York County Little League 2017 Safety Plan · York County Little League 2017 Safety Plan Page | 8...

York County Little League 2017 Safety Plan

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York County Little League

2017 Safety Plan


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Table of Contents Page

York County Little League Board of Directors 8

Local resources 9

Welcome 10

Mission Statement 10

Philosophy 10

Safety 11

Importance of Safety 11

Safety Awareness Program (ASAP) 12

Quick Reference for Safety Rules 13

o Everyone

o Coaches

o Umpires

o Spectators

Training Requirements 22

First Aid Kit Guidelines 23

Dugout and Field Safety 24

Player Safety 25

Concussion Policy Statement 26

Emergency Procedures 27

Accident Notification & Reporting Procedures 44

Guidelines for Practices and Games During Inclement Weather 49

o Rain

o Thunder and Lightening

o Heavy Winds

o Tornados

o Hot Summer Days

Volunteer Applications and Background Checks 53

Concession Stand Policy 54

Food Poisoning 57

Facility Survey 58


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2017 York County Little League Board of Directors

Position Name Email Address

President Eric Henegar [email protected]

Secretary Jessica Henegar [email protected]

Player Agent Chris Adkins [email protected]

Treasurer Chris Smith [email protected]

Safety Officer Michael Holland [email protected]

Equipment Jessy Martin [email protected]

Dave O’Brien [email protected]

VP Baseball Thomas Evans [email protected]

VP Softball Becky Sherman [email protected]

Webmaster Kevin Campbell [email protected]

Sponsorship Brad Reeves [email protected]

Umpire in Chief Brian Grondin [email protected]

Master Scheduler Dave Scarborough [email protected]

Coed Tee Ball Jason Thomas [email protected]

Coach Pitch Softball Neal Draper [email protected]

Minor Softball Neal Draper [email protected]

Major Softball Neal Draper [email protected]

Senior Softball Chris LaFlamme [email protected]

Coach Pitch Baseball VACANT [email protected]

Coach/Player Baseball Ryan Dudley [email protected]

Minor Baseball Aaron Secrist [email protected]

Major Baseball Dave Scarborough [email protected]

JR/SR Baseball Kevin Campbell [email protected]

mailto:[email protected]























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Local Resources:

Local Resources Phone Number

York County Fire & EMS 911

York County Sheriff 911

Virginia State Police (VSP) 757-424-6800

Crime Line 757-890-3400

Child Abuse Hotline 1-800-552-3431

Poison Control Center 1-800-222-1222

Riverside Regional ER 757-594-2050

Mary Immaculate ER 757-886-6000

Sentara Careplex ER 757-736-2010

York County Parks & Rec. 757-890-3500

Complex Weather Hotline 757-890-3868

York County School Div. 757-890-3321

YCLL Safety Officer 757-325-0197

[email protected]



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This document is available for board members, managers, coaches and volunteers of the

York County Little League. York County Little League is part of the Virginia District 7

Little league. YCLL league number is 0346710.

York County Little League (YCLL) Baseball and Softball

YCLL is a community organization chartered by Little League International. YCLL provides a

positive, instructional and community based baseball/softball experience for boys and girls

between the age of 5 and 16. These programs are guided by a volunteer board of directors and

are operated independently from the York County Parks and Recreation. Little league baseball

and softball has been an important part of the York County community for over xx years. Since

children at this age develop at different rates, the program is designed to help them learn and

improve their skills at their own pace. YCLL offers the following division levels of play:

Mission Statement

YCLL is a non-profit organization run totally by volunteers. Our mission is to provide a safe

environment where children can learn and play the game of baseball and softball. We will

accomplish this by focusing on player and coach development, providing excellent

communication and creating a level field of play where all children can compete and have fun.

Little League Pledge

I trust in God.

I love my country and will respect its laws.

I will play fair and strive to win.

But win or lose, I will always do my best.

Little league Parent/Volunteer Pledge

I will teach all children to play fair and do their best.

I will positively support all managers, coaches and players.

I will respect the decisions of the umpires.

I will praise a good effort despite the outcome of the game.

Philosophy

The purpose of little league is to develop ball players by stressing basic baseball and softball

fundamentals and appropriate attitudes towards games on the field and to encourage teamwork

along with good sportsmanship. Each player, in all divisions, will be treated equally within the

rules of Little League Baseball and Softball and in consideration of his or her playing abilities.


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Safety

In order to ensure an enjoyable environment, it is imperative that we provide a safe environment

for everyone involved in this organization. This safe environment will require the help from

everyone (parents, managers, coaches, players, board members, etc.). The 2017 Safety Officer

Michael Holland shall complete the Annual Little League facility Safety Survey for 2017

and submit the documents to Little League International for review and approval. This

safety manual will be posted on our website and a copy will be made available to anyone who

requests the document. Please read, learn and follow the safety instructions in this manual, so

that YCLL can provide a safer baseball/softball experience to all our players and volunteers. It

should be understood that the Safety Officer can make changes, with the approval of the YCLL

Board of Directors (BOD), to this manual during the season. If there are such changes made, all

managers, coaches and volunteers will be made aware of the changes

Importance of Safety

The purpose of this document is to emphasize the importance of safety in YCLL and to identify

important safety plans to which individuals should be aware. YCLL BOD, managers, coaches,

volunteers and parents should take safety issues very seriously. Little League International has

introduced a safety awareness program (ASAP) with the goal of reemphasizing the position of

the Safety Officer to “create awareness through education, information and other opportunities to

provide a safe environment for all players and volunteers of little league baseball and softball.

This program has very successful by dramatically decreasing baseball and softball related

injuries during the little league season. This 2017 Safety Plan is reviewed and approved by the

Little League ASAP Program.


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A Safety Awareness Program (ASAP)

YCLL participates in the ASAP program sponsored by Little League International. YCLL is

continuously in communication with other surrounding little league organizations to provide our

players and volunteers the safest environment possible. Safety is a constant changing and

growing area of concern that should never be overlooked by anyone.

