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The Down East Family
YMCA Childcare Center
Parent Handbook
General Guidelines of our Childcare Policies and Procedures
CARING, RESPECT, HONESTY and
RESPONSIBILITY.
Revised 2012
PARENTS PLEASE NOTE:
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Updates to this policy handbook are made throughout the year. When significant changes are
made by the Down East Family YMCA, parents will be notified by letter. You may request a
new handbook at any time through your childcare center office.
Please speak with your Program Coordinator or Childcare Director if you have any questions.
The Down East Family YMCA reserves the right to change guidelines and policies as particular
situations arise. It is our goal to work with families to accommodate specific needs without
jeopardizing the rules and regulations set forth by the State of Maine Rules for the Licensing of
Childcare Facilities.
Down East Family YMCA Childcare Center reserves the right to make changes at any time
without notification of policies in this handbook.
Revised 2012
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Hello Parents and Friends,
It is my absolute pleasure to welcome you and your family to the Down East Family YMCA
Childcare Center at the General Bryant E. Moore Community Center. We are grateful for your
interest in our programs and look forward to serving your family.
Choosing our childcare center means a great deal to all of us. We love our jobs and are anxious
to show you how much! We feel we make a difference every day in a child's life.
Early childhood education gives you the advantage for a successful transition into kindergarten.
Getting an early start encourages confidence and builds self-esteem. Whether you are beginning
our infant, toddler, early preschool or preschool program, you are giving your child a lifelong
gift of learning. Learning how to be part of a group, how to form relationships, and how to make
meaningful contributions to classrooms are all part of our process to help support childhood
development.
Our extremely dedicated staff is trained, educated, current and knowledgeable in the field of
child development and early childhood education. Between everyone, our staff has over 200
years of experience! Pretty impressive! We require our staff complete 30 hours of state training
each year to stay current in their field of work. Most staff goes above this requirement for the
sheer love of learning.
You may see our staff in many different rooms throughout the day working with your child. This
is because we have created an educational environment in which staff supports each other
through positive interactions in all of our programs which lead to positive early learning
experiences for your child. Without our remarkable, naturally gifted staff, our center's measured
success would not be possible. I am excited that you will have the opportunity to form important,
lasting relationships with this amazing group of people.
Should you have any questions, concerns or comments throughout your experience at our center,
please feel free to contact me at 669-6325 ext. 16 Monday – Friday between the hours of
9:00a.m. - 5:30p.m. My ears, mind and door are always open.
Again, welcome to our program!
Jessica Montgomery
Childcare Director
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Table of Contents
Introduction to the YMCA pages 5 -10
Mission Statement
Philosophy
Childcare Program Statement
Best Practice
Quality Rating System
Childcare Committee
Health Care Consultation
Staffing (requirements and training)
Confidentiality
General Information pages 10-21
Days and Hours
Holidays and Closings
Security/ Front Desk
Enrollment forms
Licensing
Child Abuse Prevention
Arrival and Departure
Injury
Illness/ Medication
Blood Exposure
Communicable Disease
Biting
Emergency Procedures
Inclusion Policy
Questions and Concerns
Clothing
Program Structure pages 21-28
Ratio
Transition
Parent Notifications of Transitions
Curriculum
Assessment
Classroom Communication
Behavior Management
Potty Training
Quiet Rest
Toys from Home
School Age pages 28-29
In service Days/ Early Dismissal
School Vacations
After school Program
School closings
Bus
Outside Programming pages 29-32
Swimming lesson
Gymnastics
Yoga
Zumbatomic
Mini Sports
Nutrition pages 32-35
Food Program
Nutrition Policy
NAP SACC (Nutrition and Physical Activity Self-Assessment in Childcare) Infant Feeding
Infant Food Program
Physical Activity pages 36-37
NAP SACC (Nutrition and Physical Activity Self-Assessment in Childcare)
Inclement Weather
Playground and Gym
Childcare Accounting/ Billing pages 38-40
Contact information
Deposits
Payments
Attendance
Late fees
Changes/ withdrawals
YMCA Membership
Contact us page 40
Signature page 41
Appendix- Hancock County Resources
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Introduction to the YMCA
Mission Statement
To build strong communities, families, and individuals by fostering respect, and promoting a
healthy spirit, mind and body for all.
YMCA Childcare Program Philosophy
The Philosophy of the Down East Family YMCA is to provide children with a safe, fun, high
quality, reliable, friendly, and activity oriented environment. We will be teaching your child the
YMCAs four core values: Caring, Respect, Honesty and Responsibility.
The Down East Family YMCA Childcare Program Statement:
The Downeast Family YMCA Childcare Center is licensed by the State of Maine to provide care
for children ages 6 weeks to age 5. Our Afterschool Program provides care from Kindergarten to
5th
Grade. We offer a secure and stimulating environment that allows children to develop
imagination and share positive experiences with peers and adults. Our thoughtfully designed
activities and play areas encourage children to explore and discover the world around them.
Through this process, children develop self-help skills and a foundation for enjoyable learning
throughout life.
Our Promise to Parents:
We will provide the Best Practices in childcare programming.
The YMCA Childcare Center understands that parents are the primary influence in their
children’s lives. We complement that influence by building a relationship of mutual trust and
support with parents. Using open communication, we work with parents to create the best
possible care for each child.
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Best Practice
Best practices are establishing attainable, realistic and effective goals
Best practice in our Childcare Center involves the entire staff, parents and the children.
Why strive for best practices in our childcare programs?
When Best Practices are implemented, a positive environment for the staff and the children
in our care is the inevitable outcome.
Our Childcare Center strives to offer a high quality program for families. A high quality center is
a stimulating, caring learning environment where:
Children have the opportunity to develop secure relationships with staff.
All children are treated equally.
Children learn the ability to respect the rights of others.
Staff co-operate with each other to provide positive role modeling.
Children’s self-esteem and individuality are encouraged.
Staff provides a consistent approach with children and parents.
Staff and parents work together.
Staff respects the knowledge and abilities of others.
A variety of activities are provided for children.
Children are given choices throughout their day.
Parents are listened to.
Parents have the opportunity to contribute to the program and its evaluation process.
The program reflects individual children’s needs, abilities, and interests.
The program enhances all areas of their development through thoughtful planning, observations
and communication.
Quality Rating System
Quality for ME is a voluntary system for licensed childcare providers to have their quality
assessed on a 4 step rating scale. Expectations at each step must be met before moving to a
higher level. Every step is an important quality measure based on the following criteria:
Licensing history
Learning environment (daily schedule, activities planned, etc.)
Program evaluations (looking at strengths and weaknesses)
Staff development (training opportunities for staff)
Administrative policies and procedures (holiday closings, illnesses, etc.)
Family involvement (welcoming parents into the classrooms)
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Community resources (where to find other services to help families)
Child observations (watching for children s interests and skills)
The Downeast Family YMCA Childcare Center is currently a Step 2. This means that our
program has some policies, procedures and staff qualifications that are above and beyond those
required by child care licensing.
Childcare Committee
A Childcare Committee exists to foster communication between parents, teachers, and programs
regarding policies, fundraising, and program development. The committee consists of
representatives from each room, Program Coordinator of each room, and the Childcare Center
Director. Parents are encouraged to communicate any ideas, suggestions or concerns with
committee members.
Parents are invited to join by the Program Coordinators. Monthly meetings are held to strategize
and formulate updates for policies, fundraisers and purchases for the childcare.
The History of our Childcare Committee
Began in the summer of 2004, during our childcare expansion.
Fund raising efforts raised over $30,000.
Able to purchase $17,000 of playground equipment.
Funds have been able to support staff trainings that go beyond our programs allotted
budget.
Addressed and changed health policies, medication policies, payment policies and more.
Volunteer efforts have included: beautification of grounds, manning childcare
information booths at childcare fairs, carpentry work, re-modeling projects, recognizing
childcare appreciation day, arranging dinners for childcare staff, attending all fund raising
events, designing marketing brochures and flyers, YMCA annual campaign volunteers,
donating to Emmaus Center Families for Christmas, plus countless hours of personal time
to help when the need arose.
Continue to meet the needs of our community, childcare programs, and staff.
