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Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

Date post: 28-Mar-2015
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Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending
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Page 1: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

Your synergistic outsourcing solution

Powered by CTB Solutions, IncPatent Pending

Page 2: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

• Tony Carita - CEO• Marius Manole – CTO• David Fenske – VP Business Delivery• Andrea Bradbury –Quality Support• Programming Support – Arobs

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Page 3: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

SynSource will facilitate successful management of:• Provider identification• Standardized RFI & RFP development• Centralized proposal submission with access to

historical data• Automated comparative bid analysis• Facilitated negotiation• Contract development • Performance monitoring• Invoicing support tied to performance• Scope change management• Forecasting including real time updates based on actual

study enrollment

Flexible to meet individual study needs

Page 4: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

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Page 5: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

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Creating synergy across your organization

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• Financial Forecasts• Instant access to top line forecast and

projected spend• Easily group or sort

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• Performance Data• Establish variance thresholds and instantly

access contracts that have variances• Instant access to Gantt charts

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Page 9: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

Activity Standard Practice Cost SynSource Savings

RFP Development

• Home grown Excel file (bid grid)• Separate Word doc for RFP/SOW• Managing multiple revisions• No historical or industry data• Manual process to ensure

consistency• Internal system maintenance

$15-25K per RFP

• Integrated system for development of completed RFP (Bid Grid/SOW/RFP)• Auto-generated text•Collaborative document management

75-80%

Negotiation/Contract Finalization

• Manual process to compare• Limited manual access to

historical data• Manual excel tracker to track

offers• Manual look up of prior bids

$15-25K per contract

• Auto analysis of bids• Facilitated negotiation process• Tracks offers• Access to historical data• Central repository for

negotiation records

50-60%

Earned Value

• Project plan manually entered in Excel and/or MS Project

• Actual work performed manually entered and tracked each month

• Data manually transmitted to teams

8-12 hrs per project month

• Integration allows negotiated contract data to automatically populate project plan/GANTT Chart• Plan vs. actual, remaining units and invoice detail automatically calculated based on units completed•Complete transparency to teams and between sponsor and provider

80-90%

Page 10: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

Activity Standard Practice Cost SynSource Savings

Budget Forecasting

•Manually track work performed against plan and calculate remaining work. •Manually forecast remaining work

8-12 hrs per project month

• Integration automates forecast based on earned value calculations & remaining work

• Can tie forecasted to actual vs planned recruitment rates for dynamic forecasting

80-90%

Management of Invoices

•Manually review and approve invoice detail•Manually resolve invoicing errors (10%)

1-2 hrs per project month

• Integration allows invoice detail to be autogenerated as an output of earned value• Automated process utilizing contract data eliminates errors

80-90%

Change in Scope Management

Manually tracked in Excel 1-2 hrs project month

Change in scopes automatically tracked and incorporated into overall budget forecast

80-90%

Internal Reporting Manual process of rolling up study budgets, study forecasts and invoicing details.

10-15 hrs month

All of the study budget, forecast, performance and invoicing details can be immediately accessed and filtered to view many different data scenarios.

80-90%

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Activity Cost Savings Range $ Savings Range

RFP Development $15-25k per RFP 75% 80% $11,250.00 $20,000.00

Negotiation/Contract Finalization $15-25k per RFP 50% 60% $7,500.00 $15,000.00

Earned Value 8-12 hrs per project month 80% 90% $128.00 $216.00

Budget Forecasting 8-12 hrs per project month 80% 90% $128.00 $216.00

Invoicing 1-2 hrs hrs per project

month 80% 90% $16.00 $36.00

Change in Scope Management1-2 hrs hrs per project

month 80% 90% $120.00 $270.00

Internal Reporting 10-15 hrs per month 80% 90% $1,200.00 $2,700.00

Monthly Yearly/Study 20 Studies & RFP Year 2 Year 3 Total 3 Years

$452 $24,174 $483,480 $580,176 $696,211 $1,759,867

$873 $45,476 $909,520 $1,091,424 $1,309,709 $3,310,653

Notes: 150 Hourly Rate 20 No of on-going Projects

20% Annual Growth 20 No of RFPs

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Our cloud hosting provides:• Rapid Scaling and Application Uptime: Easy

