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Agenda of REGULAR MEETINGThe Board of Trustees

Pearland Independent School District

Notice is hereby given that a Regular Meeting of the Board of Trustees of the Pearland Independent School District will be held on Tuesday, January 19, 2021, beginning at 4:00 PM at Pearland Independent School District, 1928 North Main, Pearland, Texas 77581.

All people who attend the Board meeting in person including trustees, administration, and visitors - are required to wear facial coverings and will practice social distancing via seating arrangements and other precautions in place. While the Board will not prohibit visitors from attending the meeting in person, visitors are strongly urged to observe the meeting via the livestream link rather than attend in person. However, those wishing to make Public Comment are asked to attend so that their comments can be transmitted via Livestreaming.

Livestream Notice: Due to the public health threat of COVID-19 and pursuant to the Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, this meeting will be livestreamed on the district YouTube channel.

YouTube:https://www.youtube.com/user/ThePearlandISD/live

Public Comment: A link to a public comment form is available at: https://www.pearlandisd.org/publiccomment. This form must be completed and submitted prior to 5:00 pm on January 18, 2021 if you wish to address the Board of Trustees on an agenda or non-agenda item. Patrons participating in the Public Comment segment of the board meeting must appear in person to address the board of trustees.

The subjects to be discussed, considered, or upon which any formal action may be taken are listed below. The items listed in this notice may be taken in any order at the discretion of the Board.

1. Call to Order2. Establishment of a Quorum3. Closed Meeting as Authorized by Section 551.001 et seq.of the Government Code -

A. 551.071 - Private Consultation with the Board's Attorney about any Item Listed on the Agenda

B. 551.072 - Discussing purchase, exchange, lease or value of real propertyC. 551.074 - Personnel Discussion

1. Employment of Professional and Instructional Personnel2. Review Resignations3. Consider Teacher Abandonment of Contract4. Consider Annual Superintendent Evaluation/Contract/Salary/Benefits

D. Section 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, SecurityPersonnel or Devices

E. 551.082 -Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

4. Reconvene in Open Session5. Consider Action on Items Discussed in Closed Session as Listed Under Closed Meeting in

this Notice 1

6. Introductory Remarks - Secretary Rebecca Decker7. Public Comment [Length of time of each comment not to exceed three (3) minutes]8. Board Recognition 9. Board Member Activities10. New Business - Consideration of and Possible Action on the Following

A. Consent Agenda1. Approve Minutes of the December 15, 2020 Regular Board Meeting2. Approve TASB's Localized Policy Manual Update 1163. Approve Budget Amendment Number Three4. Approve Offer on Foreclosed Property Not Sold at Public Auction Number

6410-0066-0005. Approve Investment Policy and Investment Training Providers 6. Approve Award for Commercial Property, Automobile and Various other

Insurance CoveragesB. Regular Agenda

1. Discussion of the 10-Year Capital Renewal Plan and Approval of Priority Projects for 2021

2. Consider to Approve Agreement with University of Houston to Establish a Site Agreement with Pearland lndependent School District to Serve as a Weather Radar Instrumentation Facility Location

11. Administrative ReportsA. Update on Matters Associated with the Covid 19 RealitiesB. Bond Financial UpdateC. Quarterly Investment ReportD. Interim Financial Statement Report as of November 30, 2020

12. Adjournment

If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes:

Texas Government Code Section:

551.071 Private consultation with the Board's attorney551.072 Discussing purchase, exchange, lease or value of real property551.073 Discussing negotiated contracts for prospective gifts or donations551.074 Discussing personnel or to hear complaints against personnel551.076 Considering the deployment, specific occasions for, or implementation of,

security personnel or devices551.082 Considering discipline of a public school child, or complaint or charge against

personnel551.083 Considering the standards, guidelines, terms or conditions the Board will follow,

or will instruct its representative to follow, in consultation with representative of employee groups

551.084 Excluding witnesses from a hearing

4131620

2734

40

45

58606167

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Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either:

(a) in the open meeting covered by the Notice upon the reconvening of the public meeting; or

(b) at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine

Certificate of Posting

On January 15, 2021 at 11:00 am this notice was made available on the district website and an original copy of this notice was posted at the school district education support center.

___________________________Secretary to Board of Trustees

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Meeting Date: January 19, 2021Meeting Type

☒ Regular Meeting☐ Special Meeting/Workshop ☐ Hearing

Date Submitted: January 4, 2021

Agenda Placement☐ Public Hearing☒ Open Session☐ Executive Session☐ Recognition

☐ Administrative Report☒ Consent Agenda☐ Regular Agenda☐ Information/Discussion

Subject: Approve Minutes of the December 15, 2020 Regular Board Meeting

Executive Summary: Minutes of the December 15, 2020 Regular Board are submitted for your review.

Associated District Goal: N/A

Fiscal Impact:

Cost:☐ Recurring☐ One-Time☒ No Fiscal Impact

Funding Source:☐ General Fund☐ Grant Funds☐ Other Funds (Specify)

Fiscal Year:Amendment Required?☐ Yes☒ No

Superintendent’s Recommendation: That the minutes for the December 15, 2020 Regular Board Meeting be approved as presented.

Department Submitting: Superintendent’s Office

Cabinet Member’s Approval: John Kelly, Ph.D.

Requested By: John P. Kelly, Ph.D.

Board Approval Required: ☒Yes ☐No

Board of TrusteesAgenda Item Information

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December 15, 2020 Regular Board Meeting

Pearland Independent School DistrictRegular Meeting of the Board of Trustees

December 15, 2020

The Board of Trustees of the Pearland Independent School District met in regular session on Tuesday, December 15, 2020 at 5:00 p.m. at 1928 North Main Street, Pearland, Texas in accordance with Chapter 551 of the Government Code.

Due to the public health threat of COVID-110 and pursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the meeting was also livestreamed on the district YouTube Channel.

Opening 1.0 After noting that a quorum was present, President Murphy opened the meeting at 5:01 p.m.

Establishment of a Quorum

2.0 Trustee Sean Murphy, PresidentTrustee Jeff Barry Vice-President Trustee Rebecca Decker, Secretary Trustee Lance Botkin Trustee Crystal CarboneTrustee Toni Carter (arrived to the meeting at 5:07 pm)Trustee Kris Schoeffler

Members Absent

All Present

Executive Council Present

Recording Secretary

Superintendent John KellyChief Financial Officer Ms. Jorgannie CarterDeputy Superintendent Nan WeimerSenior Assistant Superintendent Dr. Brenda WatersSenior Assistant Superintendent Dr. Nyla WatsonAssistant Superintendent Mr. David MoodyAssistant Superintendent Mr. Larry BergerMs. Bobbie Dawson

Closed Session

3.0 – President Murphy convened the board in Closed Session at 5:02 p.m. in accordance with Section 551.001

A. Section 551.071 - Private Consultation with the Board's Attorney Regarding any Item Listed on the Agenda

B. Section 551.072 – Discussing purchase, exchange, lease or value of real property

C.Section 551.0710 - Personnel Discussion1. Employment of Professional and Instructional Personnel2. Review Resignations

D.Section 551.076 Considering the Deployment, Specific Occasions for, or Implementation of, Security Personnel or Devices

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E. 551.082 – Consider Discipline of a Public School Child, or Complaint or Charge Against Personnel

Superintendent Dr. John Kelly, Assistant Superintendent David Moody and Executive Director Dr. Sundie Dahlkamp participated in closed session with the board in regard to all items.

Open Session 4.0 - The board reconvened in open session at 5:59 p.m. All board members were present.

Action on Closed Session Items

5.0 - A motion was made by Trustee Carbone and seconded by Secretary

Decker that the board accepts and approves the superintendent’s recommendation for Employment of Personnel as presented.

Motion carried 7-0.

Introductory Remarks

6.0 – Trustee Carbone shared her appreciation and gratitude for everyone in the room for exceeding expectations in every way and urged everyone to be safe over the holidays. She then rendered a prayer. Thereafter Trustee Carbone led the Pledge of Allegiance to the American and Texas Flags.