Health Care Consultant
Our Childcare Center Health Consultant is Dr. Sheena Whittaker of Maine Coast Pediatrics.
Dr. Whittaker trains staff annually in the following health procedures and practices:
Medication dispensing
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access to emergency medical services
prevention and control of communicable diseases
common childhood illnesses
inclusive and exclusionary illnesses
Dr. Whittaker advises all staff and parents of current health issues through trainings and
resources. She helps to promote the over- all health and well- being of our childcare center
programs.
Staffing (requirements and training)
The Childcare Director supervises and supports the operation of all programs, Program
Coordinators and Staff.
Each program is staffed by a Program Coordinator whose responsibility is the operation of that
particular program, included but not limited to the supervision of children and staff, program
planning and implementation, communication and parent relations. The Program Coordinators
are supported by additional staff based on the needs and size of the program.
Qualifications and training of staff – the following requirements and qualifications were taken
from the Rules for the licensing of childcare facilities for the state of Maine.
Director and / or Program Coordinator:
The Director and Program Coordinator shall be at least 21 years of age and meet one of the
following:
Degree in Early Childhood Education – Bachelor of science/ Bachelor of Arts (BA/BS)
in Early Childhood Education; or
Degree and experience- an Associate in Arts/ Associate in Science (AA/AS in Early
Childhood Education and (3) years direct childhood experience; or
AA/AS and experience – AA/AS in a related field with (18) credit hours in Early
Childhood Education and (3) years direct childhood experience
BA/BS and experience- BA/BS in related field with (18) credit hours in Early Childhood
Education and (3) years direct childhood experience
Credential and experience- Child Development Associate (CDA) as awarded by the CDA
National Credentialing Program with (5) years direct experience, or
Experience and training- (7) years of experience and (180) hour of training in healthy,
safe environments, child development; observations and assessment; developmentally
appropriate practice; guidance; relationships with families; individual and cultural
diversity or business and professional development; childcare, early childhood education,
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topics related to operating a childcare facility; or other subjects related to age or
characteristics of children for whom care is planned
School age childcare program
Directors and program coordinators of school age childcare programs (After school Care) will
have a BA/BS in Early Childhood Education or closely related field such as elementary
education or recreation management or an AA/AS in Early Childhood Education or closely
related field such as elementary education, youth development, or recreation management and
(2) years of experience or meet requirements of a CDA or (7) years of experience and (180)
hours in above topics.
Qualifications of Childcare staff
All staff must be at least (18) years of age
All staff shall have a high school diploma or equivalent or is attending high school or enrolled in
a GED (General Education Development) preparation program.
All staff shall demonstrate the following:
The ability and willingness to comply with all applicable laws and rules;
The ability to provide safe, compassionate services;
A history of honest and lawful conduct. We require two complete background checks
In addition, all staff will be required to have the following trainings:
CPR/ First Aid in infant, child and adult
9 trainings hours per year in Health and Nutrition & Physical Activity/ Movement
Maine Early Learning Guidelines for Preschool Age (preschool staff)
Maine Early Learning Guidelines for Infants/ Toddlers (infant/ toddler staff)
Caring for Infants/ Toddlers and their Families (Infant/ toddler staff)
How to be a Mandated Reporter
Staff scheduled to work 20 hours or less per week must have 18 hours of training per year.
Staff scheduled to work more than 20 hours per week must have 30 hours of training per year
Program Coordinators and Childcare Director must have 40 hours of training per year.
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Supervision of staff
Upon hire, immediate supervisors and the childcare director will orient new staff, including
volunteers, prior or during the first week of services in the following:
Rules for the licensing of childcare facilities
YMCA Personnel Policy Handbook
YMCA Best Practices Handbook for Childcare Employees
Fire drills and other emergency procedures
New staff members will have documentation of all service training prior to hire. All current staff
will show documented evidence of on-going trainings. Each staff member will be evaluated
yearly on performance and will have documented evaluation on file.
Program Coordinators will provide monthly staff meetings to discuss program specific topics.
Center wide meetings are held with the Childcare Director, CEO are held periodically throughout
the year.
Volunteers and substitutes will be provided orientation to enable them to carry out their assigned
responsibilities.
Confidentiality
We believe that our parents, children and staff deserve the right to privacy. It is our goal to
represent the YMCA mission and core values. Absolutely no information regarding a present or
former individual child, family, student or employee is discussed by staff with anyone outside of
our childcare center or posted online.
Photos will not be taken of children in our care unless it is for programming purposes.
Staff members of the Downeast Family YMCA Childcare Center may not offer babysitting
services to families with children in our care.
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General Information
Days and Hours
Child Care is available from 6:30 am to 5:30 pm, Monday thru Friday. We are not able to
accommodate hours outside of this time frame.
Please be considerate and pick up your child on time. We know that on occasion there may be an
emergency that arises. If you are going to be delayed please notify the Down East Family
YMCA Childcare Center at 669-6325.
Holidays and Closings
The Childcare Center is closed to observe the following holidays:
New Year’s Eve
New Year’s Day
Memorial Day
Independence Day (4th
of July)
Labor Day
Veteran’s Day
Thanksgiving
The day after Thanksgiving
Christmas Eve
Christmas Day
There is no reduction of weekly fees due to these holidays.
It is not customary for the Childcare center to close due to weather. If you are unsure if we
are open due to a snow storm please call the YMCA, check face book, defymca.org or listen
to WNSX 97.7 for postings. The YMCA Child Care has only closed twice in 17 years!!!
Security/ Front Desk
Upon entering the building, parents and visitors must sign in at the podium in the lobby. Please
document your time of arrival and departure. This helps us to monitor overall traffic flow of the
community center. Because we are part of a community center, it is common to have activities
occurring that are not childcare related.
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Our front desk is a volunteer based position. You may see a variety of faces as you enter each
day. We strive to have a person at the front desk at the peak hours of arrival and departure. This
allows everyone to be greeted upon entering and someone to answer questions or provide
direction as needed.
Parents are also required to sign their children in and out each day. Sign in sheet are found in
each particular program.
Enrollment Procedure and Forms
Available Childcare Programs
Infant & Early Toddler: 6 weeks - 18 months
Toddler: 18 months - 30 months (2 ½)
Early Preschool: 2 - 3 ½ years
Preschool: 3 ½ - 5
Afterschool: Kindergarten - 5th
grade
Scamper Camp – entering kindergarten (age 5 by June 15th)
- Grade 9
Infant – Preschool Enrollment Procedure
The Child Care enrollment process for new participants includes:
A one hour minimum visit with a parent, child and Program Coordinator. The visit will
acquaint the parent and child with the teachers, kids and daily routine. The best time to
visit is 9:00 am - 11:00 am. or 3:00-4:30 pm. Additional visits may be scheduled as
deemed necessary by parents and Program Coordinators (until the child feels secure,
comfortable, and at home in the new setting).
Immunization Record**
Completed YMCA Registration Form
Payment Contract
Emergency Card
Other various authorization forms that are program specific.
If there are custody arrangements in place for a child, the custodial parent is requested to
make those arrangements known to the center staff at the time of enrollment. If any
relevant court orders are in effect, a copy of the court order(s) will need to be provided.
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We cannot withhold a child from a parent, legal guardian or authorized adult without
valid court documentation that specifically outlines the arrangements.
**Please note: A copy of current immunizations is required upon enrollment. If you have
chosen for religious, ethical or philosophical reasons to abstain from vaccinations
licensing requires a written document from parent or physician stating this upon
enrollment
After School Enrollment Procedure
If your child will be requiring Afterschool care and you are currently enrolled in Preschool you
will be guaranteed a slot until August 15th
, after which it will become a first come first serve
bases.
Completed Afterschool Registration Form
Payment Contract
Other various authorization forms
Licensing
All Programs at the Down East Family YMCA Childcare Center are licensed by the State of
Maine. Copies of our licensing certificate are available for viewing throughout the childcare
center. A copy of the licensing rules and regulations are available in the office as well as every
classroom.
How to report a licensing violation
The Down East Family YMCA Childcare Center programs are licensed by the State of Maine.
