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WSCA/NASPO eMarket Center and eProcurement Solutions Cooperative Contract Overview and Update John Utterback and Kate Offerdahl NASPO Annual Conference September 11, 2012

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WSCA/NASPO eProcurement Solutions Cooperative Initiative WSCA/NASPO eProcurement Solutions and Services Master Cooperative Agreement Comprehensive multi- state solicitation led by Colorado on behalf of WSCA/NASPO resulted in an award to SciQuest with Partners IBM and Binary Fountain. 38 eProcurement related firms responded to the RFI 17 States participated in the RFP solicitation 15 eProcurement providers responded to the RFP 9 States participated in the RFP evaluation

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eProcurement Solutions Program Highlights WSCA/NASPO eProcurement Solutions and Services Cooperative Master Agreement provides numerous benefits to States and other Public Sector Entities: This agreement leveraged the potential of multiple states and local government to bring: Significant discount pricing for SciQuest applications and services Exceptional functionality tailored for Procurement needs Opportunities for collaboration among states as they implement SciQuest makes its complete suite of products available

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Key eProcurement Solution Functionality Available in the Awarded Contract Requisition Management Purchase Order Management Workflow Management Catalog Management Vendor Registration and Communication Tactical Sourcing Solicitation Management Contract Management Stores & Inventory Management Vendor Management Invoice Management & Reconciliation Analysis and Reporting

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Supplier Information Management Sourcing & Contract Management Marketplace & eProcurement Inventory & Supply Chain Integration Settlement Management Spend & Performance Analysis SciQuest Collaboration Solutions pCard Marketplace t pCard Marketplace t SciQuest Supplier Network Consortium Shared contracts, catalogs and spend data Multi-Business Unit Center-led with local autonomy Simple purchasing from pre-negotiated contracts Modular SaaS eProcurement solution spanning the full source-to- settle process from supplier management to settlement Complete Source-To-Settle Suite

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WSCA/NASPO Collaborative Solution States Polisubs eProcurement Solution WSCA/NASPO Contracts & Catalogs Member States eProcurement Solution Full Source-to Settle or Collaborative Solution Integrated with the State financial system WSCA contracts & catalogs (inherited) State specific contracts & catalogs Roll-up Reports on Spend WSCA / NASPO eMarket Center All WSCA/NASPO Contracts Hosted & Punch-out Catalogs pCard Purchasing for all eligible Members Roll-up Reports on Spend Easy pCard Purchasing from State eMarkeplace Specific Source-to-Settle Solution State and WSCA/NASPO contacts & catalogs (inherited) Polisubs leverage their own financial system Polisub specific contracts and catalos Roll-up Reports on Spend Spend on WSCA/NASPO Contracts State Contracts & Catalogs Spend on State Contracts State pCard eMarketplace Netwo rk Supplier Information Management Sourcing & Contract Management Marketplace & eProcurement Inventory & Supply Chain Integration Accou nts Payab le Spend & Performance Analysis Supplier Information Management Sourcing & Contract Management Marketplace & eProcurement Inventory & Supply Chain Integration Accou nts Payab le Spend & Performance Analysis HE Contracts & Catalogs County Contracts & Catalogs

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State ImplementationsCities, Counties, Higher Ed

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Coming Up! Education and Outreach Opportunities eMarketCenter Webinars eProcurement Solution Contract Webinars Thought Leadership Webinars Events / Association Conferences NASPO Southern Regional Meeting- October 7-9 WSCA Cooperative Development Conference Dec. 5-6 SciQuest Next Level Conference - February 10-13, 2013

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WSCA/NASPO eMarket Center (WNeMC) Kate Offerdahl WSCA/NASPO Cooperative Development Team Analyst (WNeMC Site Administrator)

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A web based purchasing experience available to all NASPO members using a shared application to shop, buy and view contract documents. Purchases are made using either a pCard or Purchase Order Number, both issued from outside WNeMC. What is the WSCA/NASPO eMarket Center?