Public Comment

7.0 – A link to a public comment form was made available prior to the board meeting at: https://www.pearlandisd.org/publiccomment. The deadline to submit the completed form was prior to 5:00 p.m. on Monday, December 14, 2020 for anyone who wished to address the Board of Trustees on an agenda or non-agenda item.

Ernest Polk, parent, stated his desire for all students to be COVID tested.

Kimberly Quiroz, former teacher and presently a substitute teacher in PISD, spoke regarding subbing issues and requested that all board members serve one month as a substitute in the district.

Alexis Reyes, DHS student and member of Pearland Youth Movement, addressed racism in PISD.

Vidya Muthupillai, Dawson HS student and member of Pearland Youth Movement, spoke regarding the board and administration listening to student voices.

Brian Smith, parent, addressed the LGBTQ reading material for elementary students his child accessed via Epic.

Board Recognition

8.0 – Executive Director of Communications Kim Hocott presented an introduction to the awards received by student honorees whose names are listed on the district website:

Berry Miller: Birthday Card Artist, Christmas Card Artist6

https://www.pearlandisd.org/publiccomment


Pearland Junior High EastPearland ISD Livestock Show & Career Expo Reserve Champion: Swine

DHSAP Scholar with DistinctionNational AP ScholarPearland ISD Livestock Show & Career Expo Grand Champion: Lamb; Lamb ShowmanshipPearland ISD Livestock Show & Career Expo Grand Champion: Visual ArtsNational Indigenous Recognition ProgramNational Hispanic Recognition ProgramNational African American Recognition Program

PHSNational AP ScholarAP Scholar with DistinctionNational Hispanic Recognition ProgramPearland ISD Livestock Show & Career Expo Goat ShowmanshipPearland ISD Livestock Show & Career Expo Grand Champion: CulinaryPearland ISD Livestock Show & Career Expo Grand Champion: GoatPearland ISD Livestock Show & Career Expo Grand Champion: SteerPearland ISD Livestock Show & Career Expo Grand Champion: SwinePearland ISD Livestock Show & Career Expo Open Cattle Showmanship; Swine ShowmanshipPearland ISD Livestock Show & Career Expo Reserve Champion: GoatPearland ISD Livestock Show & Career Expo Reserve Champion: SteerPearland ISD Livestock Show & Career Expo Reserve Grand ChampionPearland ISD Livestock Show & Career Expo Steer ShowmanshipState/Lone Star FFA Degree

Turner College and Career HS National African American Recognition ProgramPearland ISD Livestock Show & Career Expo Reserve Champion: CulinaryPearland ISD Livestock Show & Career Expo Reserve Champion: LambAP Scholar with Distinction

Board Member Committee Report

8.0 – No reports were presented.

Consent AgendaPresident Murphy asked if members of the board would like to remove an item from the consent agenda. Vice President Barry asked to remove agenda item 10.A.2

A motion was made by Vice President Barry and seconded by Secretary Decker that items 10.A.1, 10.A.3 and 10.A.4 on the consent agenda be approved as presented.

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Approval of Minutes

10.A.1 – That the minutes for the November 10, 2020 Regular Board Meeting and November 17, 2020 Special Board Meeting be approved as presented.

Offer on Foreclosed Property

10.A.3 - That the board accepts the offer of $3,000.00 for property, account number 0242-0003-115 which is currently held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing authorities.

Sealed Bid Proposal for Fuel Storage Tank

10.A.4 - That the board of trustees approve the proposal submitted by Separation Systems Consulting, Inc. to replace the Transportation Fuel Storage Tank in the amount of $539,058.

Motion on the consent agenda carried 7-0

Purchases over $75,000

10.A.2 – Vice Presdient Barry pulled this item to ask if competitive bids were received for the item regarding the Indoor and Outdoor Sports Surfaces. CFO Jorgannie Carter responded to the questions presented.

Annual approval of shared services arrangement with Clear Creek ISD for the Regional Day School Program through the Galveston Brazoria Cooperative for the Deaf and Hard of Hearing (GBCDHH) in the amount of $283,841 for the 2020-2021 school year (Fund 224).

Approval of purchase utilizing BuyBoard Contract# 560-18 for Indoor and Outdoor Sports Surfaces, Repair and Renovation, and Gym Floor Refinishing with Hellas Construction, Inc. to repair and resurface the track oval at Pearland Junior High South in the amount of $109,900 (Capital Projects Fund 698).

A motion was then made by Vice President Barry and seconded by Trustee Botkin that the board approves and ratifies the recommended single, budgeted purchases exceeding $75,000 as listed in the attached CH Local report.

Motion carried 7-0

Regular AgendaMid-Year Supplemental Pay

10.B.1 – Dr. Kelly stated this year has been the most challenging year on record for Pearland ISD. All employees have put in sacrificial efforts beyond expectations and are operating our district during unprecedented times. Recognizing the requirements of district employees, parents and the community reach beyond normal, administration is seeking approval of a mid-year supplemental payment as originally forecasted during June 2020 Budget discussions. Administration recommended a mid-year supplemental payment to teachers, nurses, and health care assistants in the amount of $1,000 to all other staff in the amount of $500.

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A discussion followed. CFO Jorgannie Carter answered questions presented regarding the fund balance. Accolades were given to the teachers, staff, bus drives, maintenance and operations, administration, Pearland ISD Education Foundation and the district and campus PTAs for their contributions and support during a very trying time.

A motion was made by Trustee Botkin and seconded by Trustee Carbone that the board of trustees approve the mid-year supplemental pay adjustment based on the board’s 2020-2021 contingency budget- such that teachers, nurses and health care assistants receive $1,000 and all other staff receive $500, noting that those employees who have worked only a portion of the year receive the appropriate pro-rated amount as determined by the administration. Also, that the board approves a one-time payment of $200 to substitute teachers who worked 50% or more of the available workdays, with no proration.

Motion carried 7-0.

Resolution Regarding Extension of Time to use Sick Leave

10.B.2 - Dr. Kelly stated On December 31, 2020, the federally approved use of sick leave under the Families First Coronavirus Response Act (FFCRA) will expire with no immediate extension yet announced. In Pearland ISD, the use of this Emergency Paid Sick Leave (EPSL) has allowed the district to support our employees and their families as well as provide a continuation of educational services.

Administration recommended the approval of these funds and the adoption of the resolution for the extension of time to use sick leave in accordance with the FFCRA. The approximate cost for this extension through June 30, 2021 is $50,000.

A discussion followed.

A motion was made by Secretary Decker and seconded by Trustee Schoeffler that the board of trustees approve funding for the continuation of the current emergency paid sick leave program until June 30, 2021, and adopt the resolution extending the time to use sick leave in accordance with the Families First Coronavirus Response Act.

Motion carried 7-0.

TEA Waiver Application

10.B.3 - In earlier Board meetings, trustees and the superintendent discussed the tremendous need for additional teacher planning/student contact days within the school calendar. At the November 2020 board meeting, the trustees passed a resolution requesting state consideration for using some asynchronous only instruction to count toward the state’s

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attendance requirement for 75,600 instructional minutes during the school year.

On December 10, 2020, the Commissioner of Education Morath announced to all Texas superintendents that, after listening to the request of Pearland ISD, TEA will allow Texas districts to submit a waiver permitting the use of 2,100 minutes of asynchronous instruction during the Spring 2021 semester for the purpose of teacher planning and student engagement. Therefore a waiver must be submitted to TEA for approval.


A motion was made by Secretary Decker and seconded by Trustee Carbone that the board approves the waiver application as submitted.

The motion carried 7-0.

Amendment to Coronavirus Relief Fund Subaward

10.B.4 - On December 7, 2020, the City of Pearland approved an amendment to a subaward agreement executed on September 29, 2020 with Pearland ISD for funds received from the Texas Division of Emergency Management (TDEM) Coronavirus Relief Fund (CRF) in response and towards the recovery from the COVID-19 Coronavirus pandemic.