Copies from the Fire Marshall and Maine State Licensing Childcare Division are available for
your review. Should you feel the childcare programs are in violation of the state requirements,
you may contact the Maine Department of Health and Human Service Division of Licensing and
Regulatory Services at (207)287-9300 or 1-800-791-4080 or email [email protected]
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Child Abuse Prevention
The Down East Family YMCA Childcare Center shall make all staff and volunteers aware
during annual trainings provided by local organizations of their status and responsibilities as
mandated reporters when there is reasonable cause to suspect abuse or neglect of a child under
the age of 18.
Staff and volunteers will be trained to recognize the common signs and symptoms of child
maltreatment or neglect which are discussed during staff orientation and during annual training.
Whenever a staff member or volunteer knows or has reasonable cause to suspect that a child is
being abused or maltreated, the staff member will contact their immediate supervisor. The
supervisor will then contact the director who will then contact the CEO of the Down East Family
YMCA. The immediate supervisor or director will make the call to the Department of Health and
Human Services (DHHS) 1-800-452-1999 within 24 hours of becoming aware of the suspected
abuse and neglect. All childcare staff are mandated reporters and able to make a report.
When reports are made in good faith, reporters are immune from civil or criminal liability for the
act or reporting or participating in the investigation or proceeding. (Maine State Licensing for
Childcare facilities, article 21.1)
Suspected Child Abuse by Childcare Providers/ Volunteers
If a staff member or volunteer is suspected of child abuse or maltreatment of a child in our care,
that staff member or volunteer will be reported to the proper authorities for investigation. They
may be suspended or given leave (with / without pay) pending investigation of the accusation.
Staff or volunteer may also be removed from the classroom and given a job that does not require
interaction with children. No accusation or affirmation of guilt will be made until the
investigation is complete. Staff or volunteers found guilty will be summarily dismissed or
relieved of their duties.
The Down East Family YMCA Childcare Center and its staff/ volunteers shall cooperate in the
investigation of allegations of abuse and neglect by:
Meeting with DHHS or law enforcement investigators and answering questions related to
the investigation
testifying in court when served with summons
Providing written records related to the investigation when served with a summons
All records are open for Child Protective Services, Department of Health and Human
Services at their request
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Arrival and Departure
Children must be brought into the center by an adult. The adult must sign in and out on the
attendance sheet, located in each classroom. When dropping off your child:
Please escort him/her to the classroom
Sign in your child
Convey messages to the staff
Help your child unpack
Say a nice goodbye and depart
Children will be released only to a parent, legal guardian or those people listed on the emergency
contact sheet/ registration form for pick up. Parents must authorize the Childcare Center office in
writing to release their child to a person not listed on the authorization form. In the event that
written notice is not possible, parents must advise by telephone as soon as possible. When the
escort arrives, he/she will be required to submit a photo ID for verification purposes.
If a parent or legal guardian arrives for child(ren) and appears to be under the influence of
alcohol or drugs, The Childcare Director will request the local police evaluate the parent to
determine fitness to drive.
Injury
Accident and Emergency Procedures
The Down East Family YMCA Childcare Center staff members all are Infant , Child and Adult
CPR and First Aid certified. Any accident requiring first aid treatment will be reported by staff
on an accident /incident report. Parents are asked to read, sign, and return the report to the
teacher. A copy of the report is filed in the child’s folder. Minor accidents such as small cuts,
scrapes, skinned knees, etc. are cleaned and covered with a bandage. Bumps and bruises are
treated with ice packs. Parents are notified immediately of accidents that may require a doctor’s
care. If an accident occurs that requires immediate medical care, the child will be taken to the
nearest health care facility in the company of a staff member. The emergency procedure form in
the registration packet authorizes the Childcare Center to obtain medical care when your child
must be treated in your absence.
Accident Insurance
The DEFYMCA Childcare Center’s liability insurance does not extend to accidents incurred by
children on the premises. Parents should take steps to ensure they have adequate means to
provide for medical expenses arising from any injury sustained while in care.
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Illness/ Medication
The Child Care Center illness policy adheres to the Department of Health and Human Services
(DHHS) and focuses on both the needs and behavior of the ill child as well as the ability of the
staff to meet the child’s needs without compromising the care of other children. We understand
and appreciate the needs of working and student parents, yet it is essential that children at the
center are protected from exposure to illnesses. Children want care from their parents in the
comfort of their own home when they are not feeling well.
When illness develops, the parents will be notified. If you are unable to pick your child up we
will contact your emergency contacts.
Fever Definition
Fever is defined as having a temperature of 100.4 degrees or higher taken under the arm. Our
staff will take an initial fever reading and then re-check in 30 minutes. This helps to give an
accurate reading. Childcare Staff may administer over the counter (OTC) fever reducers when
provided by the parent and parent permission is documented in our medication dispensing log
(approved by rules and regulations of the State of Maine licensing for Childcare facilities). Staff
may only offer an OTC alternative when there is a known source of the fever and the child is
eating, drinking, urinating and is able to participate in classroom activities.
Symptoms requiring your child to stay home:
Fever that is not responding to OTC medications and child seems in obvious discomfort
Vomiting: 2 or more times in a 24 hours period, not responding to OTC medications, and
child is in obvious discomfort
Children receiving antibiotics for must have 24 hours of medication prior to returning to
child care.
Your child’s illnesses may require a doctor’s note to return to childcare.
Symptoms requiring your child to be sent home:
Fever AND sore throat, rash, vomiting, diarrhea, earache, irritability or confusion
Vomiting
Diarrhea: runny, watery (must have multiple, consistently loose stool AND also exhibit
noticeable signs of discomfort)
Bloody stool: blood or clots found in the stool. We will treat rectal tearing with warm
water and notify the parents.
Frequent scratching of body or scalp, lice, rash or any other spots that resemble childhood
diseases, including ringworm.
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Any illness accompanied by uncontrolled coughing, irritability, persistent crying,
difficulty breathing or wheezing.
The Childcare Center reserves the right to send home any ill child. In general, a child must be
well enough to participate in classroom activities. Parents should exercise every caution and keep
their child at home should unusual symptoms occur. If your child has been exposed to/has
contracted a contagious disease, please report details to the Program Coordinator.
Children with chronic illnesses/ physical ailments may continue to participate in classroom
activities with Pediatrician permission
Medication
Children requiring medication during the hours they attend the center will receive it under the
conditions as described below:
All medication must be either prescribed or recommended by a physician.
Medication will only be administered to a child with written parental authorization
indicating the condition requiring the medication, the dosage, time and potential side
effects. If the medication is given in response to certain symptoms, those symptoms must
be specified.
Prescription and non-prescription (over the counter) medication must be in the original
container and will be followed as indicated on the container.
Non-prescription medication dosages must match the recommended dosage listed on the
container unless otherwise specified in writing by the pediatrician /doctor.
Non-Prescription medication must have the child’s name written on the container. Cough
drops and/or hard candies are not permitted.
The first dose of all new medication or change in dosage of current medication must be
given at home – please notify the Program Coordinator of any medication that the child is
currently taking; which includes cold medicine, etc…
Dosage and time(s) will be followed as accurately as possible. The staff member who
gives the medicine will sign or initial the medication form indicating that the medication
was administered.
Staff will communicate with parents about any concerns regarding the medication and or
information about the child.
Medications are kept in a medicine box or in the kitchen in the refrigerator –out of reach
of children.
Medications that are to be given once a day should be given at home.
Any OTC medications brought from home must be given to a teacher and a medication
dispensing log be filled out- OTC medications may not remain in backpacks or childs
belongings.
Staff will attempt to administer medication, but cannot force the child to consume the
medication.
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Nebulizer treatments
Nebulizer treatments may be administered in the classroom. First time treatments need to be
given at home. In the event that a first time treatment needs to be given in the classroom, we ask
that the parent administer the treatment. Staff will make every attempt to administer on-going
treatments to a child; however, if a child refuses treatment the staff will contact the parent for
further recommendation. Our staff cannot administer medication to a child against their will.
Blood Exposure
An exposure is defined as contact with blood or bodily fluids to which universal precautions
apply such as:
An injury to the skin (i.e. cut with a sharp object).
Mucous membranes
Skin that is chapped, chafed, or otherwise affected so that an effective skin barrier is not
present.