There are several points to address in this safety plan in order to make it ASAP compliant. The

information beyond ASAP is available by contacting the YCLL Safety Officer. In addition, this

document will be made available upon request. The following is a list of several important

features of the safety plan:

YCLL shall have an active Safety Officer on file with Little League International. The

2017 YCLL Safety Officer is Michael S. Holland and can be reached at the following

number, (757) 325-0197 or [email protected] Any questions regarding this plan and little

league safety can be directed to the safety officer.

The YCLL Safety Officer and President of YCLL shall submit league player registration

data, play roster data and coach/manager data

All accidents and safety violations must be reported to the Safety Officer within 24hrs of

initial incident. Timely reporting of accidents and safety issues is a key factor in promptly

dealing and mitigating safety issues. A report will be documented by the league and

reported to the District 7 Safety Officer.

Officials and coaches must participate in district sponsored basic first aid clinics.

Managers and coaches are mandated to attend once every three years.

YCLL is being proactive with managers and coaches taking the CDC Heads Up Training

Course that can be done online before the start of the baseball and softball season. YCLL

is recommending that this training is an annual requirement for all managers and coaches.

All board members, managers, coaches and volunteers who have repeated access to

players and teams of YCLL will fill out and submit a 2017 Volunteer Application and a

copy of their driver’s license for a background check. YCLL will conduct a criminal

background check on all prospective volunteers utilizing the following sources:

o www.nsopr.gov

o First Advantage

Failure to fill out the 2017 volunteer application will result in the individual being denied

for any baseball or softball activities.

All managers and coaches are encouraged to participate in a fundamental coach’s clinic

when they are announced by the league.

Prior to each practice or game, managers, coaches and umpires will walk the field to

inspect for any hazards. Managers, coaches and umpires must remedy all hazardous

conditions prior to the start of the game

Managers and coaches must be sure to have a stocked first aid kit available.

YCLL will require regular inspection of baseball and softball equipment. Replacement of

defective equipment must be done immediately by contacting the Equipment Manager or

any YCLL BOD member. The equipment checks will be done by three sources:

o The equipment manager at the beginning of the season


http://www.nsopr.gov/


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o Managers and coaches at the beginning of each game or practice

o Umpires prior to and during the course of games

Quick Reference Safety Rules

Hydration

Allow water breaks every 15 to 30 minutes and allow players to obtain a drink when they feel it

is needed before the scheduled break. We usually think about dehydration in the summer months

when the hot temperature shortens the time it takes for players to become overheated. Keeping

players well hydrated during the cool days is just as important. Additional clothing worn on the

cold days makes it difficult for sweat to evaporate, so the body does not cool as quickly. It does

not matter if its January or July, thirst is an indicator of fluid intake needs. Therefore, players

must be encouraged to drink fluids even when they do not feel thirsty.


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Everyone

No games or practices shall be held when weather or conditions of the playing field are

poor. Especially when lightning and thunder is present. This includes any unauthorized

baseball or softball fields that were not identified on the 2017 Facility Survey.

During regular practice and games, all players should be alert at all times.

Only players, managers, coaches and umpires will be permitted on the playing field or in

the dugout during the game. All managers, coaches and umpires must have completed a

2017 volunteer application and background check conducted by the YCLL Safety

Officer.

All players need to have adequate water or other refreshments to keep hydrated at all

practices and games especially during the summer.

Alcohol and tobacco products are forbidden on any little league field.


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Managers/Coaches

The manager is the person appointed by the President of York County Little League to be

responsible for the team’s actions on the field and to represent the team’s communication with

the umpire and the opposing team. The manager is ultimately responsible for his/her team’s

conduct, observance of official YCLL rules and regulations and deference to the umpires. If the

manager is not present at a game or practice, an approved coach shall be designated to fulfill

these duties. Responsibilities of the Manager/Coach include the following:

Appoint a volunteer to serve as the Team Safety Officer (TSO)

Attend a mandatory training session on CPR/First Aid given by YCLL.

Take online Head’s Up Concussion Training on the www.cdc.gov website.

Promote SAFETY as a key element to their baseball or softball players.

Ensure players are drinking fluids during each practice or game.

Ensure the players are wearing the correct safety equipment (i.e. cups, mouth guards,

sliding shorts, etc.).

Develop a plan to have a charged cell phone during all practice and games.

At least one manager or coach is to remain near or inside the dugout area at all times

during games.

Make sure all players are properly warmed up prior to any practice or game

The playing field must always be inspected by the manager, coaches and umpires before

games and practices for holes, damage, stones, glass or other foreign objects.

Agrees with the other manager or umpire that the field is ready and safe for play. If there

is a disagreement, the HOME Team Manager will make the determination and

immediately report to their respective league vice president.

During warm-up drills, players should be adequately spaced so that no one is endangered

by wild throws and missed catches.

There will be no head first slides permitted except when returning to first base.

At no time during practice or games should “horseplay” be permitted on the playing field

or in the dugouts.

Players shall wear a catcher’s helmet and mask with a throat guard when warming up

pitchers at all times. Managers and coaches are not permitted to warm up pitchers

On-deck batters are not permitted at any time.

http://www.cdc.gov/


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Team Safety Officer (TSO)

Appointed by the Team Manager, the TSO is designated to ensure a focus on safety is

maintained throughout all practices and games. The TSO should:

Always have a cell phone available at each practice or game.

Be familiar with basic first aid and contents of this safety plan.

Inspect the team’s equipment prior to a practice or game.

Remind the manager or coach to conduct proper warm up exercises with each team.

Ensure that all players have an updated medical release form on hand.

Walk the fields before each practice or game looking for hazards or potential safety

concerns.

Ensure that players who miss seven (7) consecutive days of team activities due to injury

or illness has a written medical clearance from their primary physician before resuming

team activities.

Follow up with parents/guardians on any injuries that required first aid.

Contact the YCLL Safety Officer at 757-325-0197 and/or [email protected] when injuries

occur.

