Date post: | 25-Dec-2015 |
Category: |
Documents |
Upload: | june-hudson |
View: | 217 times |
Download: | 1 times |
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Leveraging Technology to Manage Events
Drive Your Events with the EventRoom
Product Roadmap Webinar Series
• Today is the first in our Product Roadmap series
• Presentation will be posted to www.thefuelteam.com under Resources
• Please provide feedback when you logout today
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Today’s Agenda
• Ways to use technology to improve the management of events
• EventRoom tools • Examples and Case Study: SungateKids • Upcoming Webinars and Courses
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Events are loaded with details
• Keeping track of registrants, reaching a fundraising goal, promoting the event - wow, we all know it:
Managing events is a challenge.
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Web-based Event Management Tools
• Web-based event management tools can cover a wide range of event management tasks, reducing the burden on manual process.
• There are many tools available.
TFT Tools available to you today…• Collect online RSVPs through a form• Automate thank you notes through the form notification • Collect payment and donations for the event through your
donate page • Build an electronic database of information (avoid manual
entry) • Train your constituents to look for event details on your
website• Reduce costs by mailing a postcard that drives to event
details on your site • Use eNewsletter tools with tracking capabilities to
promote your events (Constant Contact, TFT’s eNewsletter tool)
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
EventRoom Overview
• Best used for organizing, tracking and motivating “groups.”
• Create and group teams, tables, events, walkers and more - and track them!
• Cap out groups (for example: 10 to a table, 4 to a golf team, 50 to a seminar, etc.)
• Provide "promotional codes" for discounted or free pricing to select participants
• Send out invitations to friends to participate• Link the EventRoom to your main site - or create a
custom URL for your event
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Examples
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Walk to Defeat ALS
Strides for Epilepsy 5k Walk/Run
Goodwill Golf Tournament
Dazzle Performance Tickets Easter Seals Kickin’ It
for a Cause
JVA Seminars
SungateKids – Case Study
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Leslie Ludolph Assistant Director, SungateKids http://www.sungatekids.org
• SungateKids turned a small bowling event into both an online event AND an in-person bowling event.
• The event generates the majority of funding PRIOR to the event day.
• Auto tallies of what teams have raised create excitement and a viral event.
• All data collection and receipts are handled automatically.• SungateKids uses an eNewsletter tool to announce and update
participants on the event.
SungateKids – Case Study
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
•Event Overview•Call to Action – Sign up•Can’t Bowl? - Donate
SungateKids – Case Study
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
• Create a team or join a team
• Support a team
• Summary
of funds raised
SungateKids – Case Study
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
•Search for teams•Monitor team success•Generate donations
EventRoom Benefits
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
• Automation • Site becomes viral and works on your behalf • Thank you and receipt are emailed automatically • Site auto-builds with donation totals and team totals• Participants watch the event grow; competition is fostered • Data is collected digitally to reduce need to hand-enter
checks later • Web-based software makes it possible for the event
manager (nonprofit) to be anywhere while tracking the event
• IMPORTANT: – It took time to evolve our participants from paper to web…
EventRoom Costs
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
• $1500 Activation • $150 per month software and hosting fee• Sites can be repurposed for multiple events – best used
when creative can be same for each event • Schedule a 1:1 demo today by contacting
[email protected] or completing our Contact Us form on our website.
Upcoming *FREE* Webinars
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
• Aug. 20 - CMS 101: EventRoom
• Sept. 17 - Tips & TricksThe Audacity of Forms: Putting Your Website to Work
• Oct. 15 - Product RoadmapCollaborationRoom: Manage Informaton for Your Team, Board and Volunteers
• Nov. 19 - CMS 101: CollaborationRoom
• Dec. 17 - Tips & TricksFeature Boxes: Calling Attention to Your Best Stuff
Upcoming Course
www.TheFuelTeam.com
© 2009 The Fuel Team LLC. All Rights Reserved
Search Engine Optimization 4 hour class$250
July 23, July 30 (two Thursdays) - 10 a.m. - Noon MT.
• The Fuel Team offers a beginning-level course designed to describe the basic concepts and practices of Search Engine Optimization - from discovery of the key terms and phrases that will generate website traffic, to making your site search engine friendly, to building the links and marketing traffic that will create unique value of your website.