York St John University | yorksj.ac.uk

Implementing PTFS ArchivalWare at York St John University: a project under the JISC Repositories

Start-up and Enhancement (SUE) strand

Helen Westmancoat Lauren Shipley

York St John University | www.yorksj.ac.uk


Background to the project

Choosing the software

Implementation

Demonstration – flexibility, interoperability, customisation

Future developments


Background• Small HE institution – located in the centre of York, c. 5600 students

• Collaborating for Creativity (C4C) Centre for Excellence in Teaching and Learning

• JISC Funding granted September 2007 – YSJ DigiRep


Background - Pilot project



Arts & Health

Tanka: Art & Writing

Dance & Diversity

Public Service Announcement

Creativity in Theology

c.21 Interpretations of Renaissance Texts

Sympathetic Vibration



Arts & Health

Tanka: Art & Writing

Dance & Diversity

Public Service Announcement

Creativity in Theology

c.21 Interpretations of Renaissance Texts

Sympathetic Vibration

StillsVideoTextAudio


Sample images

Plus videos, theses, research papers, exam papers, items from our Victorian Childrens’ books collection and from the newly acquired Theatre Royal archive

Background


We were looking for a solution that could interoperate with our other systems, allowed us to be flexible with the kinds of materials we could accommodate, had an interface we could customise easily…



Choosing the software• Plan was to implement Hyperion

• Enter PTFS (Europe) and ArchivalWare

• MIDESS software comparisons - http://ludos.leeds.ac.uk/midess/MIDESS%20workpackage%202%20-%20Functional%20and%20Technical%20Requirements%20Specification.pdf


Choosing the softwareProduct ArchivalWare Digitool (Ex Libris) Eprints Fedora DspaceWebsite http://www.ptfs-europe.com http: / /www.exlibrisgroup.com/digitool.htm http: / /www.eprints.org/ http: / /www.fedora.info/ http: / /www.dspace.org/Contact used by MIDESS PTFS Europe Ex Libris (UK) Ltd University of Leeds and LSE has a E- Prints digital repositoryLibrary of Wales University of CambridgeAbility to handle variety of file formats Yes Yes Limited – primarily intended for documents Yes YesInteraction with third party systems Yes Yes – Web Services None currently known although several proposed Yes – Web Services Yes – Web ServicesAuthentication via LDAP or SSO Yes. Yes Yes No – in development YesSupport OAI-PHM Yes. Yes Yes Yes YesSupport Z39.50 and/ or SRU/ SRW

Support for Z39.50 due Q2 2008 Yes No No No

Support for OpenURL Due Q2 2008 Yes No No – in development NoSupport OAIS Yes Yes No Yes No – in developmentSupport Persistent URLs Yes Yes Yes Yes Yes

Support for compound object formats

Yes - Currently the product can be configured to support most of the METS requirements. A future release of version 4 of the product will allow for complete METS compliance. Yes - METS No Yes – METS No – in development

Rights Management Support Yes Yes Partial Yes ?Content submission buffer Yes Yes Yes Yes Yes

Live site Southern Oregon University LJ MU Institutional Repository Birmingham e- Prints UQ eSpace Loughborough University



• SaaS option

• Host ourselves

• Sustainability

• Customisation


Implementation

• 2 day project workshop

• 2 days training

• Configuration


We were looking for a solution that could interoperate with our other systems, allowed us to be flexible with the kinds of materials we could accommodate, had an interface we could customise easily…


Flexibility

• Multimedia – handles sound files, different kinds of movie files, photographs and full text

• Different collections, or libraries, allow you to split discrete collections logically

• Powerful user management can be used to restrict access to collections

• Browse hierarchy imposes logical organisation to information

• Web-based, with the flexibility of that medium


Flexibility

The software’s flexibility will allow us to use it as:

• the back-end store for an e-zine about Enquiry-based learning

• a traditional institutional repository for theses and dissertations and other research

• a showcase for C4C and ALPS CETL project outcomes

• a discovery tool for special library collections (including Victorian children’s books and an archive of theatrical paraphernalia)


Interoperability

• every item in the archive has a unique ID, allowing it to be referenced from outside the archive

• OAI-PMH (Open Access Initiative – Protocol for Metadata Harvesting) is in-built

• Dublin Core (the default metadata schema) maps to MARC21 relatively well

• Web-based


Interoperability

The software allows us to:

• build web front ends to act as gateways into different parts of the archive

• link directly to items from the library catalogue (with or without the context of their metadata) by using the 856 field

• link to items from within the virtual learning environment, by using the item’s unique ID to construct a static URL

• search the archive from external search engines, such as Google Scholar, Intute Repository Search or OAIster (via the Open Archives Initiative)


Customisation

• Web-based, so edits can be made using HTML and CSS – configurable files include welcome.html

• Internal configuration – pick lists, libraries, search preferences, visible fields, etc.


Customisation

This arrangement means we can:

• build an accompanying website for archive-related resources that can be identified visually with the archive itself – stamp our identity on to the archive

• configure the internal structure and layout of the archive to best suit the needs of our users and the types of collections we’re storing


Future developments• Adding new collections

- Women’s voices

• Using archive for e-zine

• Digitisation of other materials – Theatre Royal archive, Rees-Williams Victorian Children’s book collection

• Official launch of archive

• Set up user group


Contact us• Helen Westmancoat, Deputy University

Librarian [email protected]• Lauren Shipley, Digital Archive

Development Coordinator [email protected]

• Project blog - http://ysjdigirep.blogspot.com/

• Digital suppository repository: easing the passage from hard copy to electronicLottie Alexander, Academic Liaison Librarian

mailto:[email protected]

mailto:[email protected]

Date post:	12-Jan-2016
Category:	Documents
Upload:	lou
View:	36 times
Download:	2 times

York St John University | yorksj.ac.uk

Documents