A bite or injury that results in blood exposure.
Latex or protective gloves are worn by staff when dealing with blood or bodily fluids. If
exposure does occur the following steps will be taken:
Wash with soap and water after exposure to infectious materials or after taking off gloves
or other personal protective equipment.
Use antiseptic or cleansers or towelettes if no washing facilities are available
Place contaminated items in a plastic bag and discard in the proper location.
Notify supervisor immediately.
Program Coordinator or Childcare Director will contact parents
Communicable Disease
We are required to inform parents of illness in our center. These policies were taken form
“Managing Infectious Diseases in Childcare and Schools”, American Academy of Pediatrics and
through the direct consultation of Dr. Sheena Whitaker, Maine Coast Pediatrics.
Some of the most common contagious illnesses and policies are:
Head Lice
Children with head lice (small, tan colored insects that live on the scalp) should be treated with a
medicated shampoo rinse or lotion developed specifically for head lice. The child must be
excluded from the childcare setting for at least 24 hours after treatment. The child may return to
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childcare with the nits (gray/ white eggs on the hair shaft) if they are located 2” from the scalp. A
childcare staff member will check the location of the nits when the child re-enters the classroom.
Some children may require a second treatment with medicated shampoo one week later. Routine
checks are conducted by the YMCA.
Chickenpox
Chicken pox is an illness with a rash and fever caused by the varicella-zoster virus.
Signs or symptoms of chickenpox:
Rash (small red spots and bumps blistering over 3 – 4 days, then forming scabs) Blister
crops will come out over a period of several days, so that the person who has the
chickenpox for more than a day or so will have some red bumps, blisters and scabbed
over blisters all at the same time.
Rash is more noticeable on the trunk than exposed parts of the body
Rash may appear inside mouth, ears, genital areas and scalp
Fever, runny nose, cough
The incubation period for chickenpox is usually 14 -16 days; however, occasionally it can be as
short as 10 days and can last as long as 21 days after contact.
The most contagious period after exposure to chickenpox is while the rash is spreading. A child
can be contagious a day before the rash appears. An infected person will no longer spread the
virus when all of the blisters have scabs and no new blisters re-forming.
Chickenpox is considered a reportable illness. Please take the necessary steps to confirm your
child has chickenpox. Once your child is confirmed, please notify the Program Coordinator. We
are required to post the illness in our center.
A child may return to the center after no new blisters have formed and all blisters have scabbed
(usually after 6 days of the start of the rash) and overall health has improved.
Biting
The safety of the children in our childcare program is our primary concern. As children achieve
or reach major developmental milestones, they become increasingly independent. In order to
foster a healthy independence, our staff provides our children with constructive and appropriate
ways to manage behavior. Our staff models and facilitates to help our children make “good
choices” and interact positively with peers.
Throughout the developmental process biting can be one of the many obstacles that toddlers (0-
3) will face, commonly in group settings such as childcare. Biting may occur when:
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A child is unable to communicate verbally(i.e. child is babbling and does not have many
words)
A child is frustrated or angry
A child is seeking attention
A child is teething
Is satisfying. their strong need for independence and control
As a defense mechanism for a child who feels threatened
It is important to recognize that this behavior is a normal part of children’s growth and
development. However, biting is usually upsetting to all parties involved (including the family of
the child who bit). During this difficult transition, we ask that parents be patient with the children
and staff as they identify patterns or reasons for biting and implement a plan of action to prevent
it.
If biting does occur, the following steps will be taken:
The staff will stay calm and not overreact
The biting will be interrupted with a firm “No…we do not bit our friends.”
The child who was bitten will be consoled and cared for by a staff member
The wound of the bitten will be assessed and cleaned with soap and water. If it is
determined that there was blood exposure, further steps will be taken according to our
“procedure for incidents involving blood exposure.”
Staff will remove the child who has bitten from the situation
If possible the child who bit will help care for the child who was bitten
The parents of both children will be notified of the incident
An incident report will be completed by the teacher and signed by the parent
CONFIDENTIALLITY OF ALL CHILDREN INVOLVED WILL BE MAINTAINED
If a child bites more than three times in a day, the child will be sent home to protect the safety of
the other children in the room.
Our program puts the welfare of the child first. If the needs of the child are more than the YMCA
can provide, alternative care may be recommended.
Emergency Procedures
The Center practices drills in case of emergencies monthly. All staff are trained in emergency
protocol and fire exit maps are posted in each classroom. For more information please talk your
program coordinator.
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Inclusion Policy
Our Childcare Programs are designed to help each child reach their personal developmental
milestones. Our curriculum enhances each child's potential with intention to build upon skills
needed for school readiness.
When an individual child is in need of extra support reaching learning objectives and goals based
on each program’s developmental checklist, our center will make every effort with the parent(s)
and child to bring any necessary community resources and assistance to the child in need.
Our center follows the steps below when identifying children in need of outside assistance:
1. The staff will evaluate the child's development through observations and documentation
based on age- appropriate assessments.
2. The staff will document concerns regarding the child's social, emotional, physical,
cognitive, and fine/gross motor development.
3. The staff and Program Coordinator will meet with collected documentation to discuss
concerns. The Program Coordinator will notify the Childcare Director of specific
concerns
4. The Program Coordinator will request a parent meeting to talk about the options of
community resources available to child and parents.
When it is decided that additional outside support be called in for evaluation, our program uses
these community resources:
The Center for Community Inclusion
Child Development Services
Child and Family Opportunities
These free services provide our programs, children and parents with information, referrals and
tools to help children reach their potential while enrolled in our center.
The Downeast Family YMCA Childcare Center will make every attempt to include children
receiving services. If the Downeast Family YMCA Childcare Center cannot meet the needs of a
child determined by appropriate professionals, alternative care may be needed.
Clothing
Exploration and play are essential to a child's healthy development. Children should dress in
comfortable play clothes that are weather appropriate. Children often soil their clothes when
eating, playing, and participating in program activities.
A spare set of clothes should be sent each day or left in your child’s cubby.
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Please label all clothing with your child’s name.
We strongly encourage shoes that support active play
Please do not inhibit your child by dressing them in clothes that should not get stained,
dirty, or messy.
Program Structure
Ratios
Our staff to child ratio at DEFYMCA Child Care
After School 1 to 13
Preschool … 1 to 8
Early Preschool … 1 to 5
Toddlers … 1 to 5
Infants … 1 to 4
These are the state licensing requirements. The staffing patterns at the Down East Family
YMCA usually exceed the staff to child ratios.
Transitions
The transitional process between Programs depends on three criteria; all of which will be
reviewed by the child care staff and parents based on individual circumstances:
1. Availability
2. Age
3. A child’s personal development
4. Potty Trained before going into Preschool
Availability:
Children will transition to the next program when they meet the developmental guidelines and
there is availability. In the event that there is not availability, the next opening will be reserved
for that child.
Development:
All staff work cohesively to prepare a child for their graduation into the next learning
environment. To provide a child with the best possible foundation, each room implements a
strong curriculum which includes growth in social, emotional, physical and cognitive
development. Each classroom has specific development recommendations that need to be met
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before a child is able to transition. If there are any concerns with a child’s development or special
needs, a meeting with the Program Coordinator and the parent(s) will be scheduled to discuss
how to create a successful transition.
Parent Notifications of Transitions
The parent(s) will be notified a minimum of two weeks prior to the scheduled transition that their
child has met the criteria by the Program Coordinator of the room that their child is enrolled in
currently. Parents will receive a transition packet from the new Program Coordinator.
Based on availability, the scheduled transition from one Program into another will take
place over a minimum of two business weeks.
During the process, the parent(s) and Program Coordinators of the respective programs will meet
to discuss the child’s transition schedule, express ideas and thoughts, review the new program
and collect a transitional packet which contains:
1. A letter from the new Program Coordinator
2. A schedule of the transition days and times for the child
3. A daily schedule for the new program
4. New registration form and emergency contact sheet
5. Any other program specific information regarding the child’s new environment
Curriculum
The Downeast Family YMCA Childcare Center understands that parents are the primary
influence in their children’s lives. Our goal is to complement that influence by building a
relationship of mutual trust and support with parents. Using open communication, we work with
parents to create the best possible care for each child.