Umpires

Umpires are important to ensure that all games are conducted safely. Umpires will ensure and

enforce that all safety related rules and regulations are followed. Umpires will also conduct the

following:

For baseball and softball games, only the home plate umpire authorizes start of game. All

team equipment must be stored within the dugout or behind dugout and not within the

field of play.

All pre-game warm-ups should be performed within the confines of the field of play. At

no time should warm-ups be allowed that endangers the safety of the spectators.

Players are not allowed to wear any external accessories (i.e. watches, rings, earrings,

pins, necklaces, or any other object at practice or games. The exception to this rule is for

those players that have a medical alert necklace or bracelet which needs to be taped or

secured so injury can be avoided.

Spectators

At no time should children be permitted to climb on the back stop or stick their hands or

fingers through the fence behind home plate during play.

All spectators should have good sportsmanship and refrain from using abusive/vulgar

language towards the opposing team players or coaches or towards umpires

A player and parent code of conduct shall be provided to all players, parents and

guardians at the initial team meeting and will be made available on the YCLL website.



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YCLL Fields and Safety Checklist

Condition of Field Yes No Catchers Equipment Yes No

Backstop Shin Guards

Home Plate Helmets

Bases Face Masks

Pitchers Mound Catchers Cup

Batter’s Box Chest Protector

Batter’s Box Marked Catcher’s Glove

Infield Surface

Outfield Surface

Foul Lines Marked

Warning Track

Coach’s Box Marked

Safety Equipment

First Aid Kit

Medical Release Form

Ice Packs

Cell Phone (Personal)

Injury Forms


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Training Requirements

First aid training for managers and coaches: it is required by Little League international that each

team have a minimum of one coach and manager participate in and complete first aid training

before the start of the 2016 season.

The first aid training will be scheduled and documented at the manager’s meeting. Periodic

updates on safety will also be given throughout the season. Special emphasis on heat related

illnesses and chronic medical conditions will be addressed as well. It should also be noted:

All managers and coaches are encouraged to attend the District 7 sponsored coaches

fundamental training clinic.

Additionally, District 7 will host a umpire clinic for managers, coaches and anyone else

that would like to volunteer to become a umpire.

All managers, coaches and umpires should be familiar with little league and YCLL safety

plans, policies and procedures. These are distributed to all managers, coaches and

umpires at the beginning of the season and can be accessed on the YCLL website.


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First Aid Kit Guidelines

Every team has access to a first aid kit. The first aid kit should be readily accessible during

practice and games. If something has been used or missing from the kit, please contact the

Equipment Manager so the item can be replaced.


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Field and Dugout Safety

It is important to remember that we want to make baseball and softball and enjoyable experience

for all YCLL players and volunteers.

In case of an emergency, make sure you dial 911 and give the dispatcher as much

information as possible.

If there is an injury or medical incident that occurs on the field, the manager or coach

must remain calm and tend to the injured player. The presiding umpire will instruct all

players to return to their respective positions or to the dugout during an emergency.

No practices or games should be held under severe weather conditions, especially

thunder/lightning or when field conditions are too unsafe. Always make a good judgment

with safety as the priority.

The fields will be walked before each practice and game to look for and correct any

unsafe hazards that may be present.

The YCLL Facility Survey is updated annually and submitted to Little League

International. Contact the YCLL Safety Officer if you need a copy of the facility survey.

Only the players, managers, coaches and umpires are permitted on the playing field

during games and practice sessions.

All bats and other baseball or softball equipment shall be kept off the field of play.

Organize equipment in your dugout to prevent tripping hazards.


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Player Safety

All little league rules and regulations, both playing rules and safety rules, shall be enforced at all

times, whether during a practice or game. 2016 Little League rules are supplied to all managers

and coaches prior to the start of the season. It is important to read and review the rules, as many

of them pertain to player safety

Managers and coaches should inspect the catcher’s face mask on a regular basis, making

sure that it fits correctly and is in proper working order. Broken or improperly sized

equipment should be turned in and replaced by the Equipment Manager.

Catchers shall wear a catcher’s helmet with throat guard, chest protector, athletic cup

(males), and shin guards.

Warm up catchers must wear the required safety equipment while warming up the

pitcher. This rule applies whether between innings, during bullpen warm ups and pre-

game field drills. NO adults, including coaches are allowed to warm up a catcher.

Managers and coaches shall instruct all players in safe sliding techniques as well as how

to avoid a batted or pitched ball.

No on-deck batters allowed to include outside the fence of the playing field.

Players that are ejected, ill or injured must remain under the coach’s supervision until

released to a parent or guardian.

After a practice or game, the manager or coach should make sure that all players have

been picked up by their parent or guardian.

Players will be instructed in proper stretching and general throwing, catching and batting

techniques to limit injury.

Special attention should be made towards any potential head injury that may lead to a

concussion. Players, parents, managers and coaches will be provided information on

sports related concussions which will include the signs and symptoms.


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Concussion Statement Policy

YCLL takes player safety variously seriously. One area that we are being proactive in to improve

awareness, prevention and treatment of concussions. All managers, coaches and umpires are

encourage to take the online training class from the CDC website, HEADS-UP Training. It

should be known that in the event a player is suspected of suffering a concussion during a

practice or game, then the player will be removed from practice or game and will not be allowed

to return to participate until a physician has cleared the player medically fit to participate.


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Emergency Procedures for YCLL

In any type of emergency, it is important to remain calm but this is especially true when the

emergency involves a child. In this section, you will find some information regarding

emergencies. Managers and coaches are required to have a cell phone at all practices and games

in case of an emergency.

Minor Injuries

Use the first aid kit as needed.

If blood is present, make sure that you wear gloves for your protection as well as the

injured player. Use antiseptic wipes and apply pressure to the injury to stop the bleeding.

Once the bleeding has stopped, use a suitable bandage to cover the injured area.

Notify the YCLL Safety Officer of the injury. This notification must be made within 24

hours of initial incident.

RICE

RICE is a way of remembering how to treat a sports injury. Take these steps to keep down the

swelling, feel less pain and assist with healing:

R-est whatever part of the body that is hurting.

I-ce it where it hurts.

C-ompression wrap the body part with a bandage.

