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YOU CAN WRITE A GRANT FOR THAT! Grant Writing 101
YOU CAN
WRITE A
GRANT
FOR THAT!
Grant Writing 101
6/22/2017
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YOU CAN WRITE A GRANT FOR THAT!
Jenn Cezar
Grant Partnership Consultant, Texas Instruments Incorporated
972‐281‐7676 | [email protected] | education.ti.com
Doris L. Teague,
GEAR UP Grant Partnership Contractor
Dropbox Link: https://www.dropbox.com/sh/ck2ilaxovtfs7s5/AAB‐5sqM_PuJufuVoszP_KEka?dl=0
Who is here?
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Here is what we will do today:
Help you fine‐tune your needs, begin to write a proposal, and locate grant sources that can help you meet your needs with extra funds
Yes, it’s a small world after all….but there are lots of grant opportunities
Federal
State
Private
Competitive
Formula
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• School/district name and location
• History of school and community
• Recent economic issues (if applicable)
• Description of the school and student pop.
• (Economics, rural, urban, budget shortfall, etc.)
• Current or past grants awarded
• # of teachers and education levels
• Existing programs or initiatives
• Local Businesses / organizations
Things to think about before you begin:
• Do you have help?
• How will you implement the project?
• How will you manage the project?
• Source of funding?
• What do you need?
• Is MATCH required?
• Resources already available ?
• How much time does the reporting for the grant require?
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Ask yourself….....
1. What are your immediate needs?
2. How could additional grant funds help your students?
3. Is there a grant opportunity that is just what you are
looking for?
When it comes to Technology or Equipment…
Technology is NOT the “Need”.
Tools are only a portion of a total solution you are implementing.
Whether it is graphing calculators, computers, projectors or internet infrastructure – the tool is simply a means to achievean educational goal. EX – graphing calculators are needed to allow students to perform complex calculations, to simulate and explore math and science concepts, and to build models of those concepts.
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NEEDS
Community Resources
Organization Resources
Project Ideas
Data and Research
Local Business Clubs/
ParentGroupsPopulation
Analytics
Surveys, Testing
Best Practices
School Garden
Coding Club
Near‐PeerMentors
Facilities
Supplies
Staffing
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A few reminders:‐ Be sure the technology supports the grant– Don’t just add technology for the sake of adding it.
‐ Are you eligible for the grant?
‐ Is there a collaboration/partner component?
‐ Are there matching requirements? How will those be met?
‐ Is the application a large commitment of time and effort? Do you have the time? Is the deadline too soon?
‐ Do you know anything about the funder? Is there a track record with them?
‐ How competitive is this grant?
Your turn to search. Look for grants that will help your ideas grow.
GetEdFunding.com
The mission of GetEdFunding is to help educators and institutions to uncover the funds they need to supplement shoestring budgets, expand innovative programs, prepare students for the increasingly complex skills they’ll need to participate in tomorrow’s workforce and help close the equity gap in educating students from all backgrounds and circumstances. It is a collection of thousands of grants and awards – many of which accept Letters of Inquiry (LOI) and unsolicited applications. Register to maximize your grant searching abilities.
Website: www.getedfunding.comGrant alerts: http://www.getedfunding.com/c/opportunities.web?nocache@7+s@HFQ9la7OSVX2Qhttps://www.getedfunding.com/c/userpregconf.web?nocache@4+s@fblLAXCTRVgDI
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Now that you have found a few examples – What will set your
grant apart from others?
Anatomy of a Well‐Written Grant
Getting Started
‐ Get to the point‐Straightforward, logical‐ Concise‐ Engage the reader‐ Use examples‐ Outline what you intend to say‐ Use summary statements‐ Unified style
Statement of Need:
‐Why do you want this grant? What’s the issue?‐Who is affected ?‐What are the factors?‐What would help?‐What are you currently doing to address the problem and what remains to be done?
