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Writing an Inspection Report

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Inspection Report Should

include:

A concise description of:

Your logic

Relevant previous research

Your procedures and results

Your interpretation of the findings

Everything needed to evaluate your thinking

and your study

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Major Sections of the Report

Title Page

Introduction

Method

Participants

Apparatus

Procedures

Results/Findings

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Sections should include:

References

Reference to necessary appendices

Tables if relevant

Figures if relevant

Photographs

Full Description of Item inspected

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Levels of Headings

Use headings to provide clarity and give

structurethese should be sequentially

numbered

Use sub headingscorrectly numbered i.e.

2, 2.1, 2.1.1,

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Title Page

Title page includes:

A concise title describing the inspection

The name of the Author (You)

The name of the Client, Unit, and equipment

Nothing else goes on the title page

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Abstract

A concise summary (maximum 250 words,describing the Inspection project)

Abstract goes on a separate page

Although the abstract is first, it is usuallywritten last, after the paper is finished

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Introduction

Outlines for the reader the logic of the study andhow the study relates to previous inspections

Usually ends with the specific hypothesis/es testedin your research study

Well written IF the hypothesis/es seem to follow

clearly from the material presented in theintroduction

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Referencing the Work

Throughout the report, you should reference

the ideas and work of others and the dates if

at all possible to create and retain anInspection History.

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Method

Includes a detailed description of the participants,

measures and procedures

Previously published measures and proceduresshould be referenced

Enough details should be included so that another

researcher could replicate exactly the procedure.

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Results

Should include a summary of the findings,the statistical tests and the summary

statistics Descriptions of the participants

Tests of the hypotheses

May use tables and figures to help organizethe presentation

Must use Photographs.

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Tables

Tables are numbered consecutively i.e. Table 5.1;

Table 5.2

The title of the table should be underlined

Tables should be referenced in the text, not

duplicated in the textif you describe a table in

the text then the table is unnecessary

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Figures

Figures are numbered consecutively

(independently of tables)

Figures can be used as an effective formatto explain a process or give an instant visual

indication of percentages

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Conclusions

The interpretation of your inspection

Summarise the findings

Relate the findings to your hypothesis/es

Relate the findings to previous research and thehypothesis/es of others

Acknowledge any possible weaknesses in yourinspection

Discuss the directions for further research and

inspections

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Recommendations

These should have relevance to the body of

the report and be realistic in terms of

budgets, policy constraints, the market etc,but not to forego safety of possible

catastrophic events.

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References

Every study mentioned in the paper should

be included in the references

Ordered alphabetically by author and date

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Writing Style

To create a professional report ensure work is

Precise

Concise

Well organized

Well structured

Provides sufficient information for the reader to

understand if it is required be able to replicate theinspection