MEMPC Meeting 8 th May, 2018 Page 1 of 17 Background: The Yarra Ranges Municipal Relief and Recovery (R&R) Planning Team is a multi-agency / organisation forum that meets quarterly. The Team is chaired by the Municipal Recovery Manager (MRM) and last met on the 18 th April 2018. Priority activities undertaken under the guidance of the Team are documented in an Annual Action Plan. Progress against actions can be viewed in Attachment 1 (refer to shaded rows for significant updates). Discussion: The following items formed the bulk of discussions at the last meeting: Terms of Reference The Terms of Reference (ToR) were reviewed and endorsed subject to a number of minor amendments. The ToR are provided for MEMPC endorsement (refer to Attachment 2). Community Profiling The ToR review highlighted the need for a greater understanding of, and stronger relationships with, community and community service providers, as well as a greater focus on mitigation projects for better relief and recovery outcomes. In light of this, a case study of qualitative and quantitative information known about Lilydale was presented. Discussions focussed on data relevant to the social, economic, built and natural environments and its implications for relief and recovery planning (see Attachment 3 for sample of analysis). Challenges associated with this work is distilling and packaging relevant and current information in an accessible form. Work of this nature will be conducted for other priority communities over time and linked to the Yarra Ranges Municipal Relief and Recovery Plan. It is expected that during an emergency, this type of profiling will assist Emergency Management Team discussions, consequence management planning and post incident recovery planning. Progress on profiling activities will be reported through the Relief and Recovery Action Plan for 2018/19 (to be presented at the next MEMPC for endorsement). MEMPC members, or delegates may be called upon from time to time to participate in profiling discussions. Community groups and service providers will also be included in future discussions. Report Title: Relief and Recovery Planning Agency: Yarra Ranges Council Officer: James Collins Contact Number: 0419 368 998 Meeting Date: 8 th May, 2018 Municipal Emergency Management Planning Committee (MEMPC) Yarra Ranges Report
Transcript
MEMPC Meeting 8th May, 2018 Page 1 of 17
Background:
The Yarra Ranges Municipal Relief and Recovery (R&R) Planning Team is a multi-agency / organisation forum that meets quarterly. The Team is chaired by the Municipal Recovery Manager (MRM) and last met on the 18th April 2018.
Priority activities undertaken under the guidance of the Team are documented in an Annual Action Plan. Progress against actions can be viewed in Attachment 1 (refer to shaded rows for significant updates).
Discussion:
The following items formed the bulk of discussions at the last meeting:
Terms of Reference
The Terms of Reference (ToR) were reviewed and endorsed subject to a number of minor amendments.
The ToR are provided for MEMPC endorsement (refer to Attachment 2).
Community Profiling
The ToR review highlighted the need for a greater understanding of, and stronger relationships with, community and community service providers, as well as a greater focus on mitigation projects for better relief and recovery outcomes.
In light of this, a case study of qualitative and quantitative information known about Lilydale was presented.
Discussions focussed on data relevant to the social, economic, built and natural environments and its implications for relief and recovery planning (see Attachment 3 for sample of analysis).
Challenges associated with this work is distilling and packaging relevant and current information in an accessible form.
Work of this nature will be conducted for other priority communities over time and linked to the Yarra Ranges Municipal Relief and Recovery Plan.
It is expected that during an emergency, this type of profiling will assist Emergency Management Team discussions, consequence management planning and post incident recovery planning.
Progress on profiling activities will be reported through the Relief and Recovery Action Plan for 2018/19 (to be presented at the next MEMPC for endorsement).
MEMPC members, or delegates may be called upon from time to time to participate in profiling discussions. Community groups and service providers will also be included in future discussions.
Report Title: Relief and Recovery Planning
Agency: Yarra Ranges Council
Officer: James Collins Contact Number: 0419 368 998
Meeting Date: 8th May, 2018
Municipal Emergency Management Planning Committee (MEMPC)
Yarra Ranges
Report
MEMPC Meeting 8th May, 2018 Page 2 of 17
Eastern Metropolitan Councils Emergency Animal Welfare Plan
The Eastern Metropolitan Councils Emergency Management Partnership (EMCEMP) -
Document Working Group has drafted an Eastern Metropolitan Councils Emergency
Animal Welfare Plan which describes emergency animal welfare arrangements across the 7
Councils in the Region. Arrangements specific to each council will be represented in an
Appendix to the Plan.