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Goals and Objectives:Measureable steps to answer these questions.Who – Identify the target group involved
What – Describe the product to be produced or the effectto be achieved, or define the service or program to beimplemented
When – State the timeframe for completion
Under What Conditions – Outline the means by which the objective will be achieved
How Measured – Explain means of assessing achievement
Research and Data
Project Design
Management Plan
Evaluation
Sustainability and Dissemination
Budget
Is the amount of money requested realistic considering what is typically funded and the guidelines provided?
Does the balance between the funding requested and the program described seem reasonable?
Is enough money being requested to ensure that conducting the specific activities will not have a drain on the institution’s budget or have a negative impact on regular programs and services?
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Use the budget guideline or outline in the grant proposal
Training – Who will need it and how much time will it take? Substitutes needed? How many? Costs?
How will the teachers/students/you learn the technology and test what it can do?
Do you need equipment to store the technology?
Will all of the technology be purchased at one, or will it be bought in intervals?
Is there software required? Costs?
Are there costs for the evaluation and reporting process?
Who and how will the grant be administered? Will this require personnel?
Resources: https://www.dropbox.com/sh/wxb20adzb1j1xm1/AAABNwD_bQ9yQucwPa5fE2aea?dl=0
1. Start Here ‐ Grant writing overview from Texas Instruments and a comprehensive listing of grant sources and search engines.
2. Things to Think About – Ideas to consider before you write a grant3. Large Grant Guide – pdf. ‐ Comprehensive grant writing strategies and funding sources4. Small Grant Guide – pdf. ‐ Comprehensive rant writing strategies and funding sources5. Anatomy of a Well‐Written Grant – An easy to follow checklist of elements usually found in most grant application6. Funding Opportunities – listing of grant sources7. Funding Warehouse – more sources for grants8. Links to Research related to technology grants9. Professional Development Grants listings10. Products and Services from a Program Development Perspective11. PowerPoint
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Jenn Cezar
Grant Partnership Consultant, Texas Instruments Incorporated
972‐281‐7676 | [email protected] | education.ti.com
Doris L. Teague
Texas Instruments/GEAR UP Grant Outreach Consultant
832‐330‐5087 mobile
Writing Activity #1 Getting the Basics Down KEEP ME IN A DRAWER & UPDATE ME ABOUT EVERY TWO YEARS
1. School/district name and location
2. History of school and community
3. Recent economic issues (if applicable)
4. Description of the school and student pop.
5. (Economics, rural, urban, budget shortfall, etc.)
6. Current or past grants awarded
7. # of teachers and education levels
8. Existing programs or initiatives
9. Local Businesses / organizations
Writing Activity #2 Things To Think About Before You Begin Do you have help?
Who can help you write your proposal?
Review your proposal? (Include at least 1 person that is not in the field of education)
Does your proposal have legal documents required such as Conflict of Interest, Lobbying, etc? If yes, what is your district legal counsel’s turn‐around time on document review and approval? Who is your contact?
How will you implement the project? What are the key objectives and how will you measure if they have been met?
Objective Method of Measurement
What are the major milestones?
What is the timeline? Think start of project to end of project vs start/end of school year.
How will you manage the project?
Does your project require staffing? (if the time to implement, track, manage funds, evaluate and report on project would detract from your primary role, then staffing is generally required)
Who will manage the funds – track spending, gather in‐kind and or match documents and ensure match is fulfilled? Who will manage implementation of project goals? Who will track and/or evaluate project success? Will this person also be creating reports to disseminate results? If your project requires uses of facilities after normal hours, do you require janitorial staff? Will there be a facilities usage fee? Electric or food related fees?
Source of funding? Are you applying for a small ($5K or less), mid‐range ($50K‐$5K), or large grant ($50K or greater)?
Is the Funding Federal? or State? or Private? Federal and State funding sources usually have additional requirements that you will need to review with District personnel BEFORE Applying.
What do you need?
Do you need equipment? List equipment and MSRP pricing or request pricing quotes from dealers. Contact purchasing as they may have bid pricing with dealers that is lower than MSRP that you can make use of.
QTY Item Description Unit Price Total Price
Will you or colleagues need training? Will there be travel costs associated with the training for you or the presenters? Facilities fees?