E-levate the injured part of the body.

Major Injuries

Clear the field of play. Have all players return to the dugout area.

DO NOT move the injured player especially in cases where a possible head or neck

injury is suspected.

Have someone call 911. When calling 911, you need to remember the following:

o Your location, name and phone number that you are using.

o Give them clear directions, especially if you are in an area with multiple playing

fields.

o Advise the dispatcher what happened and how the injury occurred.

o Inform the dispatcher of the condition of the injured player. Be sure to include

whether or not there was a loss of consciousness, severe bleeding or exposed bone

from a fracture.

o Inform the dispatcher of what aid was administered to the injured player.

o Answer any additional questions from the dispatcher and do not hang up the

phone until directed to do so.


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As the manager or coach of the team, it is your responsibility to determine if any player should

continue to practice or play in a game. If you feel that a player needs to get medical attention

under any circumstances, then:

If emergency medical personnel are present, then allow them to provide directions.

Consult with the players parents for physical or hospital information.

Check the player’s medical release information provided by the league. This information

shall be with the team manager at all little league events (practice, games etc.). if the

parents or guardians are absent, then refer to the medical release information. If there is a

physician, medical clinic or hospital listed, then this should be your first choice. Provide

this information to emergency medical services that are arrive on scene.

For your information, there are two medical facilities near York County baseball and softball

fields:

Mary Immaculate Hospital, 757-886-6000

Riverside Regional Medical Center, 757-594-2050

While both facilities have emergency room capabilities, choosing which one to go to really

depends on the severity of the injury. Riverside Regional Medical Center is a Level 2 Trauma

Center that can treat major injuries such as concussions, spinal injuries etc.

First Aid Treatment

If you are treating the injured player on site:

Access the injury. If the victim is conscious, find out what happened, where it hurts,

watch for shock.

Know your limitations.

Call 911 immediately if person is unconscious or seriously injured.

Look for signs of injury (blood, black-and-blue, deformity of joint etc.)

Listen to the injured player describe what happened and what hurts if conscious.

Before asking questions, you may have to calm and soothe an excited child.

Feel gently and carefully the injured area for signs of swelling or grating of broken

bone.

Talk to your team afterwards about the situation if it involves them. Often players are

upset and worried when another player is injured. They need to feel safe and

understand why the injury occurred.

DO NOT:

Administer any medications.

Provide any food or beverages (other than water).

Hesitate in giving aid when needed.

Be afraid to ask for help if you.re not sure of the proper Procedure, (i.e., CPR, etc.).

Do Not Transport injured individual except in extreme emergencies.


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911 EMERGENCY NUMBER

The most important help that you can provide to a victim who is seriously injured is to call for

professional medical help. Make the call quickly, preferably from a cell phone near the injured

person. If this is not possible, send someone else to make the call from a nearby telephone. Be

sure that you or another caller follows these four steps:

First Dial 911.

Give the dispatcher the necessary information. Answer any questions that he or she

might ask.

Do not hang up until the dispatcher hangs up. The EMS dispatcher may be able to tell

you how to best care for the victim. Continue to care for the victim till professional

help arrives.

Appoint somebody to go to the street and look for the ambulance and fire engine and flag them down if necessary. This saves valuable time. Remember, every minute

counts.

When to call 911:

If the injured person is unconscious, call 911 immediately.

Sometimes a conscious victim will tell you not to call an ambulance, and you may not

be sure what to do.

Call 911 anyway and request paramedics if the victim:

Is or becomes unconscious.

Has trouble breathing or is breathing in a strange way.

Has chest pain or pressure.

Is bleeding severely.

Has pressure or pain in the abdomen that does not go away.

Is vomiting or passing blood.

Has seizures, a severe headache, or slurred speech.

Appears to have been poisoned.

Has injuries to the head, neck or back.

Has possible broken bones.

If you have any doubt at all, call 9-1-1- and requests paramedics.

Also Dial 911 for any of these situations:

Fire or explosion

Downed electrical wires

Presence of poisonous gas

Vehicle Collisions

Vehicle/Bicycle Collisions

Victims who cannot be moved easily


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Conscious Victims:

If the victim is conscious, ask what happened. Look for other life-threatening conditions and

conditions that need care or might become life threatening. The victim may be able to tell you

what happened and how he or she feels. This information helps determine what care may be

needed. This check has twenty-two steps:

1. Talk to the victim and to any people standing by who saw the accident take place.

2. Check the victim from head to toe, so you do not overlook any problems.

3. Do not ask the victim to move, and do not move the victim yourself.

4. Examine the scalp, face, ears, nose, and mouth.

5. Look for cuts, bruises, bumps, or depressions.

6. Watch for changes in consciousness.

7. Notice if the victim is drowsy, not alert, or confused.

8. Look for changes in the victim’s breathing. A healthy person breathes regularly,

quietly, and easily. Breathing that is not normal includes noisy breathing such as

gasping for air; making rasping, gurgling, or whistling sounds; breathing unusually

fast or slow; and breathing that is painful.

9. Notice how the skin looks and feels. Note if the skin is reddish, bluish, pale or gray.

10. Feel with the back of your hand on the forehead to see if the skin feels unusually

damp, dry, cool, or hot.

11. Ask the victim again about the areas that hurt.

12. Ask the victim to move each part of the body that doesn’t hurt.

13. Check the shoulders by asking the victim to shrug them.

14. Check the chest and abdomen by asking the victim to take a deep breath.

15. Ask the victim if he or she can move the fingers, hands, and arms.

16. Check the hips and legs in the same way.

17. Watch the victim’s face for signs of pain and listen for sounds of pain such as gasps,

moans or cries.

18. Look for odd bumps or depressions.

19. Think of how the body usually looks. If you are not sure if something is out of shape,

check it against the other side of the body.

20. Look for a medical alert tag on the victim’s wrist or neck. A tag will give you medical

information about the victim, care to give for that problem, and who to call for help.

21. When you have finished checking, if the victim can move his or her body without any

pain and there are no other signs of injury, have the victim rest sitting up.

