YBP Gobi and Coutts OASIS Integration at AUS 8 th Annual MENA-IUG Conference Doha, Qatar...

YBP Gobi and Coutts OASIS Integration at AUS

8th Annual MENA-IUG ConferenceDoha, Qatar

Acquisitions Integration | American University of Sharjah | 19.11.2013

Background

• AUS issues RFP/RFQ every 2 years for new materials contracts

• AUS issues blanket PO’s to YBP and Coutts each year• Current division of funds is 60/40 YBP/Coutts• Orders are placed on an ongoing basis against these

PO’s• PO’s account for most of the materials budget• Materials includes print and electronic books, media

items


Background

• Both YBP and Coutts provide brief MARC records with Orders

• Both supply Full MARC records with Items and Invoice data

• Different Cataloging levels are available from each vendor

• Vendors supply various reports – order status, invoicing, etc


III Products in Use at AUS

• Acquisitions Module• Extended Approval Plan Interface• Electronic Ordering (Edifact) Ordering via FTS• Electronic Serials Invoicing• Load Profiling Workshop (very useful)


Selection


Selection Sources : Librarians

Selectors/Librarians

YBP Slips (email) Choice Online Catalogs, LJ, etc.

GOBI Selection Cart

acquisitions@ email list

Paper Request,Manual Handling


Gobi Notification Setup

• Most subjects/LC Class ranges get email slips only

• Collection Librarian uses Gobi to assign areas to individual Librarians

• Architecture and Design has an actual approval plan


Gobi Slips


Choice Reviews OnlineThis information is from Choice Reviews Online, an ALA/ACRL publication, available by subscription at http://www.cro2.org/.

51-0321 QA76 2012-25349 CIPScience & Technology \ Information & Computer ScienceCollins, Karen. Playing with sound: a theory of interacting with sound and music in video games . MIT, 2013. 185p bibl index afp; ISBN 9780262018678, $30.00; ISBN 9780262312295 e-book, contact publisher for price. Reviewed in 2013sep CHOICE.

Playing with Sound is a concise and densely researched study of game audio. It approaches sound from an active player-centric view and positions it apart from passively consumed audio. Collins (Canada Research Chair in Interactive Audio, Univ. of Waterloo; Game Sound, CH, Mar'09, 46-3749) highlights and explains the myriad opportunities for interactions presented through audio, such as dialogue, sound effects, ambience, and music. While not a history of video games, the work examines audio throughout gaming history and highlights its major contributions to interactive player experiences. The book closes with ruminations on the future of game audio study and the potential applications and influences it may have. Those interested in the book should note that the accompanying hyperlinks might be more useful in the e-book format. Overall, this is a significant step forward in game audio and game studies. Summing Up: Highly recommended. All levels of undergraduate and graduate students in game design and audio programs, researchers/faculty, and professionals/practitioners. -- A. Chen, Cogswell College

© American Library Association. Contact [email protected] for permission to reproduce or redistribute.


http://www.cro2.org/

x-msg://243/default.aspx?page=findmorebypub&pid=1137

http://worldcatlibraries.org/wcpa/isbn/9780262018678

http://worldcatlibraries.org/wcpa/isbn/9780262312295%20e-book

mailto:[email protected]

Selection Sources : Patron Requests

Website form

Email to Collection Librarian

Selection Librarians

Email toAcquisitions@ List

Patron Requests(faculty, students)


Workflow Overviews

Ordering : YBP Workflow Overview

Gobi: Load Librarian Selections or Enter Email/Paper Orders

Gobi Export Cart

1 De-dupe2 Check/Update Details3 Catalog check4 Move to

YBP FTP Server/select

Millennium Acq“Import Invoices”->“Data Exchange”

Millennium Acq “Send”->”Send orders via FTP”

YBP FTP Server/dropoff

Submit

Load Bib & Orders w/pcat profileCheck for on-hold records


YBP FTP Server/

YBP sends Orders

Retrieve order file

Retrieve Full Bibs w/items when received Receive, Invoice

,Load Bibs & Itemsw/bta profile


Orders sent As Edifact, processed immediately

Ordering : Coutts Workflow Overview

Oasis Enter OrdersManually or via Z39.50

Coutts FTP Server/pick-up



Coutts FTP Server/drop-off

Submit




YBP Places Orders

Retrieve order file

Save to PC,Get Local File

Retrieve Full Bibs w/items when received Load Bibs & Items

w/bta profile, Receive, Invoice


Orders sent As Edifact

Moving Records from YBP to Coutts

Gobi Export Cart YBP FTP Server/select


SubmitRetrieve order file

Gobi: Load Librarian Selections or Enter Email/Paper Orders

1 De-dupe2 Check Details3 Move to


Coutts FTP Server/drop-off



YBP Places Orders

Retrieve Full Bibs w/items when received Load Bibs & Items

w/bta profile, Receive, Invoice

Orders sent As Edifact


Change Vendor code to Coutts


YBP Approval Plan Workflow

YBP FTP Server/select


Retrieve order file

Includes orders,invoice, items

Millennium Acq“Import Invoices”->“Import Invoices”


Check if correct# of items, etc

Import as Approval form invoiceAdd vendor details, select option For bib and orders, process,Do approvals, etc.