Item #
Item Description Unit Price Total Price
Is MATCH required?
Match can be a dollar for dollar match requiring actual cash money at varying rates . Some are dollar for dollar meaning if grantor gives you $100 and you (and/or partners) have to meet that with $100 of your own. If partners are NOT required, your match can come from your partners – grantor gives $100, you get $100 from your partners. If partners are required to also meet match it would be $100 from grantor, $100 from you, $100 from each partner. Some are dollar for dollar at a percentage for match meaning if grantor gives you $100 and the percentage for match is 10%, then you (and/or partners) will need to meet that with $10 of your own. If partners are NOT required, your match can come from your partners – grantor gives $100, you get $10 from your partners. If partners are required to also meet match it would be $100 from them, $10 from you, $10 from each partner. Some Match requirements call for in‐kind. In‐kind is where match is paid in goods, commodities, or services instead of money. The Grantor gives you $100 and you donate $100 in consumables needed by the project, or your partner provides $100 in materials or services. If in‐kind match is required from you and/or your partners, you and your partners will need to use standard rates and in‐kind guidelines to meet the match and will need to include documentation that records the match. GRANT MATH School A applies for a grant for a coding camp with an in‐kind match for the school and for 3 partners. The grantor will provide $5000 in funds, but requires the grantee and at least 2 partners to each provide a 20% match in in‐kind . The grant project will be using a classroom afterschool for 5 days and the school’s expenses for the use of the room after school would normally be $100 per day to cover electricity and a cleaning fee. The grantee has 2 teachers that spend 2 hours after school running the coding camp project (NOTE – these are NOT hours included in the normal workday). The standard value in Tiny Town, GA for an hour of a teacher’s time is $50 per hour with an allowance of 23% for benefits. The partners: Bob’s Big‐town Groceries is providing $1000 in snacks, paper goods, and other consumables for the coding camp; Texas Instruments is providing 15 TI‐Innovator Kits at an MSRP of $93.00 per kit.
Category Item Requested Amount from
Grantor
Commited by School A
Commited by Partners
Project Total
Salaries & Wages
2 teachers’ timeand effort at $50 / hr @ 2 hrs per day for 5 days
$1000.00 $1000.00
Benefits @ a rate of 23% $230.00 $230.00
Materials & Supplies
Camp Consumable supplies: 15 attendees @$10.33 each for 5 days
$775.00 $775.00
TI‐Innovator Kits: 15 attendees @$93.00 per kit
$1395.00 $1395.00
TI‐Nspire CX Handhelds and TI‐Innovator Hubs
$3435.00 $3435.00
Contracted Services
1 Room and cleaning fee @ $100 per day for 5 days
$500.00 $500.00
Professional Development
$1565.00 $1565.00
from TI for up to 20 teachers. 1 day @ $1990.00 minus TI In‐kind discount of $425
Professional Development from TI for up to 20 Teachers. 1 day in‐kind PD @$425
$425.00 $425.00
Other Camp refreshments: 15 attendees @ $3 each for 5 days
$225.00 $225.00
Total Expenses
Grantor
School A
Bob’s Big‐town Groceries
Texas Instruments
$5000.00
$1730.00
$1000.00
$1820.00
$9550.00
Totals $5000.00 $1730.00 $2820.00 $9550.00
Documents needed to include this in‐kind in the proposal – Letters of Support from each partner that outlines their understanding of your intent with the project, their support of your project and what they will provide or the total value/amount of in‐kind they will provide should you be awarded. At the end of the grant, you will need an in‐kind report from each partner that details what was provided as in‐kind with the date provided and the in‐kind value. You will also need to include receipts/invoices for any purchases made with the grantor’s funds.
Resources already available and are there costs associated with using them? ie… if you run a science program after school and use the science lab equipment – beakers, test tubes, etc… there is typically no cost to use these existing tools, but the room itself, or janitorial services, electric, or consumables typically do. Identify what resources are available at no cost. Identify what resources are available that have a cost. Who can you contact to find out costs? How much time does the reporting for the grant require? Does the grant have a specific reporting format?
