electronic access controlsystems such as thebiometric access control

X PSs/AOs & CEOs Mechanisms put inplace &operationalized

Institute mechanisms tomonitor and evaluate theachievement of setindividual Performancetargets for all employees

X PS PerformanceContractingPSSC & HOPSPS MSPSPSs/AOs & CEOs

Mechanisms put inplace &operationalized

Enforce continuousparticipatory performanceappraisal

X PSs/AOs & CEOsPS PerformanceContracting

Periodic reports

Direct Public Officers withmore than 30accumulated Leave Daysto go on Leaveimmediately

PSs/AOs & CEOs Number of officerstaking leave


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months6

months1

Year8. Disparities in Terms and

Conditions of Service andpoor remuneration forsome cadres in the PublicService

Harmonize terms and

conditions of similarpositions in the PublicService

X PS MSPS

S/CE PPSRRBSecretaries forresponsibleCommissions

Harmonized terms and

conditions

Review categorisation ofState Corporations

X Secretary SCAC ReviewedCategorisation of StateCorporations

Review Salary Scales ofPublic Officers

X S/CE PPSRRBPS MSPSPSSC & HOPS

Reviewed Salaries inthe Public Service

9. Poor service-delivery in the

Public Sector

Put Judiciary and the

National Assembly onPerformance Contracting

X PS Performance

ContractingRegistrar HighCourtChief JusticeClerk to theNational AssemblySpeaker NationalAssembly

Judiciary and

Parliament onPerformanceContracting

Involve citizens intracking implementationof Service Delivery

Charters

X PS PerformanceContractDepartment

Executive Director,Public ComplaintsStandingCommittee (PCSC)PSs/AOs & CEOs

Tracking mechanismin place

Resolve PublicComplaints on servicedelivery

X ExecutiveDirector/PCSC

Number of complaintsresolved


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months6

months1

YearResolve all disciplinary

cases in the Public Sector

X Secretaries to all

responsibleCommissionsPS MSPSPSs/AOs & CEOs

All pending

disciplinary casesresolved

Thematic Area 7: Land Administration and Management


Time frame Actor CostKshs.

Million


months6

months1

Year

1. Poor, lethargic andunethical practices inLand Administration

Transfer/remove seniorstaff in LandAdministration

X PS LandsPS MSPSPS Treasury

Number of senior stafftransferred/ removed

Train senior staff officersin Land Administration


Number of staff trained

Restructure LandAdministration


Restructured LandAdministration

2. Corruption Cartels inLand Administration

Transfer/dismiss corruptofficers in Land

Administration

X PS LandsPS MSPS

PS Treasury

37 million Corruption networksdisrupted

Integrity Testing (IT) X PS LandsDirector KACC

Number of staff tested

3. Absence of a nationalmap on national propertyownership (Cadastre)leading to corruptpractices

Create a cadastre forKenya

X PS TreasuryPS Lands

350 Million A cadastre in place


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Million


months6

months1

Year4. Poor lands record

management

Set up Land Information

Management System(LIMS)

X PS Lands

Secretarye-Government

Automated lands record

management systemoperational

Automate land rentpayment system

X PS LandsSecretarye-Government

Land rent paymentsystem automated

Automate land registrytransactions

X PS LandsSecretarye-Government

Land registrytransactions automated

Authenticate and digitiseland titles

X PS LandsSecretary e-Govt

Title deeds digitised

Train the staff in the useof LIMS

X PS LandsDirector e-Government

10m (fromthe Min. ofLands)10m fromTreasury

Number of staff trainedon LIMS

5. Insufficient accesscontrols in Land Officesand prevalence ofbrokers

Introduce electronicaccess control to landoffices

X PS LandsPS Treasury

Electronic access controlin place

Install CCTV Cameras inLands Offices


CCTV cameras in place

Identify and remove

brokers in the LandOffices

X PS Lands Number of brokers in

land offices

Complete the bankinghall in central provinceand Nairobi registry


13.5million

New banking hallcomplete and operational


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Million


months6

months1

Year6. Poor Public

Relations/CustomerCare

Public relations and

customer care on landservices

X PS Lands 10 million

(from theMin. ofLands)

Number of officers

trained in publicrelations/customer care

Conduct publicawareness in landregistration

10mllionMin. ofLands

Awareness created

7. Corruption andinefficient Land controlboards and land disputetribunals

Train Land ControlBoard and Land DisputeTribunals in key landadministrationcompetency areas


25 Million(Treasuryto allocate)

Number of Lands Boardsand Tribunals memberstrained

Introduce competitiverecruitment for LandControl Boards and landDispute Tribunalsmembers

X PS Lands Competitive recruitment

Conduct IntegrityTesting for Land ControlBoards and LandDispute Tribunalmembers

X PS landsDirector KACC

Number of Tests done

Vet Land Control Boards

and Disputes Tribunalsmembers

X PS Lands 5 Million

(Treasuryto allocate)