We offer a secure and stimulating environment that allows children to develop imagination and
share positive experiences with peers and adults. Our thoughtfully designed activities and play
areas encourage children to explore and discover the world around them. Through this process,
children develop self-help skills as well as a foundation for enjoyable learning throughout life.
We use Creative Curriculum as a framework for authentic assessment. We plan activities and
develop individual goals for children in order to ensure that all children have meaningful
opportunities for learning.
Additional Goals for children’s development and learning:
To explore and discover the world at an individual pace, with the support and guidance of
responsive adults
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To involve parents as their child’s most important teachers
To build relationships with other children and adults
To promote a healthy image of self
Experiences:
Children have access to a variety of activities; they spend most of their time playing and
working with materials and other children.
Children have the opportunity to play outside every day
Families are invited and encouraged to share their special talents, interests and
professions with the group
Opportunities exist for meaningful conversations throughout the day, sharing life
experiences
Parent teacher conferences and conversation between teachers and parents support the
development of goals for children
Roles:
Parents are considered to be the experts regarding their child(ren). Family members are
partners that contribute to the development of curriculum. We encourage parent/ family
input in the assessment process. We ask parents to meet with us at least once a year (or
more as needed) to discuss individual children’s development.
Teachers act as guides and facilitators for children as they gain skills. Teachers observe
children and complete a developmental checklist twice a year. They use this information,
in addition to parent input, to create meaningful experiences and programming for
children.
Center Director and Lead Teachers provide supervision and support to all teaching staff.
Leadership roles also promote quality programming for children, and support the
continuing professional development of staff.
In addition to the Creative Curriculum, Downeast Family YMCA also uses the following
Early Childhood resources to support curriculum development:
State of Maine Preschool Early Learning Guidelines
State of Maine Infant and Toddler Early Learning Guidelines
5210 Physical Activity and Nutrition Resources
N.A.P.P.S.A.C. (Nutrition an Physical Activity Self-Assessment in Child Care)
Literacy and the Youngest Learner
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Assessment
We refer to the State of Maine's Infant Toddler Learning Guidelines. The State of Maine’s Early
Learning Guidelines and the basic concepts of Creative Curriculum, the Downeast Family
YMCA Childcare Center has created a developmental checklist assessment tool that is functional
and friendly to all parties; parents, children, teachers and the program. This checklist will follow
the progression of your child throughout the stages of the center.
The developmental checklist will:
Assess each child individually twice a year, tracking successes and accomplishments as
they occur.
Enable parents and teachers to have meaningful conversations in regards to your child’s
achievements, skills and successes
Follow your child from one program into another as he/ she progresses to kindergarten
Builds a sense of confidence and mastery of skills that will follow him or her into
kindergarten
Allow teachers to create intentional lesson plans that address needs of the group as well
as individual needs
The 10 specific areas of focused on in the developmental checklist are:
Social-emotional Physical Language
Cognitive Literacy Mathematics
Science /technology Social studies Arts
English/ Language Acquisition
Schedule of assessment activities:
Parents and teachers jointly complete intake forms at enrollment
Within the first 30 days of the child’s entrance into the program, teachers will observe
children and complete the first developmental checklist. Information will be shared with
parents.
The second developmental checklist will be completed at the child’s year anniversary or
upon transition into the next age group.
An annual parent teacher conference will be held.
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Classroom Communication
The communication between parents, staff and children is vital in creating a quality program.
Parents are encouraged to talk with the teachers regularly.
Each Program has their own process for communicating with parents and distributing
information. Some examples of this communication are:
Newsletters containing current information and upcoming events
Parent bulletin boards
White boards outside of classrooms highlighting daily activities
Daily information sheets / progress notes
Parent pockets
Parent involvement is extremely important to our children as well as our programs. Parent
volunteers and visitors are welcome. We have implemented several ways in which
communication flows freely but still caters to everyone’s busy lifestyles.
Your child’s cubby box may contain notes or larger artwork
Program Coordinators and lead teachers are always available to speak with you about any
concerns you may be having regarding your child
We encourage all parents to meet their classroom teachers
We encourage parents to let us know if you have any questions, concerns, ideas or just
want to chat about your child.
Behavior Management
Our behavioral management policy is strongly guided by the Four Core Values of the
YMCA:
Honesty Respect Caring Responsibility
Our staff models and teaches the importance of character building in our program. This
begins with infancy and continues throughout their experience in our program(s). We
recognize the social and emotional development of the specific ages of the children in our
care and follow the appropriate, positive action(s) needed to foster a healthy self-image.
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We do We do not
Praise, reward, and encourage Physically punish
Reason with and set limits Tease, belittle, shame or make fun of
Model appropriate behavior and language Talk to or about the child or their families
disrespectfully
Build on problem solving skills to prevent or rectify
situations before they occur Never shame or punish for bathroom accidents
Listen Deny food, drink or rest
Give choices and alternatives for inappropriate
behaviors Relate discipline to food, drink or rest
Utilize natural logical consequences of behaviors to
enforce changes in behavior Rely solely on apologies. Empty apologies do not
promote empathy or emotional growth and
understanding
Remain consistent with practices Leave children alone or isolate
Use age appropriate language Speak out of anger or use sarcasm
Ignore minor behaviors Disregard behaviors that are teachable moments or
cause harm to others
Remember the developmental stages so that
expectations are realistic Set unrealistic goals that child cannot obtain
Our behavioral goals are to teach children to:
Solve problems creatively
Understand logical and natural consequences to their actions
Understand self-responsibility
Show empathy towards others
Be open to the idea of inclusion, rather than exclusion
Seek help from our staff when they may feel overwhelmed
Avoid using any form of negative resolutions such as: verbal, emotional and or physical
attacks
Behavior is a way for a child to express a need. When a child is our program demonstrates the in-
ability to practice these behavior goals, the Program Coordinator and staff of the respective room
with develop and implement a positive plan of action specific to the need(s) of the child. Parents
will be notified and asked to become involved in changing the behavior.
If the behavior is habitual or dangerous to the well-being of the child and other children, despite
the on-going efforts of the head teacher, staff and parents the child may be taken out of the
classroom and sent home for the remainder of the day.
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Our programs put the welfare of the child first. If the needs of the child are more than the YMCA
can provide, alternative care may be recommended.
Potty Training
We believe that potty training should be an empowering endeavor for each child. We understand
that it can be a lengthy process at times and that can be frustrating for children as well as parents.
We feel that it is our position to support the child and the family routine, using encouragement
and keeping in constant communication with progress updates. Maine State Licensing prohibits
our staff from potty training a child if the child is not showing signs of readiness.
Parents are asked to supply the potty items necessary for their child level of development (wipes,
diapers, pull ups, underwear and full changes of clothes including socks and shoes).
Quiet Rest Time
The State of Maine licensing rules and regulations require each program in our center to observe
a rest time. Each program has a daily schedule that specifies the rules of quiet time and the
length. For the Toddler, Early Preschooler and Preschoolers this is an opportunity for resting
bodies. Sleep is not required. Infants and Early Toddlers sleep as their body requires.
Toys From Home
We understand that children like to bring their favorite toys from home to show to their friends.
However, problems can arise because sometimes children don’t like to share their toys. Toys
may become broken or lost or the toys may not be appropriate for a classroom setting.
Accordingly, if a child wishes to bring a toy, he/she may display it to friends and/or share it at
circle time and then the toy must be placed in the child’s cubby box, backpack or safe place until
the child leaves for the day.
Please see your classroom policy on toys.
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School Age
After School Program
The DEFYMCA After School Program is located to the General Bryant E. Moore Community
Center. We offer a variety of activities daily for children in kindergarten to 5th
grade. Tammy
Pirie, the Afterschool Coordinator, creates and implements a curriculum filled with choices
designed to engage a variety of interests.
Swimming Homework help Fitness programs
Sports programs Nutrition and cooking Arts
Music and much, much more!!!
Children arrive to the after school program by bus from the Ellsworth Middle School. They are
greeted by staff, taken to the cafeteria for snack and attendance is taken. Choices of structured
activities will be offered throughout the afternoon that your child may choose from.