22. When the victim feels ready, help him or her stand up.


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Unconscious Victims:

If the victim does not respond to you in any way, assume the victim is unconscious. Call 911 and

report the emergency immediately.

Checking an Unconscious Victim:

1. Tap and shout to see if the person responds. If no response –

2. Look, listen and feel for breathing for about 5 seconds.

3. If there is no response, position victim on back, while supporting head and neck.

4. Tilt head back, lift chin and pinch nose shut. (See breathing section to follow) Finger

sweep maneuver administered to an unconscious victim of foreign body airway

obstruction.

5. Look, listen, and feel for breathing for about 5 seconds.

6. If the victim is not breathing, give 2 slow breaths into the victim’s mouth.

7. Check pulse for 5 to 10 seconds.

8. Check for severe bleeding.

When treating an injury, remember:

Rest

Ice

Compression

Elevation

Muscle, Bone, or Joint Injuries

Always suspect a serious injury when the following signals are present:

Significant deformity

Bruising and swelling

Inability to use the affected part normally

Bone fragments sticking out of a wound

Victim feels bones grating; victim felt or heard a snap or pop at the time of injury

The injured area is cold and numb

Cause of the injury suggests that the injury may be severe.

If any of these conditions exists, call 9-1-1 immediately and administer care to the victim until

the paramedics arrive.

Treatment for muscle or joint injuries:

If ankle or knee is affected, do not allow victim to walk. Loosen or remove shoe; elevate

leg.

Protect skin with thin towel or cloth. Then apply cold, wet compresses or cold packs to

affected area. Never pack a joint in ice or immerse in icy water.

If a twisted ankle, do not remove the shoe -- this will limit swelling.

Consult professional medical assistance for further treatment if necessary.


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Treatment for fractures:

Fractures need to be splinted in the position found and no pressure is to be put on the

area.

Splints can be made from almost anything; rolled up magazines, twigs, bats, etc...

Treatment for broken bones:

Once you have established that the victim has a broken bone, and you have called 911, all you

can do is comfort the victim, keep him/her warm and still and treat for shock if necessary.

Head and Spine Injuries

When to suspect head and spine injuries:

A fall from a height greater than the victim’s height.

Any bicycle, skateboarding, roller blade mishap.

A person found unconscious for unknown reasons.

Any injury involving severe blunt force to the head or trunk, such as from a bat or line

drive baseball.

Any injury that penetrates the head or trunk, such as an impalement.

When to suspect head and spine injuries:

A fall from a height greater than the victim’s height.

Any bicycle, skateboarding or roller blading mishap.

A person found unconscious for unknown reasons.

Any injury involving severe blunt force trauma to the head or chest, such as an

impalement.

A motor vehicle crash involving a driver or passengers not wearing safety belts.

Any person thrown from a motor vehicle.

Any person struck by a motor vehicle.

Any injury in which a victim’s helmet is broken, including a motorcycle, batting helmet,

industrial helmet.

Any incident involving a lightning strike.


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Signs of Head and Spine Injuries:

Changes in consciousness

Severe pain or pressure in the head, neck, or back

Tingling or loss of sensation in the hands, fingers, feet, and toes

Partial or complete loss of movement of any body part

Unusual bumps or depressions on the head or over the spine

Blood or other fluids in the ears or nose

Heavy external bleeding of the head, neck, or back

Seizures

Impaired breathing or vision as a result of injury

Nausea or vomiting

Persistent headache

Loss of balance

Bruising of the head, especially around the eyes and behind the ears

General Care for Head and Spine Injuries:

Call 9-1-1 immediately.

Minimize movement of the head and spine.

Maintain an open airway.

Check consciousness and breathing.

Control any external bleeding.

Keep the victim from getting chilled or overheated till paramedics arrive and take over

care.

Concussion:

Concussions are defined as any blow to the head. They can be fatal if the proper precautions are

not taken:

If a player, remove player from the game.

See that victim gets adequate rest.

Note any symptoms and see if they change within a short period of time.

If the victim is a child, tell parents about the injury and have them monitor the

child after the game.

Urge parents to take the child to doctor for further examination.

If the victim is unconscious after the blow to the head, diagnose head and neck

injury.

DO NOT MOVE the victim. Call 911 immediately.


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Contusion to Sternum:

Contusions to the Sternum are usually the result of a line drive that hits a player in the chest.

These injuries can be very dangerous because if the blow is hard enough, the heart can become

bruised and start filling up with fluid. Eventually the heart is compressed and the victim dies. Do

not downplay the seriousness of this injury.

If a player is hit in the chest and appears to be all right, urge the parents to take their child

to the hospital for further examination.

If a player complains of pain in his chest after being struck, immediately call 911 and

treat the player until professional medical help arrives.

Sudden Illness

When a victim becomes suddenly ill, he or she often looks and feels sick.

Symptoms of sudden illness include:

Feeling light-headed, dizzy, confused, or weak

Changes in skin color (pale or flushed skin), sweating

Nausea or vomiting

Diarrhea

Changes in consciousness

Seizures

Paralysis or inability to move

Slurred speech

Impaired vision

Severe headache

Breathing difficulty

Persistent pressure or pain.

Care for Sudden Illness:

Call 911

Help the victim rest comfortably.

Keep the victim from getting chilled or overheated.

Reassure the victim.

Watch for changes in consciousness and breathing.

Do not give anything to eat or drink unless the victim is fully conscious.


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If the victim:

Vomits - Place the victim on his or her side.

Faints - Position him or her on the back and elevate the legs 8 to 10 inches if you do not

suspect

Head or back injury.

Has a diabetic emergency - Give the victim some form of sugar.

Has a seizure - Do not hold or restrain the person or place anything between the victim’s

teeth. Remove any nearby objects that might cause injury. Cushion the victim’s head

using folded clothing or a small pillow.

Caring for Shock

Shock is likely to develop in any serious injury or illness. Signals of shock include:

Restlessness or irritability

Altered consciousness

Pale, cool, moist skin

Rapid breathing

Rapid pulse.