The subaward amount was increased from $130,000 to $1,172,501 to cover expenses that:

1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19);

2. were not accounted for in the budget most recently approved as of March 27, 2020 for the state or government; and

3. were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.


A motion was made by Secretary Decker and seconded by Trustee Botkin that the board approve the amendment to the Coronavirus Relief Fund Subaward Agreement between The City of Pearland, Texas and the District; ratify advanced lease payment to Apple Financial Services in the amount of $399,125; and approve budget amendment accounting for such expenditures.

Motion carried 7-0.

Delegation of Authority to

10.B.5- With the recent emergency declarations relating to the ongoing COVID-19 pandemic, funding opportunities have and/or will become

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Superintendent or Designee to Utilize Fund Balance

available which may allow the district to be reimbursed for prior, current, and/or future purchases or commitments. In order to be eligible for such funding opportunities, the district is typically required to respond quickly.

When time is of the essence and administration is unable to bring an item to a regularly scheduled board meeting, administration requests approval from the board to authorize the Superintendent or designee to utilize fund balance for said expenditures that may qualify for the reimbursement of funds to the District.


A motion was made by Trustee Schoeffler and seconded by Vice President Barry that the the board delegate authority to the Superintendent or designee to utilize fund balance and to enter into contracts and advance payments relating to the COVID-19 pandemic in an effort to secure or be eligible for funding opportunities in the best interest of the District when reasonably sure of reimbursement, expected cost and upon notification to the board. The board will then decide if a special meeting is needed.

Motion carried 7-0.Administrative Reports

Report on Maintenance/Operations

11.A - The Pearland ISD M&O report was provided to give an overview of normal operation practices and procedures and discuss implications of COVID-19 mitigation practices.

Director of M & O Matt Cline provided a PowerPoint presentation.

Update on Matters Associated with COVID-110 Realities

11.B - Dr. Kelly updated the board on related matters/developments that are occurring daily regarding the COVID10 pandemic.

Dr. Kelly’s update included: Student Enrollment update Updated Ratio of “on campus” vs. “remote” commitments by parents

for Spring, 2021 Rapid Covid Testing implementation schedule for symptomatic staff,

students Technology – tablet distributions, hot spots, etc. Reimbursements/grants for Covid related spending from TEA, City. STAAR testing – present status – and updates for Spring 2021. CDC/TEA changes to quarantining guidance. Any updates on federal/state/regional/local orders or guidance with

regard to these matters. Other

Bond Financial Update

11.C – An updated copy of the 2016 Bond Budget and Projections Report was included in the agenda.

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Financial Statement Report

10.D –. The written Financial Statement Report was included in the agenda to provide a Fiscal Year 2020-2021 update as of the period ending October 31, 2020.

The report included an Interim Statement of Revenues and Expenditures for all appropriated funds (e.g. General Fund, Food Service Fund, and Debt Service Fund) as well as an Analysis of Tax Revenue and Collections as well as an Analysis of Tax Revenue and Collections.

Quarterly Investment Report

11.E - In order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act a copy of the Report of Investments was included in the agenda.

Administration is pleased to report that all investments were in compliance with the district’s investment policy and pledged securities were sufficient to protect the district’s funds at all times during the quarter ended September 30, 2020.

Adjournment 12. 0 -The meeting adjourned at 8:17 pm.

We affirm that these minutes are official, complete and correct.

Sean MurphyPresident

Rebecca DeckerSecretary

Date Minutes Approved Date Signed by Officers

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Subject: Approve TASB’s Localized Policy Manual Update 116

Executive Summary: TASB Localized Policy Manual Update 116 includes policies affected by legislation from the 86th Legislation Session that were not included in Update 115.

The majority of policies in this Update are Legal Policies and therefore not optional for districts. Only four of the policies are “Local” and changes are only those required by law. Update 116 has been reviewed by the members of the Administration’s Policy Review Committee.

Update 116

Fiscal Impact:




Superintendent’s Recommendation: That the board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 116.

Department Submitting: Superintendent’s Cabinet

Cabinet Member’s Approval: Dr. Brenda Waters

Requested By: Dr. John Kelly (NW, JC, SS, BW, DM, NW, CP, LN, TD and KH)



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https://pisd-my.sharepoint.com/:b:/g/personal/dawsonb_pearlandisd_org/EUVjeY8N10hOso7zNQZli2EB9IDousiX3_2s4SqZvIIHwQ?e=1Evfre






Subject: Approve of Budget Amendment Number Three

Executive Summary: The purpose of this budget amendment is to adjust revenue and expenditures for the General Operating Fund and Food Service Fund.

General Operating Fund

Adjusted revenues reflect a decrease of $4,485,897 in local and state funding due to the non-passage of the Voter-Approval Tax Rate Election in November and in consideration of actual enrollment and average daily attendance (ADA) for the Fall semester; in addition, State funding for the remainder of the year assumes the district will continue to be “held harmless” for the decrease in ADA.

Expenditures are increasing by a net of $1,239,166 to account for an increase of $2,012,542 mid-year supplemental pay and $399,125 advance lease payment to Apple (both approved at the December 2020 board meeting) and a reclassification(reduction) of $1,172,501 in expenditures for technology devices and ionization units that have been reimbursed by the CRF subgrantee award through the City of Pearland and coded in a special revenue fund.

In mid-October, the US Department of Agriculture (USDA) extended free meals for all children, including non-qualifying students throughout the entire 2020-21 school year. The Food Services department has recalculated revenue and expenditures for the remainder of the year and no longer anticipate a deficit budget; hence, administration recommends that the $2 million transferred in October to cover the potential Food Service Fund shortfall be transferred back to the General Fund.

In addition, administration anticipates the reimbursement of $2,015,400 towards the purchase of technology devices from the CRF Prior Purchase Reimbursement Program (PPRP) administered through TEA. After accounting for the future reclassification of those expenses, the ending fund balance for FY 2020-21 is projected at $54,388,099 or 101 days (a $7.9 million deficit).

Food Service Fund


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The Food Service Fund is being adjusted to account for the aforementioned free meals extension from the USDA; this results in a further decrease in paid meals of $800,000 and an increase in federal reimbursement of $2,500,000 for a net revenue increase of $1,700,000.

Expenditures are reduced by $493,200 to account for the mid-year supplemental pay of $90,037 and the remainder for a decrease in food supplies needed due to a high number of remote learning students not participating in the breakfast/lunch program.

After transferring $2 million back to the General Fund, administration estimates to end FY 2020-21 with a Food Services fund balance of $578,445 or 7.3% of operating expenditures; food service operations will continue to be monitored for possible fluctuations and the need for assistance from the General Fund will be revaluated at year-end.

Summary

Administration continues to closely monitor enrollment fluctuations and changes in revenue estimates as guidance is provided from TEA and is applying to all available funding opportunities to mitigate the unexpected costs arising from the pandemic. Please see the attached budget amendments for the General Fund and Food Service Fund.

Associated District Goal: WCG #1 - Pearland ISD will continue to make student academic performance its top priority,

through data, technology, and differentiated instruction. WCG #2 - Pearland ISD will support the physical and mental health of all students and staff. WCG #3 - Pearland ISD will provide a transparent communication system that fosters trust

and enhances unity across the district and community. WCG #4 – Pearland ISD will strategically maximize financial assets to provide resources to

meet student needs in partnership with families and the greater community.

Fiscal Impact:

Cost:☐ Recurring☒ One-Time☐ No Fiscal Impact

Funding Source:☒ General Fund☒ Food Service Fund☐ Debt Service Fund

Fiscal Year:Amendment Required?☒ Yes☐ No

Superintendent’s Recommendation: That the board of trustees approves Budget Amendment #3 as presented.