While the After school program is located in the same building as the childcare center, it is in a
separate area (located from the cafeteria – the gym)
When you come to pick up your child, the front desk staff will communicate via hand held radios
with staff to be sure that your child knows to collect belongings and head to the lobby to meet
you.
School Vacations
Vacation camps are offered during scheduled school vacations. A schedule of the activities for
the week will be made available prior to the week. Children may sign up for the entire week or
select days. Please see the Afterschool Coordinator or our Billing Specialist for more
information.
We request parents to sign their child up the Friday prior to vacations. A non-refundable $5.00
deposit per day is needed to secure placement. Without prior registration care will be refused.
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In Service Days
We offer programs for days that school is not in session. Parents can register in advance with our
Billing Specialist, the After School Coordinator or with the Childcare Director.
School Closings
Day Camps are provided for days that school has been unexpectedly closed. The hours of care
offered are 7:00 – 5:30. This service is provided for children that are already enrolled in our
Afterschool Program.
Bus / Transportation Rules
The Ellsworth School Department Transportation and the Down East Family YMCA have a
written contract that allows the YMCA to rent a bus to transport children from school to the
YMCA After School site.
In cases where a child does not conduct themselves properly on the bus, The After School
Coordinator or the Childcare Director will inform the parents by phone, in person, or written
referral when necessary.
Children who become a serious disciplinary problem on the bus may have their bus privileges
suspended for a reasonable time by the After School Director. In such cases, the parent of the
child is responsible for the child’s transportation to the After School site, until such time that the
student’s behavior allows him/her to be readmitted to ride the bus.
Outside Programming Opportunities
It is important to us that we offer a variety of programs outside of our everyday activities. We
understand the importance of offering age appropriate activities keeping in mind developmental
needs and goals.
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Swim Class
Early Preschool Swim Program:
This is an enrichment program offered through the spring, summer and fall months (weather
permitting). Children who are signed up for the swim program walk to the main YMCA with
Early Preschool staff and walk back to the Childcare Center when swim class is over. Parents are
always welcome to watch swim class.
Early Preschool children who are not potty trained need to be in swim pants for swim class.
Please provide extra clothing and swim pants on swim days. Staff will provide support in getting
dressed and undressed.
Preschool Swim Program:
This program is a curriculum based, instructional swimming program offered through the spring,
summer and fall months (weather permitting). Preschool children are beginning to exert self-
responsibility in learning self-help skills such as putting on socks, shoes, pants, shirts and jackets
by themselves. Our staff encourages the development of these skills and gives all children the
opportunity to display their competency in getting dressed on their own. You may see pants and
shirts on backwards on swim day! We can guarantee your child feels a sense of pride and
accomplishment knowing that they did it all by themselves.
Children who are exhibiting unsafe behavior during the walk, on the pool deck, or in the
pool will be asked to sit out for swim class.
Afterschool Swim
Swim at the Main YMCA is an activity choice that is offered on Fridays. Participants will walk
from the Moore Community Center to the DEFYMCA pool area to swim and then return to the
community center afterwards.
Bracelets (wrist bands) are required to make Non swimmers identifiable to staff and Lifeguards.
In case of emergency (i. e. chemical issues, thunder & lightning) all swimmers will evacuate
from the pool into the locker room and wait for instruction from staff.
Water Safety Rules:
When children are active in water play or enrolled in our YMCA swim program, all staff and
children will adhere to the following:
1. Children are allowed to swim or play in the pool/ water area only when an adult staff is
present
2. Walk slowly in the pool/ water area
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3. No rough housing (dunking, pushing, or wrestling).
4. Do not bring glass material near pool/ water area.
5. Do not eat or chew gum while in the water
6. Swimming or playing in the water during thunderstorms is not permitted.
7. Non-swimmers must wear approved flotation devices.
8. All posted water safety rules.
9. Children have written permission to swim.
10. Children are instructed in water safety rules.
The pool/ water area shall:
1. Have a water safety attendant on duty at all times. Life guard certification or water safety
training certificate is posted.
2. Be free of toys, clutter and debris.
3. Riding toys should not be near the pool/ water area.
4. Have sufficient clarity. The bottom of the pool/ water is clearly visible at the deepest part.
5. Have all lifesaving equipment conspicuously and conveniently on hand.
6. Have a first aid kit readily available.
7. Have an emergency plan readily available.
8. Legible water safety rules posted.
9. Telephone in the pool area is available and in working order
Gymnastics
Gymnastics is offered for Toddler, Early Preschool and Preschool Programs in 4 week sessions
by Doug Springer from Springers's Gymnastics. Sign-up sheets can be found in each program.
Cost is free for toddlers and & $10.00 per 4 week session for Early Preschoolers and
Preschoolers
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Yoga
Yoga is offered to Toddler, Early Preschool, Preschool and the Afterschool Programs. The
classes are taught by Machelle LaHaye of Yoga Seeds.
The classes are in 4 week sessions with sign-ups in each program. The cost of each 4 week
session is $10.00
Zumbatomic
Zubatomic is the Zumba program for Kids! This program is offered to Early Preschool,
Preschool and After School Programs. There is no extra cost.
This program is 30 minutes of dancing to great music in the gym with a certified zumba
instructor.
Mini Sports
Mini sports is a program offered by the YMCA Youth Sports Director. This program is offered
to our older Early Preschool, Preschool and Afterschool Programs. This is a program that
introduces sports, games and other fun physical activities. There is no cost for this program.
Nutrition
Food Program
The DEFYMCA Childcare Food Program is designed to provide affordable, nutritious meals and
snacks that are prepared by a professional chef for children enrolled in our care. Children who
are introduced to good nutrition at an early age have proven to do better in school and go on to
become healthy adults.
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The Meals:
Breakfast is served at 8:00 for Infant, Early Toddler and Toddler .For Early Preschool and
Preschool breakfast is at 8:30. This meal includes a major item like blueberry pancakes or
scrambled eggs, bacon/ sausage and toast, fruit and milk or juice
Lunch is served from 11:00 – 12:30 depending on program. This meal consists of a major item
such as turkey sandwiches or pizza, a serving of vegetables, fruit and milk.
Afternoon snack is served between 3:00 and 4:00 depending on program. Snack consists of water
and light fare such as ham & cheese roll ups or veggies and dip.
Signing up is easy. Each program has a list and children can be signed up for the entire week or
for individual days.
Program Cost:
Infant Food Program is free
Early Toddler Food Program is $5 per day or $20.00 per week
Toddler Food Program is $5 per day or $20.00 per week
Early Preschool/ Preschool Food Program is $6 per day or $25.00 per week
Afterschool Food Program is $2.50 per day or $10.00 per week
Payment can be made as you go or automatic payments can be set up
Nutrition Policy
At the YMCA Children’s Center we strive to develop programs that help strengthen the spirit,
mind and body. We encourage healthy alternatives to the high sugar snacks and processed foods.
The YMCA provides a full food program; breakfast and lunch for an additional fee.
Parents who do not partake in the food program will provide a COLD lunch. Snack will
be provided by the YMCA.
All meals and snacks will be prepared daily in our kitchen using healthy ingredients and
served to the children in the cafeteria.
Meals
Parents are encouraged to send a nutritious lunch with a drink for their child if they are not
signed up for our food program. Water will always be available and provided if no drink is sent
with lunch. The YMCA will also warm up lunches.
Sippy cups are discouraged in Early Preschool and Preschool room. We encourage the use of a
regular plastic tumbler for drinking to help teach dexterity and balance.
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Foods we recommend that parents pack for lunch:
Fruits
Vegetables
Low Fat milk (toddler and older)
Lean meats
Please no energy drinks!
If your child has an allergy to food(s) please inform the staff. We will do our best to
accommodate our meals and snacks to ensure all children’s safety.
NAP SACC (Nutrition and Physical Activity Self-Assessment in Childcare)
In an effort to provide the best possible nutrition and physical activity environment for the
children in our facility, we have adopted the following policies in our food program. These
policies are recommended by the NAP SACC Program.