Caring for shock involves the following simple steps:

1. Have the victim lie down. Helping the victim rest comfortably is important

because pain can intensify the body’s stress and accelerate the progression of

shock.

2. Control any external bleeding.

3. Help the victim maintain normal body temperature. If the victim is cool, try to

cover him or her to avoid chilling

4. Try to reassure the victim.

5. Elevate the legs about 12 inches unless you suspect head, neck, or back injuries or

possible broken bones involving the hips or legs. If you are unsure of the victim’s

condition, leave him or her lying flat.

6. Do not give the victim anything to eat or drink, even though he or she is likely to

be thirsty.

7. Call 9-1-1 immediately. Shock can.t be managed effectively by first aid alone. A

victim of shock requires advanced medical care as soon as possible.


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General Bleeding

Before initiating any First Aid to control bleeding, be sure to wear gloves to avoid contact of the

victim’s blood with your skin. If a victim is bleeding:

Act quickly by having the victim lie down. Elevate the injured limb higher than

the victim’s heart unless you suspect a broken bone.

Control bleeding by applying direct pressure on the wound with a sterile pad or

clean cloth.

If bleeding is controlled by direct pressure, bandage firmly to protect wound.

Check pulse to be sure bandage is not too tight.

If bleeding is not controlled by use of direct pressure, apply a tourniquet only as

a last resort and call 911 immediately.

Nose Bleeds

To control a nosebleed, have the victim lean forward and pinch the nostrils together until

bleeding stops.

Bleeding On The Inside and Outside of the Mouth

To control bleeding inside the cheek, place folded dressings inside the mouth against the

wound.

To control bleeding on the outside, use dressings to apply pressure directly to the wound

and bandage so as not to restrict.

Wound Infection

To prevent infection when treating open wounds you must:

CLEANSE... the wound and surrounding area gently with mild soap and water or an

antiseptic pad; rinse and blot dry with a sterile pad or clean dressing.

TREAT... to protect against contamination with ointment.

COVER... to absorb fluids and protect wound from further contamination with Band-

Aids, gauze, or sterile pads. (Handle only the edges of sterile pads or dressings)

TAPE... to secure with First-Aid tape help keep out dirt and germs.

Deep Cuts

If the cut is deep, stop bleeding, bandage, and encourage the victim to get to a hospital so he/she

can be stitched up. Stitches prevent scars.

Splinters

Splinters are defined as slender pieces of wood, bone, glass or metal objects that lodge in or

under the skin. If splinter is in eye, DO NOT remove it.


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Symptoms of Splinters:

May include: Pain, redness and/or swelling

Treatment for Splinters:

First wash your hands thoroughly, then gently wash affected area with mild soap

and water.

Sterilize needle or tweezers by boiling for 10 minutes or heating tips in a flame;

wipe off carbon (black discoloration) with a sterile pad before use.

Loosen skin around splinter with needle; use tweezers to remove splinter. If

splinter breaks or is deeply lodged, consult professional medical help.

Cover with adhesive bandage or sterile pad, if necessary.

Dental Injuries

AVULSION (Entire Tooth Knocked Out)

If a tooth is knocked out, place a sterile dressing directly in the space left by the tooth. Tell the

victim to bite down. Dentists can successfully replant a knocked-out tooth if they can do so

quickly and if the tooth has been cared for properly.

Avoid additional trauma to tooth while handling. Do Not handle tooth by the root. Do

Not brush or scrub tooth. Do Not sterilize tooth.

If debris is on tooth, gently rinse with water.

f possible, re-implant and stabilize by biting down gently on a towel or handkerchief. Do

only if athlete is alert and conscious.

If unable to re-implant:

Best - Place tooth in Hank’s Balanced Saline Solution, i.e. .Save-a-tooth.

2nd best - Place tooth in milk. Cold whole milk is best, followed by cold 2 % milk.

3rd best - Wrap tooth in saline soaked gauze.

4th best - Place tooth under victim’s tongue. Do only if athlete is conscious and alert.

5th best - Place tooth in cup of water.

Time is very important. Re-implantation within 30 minutes has the highest degree of success

rate. TRANSPORT IMMEDIATELY TO DENTIST.

EXTRUDED TOOTH - Upper tooth hangs down and/or lower tooth raised up.

Reposition tooth in socket using firm finger pressure.

Stabilize tooth by gently biting on towel or handkerchief.

TRANSPORT IMMEDIATELY TO DENTIST.

LATERAL DISPLACEMENT - Tooth pushed back or pulled forward.

Try to reposition tooth using finger pressure.

Victim may require local anesthetic to reposition tooth; if so, stabilize tooth by gently

biting on towel or handkerchief.



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INTRUDED TOOTH - Tooth pushed into gum - looks short.

Do nothing - avoid any repositioning of tooth.


FRACTURE (Broken Tooth) If tooth is totally broken in half, perform the following:

Stabilize portion of tooth left in mouth be gently biting on a towel or handkerchief to

control bleeding.

Should extreme pain occur, limit contact with other teeth, air or tongue. Pulp nerve may

be exposed, which is extremely painful to athlete.

Save all fragments of fractured tooth as described under Avulsion, Item 4.

IMMEDIATELY TRANSPORT PATIENT & TOOTH FRAGMENT TO DENTSIST.

Heat Exhaustion

Symptoms may include:

Fatigue; irritability; headache; faintness; weak, rapid pulse; shallow breathing; cold,

clammy skin; profuse perspiration.

Treatment:

Instruct victim to lie down in a cool, shaded area or an air-conditioned room. Elevate feet.

Massage legs toward heart.

Only if victim is conscious, give cool water or electrolyte solution every 15 minutes.

Use caution when letting victim first sit up, even after feeling recovered.

Heat Stroke

Symptoms may include:

Extremely high body temperature (106ｰF or higher); hot, red, dry skin; absence of

sweating; rapid pulse; convulsions; unconsciousness.