The Plan covers the following arrangements and Council responsibilities:
o Prevention, Mitigation, Risk Reduction
Emergency Animal Welfare Planning
Community Awareness and Education
Readiness Arrangements
o Response
Emergency Animal Welfare Activation and Liaison
Community Messaging
o Relief
Emergency Shelter – Emergency Relief Centres
Managing Animal Welfare Donations
Emergency Confinement of Stray Animal
Referral of animal welfare needs to animal welfare agencies and organisations
Coordination of Clean Up Activities - Disposal of Animal Carcasses
o Recovery
Similar to the EMCEMP Emergency Relief Centre Sub Plan, a consistent and regionalised
approach builds capacity and capability across Councils, particularly during significant events
when resource supplementation is required.
The Plan will be a Sub Plan of the Yarra Ranges Relief and Recovery Plan. It will be
submitted to the EMCEMP for endorsement on the 1st of June, and provided to the Yarra
Ranges Municipal Relief and Recovery Planning Team in July and the Yarra Ranges MEMPC
in August for noting.
Recommendation:
1. That the MEMPC endorses the Terms of Reference. 2. That the MEMPC notes progress against the current Relief and Recovery Action Plan,
community profiling work and emergency animal welfare planning.
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Attachment 1: Yarra Ranges Municipal Relief and Recovery Action Plan (Feb 2017 – June 2018)
The objectives of relief and recovery are to:
Support communities to successfully deal with the impacts of an emergency on the social, built, economic and natural environments; and in doing so,
Support the development of cohesion and resilience to future emergencies.
RELIEF SERVICES RECOVERY ENVIRONMENTS
Community Information
Emergency shelter
Food and water to households
Drinking water for households (includes sewerage services)
Food supply continuity
Psychosocial support
Disbursement of non food items (material aid / donations)
Reconnecting families and friends
Health care and first aid
Emergency financial assistance
Animal welfare
Replacement of essential water used for fire fighting purposes
Legal aid
Coordination of good will (donated goods and services)
Spontaneous volunteer management
Social environment
Built environment
Economic environment
Natural environment
Relief and recovery informative themes for action in Yarra Ranges are guided by national, state and regional principles:
1. Capacity and co-ordination 2. Community intelligence / needs and consequence driven 3. Collective responsibility and resilience 4. Timeliness 5. Community safety 6. Communication
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
Capacity and coordination
1.0 Yarra Ranges Municipal Relief and Recovery Planning Team
1.1 Convene quarterly meetings of the YRMRRPT.
Council Council Quarterly (Feb, May, Aug, Nov)
Terms of Reference met.
Ongoing
1.2 Develop an annual action plan for MEMPC endorsement.
Council YRMRRPT April for May endorsement
Action Plan developed reviewed and updated.
2017/2018 Plan Complete
1.3 Actively review the Yarra Ranges Municipal Relief and Recovery Plan in accordance with Plan requirements.
FOCUS AREA: Post Incident Recovery Planning
YRMRRPT Every 3 years or as required.
Communications information extracted from main plan into separate user friendly document.
Complete
1.4 Conduct annual review of relief and recovery contacts / service providers listed in the CD02 Contact Directory.
FOCUS AREA: ERC Contacts
Council Oct 2017 CD02 updated prior to fire season.
Complete
1.5 Develop a simple fact sheet / calling card relevant to relief and recovery roles, responsibilities and referrals for use by first responders.
Council YRMRRPT JAS 2107 Fact sheet finalised and distributed to members agencies, MEMPC agencies, council networks.
DHHS project underway
2.0Yarra Ranges Animal Welfare Sub Committee
2.1 Support the review and development of an Eastern Metro Regional Emergency Animal Welfare Plan.
Council (Local Laws)
AW agencies June 2017 Endorsed Regional Emergency Animal Welfare Plan
Underway - Draft endorsed by EMCEMP Document Management Working Group. Scheduled for EMCEMP endorsement at upcoming June meeting
3.0Regional Emergency Relief and Recovery Planning
3.1 Represent Municipal arrangements to ensure
Council Two /yr R&R Plan remains aligned to Ongoing
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
Team alignment with regional planning. Meetings? regional arrangements. Interim management arrangements for non major emergencies (single incidents) confirmed by DHHS and communicated to MRM and deputy MRMs. SOP updated and circulated. No ammendments required to R&R plan at this stage.