Vetting undertaken

Clear outstandingallowances for LandBoard Members


22 Million(Treasuryto give)

Allowances cleared

8. Irregular Titles Revoke allocation ofirregular titles

X Commissionerof LandsPS Lands

Number of Title deedsrevoked


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Million


months6

months1

Year9. Backlog in Ministerial

Land Appeal cases underthe Land AdjudicationAct (46,000 backlog)

Expedite resolutions of

cases throughappointment of specialDCs

X PS Lands

PS InternalSecurity

6 Million Number of backlog cases

cleared

10. 8000 Pending boundarycases

Establish taskforce todetermine and settle the8000 backlog cases


20 Million Number of cases settled

11. Inadequate capacity todeal with numerous legalcases on land

Deploy more LegalOfficers (at least 4officers to the Ministry ofLands)

X PS LandsPS MSPS

5 million Number of officersdeployed

Set up a functioninglegal department in theMinistry of Lands

X PS LandsPS TreasuryPS MSPS

Legal departmentoperationalized

12. Lack of structures toimplement the new landpolicy in the Ministry ofLands

Operationalise the LandReform TransformationUnit

X PS Lands 250 million Land ReformTransformation Unitoperational

Commenceharmonisation of the 75pieces of legislationdealing with land

X Secretary KenyaLaw ReformCommissionPS Lands

Legislation harmonized

Thematic Area 8: Implementation of Public Projects


months6

months1

Year1. Political interference at

project inceptionDevelop a clearly definedselection criteria for public

X PSs/AOs &CEOs

- Criteria developed


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months6

months1

Yearprojects

Develop a sessional paper ongovernment project investmentprograms for nominal projects-20 years (5 year rolling)

X PS Treasury

PS PublicWorks

- Sessional Paperpassed by Parliament

2. Weak supervision ofProjects

All contract awards toconsultants must be reported tothe regulatory body with anattachment of credentials of theprofessionals involved

X PSs/AOs &CEOs

- Number of reportsmade to theregulatory body

Publish the details of theexisting consultancies thevarious public agencies haveengaged


- Published names oflicenced professionalsin both the websiteand print media

All public projects must haveprofessional indemnity cover

X PSs/AOs &CEOs

- Indemnity coverprovided

All public projects to havepublicity signs with all pertinentdetails including completiondates

X PSs/AOs &CEOs

- Number of signboards erected

All public project must engage

licenced professionals

X PSs/AOs &

CEOs

- Number and details of

professionals engagedPublish guidelines for allconsultants and contractors

X PSs/AOs &CEOs

- Guidelines published

Establish/strengthen ProjectImplementation Committees

X PSs/AOs &CEOs

- ProjectImplementationCommitteesestablished


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months6

months1

Year3. Collusion between

contractors and publicofficers

Establish National Construction

Authority

X X PS MoPW

SG State Law

Office

- Enactment of the

NCA Bill into law

Reclassify all contractors by theenvisaged National ConstructionAuthority

X X PSs/AOs &CEOs

- Database oncontractors

All agencies to share informationon debarred contractors

X X PSs/AOs &CEOs

- List of debarredcontractors published

Provide names of constructorsrecommended for debarrementto PPOA

X X PSs/AOs &CEOs

- List of contractorsrecommended fordebarrement

4. Layers of bureaucracy inprocessing payments

All payments must be madewithin the provisions of thecontract

X X PSs/AOs &CEOs

- Payments madepromptly

Reduce the number ofsignatories to a maximum of 3

X PSs/AOs &CEOs

Reduced number ofsignatories

5. Failure to deliberately in-build safeguards in thetender documents

Tender documents must becertified by 3 qualifiedprofessionals independently whowill be held accountable

X PSs/AOs &CEOs

- Appointment of threeindependentprofessionals

The certifying professionalsinvolved in malpractices orunethical conduct to be reportedto the regulatory bodies andsanctioned accordingly

X PSs/AOs &CEOs

- Number of sanctionedprofessionals

6. Inadequate capacity ofnegotiations for loans andgrants

Relevant training for officersinvolved in negotiations for loans& grants

X PS, TreasuryPSs/AOs &CEOs

- Number of officerstrained


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months6

months1

Year7. Extension of

time/variations change ofscope

All requests for extension of

time, variations or change ofscope must be tabled beforerespective tender committeeswell in advance

X PSs/AOs &

CEOs

- Tabling of request for

EOT before tendercommittees

Professionals involved inExtension of Time (EOT) orchange of scope to be sanctionedby the relevant regulatory bodies

X PSs/AOs &CEOs

Number of sanctionedprofessionals

8. Lack of an effective M& ESystem for Projects

Effective appraisal and M&Ereviews during projectimplementation

X PSs/AOs &CEOs

Quarterly M&EReports

Thematic Area 9: ICT Action Items

No Issue Practical measure/action Time Frame Actor Cost Key performance

indicator3M

6M

1yr

1. Under-utilisation of existingBroadband in government bypublic institutions

Effect non-renewal of PrivateSector ISP contracts with effectfrom FY 2010/2011

X PSSC & HOPSPS MOICSecretary e-Govt

Number private sectorISPs in GoK

2. Lack of mobile e-servicesdelivery (Judiciary,Immigration, Pensions, NHIF,NSSF)

Circular from PSSC & HOPS so

as to fast-trackimplementation of mobile e-services in the identifiedservices

X PS/SC

PS LandsRegistrar, JudiciaryPS ImmigrationPS PerformanceContracting DepartmentPCSC/OmbudsmanPS MOICMD NHIF and NSSF

Mobile e-services

implemented.