Treatment:

Call 911 immediately

Lower body temperature quickly by placing victim in partially filled tub of cool, not cold,

water (avoid over-cooling). Briskly sponge victim.s body until body temperature is

reduced then towel dry. If tub is not available, wrap victim in cold, wet sheets or towels

in well ventilated room or use fans and air conditioners until body temperature is

reduced.

DO NOT give stimulating beverages (caffeine beverages), such as coffee, tea or soda.

Moving an Injured Person

If injury involves neck or back, DO NOT move victim unless absolutely necessary. Wait for

Emergency Medical Services to arrive.


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If victim must be pulled to safety, move body lengthwise, not sideways. If possible, slide a coat

or blanket under the victim:

Carefully turn victim toward you and slip a half-rolled blanket under back.

Turn victim on side over blanket, unroll, and return victim onto back.

Drag victim head first, keeping back as straight as possible.

If victim must be lifted

Support each part of the body. Position a person at victim’s head to provide additional

stability. Use a board, shutter, tabletop or other firm surface to keep body as level as

possible.

Caring for Burns:

The care for burns involves the following 3 basic steps:

Stop the Burning -- Put out flames or remove the victim from the source of the burn.

Cool the Burn -- Use large amounts of cool water to cool the burned area. Do not use ice

or ice water other than on small superficial burns. Ice causes body heat loss. Use

whatever resources are available-tub, shower, or garden hose, for example. You can

apply soaked towels, sheets or other wet cloths to a burned face or other areas that cannot

be immersed. Be sure to keep the cloths cool by adding more water.

Cover the Burn -- Use dry, sterile dressings or a clean cloth. Loosely bandage them in

place. Covering the burn helps keep out air and reduces pain. Covering the burn also

helps prevent infection. If the burn covers a large area of the body, cover it with clean,

dry sheets or other cloth.

Chemical Burns

If a chemical burn:

Remove contaminated clothing.

Flush burned area with cool water for at least 5 minutes.

Treat as you would any major burn.

If an eye has been burned:

Immediately flood face, inside of eyelid and eye with cool running water for at least 15

minutes. Turn head so water does not drain into uninjured eye. Lift eyelid away from eye

so the inside of the lid can also be washed.

If eye has been burned by a dry chemical, lift any loose particles off the eye with the

corner of a sterile pad or clean cloth.

Cover both eyes with dry sterile pads, clean cloths, or eye pads; bandage in place.


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Sunburn

If victim has been sunburned:

Treat as you would any major burn (see above).

Treat for shock if necessary

Cool victim as rapidly as possible by applying cool, damp cloths or immersing in cool,

not cold water.

Give victim fluids to drink.

Get professional medical help immediately for severe cases.

Prescription Medication

Do not, at any time, administer any kind of prescription medicine. This is the parent’s

responsibility and York County Little League does not want to be held liable, nor do you, in case

the child has an adverse reaction to the medication.

Asthma and Allergies

Many children suffer from asthma and/or allergies (allergies especially in the springtime).

Allergy symptoms can manifest themselves to look like the child has a cold or flu while children

with asthma usually have a difficult time breathing when they become active. Allergies are

usually treated with prescription medication. If a child is allergic to insect stings/bites or certain

types of food, you must know about it because these allergic reactions can become life

threatening. Encourage parents to fill out the medical history forms. Study their comments and

know which children on your team need to be watched. Likewise, a child with asthma needs to

be watched. If a child starts to have an asthma attack, have him stop playing immediately and

calm him down till he/she is able to breathe normally. If the asthma attack persists, dial 911 and

request emergency service.


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Colds and Flu

The baseball season usually coincides with the cold and flu season. There is nothing you can do

to help a child with a cold or flu except to recognize that the child is sick and should be at home

recovering and not on the field passing his cold or flu on to all your other players. Prevention is

the solution here. Don’t be afraid to tell parents to keep their child at home.

Insect Stings

In highly sensitive persons, do not wait for allergic symptoms to appear. Get professional

medical help immediately. Call 911. If breathing difficulties occur, start rescue breathing

techniques; if pulse is absent, begin CPR.

Symptoms:

Signs of allergic reaction may include:

Nausea

Severe swelling

Breathing difficulties

Bluish face

Lips and fingernails

Shock or unconsciousness.

Treatment for an Allergic Reaction

For mild or moderate symptoms, wash with soap and cold water.

Remove stinger or venom sac by gently scraping with fingernail or business card. Do not

remove stinger with tweezers as more toxins from the stinger could be released into the

victim’s body.

For multiple stings, soak affected area in cool water. Add one tablespoon of baking soda

per quart of water.


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Accident Notification and Reporting Procedures

Little League Baseball and Softball is constantly looking for ways to improve the safety of

everyone involved. In order to help YCLL Little League in this effort, all managers and coaches

shall be required to provide detailed reports of all accidents and/or injuries. You should have

access to electronic injury reports.

Within 24 hours of any injury, regardless of how minor, the manager or coach shall contact the

Safety Officer Michael Holland so that a report can be filed. The Safety Officer’s contact

information is (757) 325-0197 or [email protected]

What to Report

Any incident that causes any player, manager, coach, umpire or volunteer to receive

medical treatment and/or first aid must be reported to the YCLL Safety Officer. This

includes even passive treatment such as the evaluation of any injury that only results in a

period of rest.

When to Report

All accidents/injuries described above shall be reported to the YCLL Safety Officer

within 24hrs of the initial incident. The 2017 YCLL Safety Officer is Michael Holland

and he can be reached at the following:

o Cell phone (757) 325-0197

o E-mail [email protected]

When contacting the Safety Officer, please leave a detailed message and contact number.

How to Make a Report

As a minimum, the following information must be provided:

Name and phone number of the player that was injured

Date, time and circumstances of the injury

Detailed description of the incident

Preliminary estimate of the extent of the injured player

A YCLL Accident Form is included in this safety plan. This form must be filled out and

provided to the YCLL Safety Officer within 24hrs of initial injury.




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Guidelines for Games during Inclement Weather

The chances of encountering one of the following during a game includes:

Rain

Lightning

Heavy winds

Tornados

Very hot summer days

Rain

Light rain that does not create an unsafe environment may not be a factor for a practice or game

to be stopped.