Writing Activity #3 Brainstorming Your Project Details
Proposal Components – the majority of all grants have these basic components:
The Executive Summary (Abstract) – This is the Big Picture Summary of your Proposal – WRITE LAST
The Statement of Need –
• Presents the facts and evidence of the need.
• Establishes knowledge of the problem and solutions.
• Supports the case with research, experience (yours, experts).
• Highlights why your solution is unique and likely to succeed, or highlights how your existing solution is successful and
needs to expand.
The Project Description – A picture is worth a thousand words – help the review to really “see” what you are proposing
• Objectives – what are your goals?
• Methods – how do you intend to meet those goals? What is the timeline?
• Staffing/Administration – who is doing what?
• Evaluation – how will you determine if you are successful? What are the milestones?
• Sustainability – How will you keep it going when their money is gone?
The Budget ‐ Your budget should be a line item description of all expenses related to your proposal including staffing costs,
consumables, and technology. It should also report any in‐kind services with dollar amounts your project would receive
from any partnerships. See the sample budget included in the session packet.
Organizational Information ‐ In two pages or less. Pull from Writing Assignment #1
• Describe your school and/or class; state its mission, being certain to demonstrate how your proposal fits within or extends that mission; and describe the organization's structure, programs, leadership, and special expertise.
• Provide details on the staff, including the numbers of full and part‐time staff, and their levels of expertise. Focus especially on the staff that will be participating in your proposal and why they were selected.
• Describe the audience you serve, any special or unusual needs they face, and why your proposal is needed. Cite the number of people who will be reached through this proposal.
Proposal Letter – Similar to the Executive Summary only in shorter form – sometimes this may also be called your LOI or Letter
of Intent that is submitted prior to being invited to submit a proposal. ie – the grantor wants to get a taste of what you
will ask for to see if they want to read a full proposal and/or make you complete a full proposal. This may take the place of
the Executive Summary in smaller grant applications.
The components of a good letter proposal:
• Ask for the gift: State why you are writing and how much funding is required from the particular foundation. • Describe the need: Tell the funder why there is a need for this project, piece of equipment, etc. • Explain what you will do: Provide enough detail to pique the funder's interest. Describe precisely what will take place
as a result of the grant. • Provide agency data: Include your mission statement, brief description of programs offered, number of people served,
and staff, volunteer, and board data, if appropriate. • Include appropriate budget data. • Close with a strong concluding statement.
RULES TO REMEMBER
1. READ AND FOLLOW ALL GRANT APPLICATION INSTRUCTIONS.
2. ALWAYS ASK FOR A COPY OF THE REVIEWER’S COMMENTS SO THAT
YOU CAN IMPROVE – EVEN IF YOU WIN.
3. IF YOU AREN’T AWARDED, ASK THE PROGRAM OFFICER IF YOU CAN
RESUBMIT OR FOR ANY RECOMMENDATIONS OF OTHER AGENCIES THAT
MAY FUND YOUR PROJECT.
4. WHEN WRITING YOUR PROPOSAL– BE CLEAR AND CONCISE & FOLLOW
THE LAW OF MINI‐SKIRTS
Category
Amount of Request to XYZ
Fdtn
Committed from other
sources Project
Total Salaries & Wages
Project Director: @ $3,000/mon x 50 percent x 12 months 18,000$ 18,000$
Fringe BenefitsProject Director: 50 percent x $12,600 6,300$ 6,300$
Consultant/Contracted Services - Mtg presenters: 2 @ $500/day x 2 days 1,000$ 1,000$ 2,000$ Ace Evaluation: @ $500/mon x 2 months 1,000$ 1,000$
Equipment HP laptops: 2 @ $1,200 2,400$ 2,400$ Sony digital cameras: 3 @ $200 600$ 600$ Sony video recorder: 1 @ $600 600$ 600$
Materials & Supplies Printing: 1,000 brochures @ .25 250$ 250$
Sample Budget for Grant Proposals
Job title; @ per hr/mon. rate x % of time on project x no. months
General type; rental or purchase; unit price x qty.
