Monthly Financial Reporting to Ambassador Accounting
Report Due Dates You have 30 days to prepare and submit your
Monthly Financial Report (MFR) to Ambassador. Example: Your May report will be due on July 1st.
We will send Headquarters an updated Compliancy Report every Wednesday morning. If you send in your report you will not see it updated on the compliancy report until the following Wednesday.
Fax: 703-361-1765 -Verify that it’s not upside down. -Make sure you get a confirmation report.
Mail: 7521 Presidential Lane, Manassas, VA 20109 Cons: May get lost, takes several days, and no confirmation of
receipt.
Email: [email protected] will always receive a reply from Stephanie that she
received it.-Common mistake: Misspelling “Verizon.”-Common mistake: Attaching wrong file.-Try to scan attachments all together when possible.
Methods of Reporting
What to Send Page 1 of the Report Showing Income and Expenses
-Do not send Page 2—Must be kept with unit files in case you get audited.
Bank Statement-All pages of statement that contain activity.-Bank statement needs to show the beginning and ending balance for the month.-Send the reconciliation if the ending balance is different than report balance.-Must have the bank’s name, address, and your account number on it.
First, check the online compliancy report to see if the current month is marked off.
If it is not, then check to see that you have submitted that report and received some sort of confirmation.
If you did submit it and have confirmation, call Ambassador at 703-392-0383 to inquire why you are still locked out. If it is our error, we will contact Headquarters immediately to have you unlocked.
Common Reasons Why You Get Locked Out:o You have not sent in the current month that is due.o You sent it to the wrong email address.o Your fax did not go through.o Your fax was upside down.o It got lost in the mail.
If You Get Locked Out
Completing the Monthly Financial
Report
Page 1Monthly
Financial Report
This is Page 1 of the Monthly
Financial Report. It was updated in the YM Database on 5/2013.
Please make sure that this is the version of the report that
you submit.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising AND Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:
Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
Monthly Financial Report-Page 2Itemized Record, Subject to Review
Do not send to Ambassador AccountingKeep for your records.DETAIL FOR CERTAIN INCOME
Dues or Registration Fees for a member (YM or adult) of your unit: Regular Unit Level Dues $0.00 Dues collected to be sent to HQ $0.00 Fees for the unit's special activities or events $0.00 Fees collected for YM events, schools, encampments, programs, etc. put on by another Unit, BN, Reg, Div, or HQ $0.00Total (agrees with page 1) $0.00
Other Income (only income that does not fall into a category above) Amounts collected for Uniforms, Books, Tshirts, etc. $0.00 Refunds received for purchases made (for items you returned, etc.) $0.00 Funds reimbursed to the Unit (such as return of unused funds that were advanced or withdrawn for cash needs at an event) $0.00 Other: (describe) $0.00 Other: (describe) $0.00 Other: (describe) $0.00Total (agrees with page 1) $0.00
DETAIL FOR CERTAIN EXPENSESUnit Activities Costs of regular meetings (food, supplies, etc.) $0.00 Office Supplies, Rent, Utilities, Phone, etc. $0.00 Costs of special activities (do not include amounts paid to other units, BN, Reg, Div, or HQ here) $0.00Total (agrees with page 1) $0.00
Equipment purchases that cost over $500: List equipment: $0.00 List equipment: $0.00 List equipment: $0.00Total (agrees with page 1) $0.00
Other Expenses (only expenses that do not fall into a category above) Other: (describe) $0.00 Other: (describe) $0.00 Other: (describe) $0.00Total (agrees with page 1) $0.00
Top Section of
Report
Name of Unit: Please do not
abbreviate name or use initials.
Please right out full name and which state you are from.
Month/Year--Same as Bank Statement
Type of Account—Need one report per account—Checking, Savings, Petty Cash, etc.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising AND Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
Beginning Balance
• Make sure the beginning balance agrees with ending balance from the prior month’s report.
• It should agree with beginning balance on your bank statement.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising AND Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
Fundraising and Contributions
Income
This section is where you total all monies received either through Fundraising or Contributions.
• If it is a contribution donated for a specific purpose, list that purpose and the amount specified.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
Dues and Registration Fees
This is where you total all monies collected from
members of your unit for dues and registration
fees.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
Interest/DividendIncome
This is where you list any interest that your bank account received for the month (usually a small dollar amount).
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
If you receive money from another unit you need to list it under “Amounts Received from another Unit” section.
List each unit’s name and the exact amount paid.
If you paid to multiple units, do not lump total together. Must be broken out individually.
Do not abbreviate the name of the unit.
Transferring Money Between
Units
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
Amounts Received FromHeadquarters
This is where you list any money that you received from Headquarters.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
Money Transferred Between Bank
Accounts
This is where you list any money you received from another bank account held by your unit.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
OtherIncome
This is where you list any money you received that does not fall under any other income category. Examples: Sale of
Merchandise, books, uniforms, any refunds, etc.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
TotalIncome
Please use a calculator to add up all income amounts and list as Total Income.
This figure should match your total deposits listed on your bank statement.