Department Submitting: Business Office

Cabinet Member’s Approval: Dr. John P. Kelly

Requested By: Jorgannie Carter


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PEARLAND INDEPENDENT SCHOOL DISTRICT2020-2021 PROPOSED BUDGET AMENDMENTGENERAL OPERATING FUND

AMENDED BUDGET

JANUARY 2021 PROPOSED

AMENDMENTS

PROPOSED AMENDED BUDGET

Revenues5700 Local and Intermediate Sources $82,173,509 ($3,525,462) $78,648,0475800 State Program Revenue 105,701,191 (960,435) 104,740,756 5900 Federal Program Revenue 1,978,400 - 1,978,400

Total Revenues 189,853,100 (4,485,897) 185,367,203

Expenditures11 Instruction 113,083,327 227,299 113,310,626 12 Instructional Res. & Media Svcs. 1,911,250 20,798 1,932,048 13 Curriculum & Staff Development 5,579,866 28,399 5,608,265 21 Instructional Leadership 2,557,411 110,652 2,668,063 23 School Leadership 12,405,053 92,929 12,497,982 31 Guidance & Counseling 7,700,362 146,861 7,847,223 32 Social Work Services 765,261 103,830 869,091 33 Health Services 2,229,808 129,421 2,359,229 34 Student Transportation 7,424,353 67,838 7,492,191 36 Extra-Curricular Activities 5,198,253 8,117 5,206,370 41 General Administration 5,452,995 25,160 5,478,155 51 Plant Maintenance & Operations 21,723,782 243,368 21,967,150 52 Security & Monitoring Services 2,402,935 17,754 2,420,689 53 Data Processing Services 4,810,503 16,740 4,827,243 61 Community Service 11,187 - 11,187 95 Payment to JJAEP 80,000 - 80,000 99 Other Intergovernmental Charges 727,128 - 727,128

Total Expenditures 194,063,474 1,239,166 195,302,640

Revenues Over/(Under) Expenditures (4,210,374) (5,725,063) (9,935,437)

Other Financing Sources/(Uses) (2,000,000) 2,000,000 -

Net Change in Fund Balance ($6,210,374) ($3,725,063) ($9,935,437)

Fund Balance, Beginning $62,308,136Net Change in Fund Balance (Estimated) (9,935,437) TEA Prior Purchase Reimbursement Program - Pending 2,015,400 Fund Balance, Ending (Estimated) $54,388,099

Fund Balance % of Current Year Expenditures 27.8%Fund Balance Days of Current Year Expenditures 101.65

Fund Balance Analysis

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PEARLAND INDEPENDENT SCHOOL DISTRICT2020-2021 PROPOSED BUDGET AMENDMENTFOOD SERVICE FUND

AMENDED BUDGET

JANUARY 2021 PROPOSED

AMENDMENTS

PROPOSED AMENDED BUDGET

Revenues5700 Local and Intermediate Sources $1,754,547 ($800,000) $954,5475800 State Program Revenue 309,000 - 309,000 5900 Federal Program Revenue 2,500,050 2,500,000 5,000,050

Total Revenues 4,563,597 1,700,000 6,263,597

Expenditures35 Food Service 8,142,445 (450,000) 7,692,445 81 Facilities Acquisition & Construction 323,200 (43,200) 280,000

Total Expenditures 8,465,645 (493,200) 7,972,445

Revenues Over/(Under) Expenditures (3,902,048) 2,193,200 (1,708,848)

Other Financing Sources/(Uses) 2,000,000 (2,000,000) -

Net Change in Fund Balance ($1,902,048) $193,200 ($1,708,848)

Fund Balance, Beginning $2,287,293Net Change in Fund Balance (Estimated) (1,708,848) Fund Balance, Ending (Estimated) $578,445

Fund Balance % of Current Year Expenditures 7.3%

Fund Balance Analysis

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Subject: Approve Offer on Foreclosed Property Not Sold at Public Auction Number 6410-0066-000

Executive Summary: The Property Tax Resale Committee of Brazoria County has received an offer on a certain property held in trust. If the offer of $1,331.79 is accepted, the district will receive $118.84 or 72.20% of the amount offered after deducting court costs in the amount of $1,167.20. The new owner will also be responsible for post-judgement taxes of $168.72.

The Property Tax Resale Committee has agreed that this offer is acceptable and seeks approval from the board.

PROPERTY INFORMATION IMPACT ON PEARLAND ISD

Property Account Number

Current CAD Appraised

Value

Minimum Bid at

Sherriff's Sale

Amount Offered to Tax Resale Committee

Taxes and P&I Owed

to PISD

Amount PISD to

Receive if Offer

Accepted

Difference

6410-0066-000 $8,920.00 $7,021.01 $1,331.79 $4,246.10 $118.84 ($4,127.26)

Fiscal Impact:




Superintendent’s Recommendation: That the Board accepts the offer of $1,331.79 for property, account number 6410-0066-000 which is currently held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing authorities.


Cabinet Member’s Approval: Jorgannie Carter

Requested By: Jorgannie Carter



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Meeting Date: January 19, 2021 Meeting Type





Subject: Approve Investment Policy and Investment Training Providers.

Executive Summary: Government Code Chapter 2256, commonly referred to as the Public Funds Investment Act (PFIA), requires the District to review its investment policy and investment strategies not less than annually and to document its review in writing, which shall include whether any changes were made to either the investment policy or investment strategies.

Investment policies and investment strategies in Pearland ISD are governed by Board Legal and Local policy CDA, Other Revenues, Investments. Any changes related to Board policy CDA would be made through the Policy Committee process. No changes to Local policy are being recommended at this time.

The PFIA also states that training received by the district’s investment officers must be from an independent source approved by the Board. Administration recommends approving the attached list of independent sources of instruction related to investments.

Associated District Goal: Strategic Goal 4.1 Maximize funding to design a budget that ensures a strong financial position.

Fiscal Impact:




Superintendent’s Recommendation: That the Board approves the investment policy and the list of investment training providers as presented.

Department Submitting: Business OfficeCabinet Member’s Approval: Jorgannie Carter

Requested By: Yvette Rogers


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List of Independent Investment Training Providers January 2021

Section 2256.008(a), Texas Government Code, requires the investment officer to attend an investment training not less than once in a two-year period and receive not less than eight hours of instruction relating to investment responsibilities from an independent source approved by the governing body of the local government.

The following are independent providers of investment training:

• Association of School Business Officials (ASBO)

• Government Finance Officers Association (GFOA)

• Government Treasurer’s Organization of Texas (GTOT)

• Harris County Department of Education (HCDE)

• Public Trust Advisors, LLC / Texas CLASS

• Region IV Education Service Center

• Texas Association of School Administrators (TASA)

• Texas Association of School Boards (TASB)

• Texas Association of School Business Officials (TASBO)

• Texas Comptroller of Public Accounts

• Texas State Society of Certified Public Accountants and its approved providers

• Texas State University/Texas State University Hobby Center for Public Service

• TexPool Federated

• University of North Texas Center for Public Management

29

Pearland ISD 020908 OTHER REVENUES CDA INVESTMENTS (LOCAL)

DATE ISSUED: 11/13/2019 1 of 4 UPDATE 114 CDA(LOCAL)-A

The Superintendent or other person designated by Board resolu-

tion shall serve as the investment officer of the District and shall in-

vest District funds as directed by the Board and in accordance with

the District’s written investment policy and generally accepted ac-

counting procedures. All investment transactions except invest-

ment pool funds and mutual funds shall be settled on a delivery

versus payment basis.

From those investments authorized by law and described further in

CDA(LEGAL) under Authorized Investments, the Board shall per-

mit investment of District funds, including bond proceeds and

pledged revenue to the extent allowed by law, in only the following

investment types, consistent with the strategies and maturities de-

fined in this policy:

1. Obligations of, or guaranteed by, governmental entities as

permitted by Government Code 2256.009.

2. Certificates of deposit and share certificates as permitted by

Government Code 2256.010.

3. Fully collateralized repurchase agreements permitted by Gov-

ernment Code 2256.011.

4. A securities lending program as permitted by Government

Code 2256.0115.