Consumable items; printing, duplicating, mailing costs
How much detail should you provide? Usually you should include enough information to illustrate how you arrived at the amount requested. For example:
PROJECT BUDGET:
% of time on project x benefit dollars
Job title, @ per hr/mon. rate x % of time on project x no. months
This sample budget illustrates information that is typically called for in most proposal budgets, in a format that shows the amount requested from "XYZ" funding agency and committed from other sources.Always follow the funding agency's application for budget information and format, however, if the funding agency does not specify budget information or format, use this illustration as a guide. Remember: The project budget must tell the same story as the rest of the project proposal.
Printing: 1,000 brochures @ .25 250$ 250$ Duplicating: 2,000 pgs. @ .05 100$ 100$ Meeting supplies: 200 attendees x $3 600$ 600$
Travel Mtg presenter #1: mileage to/from Mpls: 500 mi x .32/mile 160$ -$ 160$ Mtg presenter #2: airfare to/from Seattle: $580; rental car: $90 670$ 670$
OtherRegional conference registration: 2 @ $175 350$ 350$ Meeting refreshments: 2 breaks x 200 attendees x $1.50/person 600$ 600$
TOTAL EXPENSES: 29,480$ 4,150$ 33,630$
mailing costs
Use applicable in- or out-state rates; list to/from, no. of persons; airfare, ground transportation, etc.
Itemize "other" and provide enough info for a clear picture of how funds contribute to the project.
Indirect costs: Thes e are the institution's costs which are not readily identifiable with a particular project or activity, but nevertheless are necessary to the general operation of the institution and the conduct of the activities it performs. The funding agency's application materials will state if it allows inclusion of indirect costs. For more information on indirect costs, contact the Grants/Project Mgmt Office.
Matching funds: Some funding agencies will call for the applicant to contribute toward the proposed project, either in the form of cash or in‐kind services or items. For more information on matching funds, contact the Grants/Project Mgmt Office.
Project revenue: Some funding agencies require applicants to show anticipated project revenue, which may be from other funding sources, ticket sales, or matching funds, and may include in‐kind or cash support. Revenue status may be "committed" and/or "pending." Contacts Grants/Projects Mgmt for more info.
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FundingSourcesandSearchEngines(October2017)
Thisisjustasamplingoffundingopportunities.Manyofthesesourcesmaintainlistsofadditionalopportunities.
1. -https://www.getedfunding.comThisresourceisexpanded,updated,andmonitoreddaily.Ithasapersonalizedsearchthatdefinesfocusareas,twenty-firstcenturythemesandskills,andgradelevels.IfyouarelookingforfundingtosupportSTEMprojectsormathematicsconteststhatsupportyourcurriculum,orneedsuppliestostartinnovativeclassroomprojects,GetEdFundinghasagrantforyou.Onceyouareregisteredonthesite,youcansavethegrantsofgreatestinterestandreturntoreadaboutthematanytime.GetStartedNow!
2. STEMconnector®STEMConnector.orgGrantshttp://www.stemconnector.org/stemdirectory-search?keys=Grants
3. StateFarmGoodNeighborCitizenshipCompanyAwardhttps://www.statefarm.com/about-us/community/education-programs/grants-scholarships/company-grants/Wemakeitourbusinesstobelikeagoodneighbor,helpingtobuildsafer,strongerandsmartercommunitiesacrosstheUnitedStates.Throughourcompanygrants,wefocusonthreeareas:safety,education,andcommunitydevelopment.
4. StudentsInvitedtoApplyforPrudentialSpiritofCommunityAwardshttps://spirit.prudential.comCreatedbyPrudentialFinancialandtheNationalAssociationofSecondarySchoolPrincipals,thePrudentialSpiritofCommunityAwardsprogramhonorsmiddleandhighschoolstudentsintheUnitedStateswhovolunteerincommunitiesathomeorabroad.Localhonoreesareselectedbyschoolprincipals,GirlScoutcouncils,county4-Hgroups,AmericanRedCrosschapters,YMCAs,andaffiliatesoftheHandsOnNetwork.