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Nevada Utah Suppliers WSCA / NASPO eMarketCenter Conceptual Overview Buyers (States) Colorado Oregon Powered By Pilot States First Implementers

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What can you expect from the eMarket Center? 1.All WSCA and NASPO cooperative contracts - a single, shared, uniform searching and buying experience -Contractor Enablement Rolled out in phases- currently working on phase two contractors Order of contract enablement was based on total sales The eMarket Center allows for several possible types of enablement Lead Managed Catalog Ordering Instructions Hosted Catalog Punch-out Level 2 Punch-out Some contracts will be visible in the eMarket Center but will not have any functionality because of the nature of the contract For example: Walk-In Building Supplies Contract (Utah) or Background Screening Services (Utah)

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WSCA/NASPO eMarket Center Supplier Enablement Strategy 2010 WSCA/NASPO Sales = $6.1 Billion IT Office Supplies Janitorial Lab Wireless MRO MFC Fire Suppression Body Armor Vehicle Rental Electronic Monitoring Breast Pumps Infant Formula Public Safety Radios Misc Other Categories Source 2010 WSCA/NASPO Spend Reporting Cumulative Total Sales %

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What is or will be in the eMarket Center? 2.Contract Visibility to States -Your end users will only see the contractor that your state has signed a PA for -The WNeMC Administrator will be regulating the visibility of each contractor 3.Authorized Users -State Coordinators have the ability to approve or deny each user The State Coordinator has access to assign multiple permissions and restrictions for each user Each authorized user will have the ability to search, compare and order (depending on the roles and permissions they were assigned by the State Coordinator) Order made using a pCard or Purchase Order (issued from outside the eMarket Center) What can you expect from the eMarket Center?

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What is or Will be in the eMarket Center? 4. Single location for WSCA/NASPO essential documents - Solicitations and Master Price Agreements 5. Data Gathering -The eMarket Center will act like a portal for data gathering SciQuest has partnered with Binary Fountain to manage spend data 6.WSCA/NASPO eMarket Center Web-Portal - www.emarketcenter.orgwww.emarketcenter.org -All users will use the web-portal to find contract information, training documents and training videos for the eMarket Center -The web-portal will also serve as the main access to browse, use and register for the eMarket Center What can you expect from the eMarket Center?

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How to prepare for next steps of Participation 1.Take advantage of participation in the eMarket Center whether or not your State has moved forward in acquiring the SciQuest solution: States that purchase the SciQuest Solution can access their WSCA/NASPO contracts through their own eProcurement site If not, your state can utilize the eMarket Center and access the WSCA/NASPO contracts in which it participates 2.State will execute an eMarket Center Enrollment Document

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How to prepare for next steps of Participation 3.State CPO will designate a State Coordinator State Coordinator will be the state administrator in the eMarket Center - Collect of PAs, gather all Agency and Poli-Sub information for Department level upload and help design states Org Message and Resource Information - Approve or deny end users -Provide all training necessary for approved users, i.e. Train the Trainer, snippets and written guides -Serves as the single point of contact for approved users and WNeMC Administrator for all state related issues -Serve as single point of contact for state spend data via Sciquest and Binary Fountain 4.Roll out/Marketing to state and local entities to begin registering in the eMarket Center This decision will be made on a state by state basis

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Current Typical State Involvement on Facilitating Cooperative Ordering 3 separate local entities asking about how to purchase from computer contract State Staff 1 State Staff 2 State Staff 3 Contact MN they own the contract Go to WSCA website Contact WSCA/NASPO Coop Dev Team Go to MNs PC Website and search for each vendors WSCA website to order

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Future Typical State Involvement in eMarket Center 3 separate local entities asking about how to purchase from computer contract State eMarket Center Coordinator eMarket Center -------------------- All WSCA/NASPO Coop Contracts can be searched and purchased from Not Registered User Already Registered User Questions Registration and Questions

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Kate Offerdahl kofferdahl@amrms.com Paul Stembler pstembler@amrms.com John Utterback jutterback@amrms.com