5. Banker’s acceptances as permitted by Government Code

2256.012.

6. Commercial paper as permitted by Government Code

2256.013.

7. No-load mutual funds, except for bond proceeds, and no-load

money market mutual funds, as permitted by Government

Code 2256.014.

8. A guaranteed investment contract as an investment vehicle

for bond proceeds, provided it meets the criteria and eligibility

requirements established by Government Code 2256.015.

9. Public funds investment pools as permitted by Government

Code 2256.016.

The primary goal of the investment program is to ensure safety of

principal, to maintain liquidity, and to maximize financial returns

within current market conditions in accordance with this policy. In-

vestments shall be made in a manner that ensures the preserva-

tion of capital in the overall portfolio, and offsets during a 12-month

period any market price losses resulting from interest-rate fluctua-

Investment Authority

Approved Investment Instruments

Safety

30



tions by income received from the balance of the portfolio. No indi-

vidual investment transaction shall be undertaken that jeopardizes

the total capital position of the overall portfolio.

In accordance with Government Code 2256.005(b)(3), the quality

and capability of investment management for District funds shall be

in accordance with the standard of care, investment training, and

other requirements set forth in Government Code Chapter 2256.

Any internally created pool fund group of the District shall have a

maximum dollar weighted maturity of 180 days. The maximum al-

lowable stated maturity of any other individual investment owned

by the District shall not exceed one year from the time of purchase.

The Board may specifically authorize a longer maturity for a given

investment, within legal limits.

The District’s investment portfolio shall have sufficient liquidity to

meet anticipated cash flow requirements.

The investment portfolio shall be diversified in terms of investment

instruments, maturity scheduling, and financial institutions to re-

duce risk of loss resulting from overconcentration of assets in a

specific class of investments, specific maturity, or specific issuer.

The investment officer shall monitor the investment portfolio and

shall keep the Board informed of significant changes in the market

value of the District’s investment portfolio. Information sources may

include financial/investment publications and electronic media,

available software for tracking investments, depository banks, com-

mercial or investment banks, financial advisers, and representa-

tives/advisers of investment pools or money market funds. Monitor-

ing shall be done at least quarterly, as required by law, and more

often as economic conditions warrant by using appropriate reports,

indices, or benchmarks for the type of investment.

In accordance with Government Code 2256.005(b), the investment

officer shall develop a procedure to monitor changes in investment

ratings and to liquidate investments that do not maintain satisfac-

tory ratings.

Investments of the following fund categories shall be consistent

with this policy and in accordance with the applicable strategy de-

fined below. All strategies described below for the investment of a

particular fund should be based on an understanding of the suita-

bility of an investment to the financial requirements of the District

and consider preservation and safety of principal, liquidity, market-

ability of an investment if the need arises to liquidate before ma-

turity, diversification of the investment portfolio, and yield.

Investment Management

Liquidity and Maturity

Diversity

Monitoring Market Prices

Monitoring Rating Changes

Funds/Strategies

31



Investment strategies for operating funds (including any commin-

gled pools containing operating funds) shall have as their primary

objectives preservation and safety of principal, investment liquidity,

and maturity sufficient to meet anticipated cash flow requirements.

Investment strategies for custodial funds shall have as their pri-

mary objectives preservation and safety of principal, investment li-

quidity, and maturity sufficient to meet anticipated cash flow re-

quirements.

Investment strategies for debt service funds shall have as their pri-

mary objective sufficient investment liquidity to timely meet debt

service payment obligations in accordance with provisions in the

bond documents. Maturities longer than one year are authorized

provided legal limits are not exceeded.

Investment strategies for capital project funds shall have as their

primary objective sufficient investment liquidity to timely meet capi-

tal project obligations. Maturities longer than one year are author-

ized provided legal limits are not exceeded.

The District shall retain clearly marked receipts providing proof of

the District’s ownership. The District may delegate, however, to an

investment pool the authority to hold legal title as custodian of in-

vestments purchased with District funds by the investment pool.

Prior to handling investments on behalf of the District, a bro-

ker/dealer or a qualified representative of a business organization

must submit required written documents in accordance with law.

[See Sellers of Investments, CDA(LEGAL)]

Representatives of brokers/dealers shall be registered with the

Texas State Securities Board and must have membership in the

Securities Investor Protection Corporation (SIPC) and be in good

standing with the Financial Industry Regulatory Authority (FINRA).

In order to get the best return on its investments, the District may

solicit bids for certificates of deposit in writing, by telephone, or

electronically, or by a combination of these methods.

To reduce exposure to changes in interest rates that could ad-

versely affect the value of investments, the District shall use final

and weighted-average-maturity limits and diversification.

The District shall monitor interest rate risk using weighted average

maturity and specific identification.

A system of internal controls shall be established and documented

in writing and must include specific procedures designating who

has authority to withdraw funds. Also, they shall be designed to

Operating Funds

Custodial Funds

Debt Service Funds

Capital Project Funds

Safekeeping and Custody

Sellers of Investments

Soliciting Bids for CDs

Interest Rate Risk

Internal Controls

32


DATE ISSUED: 11/13/2019 ADOPTED: 4 of 4 UPDATE 114 CDA(LOCAL)-A

protect against losses of public funds arising from fraud, employee

error, misrepresentation by third parties, unanticipated changes in

financial markets, or imprudent actions by employees and officers

of the District. Controls deemed most important shall include:

1. Separation of transaction authority from accounting and

recordkeeping and electronic transfer of funds.

2. Avoidance of collusion.

3. Custodial safekeeping.

4. Clear delegation of authority.

5. Written confirmation of telephone transactions.

6. Documentation of dealer questionnaires, quotations and bids,

evaluations, transactions, and rationale.

7. Avoidance of bearer-form securities.

These controls shall be reviewed by the District’s independent au-

diting firm.

The Board shall review this investment policy and investment strat-

egies not less than annually and shall document its review in writ-

ing, which shall include whether any changes were made to either

the investment policy or investment strategies.

In conjunction with the annual financial audit, the District shall per-

form a compliance audit of management controls on investments

and adherence to the District’s established investment policies.

Annual Review

Annual Audit

33






Subject: Approve Award for Commercial Property, Automobile and Various other Insurance Coverages

Executive Summary: Arthur J. Gallagher Risk Management Services, Inc. is the agent of record for multiple types of insurance coverage maintained by the district. Administration is pleased with the services and coverage being provided and wishes to exercise a contract renewal. Attached is a 10-year premium cost comparison by type of insurance coverage.

The total insurance premiums recommended for approval is $1,812,938; an increase of $352,428 from last year’s cost. Most of this increase is due to the recent active hurricane season as well as an increase in insurance values after the completion of bond projects and the purchase of additional vehicles.

Insurance CoverageExpiring

CostNewCost

Variance Notes

Property (including Windstorm) $1,210,545

$1,521,714

$311,169 Increase due to active hurricane season and an additional $55.2 million of insured values for 2016 bond projects completed.

Inland Marine 21,978 23,005 1,027Boiler & Machinery 14,060 16,671 2,611 General Liability, including Cyber

Liability & School Violent Response

49,650 49,036 (614)

School Leaders Error & Omissions 17,340 21,528 4,188Automobile 146,937 180,984 34,047 Added 23 vehicles; rate increase.Total Premium $1,460,51

0 $1,812,93

8 $352,428

The attached backup provides a comparison of coverage and premiums for the new and expiring policies, property schematic comparison, pricing matrix and historical rates. To review the full insurance proposalclick here or visit https://adobe.ly/2KedWrg.

Contract renewal is compliant with Texas Education Code (TEC) Chapter 44.031.


34

https://documentcloud.adobe.com/link/track?uri=urn:aaid:scds:US:bd7e549c-3514-402c-a890-67beee693d28https://adobe.ly/2KedWrg

Associated District Goal: Goal Four Finance: Pearland ISD will strategically maximize financial assets to provide resources to meet student needs in partnership with families and the greater community.