5. NATIONALCOUNCILOFTEACHERSOFMATHEMATICShttp://www.nctm.org/Grants/
Thissitehasseveralgrantapplicationsforteachersofmathematics,professionaldevelopment,andclassroomactivitiesthatcouldbefunded.
6. NationalScienceTeachersAssociationandShellOilCompany:ShellScienceTeachingAwardTheannualNSTAAwardsandRecognitionProgramrecognizesexceptionalandinnovativescienceeducatorscreatedin1973.TheNSTAAwardsandRecognitionwerecreatedtoraiseawarenessandexposureoftheoutstandingworkbeingdoneinthescienceeducationfield.Adistinguishedpanelofprofessionalscienceeducatorswillgathervirtuallytheweekendof1/13/2018toselectthewinnersfromananticipated1000entries.Tobeeligibleforconsideration,allworkmustbecurrentand
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cumulativeasapplicable.TheNSTAAwardsandRecognitionProgramissponsoredinpartbyBio-Rad,DuPont/Pioneer,NorthropGrummanFoundation,SeaWorldParksandEntertainment,Shell,VernierSoftware&Technology.SponsorshipsfortheNSTAAwardshelpsupportthescienceeducatorsandtheirscienceeducationalprograms,professionaldevelopmentandproactiveeffortsinthescienceeducationfield.
7. https://www.vernier.com/grants/nsta/
TheVernier/NSTATechnologyAwardspromotetheinnovativeuseofdata-collectiontechnologyusingacomputer,tablet,graphingcalculator,orotherhandheldinthescienceclassroom.Weencourageyoutoapplyforoneofseven$5,500awards.TheVernierTechnologyAwardswillrecognizeandrewardtheinnovativeuseofdata-collectiontechnologyusingacomputer,graphingcalculator,orotherhandheldinthescienceclassroom.
8. InnovativeTechnologyExperiencesforStudentsandTeachers(ITEST)
https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=5467Asthenationcontinuestoexpandthehorizonofopportunitiesandpossibilitiesthroughadvancesinscience,technology,engineeringandmathematics(STEM),theneedforamorediverseandwell-preparedSTEMworkforceisalsoexpanding[1].ThechallengeofpreparingcitizensfortheexpandingworkforceandthechangingworkplaceenvironmentscallsfornewinnovationsinSTEMeducation[2].ITESTisaresearchanddevelopmentprogramthatsupportsprojectstopromotePreK-12studentinterestsandcapacitiestoparticipateintheSTEMandinformationandcommunicationstechnology(ICT)workforceofthefuture.TheITESTprogramsupportsresearchonthedesign,development,implementation,andselectivespreadofinnovativestrategiesforengagingstudentsintechnology-richexperiencesthat:(1)increasestudentawarenessofSTEMoccupations;(2)motivatestudentstopursueappropriateeducationpathwaystoSTEMoccupations;or(3)developdisciplinary-basedknowledgeandpractices,orpromotecriticalthinking,reasoningskills,orcommunicationskillsneededforenteringSTEMworkforcesectors.ProjectsthatactivelyengagebusinessandindustrypartnerstobetterensurethatPreK-12experiencesfostertheknowledgeandskill-setsneededforemergingSTEMoccupationsarestronglyencouraged.9. Education Innovation and Research (EIR) https://innovation.ed.gov/what-we-do/innovation/TheEducationInnovationandResearch(EIR)Program,establishedundersection4611oftheElementaryandSecondaryEducationAct(ESEA),asamendedbyEveryStudentSucceedsAct(ESSA),providesfundingtocreate,develop,implement,replicate,ortaketoscaleentrepreneurial,evidence-based,field-initiatedinnovationstoimprovestudentachievementandattainmentforhigh-needstudents;andrigorouslyevaluatesuchinnovations.TheEIRprogramisdesignedtogenerateand
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validatesolutionstopersistenteducationalchallengesandtosupporttheexpansionofeffectivesolutionstoservesubstantiallylargernumbersofstudents.