Heavy rain that leads to pooling or soaking wet field conditions mag cause a practice or game to

be stopped. Besides pooling or slick field conditions, heavy downpours can also cause very poor

visibility putting players, managers, coaches and spectators in danger from batted or thrown

balls. One a game has started, it is the responsibility of the umpire to stop the game. If it is a

practice, then the manager and coaches must make the decision to stop the practice. If a game or

practice is stopped, managers and coaches must ensure that all players are accounted for when

they are picked up by their parents or guardians.

If it has been raining prior to a practice or game, then managers, coaches and umpires must

carefully inspect the field conditions and make a determination. Managers will notify their team

via email blast if there is a change in their practice or game schedule.

Lightning

If a practice or game is currently in progress and there is thunder or lightning (with or without

rain), the manager or umpire will immediately stop the game and move everyone to a safe area

(usually a vehicle or inside a building). Practice and games are not permitted to continue until 30

minutes after a flash of lightning or sound of thunder. Players may NOT remain on the field or in

the dugout during this time. Practice and games may not resume until the umpire or manager

gives an ALL Clear.


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Heavy Winds

Heavy winds can cause dust particles to obstruct a player’s ability to focus on the game and can

even hamper a player’s ability to see clearly. Heavy winds can also cause serious risk of safety to

everyone out at the ball field. Therefore in the event of heavy winds, any winds registering

35mph or greater, the game or practice must be stopped immediately. It is the responsibility of

the umpire or manager to make this call.


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Tornados

At any point during a practice or game if there is a tornado, the game or practice must

immediately be cancelled. The manager and coach should gather all their players of their team

and remain at a safe area near the field, if possible. The manager or coaches should remain near

the field, if possible, for at least 30 minutes after a tornado or thunderstorm has passed for

parents or guardians to pick up their child. If it is unsafe to remain near the field, the manager or

coach should gather all the players and go to an area that is safe.

Hot Summer Days

During the summer, the temperatures can rise to uncomfortable levels. It is the managers and

coaches responsibility to make sure that all players have sufficient amounts of water for

drinking. Additionally, all managers and coaches should review this safety item and the

importance of adequate hydration and wet clothes with parents at the team’s initial parent

meeting.


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Volunteer Application and Background Checks

As part of ensuring a safe environment for all players, all local little leagues are required to

conduct background checks on board members, managers, coaches, umpires and other volunteers

who provide regular services to YCLL and/or have repetitive access or contact with players or

teams. Individuals are also required to complete and submit a 2017 Little League Volunteer

Application. YCLL will conduct background checks using First Advantage and the U.S.

Department of Justice, National Sex Offender Registry (www.nsopr.gov). any individual

refusing to submit the required volunteer application and submit to the background check, will

not be allowed to participate within YCLL baseball and softball programs.

http://www.nsopr.gov/


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Concession Stand Safety Policy

Concession stand safety is very important to YCLL. YCLL is constantly striving to provide the

community with safe, healthy foods. By following the policy listed below, YCLL will ensure

that we are doing everything we can do to reach our goal. This policy will be posted in our

concession stand at all times. The Safety Officer will work with concession personnel to review,

implement and update this policy as needed.

All items on the menu will have prior approval by the YCLL BOD.

YCLL will not allow anyone under the age of 18 years old to be in the concession stand

unless when being accompanied and supervised by a parent or volunteer.

YCLL will require that at least 3 volunteers be present at the time of concession stand is

open.

All volunteer in the concession stands must wash their hands on a regular basis.

All volunteers must wear gloves when handling and preparing food.

Nothing in glass containers will be sold in the concession stand.

All concession stand equipment must be turned off and cleaned thoroughly at the end of

the day.

All food utensils must be properly cleaned and stored at the end of the day.

The floors must be swept and mopped, garbage emptied out in the dumpsters and

recycling placed outside at the end of the day.

A stocked first aid kit shall be kept in the concession stand at all times.

A list of emergency phone numbers will be posted in the concession stand.

Volunteers must report any accidents or incidents that results in an open cut or bleeding

must stop working immediately and seek medical treatment.

Any volunteers who are feeling ill or have an active cough, runny nose, or other

symptoms, will not be allowed to volunteer in the concession stand that day.


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Food Poisoning

Food poisoning is caused by consuming foods or beverages that have been contaminated by the

presence of harmful substances or organisms.

There are at least eight major food handling errors commonly made which can cause food-borne

disease outbreaks:

Failure to properly cook food.

Failure to properly cool or store food.

Failure to properly re-heat cooked food to temperatures to kill bacteria.

Allowing foods to remain in the temp danger zone (45F to 145F).

Preparing food several hours to several days in advance of serving the food.

Raw, contaminated ingredients that are mixed into foods that receive no additional

cooking.

Cross-contamination through improperly cleaned equipment and utensils

Contamination of food from volunteers who are ill or who practice poor personal

hygiene.

In the event of someone complaining of food poisoning, concession volunteers should do the

following:

Stop serving the suspected food.

Advise the affected person to contact their physician or immediately seek medical

attention.

Notify the Safety Officer.

Save the questionable food. Separate and label suspected food to prevent its use.

It is extremely important to act immediately so other people do not become ill.


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Facility Survey

An annual survey has been conducted for the 2017 season. This survey was conducted utilizing

resources that were provided by www.littleleague.org. All facilities have been found to be safe

for practice and games and meet all little league baseball and softball requirements. A copy of

this 2017 Facility Survey will be submitted to Little League International along with a copy of

the 2017 Safety Plan.

2017 safety improvements that were added to the facility safety plan include the following:

Re-grade baseball and softball fields at Zook #1 and Zook #2.

Constructed shelter protection for dugouts at softball field for Zook #2.

Upgraded sanitation services to restrooms.

Remodeled old concession building.

Build new storage shed to store baseball and softball equipment

Replace worn benches from dugouts.

Add warning tracks to both baseball and softball fields at Zook.

Remodeled announcement booth that allow for safer and easier access.

http://www.littleleague.org/


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