Fundraising AND Contributions IncomeIf restricted by donor for a specific purpose, list purpose:
Dues or Registration Fees Collected from a member (YM or Adult) of your Unit
Interest / Dividend Income
Amounts RECEIVED from another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from another account held by your unit
Other Income (only income that does not fall into a a category above)
Total Income -$
INCOME
UnitActivities
This is where you list all monies spent for unit activities such as trips, outings,
parades, etc.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
FundraisingExpense
This is where you list all monies spent for
fundraising activities such as carwash supplies, candle
purchases, wreath purchases, candy purchases, etc.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
The only time you list anything under Equipment Purchases is when you have ONE SINGLE item that costs over $500. ONE BIG PURCHASE.
Example: A Computer, Trailer, Tent
You must list a description of the item purchased.
EXPENSESUnit Activities Fundraising Expense Equipment Purchases that cost over $500 750.00 Give Description of Equipment: Computer Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Amounts Paid to Headquarters Money transferred from this bank account to another account held by your unit Other Expenses (only expenses that do not fall into a a category above)
Total Expenses $ 750.00
Equipment Purchases Over
$500
Transferring Money Between
Units
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
If you pay money to another unit you need to list it under “Amounts Paid to another Unit” section.
List each unit’s name and the exact amount paid.
If you paid to multiple units, do not lump total together. Must be broken out individually.
Do not abbreviate the name of the unit.
Funds Paid to
Headquarters
This is where you list all payments made to National Headquarters either electronically or
by check.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
Money Transferred Between Bank
Accounts
This section is where you list any money you transferred to another bank account held by your unit.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
Other Expenses
This is where you list any monies spent on any expenses not listed above. Examples: Rent, bus
insurance, office supplies, postage, uniforms, camelbacks, etc.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
TotalExpenses
Please use a calculator to add up all expense amounts and list as Total Expenses.
This figure should match your total checks/debits listed on your bank statement.
Unit Activities
Fundraising Expense
Equipment Purchases that cost over $500 Give Description of Equipment:
Amounts PAID to another Unit, Battalion, Regiment, or Division
Please list each unit, BN, Reg, Div with the amount paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to another account held by your unit
Other Expenses (only expenses that do not fall into a a category above)
Total Expenses -$
EXPENSES
Ending Balance
The ending balance should equal your beginning balance plus the total income minus the total expenses.
Please use a calculator verify this amount is accurate.
This figure should match the ending balance on your bank statement.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising or Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
Signatures andContact
Information
Each report must have 2 signatures for you to be compliant.• The signers cannot be related.• The signers have to be
registered adults.
Please fill out all contact information for both signers so that we can easily get in touch with you if we have questions or are missing something.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising or Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:
Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
In-KindDonations
This section is where you would list any non-monetary items donated to your unit that are worth over $500.
List the description and the value of the items.
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising or Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
Ambassador Accounting
Contact Information
In this section you will find our phone number, fax number, and email.
Office staff:Kathy HoweStephanie ChristiansonHolly Hall
Beginning Account Balance (should agree with bank statement beginning balance) -$
Fundraising or Contributions Income Unit ActivitiesIf restricted by donor for a specific purpose, list purpose:
Fundraising ExpenseDues or Registration Fees Collected from a member (YM or Adult) of your Unit Equipment Purchases that cost over $500
Give Description of Equipment:Interest / Dividend Income
Amounts RECEIVED from another Unit, Amounts PAID to another Unit, Battalion, Battalion, Regiment, or Division Regiment, or Division
Please list each unit, BN, Reg, Div with the amount Please list each unit, BN, Reg, Div with the amount received from each for encampment, annual dues, etc: paid to each for encampment, regular dues, etc:
Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name: Unit Name:
Amounts Received from Headquarters Amounts Paid to Headquarters
Money transferred to this bank account from Money transferred from this bank account another account held by your unit to another account held by your unit
Other Income (only income that does not fall into a Other Expenses (only expenses that do not fall into a a category above) a category above)
Total Income -$ Total Expenses -$
Ending Checkbook Balance (should agree with bank statement end balance) -$
I certify that the reconciled bank balance agrees with the checkbook balance.
Printed Name: Printed Name:
Phone: Phone:
Email: Email:
1. -$ 2. -$
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Return completed reports, along with a copy of the bank statement to:AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
* * * * IN-KIND DONATIONS * * * *
Phone (703) 392-0383 Fax (703) 361-1765Email: [email protected]
Signature of Unit Commander Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
YOUNG MARINES - Monthly Financial Report - Page 1
INCOME EXPENSES
Month/YearName of Unit and State
_________________________________________________________________________Type of Account (Checking, Savings, Cash, etc.)
When you change banks or just open a new account, you must do the following:
Send a report and bank statement for the OLD Account for each month until the bank statement shows a zero balance.
List money taken from the OLD account and given to the NEW account as a transfer of money to “Another account held by unit.”
List money deposited into the NEW account as a transfer of money from “Another account held by unit.”
Reporting a New Bank Account
Monthly financial reports must have BOTH Unit Commander and Paymaster ACTUAL signatures not a cursive font. Reports will not be considered complete/compliant with
only one signature
ALL Divisions, Regiments, and Battalions are required to file monthly financial reports. Reports are required even if you do not have a bank
account! Unit Commander must sign report
2 signatures not required if the Div, Reg, or BN does not have a Bank Account
Important Procedure Reminders