4.0Eastern Metro Councils Emergency Management Partnership
4.1 Represent Yarra Ranges arrangements at quarterly meetings.
Council EMCEMP Quarterly meetings
R&R Plan remains aligned to cross council arrangements.
Ongoing
4.2 As chair of Document Management Working Group, regionalise relevant SOPs
FOCUS:
Resource supplementation
Impact assessment.
Council EMCEMP June 2017 EMC EMP endorsed SOPs x 2 Complete - Resource supplementation endorsed as part of EMCEMP MEC subplan at last EMCEMP meeting.
Underway – Secondary impact project now subject to EMV sponsored statewide project.
4.3 Contribute to maintenance o f MOUs
FOCUS:
Personal Support MOU
Accommodation MOU
Council EMC EMP
PS agencies
DHHS
Anchor/Harrisons etc
June 2017 Agency endorsed SOP Underway
PS Workshop held. Reviewing ongoing need for this MOU as a number of councils have individual arrangements built into BAU service agreements with some of the existing signatories.
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
FOCUS: MERO, Deputy MERO (1) and Deputy MERO (1), Marshalling Point Managers, ERC / Rec Centre Manager
7.0Pre-Season Briefing 7.1 Conduct multi-agency briefing for relief and recovery partners
Council YRMRRPT
Eastern Metro R&R Committee
Nov 2017 Briefing conducted. Complete
8.0Training / Exercising 8.1 Based on needs analysis conduct one annual exercise / training events (as a minimum) to test elements of the Plan).
FOCUS AREA: Crisisworks,
Marshalling Points, Briefing
Council
VicPol
YRMRRPT June 2018 Exercise / training conducted and identified improvements incorporated into relevant documents.
Crisisworks (tutorials) – Complete
MP – Complete
Briefing (consultant brief developed).
Community Intelligence / Needs and Consequence Driven
9.0Community Profiling 9.1 Develop community network profile including community characteristics, strengths, vulnerabilities and risks
FOCUS:
Warburton Valley from Yarra Junction to Reefton
Council (Comm Dev)
Other council businesses.
YRMRRPT
Nov 2017 Community profile workshop held.
Information available.
Underway
Lilydale case study conducted.
Priority communities identified for 2018/19 analysis.
Collective Responsibility and Resilience
10.0Community Partners 10.1 Support ongoing community development activities:
FOCUS: Warburton Emergency Group: Short relief focussed video. Investigate interest in follow-up scenario workshop.
Council Relief agencies June 2018 Video available for 27/18 fire season (TBC).
Subject to separate project (Ange Wright)
10.2 Work with Neighborhood Houses to ensure emergency
Council (CD)
NH June 2017 Endorsed MOU with reference to EM.
Complete
MOU finalised.includes generic
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
management is included in MOU with Council
reference to partnering in an emergency.
NH included in contact directory.
10.3 Confirm role and capacity of community based groups / business / organisations to provide relief services.
Focus:
“Storm” service providers – see Plan
Council Listed organisations in Plan
June 2018 Details and capacity included in Plan.
Underway:
Meeting held with CYD Team (Feb 2018).
Meetings scheduled with community service provider networks (March / June) – Upper Yarra Valley Services network complete. Hills network scheduled.
Focus for 2018 will be building linkages and awareness of municipal level R&R with networks that provide like services on a day to day basis (Hills, Valley, Urban).
11.0 Community / individual emergency planning
11.1 Maintain community contacts in CD02 Contact Directory
Council By Oct 2017 Ongoing.
11.2 Develop consistent arrangements for the storage and update of community and business plans.
Council By Oct 2017 Readily accessible and understood system in place for storage of plans
Subject to separate project (Ange Wright)
Crisisworks Library acting as an interim storage solution.
Timeliness
12.0 Readiness 12.1 Test SOP 01 at Quarterly meeting of YRMMPC against other emergency types.
Council YRMRRPT
SES
June 2018 SOP adapted to relate to other emergency types.
Underway
Readiness arrangements to reflect new SES procedures (to be presented
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
at Nov MEMPC)
12.2 Implement readiness arrangements as per SOP 01.
Council As required Arrangement implemented on trigger days as described.
Ongoing.
Activations to date: 1 x storm readiness (Oct 2017), 1 x flood readiness (Dec 2017) 2 x fire readiness 2017/18)
12.3 Arrange presentation from DHS (federal) on roles and responsibilities and triggers for involvement.
DHS YRMRRPT 2017 Presentation given. Information incorporated into arrangements where relevant.