Load full bibs and itemsw/bta load profile


Ordering

YBP Selecting Orders

YBP Moving Orders to Export Cart

YBP / Coutts – Checking Holdings

• YBP & Coutts offer OpenURL or custom links to search your WebPAC to see if you own it

• Coutts only outputs an ISBN for OpenURL setup

• Coutts does offer Z39.50, so if you’re clever enough you can overcome this – AUS script


Coutts – Checking Holdings


Holdings Check Script

http://calgary.aus.edu/search/getOpenURL.pl?isbn=1900724146

Script on local server

Coutts’ Z39.50 Server


Vendor Record Setup for EDI


Send Process for EDI


Loading Records

Load Profiles

• Order Records are sent as 960/961’s, sent back as Edifact

• Bib/Order records normally load as new• Item Records are sent as 949’s• Invoice Records are sent as 980/981’s• Items and Invoices are on same records• Bib/Item/Order records match on 935|a – order

numberAcquisitions Integration | American University of Sharjah | 19.11.2013

Load Profiles in ssh


Load Profiles in Data Exchange


Translation Tables

• Translation tables are useful to change YBP/Coutts values to III values

• Improves ability to use same profile with both YBP and Coutts

• Particularly handy if you display Orders that are eligible for holds/reserves

• Vendor values are useful for multiple things


Tables for Format, Location and Material@stop_on_map=trueCloth|bPLB|bSpiral|bCassette|hDVD|vCompact Disc|aOnline Access Only|ee-book|eebook|eeBook|ebook|bCD-Rom|rMaps|dKits|kPaper|bReinforced|b|b

@stop_on_map=trueVIDEO|mediaSTD|genSPC|speccRES|resrvREF|refMUSIC|musicCD|mediaAUD|media

@stop_on_map=trueCloth|aPLB|aSpiral|aCassette|gDVD|vCompact Disc|jOnline Access Only|nebook|ne-book|neBook|nCD-Rom|mMaps|eKits|oPaper|aReinforced|a|a


Order: Load Table and MARC

/^961||n|0|0|b| |30|n|N|1|%map=("m2bmap.mat")|||0|0| | |0|n|G|0|@link="o:1:#1”…/^961||n|0|0|o| |11|n|N|1|%map=("m2bmap.frm")

LEADER 00385nam 2200145z 4500DIRECTORY 008004100000 020001500041 024001200056 035001200068 100001600080 245002800096 260003100124 960003300155 961002200188 984002900210TAGS 1 000 00385nam 2200145z 4500@ 2 008 130526n xx | u||| ||und u@ 3 020 |a0393333639@ 4 024 |a2849533@ 5 035 |a2849533@ 6 100 1 |aSURI, MANIL@ 7 245 1 |aAGE OF SHIVA:|bA NOVEL.@ 8 260 |aNEW YORK|bW W NORTON|c2009@ 9 960 |o1|s14.95|tPBK|uPBK|vybp|zUSD@ 10 961 |fPD|m178399|nPaper@ 11 984 |a20130526|b012626|cYBP-US@


Mapping at YBP and Coutts

• Pay attention to your technical specifications• Spec documents define what will be output

where


YBP Record


Order Records : YBP Specification


Invoices: YBP Mapping


Status Updates


Order Status Updates

• Order status updates come with Edifact Ordering Product

• Enables the ability to download a file with updated order statuses and insert as note

• AUS is just implementing this function, previously did manually


Order Status Updates in Millennium


Invoicing


Invoicing

• Millennium can accept Electronic Invoices in MARC Format - 980/981’s

• Also accepts EDIFACT monographic and serials invoices

• Much faster than manual invoicing• Invoices come with Full MARC records that

include item info as well


Invoicing


Making Invoices

• Making Invoices is possible but a little tricky• MARCEdit is sometimes useful, but AUS uses a

Perl script• Needs exported MARC file, plus export of Bib

and Order Numbers


Thank you

Thomas Hodge [email protected]


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YBP Gobi and Coutts OASIS Integration at AUS 8 th Annual MENA-IUG Conference Doha, Qatar...

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