Fiscal Impact:Cost:

☒ Recurring☐ One-Time☐ No Fiscal Impact

Funding Source:☒ General Fund☐ Grant Funds☐ Other (Specify)


Superintendent’s Recommendation: That the board of trustees approves the renewal proposals for insurance coverage through Arthur J. Gallagher Risk Management Services, Inc. with premiums totaling $1,812,938 as presented. Department Submitting: Business Office

Cabinet Member’s Approval: Jorgannie Carter, CFO

Requested By: Jorgannie Carter, CFO


35

Coverage2020

Renewal

2021 Exposures;

2020 Rates

2021

Renewal

Property $ 1,210,545 $ 1,324,556 $ 1,521,714

Carrier Various - See Schematic Various - See Schematic

Total Insured Values $586,000,147 $641,190,399

Buildings $501,064,394 $547,398,610

Business Personal Property $84,935,753 $93,791,789

Other Values $387,474 $387,474

Loss Limit Per Occurrence $75,000,000 $75,000,000

Earth Movement - Per Occurrence / Aggregate $10,000,000 $10,000,000

Flood - Per Occurrence / Aggregate $5,000,000 $5,000,000

Coinsurance Waived Waived

Service Interruption $1,500,000 $1,500,000

Fungus Cleanup $100,000 $100,000

Lock Replacement $25,000 $25,000

New Locations $2,000,000 $2,000,000

Valuable Papers and Records $1,000,000 $1,000,000

Reward Reimbursement $100,000 $100,000

Landscaping $100,000 $100,000

Wind-Driven Rain $1,000,000 $1,000,000

Unscheduled Outdoor Property $500,000 $500,000

Personal Effects Maximum $10,000 $100,000

Debris Removal $2,500,000 $2,500,000

Deductible - All Other Perils $100,000 $100,000

Deductible - Named Storm

5% of TIV Per Location,

$100,000 Minimum

5% of TIV Per Location,

$100,000 Minimum

Deductible - All Other Wind / Hail - $100,000 $100,000

Deductible - Flood

$100k, except 5% of TIV

Per Location for NS flood,

$100k min

$100k, except 5% of TIV

Per Location for NS flood,

$100k min

Deductible - Earth Movement $100,000 $100,000

Rating Basis: Total Insured Values 586,000,147 9.42% 641,190,399

Rate per $100/TIV $0.2066 14.88% $0.2373

Boiler and Machinery (Equipment Breakdown) $14,060 $15,384 $16,671

Carrier Liberty Mutual Liberty Mutual

Total Insured Values $586,000,147 $641,190,399

Limit Per Breakdown $75,000,000 $75,000,000

Ordinance and Law $10,000,000 $10,000,000

Data and Media $10,000,000 $10,000,000

Hazardous Substances $10,000,000 $10,000,000

Deductible $1,000 $1,000

Rating Basis: Total Insured Values $586,000,147 9.42% $641,190,399

Rate per $100/TIV $0.0024 8.36% $0.0026

Inland Marine (Equipment Floater) $21,978 $21,978 $23,005

Carrier Allianz Allianz

Scheduled Equipment (Contractor's) $387,474 $387,474

EDP Equipment $1,168,560 $1,168,560

Musical Instruments $400,000 $400,000

Deductible $1,000 $1,000

Deductible - Wind $20,000 $20,000

Rating Basis: Total Insured Values $1,956,034 0.00% $1,956,034

Rate per $100/TIV $1.12 4.67% $1.18

General Liability (GL) Package $ 49,650 $ 48,487 $ 49,036


General Liability Limit - Occurrence $1,000,000 $1,000,000

General Liability Limit - Aggregate $2,000,000 $2,000,000

Products/Completed Operations Limit - Occurrence $2,000,000 $2,000,000

Personal and Advertising Injury Limit - Occurrence $1,000,000 $1,000,000

Sexual Misconduct Limit - Occurrence $1,000,000 $1,000,000

Employee Benefit Limit—Occurrence $1,000,000 $1,000,000

Violent Event Response Coverage - Occurrence $1,000,000 $1,000,000

Cyber Suite Limit - Occurrence $100,000 $100,000

Cyber Suite Limit - Aggregate $100,000 $100,000

Medical Expense Limit (any one person) $5,000 $5,000

General Liability Deductible (BI and PD) $5,000 $5,000

Employee Benefit Liability Deductible (BI and PD) $1,000 $1,000

Sexual Misconduct Dedcutible $25,000 $25,000

Cyber Suite Liability Deductible $1,000 $1,000

Rating Basis: Students 21,606 -2.34% 21,100

Rate Per Student $2.30 1.13% $2.32

School Leaders Erros and Omissions (SLEO) Package $ 17,340 $ 16,934 $ 21,528


Each Wrongful Act - Occurence Limit $1,000,000 $1,000,000

Each Wrongful Act - Annual Aggregate Limit $1,000,000 $1,000,000

Non-Monetary Relief Defense Coverage $500,000 $500,000

Each Wrongful Act - Deductible $10,000 $10,000

Non-Monetary Relief Defense Coverage - Deductible $10,000 $10,000

Rating Basis: Students 21,606 -2.34% 21,100

Rate Per Student $0.8026 27.13% $1.0203

Automobile $ 146,937 $ 157,821 $ 180,984


Total Vehicles 297 319

Total Trailers 22 23

Liability Limit $1,000,000 $1,000,000

Hired and Non-Owned Liability Limit $1,000,000 $1,000,000

Liability Deductible N/A N/A

Physical Damage Comp/Coll Deductible $1,000 $1,000

Rating Basis: Power Units 297 7.41% 319

Rate Per Power Unit $494.74 14.68% $567.35

36

COMPANY %2020 Layer Premium LIMIT 2020 Premium

COMPANY FEES

Including Taxes and Fees COMPANY %

2021 Layer Premium LIMIT 2021 Premium

COMPANY FEES

Including Taxes and Fees

PRIMARY PRIMARY$75,000,000 $75,000,000

Berkshire 40.0% $ 1,150,000 $ 30,000,000 $ 460,000 $ - $ 483,000.00 Berkshire 40.0% $ 1,447,168 $ 30,000,000 $ 578,867 $ - $ 607,376.20 AmRisc 10.0% $ 1,150,000 $ 7,500,000 $ 115,000 $ 2,500 $ 123,375.00 AmRisc 5.0% $ 1,670,000 $ 3,750,000 $ 83,500 $ 2,500 $ 90,235.50

Ironshore 5.0% $ 1,150,000 $ 3,750,000 $ 57,500 $ - $ 60,375.00 Ironshore 5.0% $ 1,367,660 $ 3,750,000 $ 68,383 $ - $ 71,750.86 Velocity 5.0% $ 1,150,000 $ 3,750,000 $ 57,500 $ - $ 60,375.00 Velocity 5.0% $ 1,447,160 $ 3,750,000 $ 72,358 $ 500 $ 76,446.26

Core Specialty 5.0% $ 1,447,180 $ 3,750,000 $ 72,359 $ 75,922.68

60% $ 45,000,000 $ 690,000 $ 2,500 $ 727,125.00 60% $ 45,000,000 $ 875,467 $ 3,000 $ 921,731.50

PRIMARY PRIMARY$25,000,000 $25,000,000

Endurance 20.0% $ 805,000 $ 5,000,000 $ 161,000 $ 169,050.00 Endurance 15.0% $ 1,012,440 $ 3,750,000 $ 151,866 $ 159,345.40 Arch 20.0% $ 805,000 $ 5,000,000 $ 161,000 $ 169,050.00 Arch 15.0% $ 1,012,940 $ 3,750,000 $ 151,941 $ 159,424.09

Starr 10.0% $ 1,012,440 $ 2,500,000 $ 101,244 $ 106,230.27

40% $ 10,000,000 $ 322,000 $ - $ 338,100.00 40% $ 10,000,000 $ 405,051 $ 425,000

$50,000,000 $50,000,000 excess of excess of

$25,000,000 $25,000,000 Colony 10.0% $ 345,000 $ 5,000,000 $ 34,500 $ - $ 36,225.00 Everest 20.0% $ 410,360 $ 10,000,000 $ 82,072 $ - $ 86,114.05