Complete. Details included in R&R plan, contacts included in directory.
Community Safety
13.0 Asset Management 13.1 Investigate use of Box Hill TAFE (Lilydale Campus) as a primary ERC (replacing Lilydale High School Basketball Stadium).
Council YRMRRPT Oct 2017 Depending on initial discussions with TAFE contacts.
Complete. Not appropriate at this stage of development.
13.2 Update primary ERC maps and MOUs - Kilsyth.
Council June 2017 Documented updated, posted on portal and communicated.
Mapping Complete
MOU ready for signatures.
13.2 Undertaken audit of secondary ERC sites and review list of “other sites”.
Council Nov 2017 Documented updated, posted on portal and communicated.
Complete.
13.3 Arrange presentation from VicPol on traffic management plans and evacuation routes:
FOCUS:
Warburton Valley Corridor (presented with community profiling)
Vicpol Council 2018 Presentation given. Information incorporated into arrangements where relevant.
Complete. Further discussion at Feb MEMPC.
Communication
Yarra Ranges Municipal Relief and Recovery Action Plan – 2017 – 18 – Progress Report MAM Quarter
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Theme Action Lead Support
Timeframe Measures Progress comments
(April – June)
Ongoing / Complete
Underway
To be scheduled
14.0 Relief and Recovery Comms Plan
14.1 Review YRC Emergency Comms Plan against comms information in R&R Plan. Merge where appropriate.
Council October 2017
Comms info removed from R&R plan into separate EM Comms Plan.
Subject to major EM comms project. Discussions with YRC comms initiated.
No update.
15.0 Fact sheets 14.2 Develop rolling plan of fact sheets for review.
Council YRMMPT October 2017
Fact sheets for review incorporated into annual action plan.
To be scheduled, linked to above.
No update
16.0 Website and Links 14.3 Review public EM pages and “hidden “ website relevant to relief and recovery messaging and links.
Council 2018 To be scheduled, linked to above.
No update
Attachment 2
YARRA RANGES
Municipal Relief and Recovery Planning Team
Terms of Reference
1.0 Purpose The purpose of the Yarra Ranges Municipal Relief and Recovery Planning Team (Team) is:
to work together for the effective delivery of relief and recovery services in support of communities
affected by emergencies in the Yarra Ranges municipality.
2.0 Aims The aims of the Team are to:
lead the implementation and review of the Yarra Ranges Municipal Relief and Recovery Plan and
Sub Plans;
develop strong relationships between members and community based organisations through
shared knowledge of roles, responsibilities and capacities in an emergency;
support community resilience through shared knowledge of community strengths, vulnerabilities
and local emergency plans;
identify and advocate for the resolution of issues and gaps in relief and recovery arrangements;
and
actively work together in planning for relief and recovery when an emergency occurs.
3.0 Membership
Council is the lead agency responsibility for the coordination of relief and recovery at the municipal level and will chair the Team. Membership will consist of agencies and organisations with a lead or support role in the delivery of relief and recovery services at the local level or that require strong linkages in order that services are delivered in a coordinated manner to at risk or impacted communities. Core membership comprises:
Yarra Ranges Council
Municipal Recovery Manager (MRM) (chair)
Coordinator, Relief and Recovery (executive support)
Victoria Police
Department of Health and Human Services
Department of Health
Red Cross
Victorian Council of Churches Emergencies Ministry
Salvation Army
Eastern Community Legal Centre
Department of Environment, Land, Water and Planning
Department of Economic Development, Jobs, Transport and Resources (agriculture)
Melbourne Water (waterways and drainage)
Proxies or delegates may be appointed to attend a meeting if a member is unable to attend. However the nominee does not by default become a member of the Team. Other agencies or organisations working within or across recovery environments are recognised as critical to the successful development and implementation of relief and recovery arrangements, before during and after an emergency and will be invited to participate in relevant discussions as required.
4.0 Representation Members of the Team are required to be those that would normally play an active role in an emergency as a priority, and not those that would be subject to business continuity demands. Representatives must have a strong understanding of their own agency’s / organisation’s emergency arrangements and be able to speak with authority on their behalf on matters relevant to emergency relief and recovery.
5.0 Governance The Team is a sub committee of the Yarra Ranges Municipal Emergency Management Planning Committee (MEMPC) with collaborative links to the Eastern Metropolitan Councils Emergency Management Partnership and reporting links to the Eastern Metropolitan Region Relief and Recovery Sub Committee. Project teams will be convened by the Team on a needs be basis.