We strive to offer:
Fruit & Vegetables
fruits and vegetable are offered to children at least 2 times per day
only offer fruit canned in its natural juices, fresh or frozen
only offer vegetables that are steamed, boiled, roasted or lightly stir fried with little to no
added fat
Meat, Fats & Grain
offer fried or pre-fried meats (frozen and breaded)- such as chicken nuggets or fish sticks
once a week or less
offer fried or pre-fried potatoes such as french fries or hash browns once a week or less
offer high fat meats such as sausage and bacon or hotdogs once a week
offer lean meats or beans at least once a day
offer high fiber, whole grain foods at least twice a day
offer sweets or salty foods once a week
Beverages
drinking water is freely available inside the classrooms and outside while playing on the
playground
juice is rarely offered
1% milk is served to children 2 years or older
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Menus and Variety
a 5 week cycle menu that allows for seasonal changes
include healthy items from a variety of cultures
a combination of new and familiar foods
Infant Feeding Policy
These policies are in conjunction with the state of Maine Licensing rules and regulations for
center based Infant care.
Pre-made bottles of formula and breast milk must be labeled with the child's name, dated,
and stored in the refrigerator
Formula can be stored in the refrigerator for 24 hours. Breast milk can be stored for 48
hours.
Frozen breast milk must be used/ discarded within 2 weeks.
No previously opened baby food jars shall be accepted.
Open jars shall be disposed of or returned to the parent the same day they are opened.
Formula shall be made from commercially prepared products
Feeding schedules shall be in accordance with each child’s needs rather than according to
the hour.
Dishes and bottles used in the program cannot be made out of glass
Our center asks that you introduce any new foods at home in case of allergic reactions.
For infant formula: we use tap water to prepare bottles. If you do not wish to have your
child's bottles prepared with tap water, we ask that you bring in the water that you would
like to use.
Infant Food Program
An infant food program is offered free of charge. This consists of homemade baby food in two
stages that will be made on site. To join the infant food program your child must
be eating food at home once a day through the recommendation of a pediatrician
have been introduced to new foods for at least 5 days in a row at home before eating
them at the center
have cereal (provided by parents) to add to food
formula, snacks and any supplements brought from home
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When your infant starts to eat finger foods they will be able to join the Childcare Center food
program with correct portions for the specific age group. Please talk to the Infant Program
Coordinator if you have any questions or would like to sign up.
Physical Activity
We strive to provide at least 120 minutes of active play to all children each day. This is offered
through inside play as well as playground time and gym time. We understand the importance of
physical activity in child development and give these opportunities several times throughout each
day.
If your child is not feeling well enough to go outside, please do not bring them to Child
Care.
Unfortunately our teacher/child ratio does not allow us to stay inside with an ill child while the
remainder of the class plays outside..
Inclement Weather
The amount of time outside is determined by the weather conditions. When the weather is
extremely hot (over 95) or cold (wind chill below zero) children will not go outside.
We play outside almost every day, even if it is for a short time. Please dress your child
appropriately.
Sun hats and sunscreen are recommended for very sunny days.
The YMCA provides sunscreen, if your child requires skin sensitive please provide your
classroom with sunscreen and/ or lotion
Please apply sunscreen in the morning before attending day care
In the winter, snowsuits, boots, hats and mittens are essential
Clothing often gets wet so parents should provide an extra set of clothes
The amount of time outside is determined by the weather conditions. When the weather is
extremely hot (over 95) or cold (wind chill below zero) children will not go outside.
Heat
Maine periodically experiences either a heat wave or single days when the heat index puts
children at risk for heat related illnesses. Infants and newborns in particular are at high risk
for heat related illnesses.
Children get heat related illnesses more quickly than most adults. This is because:
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children create more heat and are generally more active
children sweat less and this reduces their ability to cool
they are less likely to drink enough fluids
The DEFYMCA childcare center policy in regards to heat is to identify when the heat index puts
the children in our care at risk, to identify when a child in our care is exhibiting signs of heat
related illness and to take the correct steps once there is suspicion of illness.
At the center our approach is to:
encourage children to drink plenty of fluids, especially water
offer our children cool, shaded areas to play on the playground
recommend light weight, loose clothing
check the heat index before taking our children out to playground
watch for signs of dehydration
Cold
When weather permits we utilize our playground. If the weather is below 10 degrees Fahrenheit
or the wind chill factor dictates freezing temperatures we will opt for inside physical activities.
Playground, Walks and Gym Time
If weather permits playground time is preferred. We utilize gym time and provide creative
alternatives throughout the building if outside play is not an option.
Walks are another way our programs promote physical activity. Whether it be using Mr. Rope or
carriages, this is an activity that children of all ages enjoy. Please see your Program Coordinators
for information about specific program routines.
Childcare Accounting/ Billing Department
Contact Information
Amy Curtis is the Billing Specialist for the Childcare Center and After School Programs. She is
available for consultation or questions 3 days per week via 669-6325 ext. 10 or
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Deposits
A two-week non-refundable deposit is required to enroll your child in a center program (Infant to
Pre School). This deposit will be applied to your last two weeks in the program (less any late
fees, charges, etc.). Parents are responsible for any differences in weekly fees if they increase
from their original deposit amounts, when used for their child’s last two weeks of enrollment. A
one week deposit is required for the Afterschool program.
Payments
Payment is expected on the Friday before the service is given. Fees are based on enrollment
not attendance. To maintain a reserved space, your fee must be paid during the absence of a
child due to illness, holidays, or other reason. Our Childcare Center accepts all families on
voucher/ state subsidy programs.
Payments can be made in the classroom with the teachers, deposited in the payment box that is
located outside the office or dropped off at the front desk of the Down East Family YMCA.
Families will receive a $5.00 discount on an older child’s fee when two children from the
same family are enrolled in any YMCA Child Care Program.
An additional $5.00 per week savings is offered for anyone paying through the YMCA
auto payment process.
Children who are members of the YMCA will also receive $5.00 off of their Child Care
weekly rate.
Bank draft, Credit card payments or EFT’s that are returned for nonsufficient funds will
be assessed a fee of $10.00.
If your child is enrolled in our afterschool program, payment is expected regardless of
attendance. The reason for this policy is that we staff according to expected enrollment.
Attendance
Please call if your child will not be attending or will be late.
If your child has any contagious conditions please let us know, even when they occur over the
weekend. Please let staff know about extended absences. After one week of unexplained
absences YMCA Children’s Center reserves the right to terminate services and replace your spot
with another child.
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Late Pick up Fees
Late fees will be charged for each child picked up after the scheduled closing time. Please be
considerate and pick up your child on time. We know that on occasion there may be an
emergency that arises. However a late fee will be charged for late pickups after the second
offence at a rate of $1.00 a minute after the first 5 minutes. If you are going to be delayed please
notify the YMCA Childcare Center at 669-6325.
Changes/ Withdrawals
In order at assure accuracy, a written notice is required for changes such as: payment options,
change in schedule and attendance, or things in which a fee change would be applicable. Please
allow up to 14 days processing for changes in the program
Please note that it is your responsibility to inform the billing specialist of any changes and
not that of the child care staff.
Additional days of care may be available depending on program availability. Please contact
specific program coordinator for more information.
State Licensing requires a written notice stating your intentions to withdraw from our program a
minimum of two weeks before doing so.
YMCA Membership Benefits
Family membership cost is $50.00 per month for a Supporting Community and $58.00 per
month for a non-supporting
One parent Family Membership cost is $43.00 per month for a Supporting Community and
$51.00 per month for a non-supporting
Youth membership cost is $9.00 per month for a Supporting Community and $11.00 per month
for a non-supporting
Aside from the standard benefits like usage of the facility and receiving YMCA news and
information FIRST, members receive the following:
If your child is a member and enrolled in the childcare programs you save $5.00 per week
or $260.00 per year!
Members save an average of $15.00 per session on Youth Programs!