Catalytic 10.0% $ 345,000 $ 5,000,000 $ 34,500 $ 400 $ 36,645.00 RSUI 10.0% $ 492,430 $ 5,000,000 $ 49,243 $ - $ 49,243.00 Maxum 10.0% $ 345,000 $ 5,000,000 $ 34,500 $ 36,225.00 Maxum 10.0% $ 377,660 $ 5,000,000 $ 37,766 $ - $ 39,625.98 Insurisk 10.0% $ 345,000 $ 5,000,000 $ 34,500 $ 36,225.00

40% $ 20,000,000 $ 138,000 $ 400 $ 145,320.00 40% $ 20,000,000 $ 169,081 $ - $ 174,983.02 $ 75,000,000 $ 1,150,000 $ 2,900 $ 1,210,545.00 $ 75,000,000 $ 1,449,599 $ 3,000 $ 1,521,714.28

2020 Premium 1,150,000$ 2021 Premium 1,449,599$ 2020 Market/Insprection Fees 2,900$ 2020 Market/Insprection Fees 3,000$

2020 SL Taxes 57,645.00$ 2020 SL Taxes 69,115.28$ 2020 Premium Including Taxes 1,210,545$ 2020 Premium Including Taxes 1,521,714$

% INCREASEEXPIRING TIV: 586,000,147$ CURRENT TIV: 641,190,399$ 9.42%

EXPIRING PURE RATE: 0.1962$ RENEWAL PURE RATE: $0.2261 15.20%EXPIRING TOTAL COST RATE: 0.2066$ RENEWAL TOTAL COST RATE: $0.2373 14.88%

37

Comparison of Current Year to Prior Year Program Structure

38

06/07Term

07/08Term

08/09Term

09/10Term

10/11Term

11/12Term

12/13Term

13/14Term

14/15Term

15/16Term

16/17Term

17/18Term

18/19Term

19/20Term

20/21Term

21/22Term

Rate: $0.367 $0.564 $0.507 $0.258 $0.273 $0.228 $0.320 $0.331 $0.304 $0.255 $0.198 $0.177 $0.180 $0.180 $0.207 $0.237

$0.000

$0.100

$0.200

$0.300

$0.400

$0.500

$0.600

Pearland ISD Historical Rate Reference:

2016 Global Losses: ~$51B




(2nd highest loss year in history)

Insured reduced their purchased

limit and went back to TWIA for

primary wind/hail coverage

2020:Most Active

Hurricane Season on Record

---------Global Pandemic

---------$80B and counting in Insured losses

2.28.2011:Release of RMS 11

2011 Global Losses: $116B+


(4th costliest year in history)

39




Agenda Placement☐ Public Hearing☒ Open Session☐ Executive Session☒ Recognition

☐ Administrative Report☐ Consent Agenda☒ Regular Agenda☐ Information/Discussion

Subject: Discussion of 10-Year Capital Renewal Plan and Approval of Priority Projects

Executive Summary: During fiscal year 2018-19, a Capital Renewal Planning Committee (“CRP Committee”) comprised of administrators from the Business Office, Maintenance and Operations, Technology, Athletics, Transportation, Fine Arts, CTE, Facilities, and the Bond departments was formed to establish the initial 10-Year Capital Renewal Plan (“CRP”) identifying major capital needs of the District.

During fiscal year 2019-20, the Board established a Capital Projects Fund with an initial amount of $10 million to fund priority projects identified in the CRP. In January 2020, the Board approved to fund $8.2 million using remaining 2016 Bond funds and the newly established Capital Projects Funds; these projects have mostly come under budget for a total amount of $6.8 million (see attached 2020 Project Status Summary).

The CRP Committee has reconvened and identified facility and equipment needs in critical need of repair and/or replacement; see attached 2021 Priority Projects Summary, which lists a breakdown of projects recommended to be approved.

These prioritized projects include: facilities and grounds (e.g. PA systems, roofs and HVAC replacements), vehicle and bus replacements, athletic field replacement (turf), maintenance and operations equipment, transportation facility replacements (bus wash units, fuel tank), and technology, fine arts, career and technical education, and other equipment needs.

The total estimated amount of these projects is $9,877,591, of which $4,810,956 is requested to be funded with 2016 Bond funds and the remaining $5,066,635 with Capital Projects Funds.

Administration recommends approving the list of projects and will request individual board approval to authorize the purchase and funding source, as applicable, to comply with Texas Education Code Ch. 44.031 and CH Legal and Board Policy CH Local.

The complete 10-Year Capital Renewal Plan for 2021 can be found at: https://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:316bfe3e-3e2d-4d55-a809-8aead52ec32f


40

https://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:316bfe3e-3e2d-4d55-a809-8aead52ec32fhttps://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:316bfe3e-3e2d-4d55-a809-8aead52ec32f

Associated District Goal: Goal Four Finance: Pearland ISD will strategically maximize financial assets to provide resources to meet student needs in partnership with families and the greater community.

Fiscal Impact:Cost:

☐ Recurring☒ One-Time☐ No Fiscal Impact

Funding Source:☐ General Fund☐ Grant Funds☒ Capital Projects Fund 698☒ 2017 Bond Fund 617


Superintendent’s Recommendation: That the board of trustees approves the list of priority projects identified in the 2021 Capital Renewal Plan. Department Submitting: Business Office

Cabinet Member’s Approval: Jorgannie Carter, CFO

Requested By: Capital Renewal Plan Committee


41

PEARLAND INDEPENDENT SCHOOL DISTRICT2021 CAPITAL RENEWAL PLANPRIORITY PROJECTS REQUEST

AREA PROJECT/EQUIPMENT AMOUNT FUND SOURCE ADDITIONAL INFORMATION

FACILITIESESC ESC - Parking lot (spot maintenance) $85,000 C/P FundsDHS Athletic field LED lighting (3) 1,000,000 C/P FundsDHS HVAC (1 Boiler) 65,000 C/P FundsESC Annex HVAC (DX Units) - Old Warehouse Bldg. 100,000 C/P Funds Deferred from FY20Silverlake Elementary Marquee 70,000 C/P Funds Deferred from FY20 (Safety Concerns)Rogers Middle School PA System (Carehawk) 150,000 Bond Funds Deferred from FY20Challenger Elementary PA System (Carehawk) 150,000 Bond Funds Deferred from FY20PACE Center PA System (Carehawk) 100,000 Bond Funds Deferred from FY20Sablatura Middle Roof Replacement 1,382,610 C/P Funds Deferred from FY20PHS (Searcy Campus) Roof Replacement 2,655,000 Bond Funds Deferred from FY20Carleston Elementary C Wing Roof Replacement 350,000 Bond Funds

$6,107,610

MAINTENANCE & OPERATIONSGrounds Equipment Mowers (3) $36,000 C/P FundsOperations Equipment Lifts (3) 30,000 C/P Funds Deferred from FY20Operations Vehicles Trucks (3) 120,000 C/P Funds

Vans (1) 40,000 C/P Funds$226,000

TECHNOLOGYClassroom Systems Network Hardware (DHS, South, Silvercrest) $381,456 Bond Funds

$381,456

TRANSPORTATIONBuses (5) 71-Passenger $526,750 C/P Funds Deferred from FY20

(1) 54-Passenger 111,275 C/P Funds Deferred from FY20Equipment Mobile Wash Unit 40,000 C/P Funds New Request FY21

Above Ground Fuel Tank 573,000 Bond Funds Board Approved (Pending Funding Source)$1,251,025

FINE ARTSDHS Auditorium Light System $120,000 Bond Funds Deferred from FY20PJH South Acoustic Shells 30,000 C/P FundsFine Arts Instruments (15-20+ Years Old) 280,000 C/P Funds