6.0 Schedule of Meetings
The Team will meet at least quarterly. Meetings will be scheduled to occur at least two weeks prior to MEMPC meetings. Additional meetings may be required in response to an emergency or for specific projects or exercises. Meetings will be conducted when attendance is 50% of organisations plus one or greater.
7.0 Agendas and Reporting Member representatives will be responsible for submitting agenda items and reports to Yarra Ranges Council at least two weeks prior to Team meetings. Reports will be discussed by exception. A quarterly report of the Team covering activities, issues or needs will be submitted by the Municipal Recovery Manager (MRM) (chair) or delegate to the Municipal Emergency Management Planning Committee (MEMPC) and copied to member agencies and organisations to meet own internal reporting obligations and as a means of building a depth of knowledge amongst colleagues. Reports may also be tabled by the MRM or delegate at meetings of the Eastern Metropolitan Region Relief and Recovery Sub Committee.
8.0 Administration Yarra Ranges Council will provide the Chair (Municipal Recovery Manager) and secretariat. Yarra Ranges Council will:
Prepare and issue agendas and meeting papers at least one week in advance of meetings.
Distribute minutes and reports.
9.0 Action Plan Actions will align with Team aims and priorities established through post incident reviews and sector reform. Actions may also be delegated from the Municipal Emergency Management Planning Committee. An annual action plan will be submitted to the Municipal Emergency Management Planning Committee for approval in May of each year. Members of the Team will be responsible for ensuring their Agency / Organisation is sufficiently represented against each of the actions in the Action Plan. They may do so by self-nomination or by nominating a suitable candidate from their respective Agency/Organisation. The nominee does not by default become a member of the Team.
10.0 Decision making and issue resolution Decisions or actions will be via consensus. Issues, including non-attendance or non-performance will be escalated to the MEMPC for resolution.
11.0 Legislative matters Functions of the Team will satisfy the obligations of the Municipal Emergency Management Planning Committee specified in the Emergency Management Act 1986, Part 4 Responsibilities of Municipal Councils.
12.0 Review of Terms of Reference A review of the Team function and success against the Terms of reference will be conducted annually. This Terms of Reference will be reviewed by the Team and submitted for endorsement by the MEMPC every 3 years or in response to reforms within the sector.
Attachment 3: Sample Community Profiling Analysis
COMMUNITY Lilydale
DESCRIPTION Growing residential area, with substantial rural, industrial and commercial areas.
THEME FIELD CAT Description Considerations / Implications Data Source
Last Updated
SOCIAL Demographics Population 16,500 (second largest in YRC)
Large No of vulnerable facilities - DHHS funded, day case, MCH, 2 x senior citzs. Aged, 2 x Retirement Villages - Tudor Village, Education, Wishart Lodge Scout Camp, Pine Hill Caravan Park VFRR
SOCIAL
Health and Wellbeing
Pre-existing health & medical
SOCIAL Health and Wellbeing
Newborns High MCH attendance
Ability to identify and communicate with high risk families
SOCIAL Health and Wellbeing
Health Services 2 x regional health services, Inspiro
SOCIAL Health and Wellbeing
Disability 874 (5.5%) ABS (2016)
SOCIAL Cultural Languages
Multicultural B/G, english, italian, dutch, german Limited support structures ABS (2016)
SOCIAL Cultural
Indigenous Residents (Nos) 157 Boondawan HS
SOCIAL Cultural
Spiritual / Religion Christian (57%), No religion (41%) Provision of personal support ABS (2016)
SOCIAL Cultural Sporting BMX, footy, cricket Lack of interaction between clubs
SOCIAL Cultural
Other sites / clubs / practices RSL, historical society Lack of interaction between clubs
SOCIAL
Cultural Places of worship
Acts Bible Church, Christian Revival Church, YV Vineyard Christian Fellowship, St Johns, Catholic Archdiocese of Melb, Baptist Union Church, Seventh Day Adventists, Uniting Church, St Andrews Parish, Lutheran Church, Grace Church Memorials
SOCIAL
Education and Employment
Schools