Therearethreetypesofgrantsunderthisprogram:“Early-phase”grants,“Mid-phase”grants,and“Expansion”grants.Thesegrantsdifferintermsofthelevelofpriorevidenceofeffectivenessrequiredforconsiderationforfunding,theexpectationsregardingthekindofevidenceandinformationfundedprojectsshouldproduce,thelevelofscalefundedprojectsshouldreach,and,consequently,theamountoffundingavailabletosupporteachtypeofproject.
10. https://www.insidephilanthropy.com/find-a-grantWeworktogetinsidefoundations—andintotheheadsoftopindividualdonors—toexplainwhoisfundingwhatandwhy,what'snew,andhowtomaketherightpitch.Youcanusethesearchtoolbelowtoexplorethousandsofprofilesofinstitutionalandindividualfunders.Sobesurealsotobrowseourvariousguideswhichorganizefundersbyindustry,issue,andgeographicplace.11. THE FUNDRAISING AUTHORITY http://www.thefundraisingauthority.com/grants/find-grants-nonprofit/6PlacestoFindGrantsforYourNon-Profit
12.GRANTS.GOVhttps://www.grants.gov/web/grants/search-grants.html?keywords=EDUCATIONLearnhowtowritegrants,searchforgrants,andapplyforgrantsfromseveralgovernmentalagencies.GRANTS.GOVSUPPORT
13. https://www.grantwatch.com/GrantSearchEngine:Ourgrantsearchengineidentifiesgrantsfor:universities,hospitals,governmentagencies,schools,communitybasedorganizations,faith-basedorganizations,researchinstitutionsandsomesmallbusinessesandindividuals.
Granttutions a
TIPS AND TRICKS WITH MSWORD 1. SELECT TEXT QUICKLY You can triple click anywhere within a paragraph to select the entire paragraph in Word. Or press the CTRL Key and click anywhere within the sentence to select the entire sentence. You can also select rectangular blocks of text in a Word document, similar to the marquee tool in Photoshop, and apply formatting to the selected area. Hold down the ALT Key and drag your mouse to select any rectangular area. 2. THE EXTENDED CLIPBOARD Word has a useful “Spike” feature that you can use to cut (move) text and images from multiple locations in a document and paste them all at once to a different location. To use Spike, select some text, images or other objects in your document and press CTRL + F3 to move that selection to the Spike. You can highlight and append more entries to the same Spike using the CTRL+F3 shortcut. Now press CTRL + Shift + F3 to paste the content of the Spike anywhere in the document. Word document, similar to the marquee tool in Photoshop, and apply formatting to the selected area. Hold down the ALT Key 3. WRITE ANYWHERE ON A PAGE You can write anywhere on the page in a Word document. Just double‐click wherever you want to type your text and start writing. 4. CONVERT TO PLAIN TEXT When you copy snippet from a web page into Word, all the styles and formatting are retained. There is an easy way to remove the styling from any block of text in Word – just select the block and press CTRL + Space Bar and the rich text will be transformed into plain text.