to add/remove application servers to an existing pool of load balanced web

servers to handle all incoming requests

• Prevent Application Downtime: using f5 load balancing internet traffic is spread across multiple web servers. In the event a server becomes unavailable, the load balancer will redirect all traffic to the remaining online servers

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Automated daily database backup• Database information is automatically backed-

up daily. The backup is copied into the cloud storage onto multi-redundant RAID 6 hard-drives and onto a second independent cloud provider

Application backup image• Application server image is kept into the cloud

storage for rapidly creating application servers. Time to deploy a new application server – less than 30 minutes

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Presentation level ASP.Net 4.0 & Javascript - Base structureSilverlight 4 – Forms generatorDevExpress XtraReports – Reporting Business Logic & Data Access LayersADO.NET Entity Framework DatabaseMicrosoft SQL Server 2008

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Logical separation of individual sponsor databases

Unique access/Domain login Permission based access by email and

password

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Page 16: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

• An innovative product that will help your organization operate more effectively and efficiently

• Standardized templates that can easily be customized

• Work flow optimization• Integrated bidding process to facilitate RFI/RFP

development• Reduced time from RFP to contract signature • Tools that will improve performance measurement

and invoicing accuracy tied to performance • Access to historical data • Automated budget forecasting tied to real time

enrollment data• Scope change management • Flexibility to be easily user-customized during each

step of the process. 16

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Easily manage:•Company profile•Document templates & library•Unit templates & library•RFI/RFP/Review templates• Internal users & permissions•External providers

Flexible to meet individual study needs

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Easily manage:•Company profile•Document templates & library•Unit templates & library•RFI/RFP/Review templates• Internal users & permissions•External providers

Flexible to meet individual study needs

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Easily manage:•Company profile•Document templates & library•Unit templates & library•RFI/RFP/Review templates• Internal users & permissions•External providers

Flexible to meet individual study needs

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Page 23: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

System templates can be:

• Routed to teams for online group review• Simultaneous review• Automatic version control

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Easily manage:•Company profile•Document templates & library•Unit templates & library•RFI/RFP/Review templates•Internal users & permissions•External providers

Flexible to meet individual study needs

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Easily manage user roles and permissions

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• Create and send RFIs to multiple providers in minutes• Receive automatic notifications• System automatically tracks responses

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Page 29: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.
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RFP development is automated and includes:•Basic study information •Detailed budget grid by unit of work to be

performed•System-generated detailed statement of work

Flexible to meet individual study needs

Page 31: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

• Create and send and RFP to multiple providers in minutes • Automated RFP review by sponsor team • Summary table details proposals against benchmark• Automated comparison/score of proposals• System-facilitated negotiation• Offers and counter-offers tracked

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Easily send proposals to study teams for evaluation

Quickly schedule bid defense meetings

Select bidder

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• Instantly view – High and low bids– Sponsor and provider offers

• Easily make new offer

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Page 35: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

One click automated earned value reports including cost variance and balance of work

Page 36: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

• Payments can be based on- Milestones- Units completed- Mixed model

• Pending invoices are auto-generated as providers complete study performance

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Page 37: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

One click study forecasts with user defined: • Number of periods• Forecasting period (monthly, quarterly or yearly)

Forecasting can be tied to real time enrollment data to dynamically reforecast budget and

timeline based on actual vs planned enrollment.

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One click access to develop a change in scope

Page 39: Your synergistic outsourcing solution Powered by CTB Solutions, Inc Patent Pending.

Powered by CTB Solutions, IncPatent Pending


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