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If you are interested in joining or you have any questions please contact Amy Curtis – 669-6325
ext. 10 - or the front desk at the DEFYMCA- 667-3086
Supporting communities include:
Blue Hill, Brooklyn, Brooksville, Ellsworth, Hancock,
Lamoine, Mariahville, Milbridge, Orland, Otis,
Sedgewick, Sorrento, Stonington, Sullivan, Surry,
Trenton, Waltham Winter Harbor
NOTE: If you withdraw from the childcare center with an outstanding balance, your
membership benefits could be put on hold and you may not be eligible to enroll in programming
until your outstanding balance is paid
Contact Us
Down East Family YMCA Childcare Center
125 State Street Ellsworth, ME 04605
Phone: (207)669-6325 fax: (207667-0120
Childcare Director Jess Montgomery ext. 16
Billing Specialist Amy Curtis ext. 10
Kitchen Wayne Milne ext. 20
Infant/ Early Toddler Room Courtney Wood ext. 13
Toddler Room Sara McDonald ext. 11
Early Preschool Program Crystal Moretto ext. 15 or 17
Preschool Melanie Lee ext. 12 or 14
James Russell Wiggins Down East Family YMCA
P .O. Box 25
Ellsworth, ME 04605
667-3086
www.defymca.org
Peter Farragher CEO [email protected]
Jeanne Wood Associate Executive Director [email protected]
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Signature Page
Child Care Policy Handbook
Revised 2012
Down East Family YMCA
Parent Policy
I verify that I have been given a copy of the YMCA Child Care Parent Policy.
I understand and accept full responsibility for reading this policy completely and asking for
clarifications on sections that I may not fully understand or have questions about.
I will address all comments and or questions concerning the YMCA Child Care Parent Policy
directly to the Childcare Director or Program Coordinator..
I further understand that this Child Care Parent Policy can be changed in parts or in its entirety.
Any changes will replace pervious Child Care Policies. Parents/guardians will be notified of any
approved changes in the Child Care Policy.
Parent/Guardian Signature: ______________________________ Date: _________
Print Name: _________________________________
Please Sign and return to your Program Coordinator.
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Hancock County Community Resources
Adoption
Casey Family Services 973-2491
My Choice 1-800-773-9595
Good Samaritan 1-800-249-1811
St. Andre’s 945-5021
AIDS Testing and Information
Downeast Health Services 667-5304
or 1-800-492-5550
Downeast AIDS Network 667-5306
Birth Control
Downeast Health Services Family Planning 667-5304
or 1-800-492-5550
Childbirth Education
Maine Coast Memorial Hospital 667-5311
or 1-800-645-8829
MDI Hospital 288-5081
Bucksport Regional Health Center 469- 7371
or 1-800-453-3819
Childcare
Headstart 667-2995
or 1-800-8344378
Continuing Education
Adult Education Programs
Bucksport 469-2129
Deer Isle/ Stonington 348-9336
Ellsworth 667-6499 or 667-4570
MDI 288-4703
Sullivan 422-9100
Sumner Adult Ed Families Growing Together
Family Literacy Program 422-3889
ASPIRE 667-1647
Emergency
POISON CONTROL 1-888-222-1222
Child Abuse & Neglect Reporting 1-800-452-1999
Northeast Crisis 947-0366
or 1-888-568-1112
Food/ Clothing/ Medicine
Food Pantry
Bar Harbor 288-3375
Blue Hill (Tree of Life) 374-2900
Bucksport Community Concerns 469-2400
Deer Isle/ Stonington 367-2918
Ellsworth (Loaves and Fishes) 667-4363
Emmaus Center 667-3962
Gouldsboro 963-7290
or 963-2321
Swan’s Island 526-4347
Clothing
Blue Hill – Turn Style 374-2900
Deer Isle/ Stonington 367-2271
Ellsworth Falls Church (10-3 Tues. & Sat) 667-6286
Emmaus Center 667-3962
H.O.M.E. Coop 469-7961
Second Edition 359-5514
Seacoast Mission 288-5097
The Salvation Army
Bangor 941-2993
Blue Hill 374-2892
Bucksport 469-7226
Ellsworth 667-3962
Medicine
Free Prescription Drug Information via
Homeless Crisis Hotline 1-800-438-3890
Fuel / Energy Assistance
Mainers Helping Mainers 990-1773
WHCA (Ellsworth) 664-2424 press 1
WHCA/ HEAP (Milbridge) 546-7544 press 1
or 1-800-828-7544
Me Seacoast Mission 288-5097
Health & Dental Services
Downeast Health Services
Maine Coast Community
Dental Services 667-5304 ext 242
Maternal Child Health 667-5304 ext 236
WIC 667-5304 ext 228
Family Planning 667-5304 ext 255
or 1-800-492-5550
Hospice of Hancock County 667-2531
Ellsworth Free Medical Clinic 667-7953
PHN Maternal Health 1-877-763-0438
Mainecare Member Services 1-800-977-6740
Mainecare Info Line 1-800-965-7476
Maine Coast Womens Care 664-5650
Hospitals
Blue Hill Memorial 374-2836
E.M.M.C. 973-7000
Maine Coast memorial Hospital 664-5311
or 1-888-645-8829
MDI Hospital 288-5081
St Joseph Hospital 262-1000
Housing
HUD WHCA 546-7544
MDI & Ellsworth Housing Authority 288-4770
Rural Economic & Community
Development 947-0334 press 4
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Internet Access
All public libraries
Legal Aid
Bar Referral Service 622-1460
Maine Equal Justice Project 626-7058
Penquis Law Project 973-3671
Pine Tree Legal (Bangor) 942-8241
(Machias) 255-8656
Victim Witness Advocate 667-4621
Volunteer Lawyer Services 1-800-442-4293
Mental Health
Allies (Adult Mental Health) 667-0029
Atlantic Mental health Center 667-6890
Community Health & Counseling Services 667-2061
Wings for Children & Families 1-800-823-2988
MDI Behavioral Health Center 288-8604
Blue hill Psychological Services 374-5811
Families United 667-3239
Acadia Hospital 973-6103
Nutrition
Hancock County Extension Office 667-8212
(Eat well Nutrition Education) or 1-800-4921479
Women, Infant & Child (WIC) 667-5304
or 1-800-492-5550
Public Libraries
See Yellow pages for listings. Many have story hours
and all have internet access.
Parenting Information
Community Health & Counseling
Childrens Center 667-2061
or 1-800-482-2061
Hancock County Childrens Council 667-5304 ext 261
or 1-800-492-5550
Mainely Parents 1-800-249 -5506
Maine Families (Downeast Health) 667-5304 ext.225
or 1800-492-5550
Shelter/ Protection
Emmaus Shelter 667-3962
The Next Step (Domestic Violence) 667-4606
or 1-800-315-5579
H.O.M.E. Co-op 469-7961
Homeless Hotline 1-800-438-3890
Special Needs- Services for Children
Advocates for Disabled 1-800-452-1948
The Blue School 667-1118
Caring Hearts bereavement Program
(Hospice of Hancock County) 667-2531
Child Development Services 667-7108
Community Health & Counseling Services 667-2061
or 1-800-482-2061
Maine Parent Federation 1-800-870-7746
Special Children’s Friends 667-2430
or 1-866-577-2717
Washington Co. Children’s Program 1- 800-545-0873
Wings for Children and Families 1-888-841-2774
Kids Peace 667-0909
Substance Abuse
Alcoholics Anonymous 1-800-737-6237
Alcohol/ Drug Counseling:
Blue Hill Memorial Hospital 374-2836
Maine Coast Memorial Hospital 664-5311
MDI Hospital 288-5081
Open Door Recovery 667-3210
Information and Resource Center 1-800-499-0027
Narcotics Anonymous 1-800-974-0062
The Women’s Project 1-800-611-1779
Transportation
Downeast Transportation 667-5796
Good Wheels Program Information
(Project of Good Will) 626-0170
or 1-888-433-1147
WHCA (Ellsworth) 664-0012
or 1-877-374-8396
WHCA (Milbridge) 546-7544
Friends in Action 664-6016
Miscellaneous Numbers
Department of Health & Human Services 667-1600
or 1-800-432-7823
La Leche League (Ellsworth) 667-7245
La Leche (MDI) 288-5505
Social Security Administration 1-800-772-1213
State Police 1-800-432-7381
Child Support Enforcement 1-800-371-7179
TOT-Line (Bucksport /Orland) 469-3687
Union River Healthy Communities 667-5352
Healthy Peninsula 374-3257
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