5. INSERT UNICODE CHARACTERS If you know the Unicode code of a character, you can quickly add it to the your document by typing the code followed by ALT+x. For instance, the code for Indian Rupee symbol is 20B9 – Type 20B(, press Alt+x and the code will be replaced by the actual Rupee Symbol (₹) Unicode Character Name Unicode Character Name
00a0 NO‐BREAK SPACE 00a2 ¢ CENT SIGN 00a9 © COPYRIGHT SIGN 00ab « LEFT‐POINTING DOUBLE ANGLE QUOTATION MARK 00bb » RIGHT‐POINTING DOUBLE ANGLE QUOTATION MARK 00b0 ° DEGREE SIGN 00b1 ± PLUS‐MINUS SIGN 00b7 ∙ SIGN
2011 ‑ NON‐BREAKING HYPHEN 2013 – EN DASH 2014 — EM DASH 2018 ‘ LEFT SINGLE QUOTATION MARK 2019 ’ RIGHT SINGLE QUOTATION MARK 201c “ L EFT DOUBLE QUOTATION MARK 201d ” RIGHT DOUBLE QUOTATION MARK 2022 • BULLET 2026 … HORIZONTAL ELLIPSIS 2032 ′ PRIME 2033 ″ DOUBLE PRIME 20ac € EURO SIGN 2122 ™ TRADE MARK SIGN 2190 ← LEFTWARDS ARROW 2191 ↑ UPWARDS ARROW 2192 → RIGHTWARDS ARROW 2193 ↓ DOWNWARDS ARROW 2194 ↔ LEFT RIGHT ARROW 21c4 ⇄ RIGHTWARDS ARROW OVER LEFTWARDS ARROW 21d2 ⇒ RIGHTWARDS DOUBLE ARROW 223c ∼ TILDE OPERATOR 2245 ≅ APPROXIMATELY EQUAL TO
2248 ≈ ALMOST EQUAL TO 2260 ≠ NOT EQUAL TO 2264 ≤ LESS‐THAN OR EQUAL TO 2265 ≥ GREATER‐THAN OR EQUAL TO 226a ≪ MUCH LESS‐THAN 226b ≫ MUCH GREATER‐THAN 2301 ⌁ ELECTRIC ARROW 2318 ⌘ PLACE OF INTEREST SIGN 25cb ○ WHITE CIRCLE
25d4 ◔ CIRCLE WITH UPPER RIGHT QUADRANT BLACK
25d1 ◑ CIRCLE WITH RIGHT HALF BLACK
25d5 ◕ CIRCLE WITH ALL BUT UPPER LEFT QUADRANT BLACK 25cf ● BLACK CIRCLE
2610 ☐ BALLOT BOX
2611 ☑ BALLOT BOX WITH CHECK
2612 ☒ BALLOT BOX WITH X 2615 � HOT BEVERAGE 262e ☮ PEACE SYMBOL
262f ☯ YIN YANG
263a ☺ WHITE SMILING FACE 2661 ♡ WHITE HEART SUIT 2693 � ANCHOR
2713 ✓ CHECK MARK
2730 ✰ SHADOWED WHITE STAR
fffd � REPLACEMENT CHARACTER
6. PLACE HOLDER TEXT There is a Lorem Ipsum generator built inside Word to help you insert filler text anywhere inside a document. Type =rand(p,l) and press Enter to insert ‘p’ number of paragraphs each having ‘l’ lines. For instance, =rand(2, 3) will generate 2 dummy paragraphs with 3 lines each. Place holder text is helpful when working on different sections throughout a document or when multiple people are writing various sections.
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa. Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.
7. CHANGE DEFAULT FONT To change the base font for new documents, click the pop‐out arrow in the lower right of the Font pane on the ribbon toolbar, set your values accordingly, then in the lower left corner, select SET AS DEFAULT.
8. WORD COUNTS, READABILITY, AND OTHER PROOFING TOOLS For writing tasks that have word, paragraph, or sentence limits, using the Proofing tools can save lots of time. To select the types of proofing tools you want active at the beginning of a new document, click on FILE ‐> Options ‐> Proofing and then select the proofing features you want working from the start such as spell check or grammar check. If you need to make sure that what you are writing is at the appropriate level of the reader, be sure to check mark the READABILITY STATS as this will give you data on the Flesch‐Kincaid grade level and Reading Ease.
The Review tab will also have shortcuts to spelling and grammar, research, Thesaurus and Word Count stats. You can also find the word count in the lower left corner of the document. Proofing errors will also show up here.
If you have multiple reviewers sending you document edits, you can also use COMPARE under the REVIEW Tab on the ribbon which will allow you to either COMPARE versions or COMBINE versions.
Below is an example of COMPARE. Open one version of the document, click on Review then click on REVIEW and select COMPARE (this is a helpful tool especially when comparing edits made to a legal document. The next example is of the COMBINE feature. Both documents are combined to make one final version with the edits marked on the sides.
# of pages, # of words, Proofing Macros Errors, in use
