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Writing a Memo Report 1 Writing a Letter or Memo Report
Writing a Memo Report 1
Writing a Letter or Memo Report
Writing a Memo Report 2
Overview
What is a Memo Report? What is it about? What is it like? Contents:
Introduction, Body, Conclusion, End Sample Introduction
Writing a Memo Report 3
What is the difference? Letter Report
An informal report mailed to a colleague or client outside your office
Printed on letterhead and physically signed
Memo Report An informal report printed, duplicated
or emailed for a colleague or supervisor within your company
Often duplicated or sent electronically
Writing a Memo Report 4
What is a Memo Report about? Progress on a project, especially
as regards a specific portion Results of one portion of a
project Results that may affect the
remainder of a project Results that require a response
before a project can move forward
Results of a small project
Writing a Memo Report 5
Characteristics Contains 3-5 pages Contains 0-3 tables or figures Contains no separate sections Does not provide a written background
or theoretical basis Contains no nomenclature section Defines symbols as they are introduced Provides only the most pertinent
equations Does not contain a “Literature Cited”
list at the end
Writing a Memo Report 6
Characteristics - II
Concise Writing! choose words carefully avoid repetition
Writing a Memo Report 7
Contents—Address
Memorandum Title
Recipients (To: CC: ) Make sure you include everyone!
Sender (From: ) Date: RE: Title
CHEN4903(1)F07 Memo Rpt 1 Tm 1 Cc: No Salutation (Dear: )
Writing a Memo Report 8
Contents—Introduction
Introductory paragraph/s Contains a brief explanation of
the experiment and its objective, but does not delve into details already known by the recipient (like where the lab is, who gave the assignment, etc.)
Provides a summary of the results
Writing a Memo Report 9
Contents: Body
Body paragraph/s Describes pertinent equipment Narrates important points of
procedure Explains problems
encountered Provides an analysis and
discussion of results
Writing a Memo Report 10
Contents: Conclusion
Closing paragraph/s Makes recommendations
based on the discussion Clear reasoning must explain why
you are making the recommendations and conclusions you make
Contains references as footnotes (provide publication information in footnote)
Writing a Memo Report 11
Contents: End Matter
After the endnotes (appendix) Background tables or figures Raw data Calculations Error analysis
Writing a Memo Report 12
Sample IntroductionDuring the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer, Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH).
The transmitter was accurate to within 5% RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated air. A brief summary of the calibration and the results of our performance evaluation follow. … .