Box Hill Institute (1200), Lilydale HS (2,500), Mt Lilydale, Edinburgh College, Lilydale Heights College, St Patricks PS, Lilydale PS, Lilydale West PS, Lilydale preschool
Transit population, impact on other suburbs, Lilydale HS is an ERC
SOCIAL Education and Employment
Literacy Lower level of education
SOCIAL
Education and Employment
Full / Part / Unemployed
High vocational jobs, average unemployment rates
SOCIAL Connections
Networks / Leaders
SOCIAL Connections
Communication channels Lilydale and Yarra Valley Leader
SOCIAL Connections
Dwellings with internet 87%
SOCIAL
Connections Community facilities / sites
Library (Swinburne) - 200,000 visitations p/a, Theatre, Melba Park (multiuse, sport), Lilydale Lake (NSP), Lilydale Lake Community Meeting Room, Lilydale Senior Citzs networks, gathering points
K.Mulholland
SOCIAL Connections
Volunteers / volunteer groups Rotary
SOCIAL
Connections
Accom, Food, Material Aid Anchor, Lilydale Assist, Holy Fools
SOCIAL Connections Events Lilydale show - high activity
SOCIAL Housing Owned / Owned/purchased (78%), Rental (20%) Communication
Rented Cabins, Caravans
SOCIAL Housing Type
Separate House (78%), Semi Detached (19%) ABS (2016)
SOCIAL Housing Insurance
SOCIAL Housing
Homelessness
43 (Lilydale to Coldstream) 2.2 per 1000 head of population, 5th largest in YRC ABS (2016)
SOCIAL Crime / Legal / Social support
ECONOMIC Business / Industry Landuse Ability to target outrach
ECONOMIC
Business / Industry
Type (incl home based)
Retail (P/T, 83% low income), Health Care, Public Admin, Construction (50% low income, home based), Education
Identify location / large employers. No data on numbers drivign in and out of area for work purposes
ECONOMIC Business / Industry
Key Locations York on Lilydale
Dependencies (eg. supply chain, tourism) VFRR
ECONOMIC
Business / Industry
Workforce (Job numbers) 8000 (unemployment 4.6%)
ECONOMIC Business / Industry
Pre-existing challenges Level of business preparedness varies
ECONOMIC Tourism Sites
Dependencies (eg. supply chain, tourism)
ECONOMIC Tourism Trade
ECONOMIC Connections
Business & Tourism Networks
ECONOMIC
Animal ownership (linked to social) Livestock
ECONOMIC
Animal ownership (linked to social)
Companion Animals
BUILT Public transport dependencies
Services Transport Hub. Large No of bus routes / stops (117). Most go through train station.
Source of visitor data and impact on broader area
BUILT Public transport dependencies
Car ownership 81%
BUILT
Infrastructure challenges
Road network
Maroondah Highway - main link from Lilydale to Ringwood, Highway is busiest on Saturday (am). Fire access roads / routes.
Alternate routes for commercial vehicles/ routes and permits VFRR
BUILT Utilities and challenges
Telecommunications
BUILT
Utilities and challenges
Energy services (power, gas) SP Ausnet Depot Service delivery impacts
BUILT
Utilities and challenges
Food supply logistics Coles, Aldi, Woolworths
BUILT
Utilities and challenges
Water supply and waste water Lilydale STP, Olinda Hydro Plant VFRR
BUILT Private building stock
Quality / Age
Impact assesmment and identification of asbestos and other issues
BUILT Private building stock
Significant overlays EMO, BMO, LSIO GIS
BUILT Public building stock
Quality / Age
NATURAL
Environmental hazards / risks / overlays
Erosion and landslip
NATURAL
Environmental hazards / risks / overlays
Pest plants and animals
Agenda Item 5.4
MEMPC Meeting (Date) Page 1 of 1
The Fire Management Strategy Working Group met with CFA on 9 March 2018 to discuss the proposed amendments tabled at the 14 February MFMPC meeting. As a consequence a number of amendments were made to the document particularly around terminology. Subsequently the amended Draft was then forwarded to a number of Community Based Emergency Management Groups for their feedback. Any comments received were considered by the Working Group and included where appropriate. The Working Group also met on 9 March 2018 and 24 April 2018 to commence the development of the Action with the aim of presenting the Final Draft to the MFMPC for adoption. There will be a formal launch of the Fire Management Strategy and Action Plan during September/October 2018.
The Final Draft is now presented to the MFMPC for adoption by the Committee noting that the final formatting will be done at a later stage.
Recommendation: “That the MEMPC note the report.”