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indicator3M

6M

1yr

3. Inadequate use of ICT byJudiciary, Immigration and

Pensions, NHIF, NSSF, etc

Automate recording of court

proceedings

X Director e-Govt

PS MOICRegistrar High Court

Court Proceedings

automated

Lawyers to provide writtensubmissions to Courts inadvance of hearings

X Registrar JudiciaryChief Justice

Directive onimplementation ofwritten submissionsin courts

Recruit of Research Assistantsfor Judicial Officers

X X X Registrar High Court Number of ResearchAssistants recruited

Introduce pleas and mentionsCabinet approval viaTelepresence

X X X Registrar High CourtPS, MOIC

Telepresenceoperational

4. Inadequate feedback onPublic Complaints Enforce implementation of thedirective to all PSs/AOs tosubmit returns on performancecontracting guidelines issuedby PCSC by 15th March 2010

X PS PerformanceContractingPSs/AOsPSSC & HOPS

Directive beingimplemented

Enhance citizen involvement inPublic Complaints on an e-platform and provision offeedback

X Executive Director PCSC(Ombudsman)Secretary ICT

Prompt feedback onCitizens Complaints

5. Inadequate use ofE-Communication

Fully operationalize the use ofemail communication in

government

X Sec. E-GovtPSs/AOs & CEOs

Operationalizeintranet

6. Corruption at Weighbridges Introduce RFID/GPS Systemsfor trucks

X PS TransportCG KRADG KENHAPS Roads

RFID/GPS Systemsoperationalized

7. Misuse of Governmentvehicles

Accounting Officers to be givenweekly reports on vehicleadministration

X PSs/AOs & CEOs Number of reportssubmitted toPSs/AOs & CEOs


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indicator3M

6M

1yr

Install GPS Tracking device for

all Government vehicles

X PS Roads

PS TransportPSs/AOs & CEOs

GPS established

Provide individualized fuelcards for each vehicle

X PS TransportPSs/AOs & CEOs

Individual fuel cardallocated for eachvehicle

Prioritize Integrity Testing forthe Transport Department ofall MDAs

X PS TransportPSs/AOs & CEOsDirector KACC

Number of TransportOfficers tested

8. Failure to optimally useIFMIS

Directive to all publicinstitutions to migrate/adoptthe IFMIS platform

X PSSC & HOPSPS TreasurySecretary e-Govt

PSs/AOs &CEOs

Number of publicinstitutions usingIFMIS

Extend IFMIS to StateCorporations

X PS TreasurySecretary e-GovtAll PSs/AOs & CEOs

Number of statecorporations usingIFMIS

9. Sensitisation on GovernmentData Center

Directive to Public Bodies topopulate Government DataCenter

X PS MOICPSSC & HOPS

Directive issued

10. Lack of standardisedspecifications for ICTProcurement

Re-issue ICT specifications andapplication standards to allpublic bodies

X ICT Secretary Standardizedspecifications issued

11.

High Cost of TelephoneCommunication Introduce IP Telephony inGovernment X PSs/AOs & CEOsSecretary E-Govt IP Telephony installedand utilized

12. Insufficient security ofhandling on-line Governmentdocuments

Institute appropriate andadequate ICT Securitymeasures such as firewalls,PDF, Biometric in Gov laptops,Removal of flash Disks,Firewalls, Data-Encryption, etc

X PS MOICDG NSISICT Secretary

Directive issued


57/57

49


indicator3M

6M

1yr

13. Lack of single IdentificationSystem (multiple identities)leading to corruption

Implement Integrated

Population Registration System(IPRS) to include ID, Passport,Drivers Licence, BirthCertificate, Voting Card & PIN

X PS Immigration

PS MOICDirector E-GovtSG State Corp.COMPOLCG KRAPS ImmigrationDG Kenya Bureau ofStatisticsIIEC Secretary

IPRS operational

Directive to implement IPRS X PS MOICPSSC & HOPS

Secretary e-Govt

Directive issued

14. Inadequate capacity insystem audit

Train system auditors X Secretary e-Govt Number certified

15. Lack of an executiveinformation system (e.g.Dash Board, Exec-net)

Install an executiveinformation managementsystems for PSs/AOs & CEOs

X Secretary e-GovtPS MOICPSs/AOs & CEOs

Number ofAccounting Officersutilizing ExecutiveInformationManagement Systems

16. Insufficient monitoring ofGovernment operations

Install monitoring systems e.g.access control, CCTV acrossGovernment

X PSs/AOs & CEOs Monitoring systemsinstalled

17. National specific physicaladdress

Develop a national specificphysical address system

Y PS MOICPS LandsPost-Master GeneralPS Local Government

National SpecificPhysical Addressoperational

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Workshop Report on Strategies to Fight&Eliminate Corruption in the Public Service -February,2010-1

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