Report Title: Fire Management Strategy & Action Plan
Agency: Fire Management Plan Working Group Officer: Glenn Hunt
Contact Number: 9294 6761 Meeting Date: 9/5/2018
Municipal Emergency Management Planning Committee (MEMPC)
Yarra Ranges
Report
Local Contact Details State Office Contact Details
A number of farewells as staff move on to other roles; including Sarah Connor from the Operations/Logistics Team, Erin Pelly from the HACC training role (formerly in the Program Management Team), and David Ng from the Administration assistant role. Caitlin Zacharewicz continuing to act in the Coordinator Community Engagement role during Sue D’Amico’s absence.
Recent Activations - Red Cross has continued to meet the relief and recovery needs of Victorian communities. There has been no new major activations throughout April 2018, however Red Cross has continued to meet the relief and recovery needs for the Barwon South West Fires throughout April 2018.
Red Cross response and Recovery -
Recently activated from Saturday 17 March with the unseasonably SEVERE weather warning for damaging winds in parts of the Central, East Gippsland, South West, North Central, North East and West and South Gippsland forecast districts as well as fire weather warning issued for the Mallee forecast district. Red Cross Emergency Services have supported:
Approximately 15 community members who attended the relief centres, 8 registered with council and 4 were
provided with Psychological First Aid by Red Cross volunteers. Main themes volunteers report from the
community continue to be health checks and financial support.
Telephone and Outreach has been progressing well. Red Cross volunteers made 399 phone calls on behalf of
Corangamite Shire Council and have another 65 to make over the weekend. Most people spoken said they were
very appreciative about receiving a phone call and found the information given useful.
At South West Fire Complex Terang Relief Centre - Trauma Teddies were welcomed by children and adults alike,
Red Cross team members noted Trauma Teddies assist with initial communications with the community. MP3
players have been given to families with teenagers who are currently not coming into the recovery centres,
preferring to stay at home as well as coping After the emergency booklets is another resource that is heavily
utilise.
South West Fire Complex Terang Relief Centre has closed permanently, and Red Cross will has not had
volunteers in the field for the South West Complex fires post Friday 13 April 2018.
Recent Activity – RediCommunities new Project Officer, Gaby Perdomo, has begun the initial reaching out to communities in identified regions across Victoria – including Greater Bendigo, Greater Shepparton, Mitchell Shire, Mornington Peninsula, Casey and Cardinia Shires, Ararat Shire. Any enquiries about this project should come to Gaby at [email protected] or 0431 327 329.
Red Cross Emergency Services
Reporting on April 2018 activities for May 2018 MEMPC
Single Incidents in April 2018 – Across the state, Red Cross responded to in total 17 people through Single Incident Activations in April 2018, assisting over 8 adults and 9 children. Red Cross provided PFA, material aid and emergency accommodation to:
Werribee: 2 adult 3 children
Yarra Ranges: 1 adult
City of Greater Dandenong: - Nobel Park - 2 adults
BENDIGO - KANGAROO FLAT: 1 adult, 2 children
Mildura – Merbein: 2 adults, 2 children
Recent HACC Sessions – FREE training for HACC workers - The Emergency Preparedness RediPlan training is an easy to use, practical guide to home emergency planning for Home and Community Care (HACC) workers, NDIS and community health providers around the State. It is a free 2.5-3 hour session aimed at anyone working with vulnerable people in the community. We have found that RediPlan is an excellent tool to deliver emergency planning to vulnerable people, communities and HACC workers find it easy to use and relevant to their clients. The Emergency RediPlan session includes the following 4 Steps to Household Emergency Preparedness: Psychosocial Preparedness, Get in the know, Get Connected, Get Organised, Get Packing activity. The program was funded until the end of April 2018, and sessions have now concluded. However, any interested councils are encouraged to contact Red Cross on 1800 232 969. ACTIONS/RECOMMENDATIONS FOR MEMPC
Facebook - Our Facebook page ‘Australian Red Cross - Emergency Services Victoria’ continues to grow – great to see other agencies connect in with this page. https://www.facebook.com/RedCrossEmergencyServicesVIC/
News Letter - VIC Emergency Services is now producing an electronic newsletter once a month. It will help keep us all updated about the comings and goings at the Red Cross. If your agency would like to place any information in this newsletter please contact Caitlin Zacharewicz on Email [email protected] Australian Red Cross Newsletter page - Emergency Services Newsletter#2. Update Red Cross Reconciliation Australian Red Cross is continue committed to work reconciliation and as such we have a number of identified positions at the moment – please go to Red Cross website for more information. Recruitment and Training - The volunteer application process for Emergency Services is now online giving us the ability to reach a broad pool of new recruits. We are recruiting at the moment across Melbourne and Gippsland, follow by training in April and May 2018:
All of Gippsland
Outer South Metro
Inner North east Metro
Outer East Metro Update Single Incident Program -
Red Cross will continue to play a role in relief at the local level and we will maintain our 24hr State Duty Officer
role and continue to provide 24 hr support through our wonderful volunteers. This includes our role in PFA,
taking people shopping and any other support needed.
We have been part of a working group that was established to make recommendation to the State Crisis and
Resilience Council (SCRC) Relief and Recovery Sub-Committee about the future for the management of Single
Incidents beyond the interim arrangements.
The interim arrangements have been extended to 30 June 2018, to support MEMPCs and our local council
partners through the change. For those of you who head along to MEMPCs, Single Incidents will likely be
discussed.
We appreciate the support we have received from MEMPCs, regional committees and our partners during this
transition. If you have any inquires please contact 1800 232 969 on business hours.
SERVICES & ACTIVITIES – supporting & enabling community emergency resilience
How does Red Cross work with other emergency agencies? We are part of national and state emergency management partnerships, and work closely with government, state
emergency services, police and community services to ensure a coordinated response. Whether it’s a natural disaster or
a traumatic event, our role is to support and advocate for the people affected.
We’re often asked to use the Register.Find.Reunite service to help people reconnect with their loved ones in the
immediate aftermath. Depending on the emergency, we can also help by supporting public appeals and other services
as needed.
Before… Red Cross has a range of Preparedness programs and resources. In addition to the specific programs listed below please see the top section of this report specific to your area. Preparedness Training continues to be rolled out to Red Cross volunteers across the state, with a focus on RediPlan Sessions and other locally tailored initiatives. If you would like to know how this work assists in supporting communities in your area or would like to discuss a possible joint preparedness activity, please get in touch with your local Red Cross volunteer. The RediPlan Emergency Preparedness booklets for individuals and households can be downloaded for free from the Red Cross website via: http://www.redcross.org.au/emergency-resources.aspx During & After During an activations Red Cross can provide support by registering people through RFR (Register Find Reunite) system. This is volunteer registration and enquiry service for people impacted by an emergency eg: floods, earthquakes, fires etc. It allows people find and reunites family, friends and loved ones through a through the enquiry line. Our relief & recovery programs are all hazards and we work closely with all levels of governments, local services and community groups. Red Cross promotes community led recovery and supports people, families and community leaders to manage their own recovery. Red Cross can provide support during and after emergencies through:
Delivery of Psychological First Aid (PFA) in any setting where community members have been impacted by an
emergency event and require support.
Emergency relief assistance for individuals impacted by a house fire, flood or other incident that renders their
home uninhabitable.
Training and education for community leaders and local agencies to further develop their disaster recovery
capacity
Providing expert advice to community leaders and local agencies before and after a disaster
Providing resources with information to support people recovering from a disaster
Coordinating outreach activities to provide psychosocial support to residents in their homes, businesses and
places of temporary residence
Facilitating and providing psychosocial support at community events, including at memorials and anniversary
services
Facilitating disaster recovery support groups in partnership with the Australian Psychological Society
Supporting medium – long term recovery planning by advocating for community needs
Connecting local organisations with peers around Australia who have recovery experience
Assisting people to prepare for future disasters
If you’d like further information about Red Cross services, please speak with the Divisional Operations Officer for your municipality, or call our Victorian Emergency Services hotline on 1800 232 969. You may also like to review our resources online at http://www.redcross.org.au/emergency-resources.aspx
What is psychological first aid and why does it matter?
First aid is the help you give someone who is sick or injured, on the scene and at the time. Psychological first aid follows
the same principle: supporting someone who is suffering emotionally from a traumatic event. Red Cross emergency
teams are trained to do this.
Psychological first aid aims to provide calm, self-efficacy, connection and hope. It’s based on looking, listening and
linking. We identify people in distress and approach them gently and discreetly. We listen to them, bring them back to a
state of calm, and help them work out what to do next. Where necessary, we refer people to specialist services for
further support.
We provide psychological first aid in person or over the phone, in the immediate aftermath of an emergency as well as
later down the track. Psychological first aid can help reduce the risk of mental illness after a traumatic event, and gives