$430,000

ATHLETICSPHS (Searcy) PA System Replacement at Gym $100,000 Bond FundsPearland Stadium Turf Replacement 650,000 C/P Funds

$750,000

CTEPHS (1) Alignment Lift $40,000 Bond Funds Deferred from FY20PHS (1) Basic Computer Lab (30 Desk Computers) 16,500 Bond Funds Escalated from FY25PHS (1) Upgraded Computer Lab 37,000 Bond Funds Escalated from FY25PHS (1) Animation Computer Lab 37,000 Bond Funds Escalated from FY22PHS (1) A/V Commputer Lab 37,000 Bond FundsTHS (1) IT Computer Lab (22 Desk Computers) 37,000 Bond FundsTHS (1) Forklift 27,000 Bond Funds

$231,500

Projects Requested/Funding Source: Total Amt. Available Amt.2016 Bond Funds 4,810,956 $6,292,429Capital Projects Funds 5,066,635 11,611,695

Total $9,877,591 $17,331,124

42

PEARLAND INDEPENDENT SCHOOL DISTRICT2020 CAPITAL RENEWAL PLAN

PROJECTS STATUS

AREA PROJECT/EQUIPMENTACTUAL SPENT

COMMITTED AMOUNT

FUNDING SOURCE

FACILITIESOld ESC HVAC (Duct Work) 15,000$ C/P FundsPJH West HVAC (Aaon Unit 300 Building Rebuild) 40,629 C/P FundsPJH West HVAC (AHUS Band/400) 74,607 C/P FundsPJH West HVAC (20 Ton RTU Kitchen)) 1,620 C/P FundsTurner High School HVAC (Chillers 1-3 & Tower Rebuild) 714,330 20,848$ C/P FundsTurner High School PA System 151,634 Bond FundsTurner High School Roof 3,338,009 Bond FundsShadycrest Elementary HVAC (12.5 Ton Gym Unit) 9,407 C/P FundsBerry Miller JH HVAc Chiller Repairs 84,385 C/P FundsCarleston Elementary HVAC (6 RTU) 50,000 Bond FundsCarleston Elementary Replace 5 RTU's 13,729 C/P FundsJamison Middle School Replace Gym Floor 81,923 C/P Funds

TOTAL: 4,490,889$ 105,233$ $4,596,122

MAINTENANCE & OPERATIONSGrounds Equipment Mower (3) 42,846$ C/P Funds

Gator Sprayer (1) 36,784 C/P FundsTrucks (4) 122,300 C/P FundsUtility Tractor (1) 14,852 C/P FundsGrooming Mower (1) 14,002 C/P Funds

Warehouse Equipment Box Truck (1) 87,521 C/P FundsBurnishers/Buffers/Carts/ Ride-Along 32,213 C/P FundsWasher/Dryer 15,294 C/P FundsForklift 9,996 C/P Funds

Vehicles Trucks F-150 (5) 131,270 C/P FundsTruck - 4x4 (1) 41,938 C/P FundsVans (2) 61,632 C/P Funds

TOTAL: 610,649$ $610,649

TECHNOLOGYEquipment 400 Student Devices (Spring 2020) 203,140$ C/P FundsVehicles Vans (2) 69,454 C/P Funds

TOTAL: 272,594$ $272,594

TRANSPORTATIONBuses Full Size (4) and Sp. Needs (2) 289,334$ C/P Funds

344,965 Grant TOTAL: 634,299$ $634,299

43

AREA PROJECT/EQUIPMENTACTUAL SPENT

COMMITTED AMOUNT

FUNDING SOURCE

FINE ARTSInstruments Instruments 195,368$ 4,071$ C/P FundsEquipment PHS Choir Risers 21,340 Bond Funds

Nelson Auditorium Acoustic Shells 31,307 Bond FundsDHS Auditorium Sound System 85,739 C/P Funds

TOTAL: 248,015$ 89,810$ $337,826

ATHLETICSBerry Miller Junior High Resurfacing - Structural Spray Track 119,000$ C/P FundsPJH East Field Lights 315,000 Bond FundsPJH South Resurfacing - Structural Spray Track 109,900 C/P Funds

TOTAL: 434,000$ 109,900$ $543,900

CAREER & TECHNOLOGY EDUCATIONPHS Auto Techn Alignment Machine (1) 33,325$ C/P FundsAg. Facility Agriculture Truck (2) 100,458 C/P Funds

TOTAL: 133,783$ $133,783

OTHERSilverlake Cafeteria Table & Chair replacements 11,385$ C/P Funds

TOTAL: 11,385$ $11,385

Funding Source of Projects: Spent Committed TotalCapital Projects Fund 2,294,026$ 594,277$ 2,888,303$ Bond Fund 3,907,290 - 3,907,290 Grants - 344,965 344,965

Total Amount Spent & Committed 6,201,316$ 939,242$ 7,140,558$

44

Meeting Date January 19, 2021Meeting Type




☐ Administrative Report☐ Consent Agenda☒ Regular Agenda☐ Information/Discussion

Subject: Consider to Approve Agreement with University of Houston to Establish a Site Agreement with Pearland Independent School District to Serve as a Weather Radar Instrumentation Facility Location

Executive Summary: The University of Houston in partnership with the U.S. Department of Energy is requesting to establish a site agreement with Pearland ISD. The site agreement is for the unimproved field along Baily Road adjacent to the Pearland Recreation Center and Natatorium, which is located at 29.532719°, -95.283677° (see image). The site will be used to serve as a weather radar instrumentation facility, known as TRACER, through June 30, 2022.

The University of Houston will provide all data for real time lessons and allow site visits for teachers and students to support a real-world scientific educational experience.

Associated District Goal: Goal One – Pearland ISD will continue to make academic performance its top priority, through the use of data, technology and differentiated instruction.Goal Four – Pearland ISD will strategically maximize financial assets to provide adequate resources to meet student needs in partnership with families and the greater community.

Fiscal Impact:




Superintendent’s Recommendation: That the board of trustees approve the site agreement with the University of Houston to provide unimproved school district owned land on Bailey Road to serve as a weather radar instrumentation facility through June 30, 2022.

Department Submitting: Maintenance & Operations Requested By: Matt Cline


45

Cabinet Member’s Approval: Larry Berger


46





☒ Administrative Report☐ Consent Agenda☐ Regular Agenda☐ Information/Discussion

Subject: Update on Matters Associated with the Covid-19 Realities

Executive Summary:

This update will include:

Student Enrollment Updated Ratio of “on campus” vs. “remote” commitments by parents for Spring 2021. Semester passing rates for students Rapid Covid Testing implementation schedule for symptomatic staff, students Technology – tablet distributions, hot spots, etc. Reimbursements/grants for Covid related spending from TEA, City. Asynchronous planning days for teachers/campus staff Any updates on federal/state/regional/local orders or guidance with regard to these matters. Other

For extensive state guidance on “all matters” Covid, please see the following link: https://tea.texas.gov/texas-schools/health-safety-discipline/covid/coronavirus-covid-19-support-and-guidance

Associated District Goal(s): All Four goals are impacted.

Fiscal Impact:☒ Recurring☒ One-Time☐ No Fiscal Impact

Funding Source:☒ General Fund☒ Grant Funds☐ Other Funds (Specify)


Superintendent’s Recommendation: The Board can hear about and discuss Covid related matters. Department Submitting: Superintendent

Cabinet Member’s Approval: N/A

Requested By: Superintendent

Board Approval Required: ☐Yes ☒No


58

https://tea.texas.gov/texas-schools/health-safety-discipline/covid/coronavirus-covid-19-support-and-guidancehttps://tea.texas.gov/texas-schools/health-safety-discipline/covid/coronavirus-covid-19-support-and-guidance

1 | P a g e

Asynchronous Learning Days Pearland ISD Employee Information

Asynchronous Calendar Days

January 29, 2021

February 26, 2021

March 26, 2021

April 23, 2021

Teacher Expectations

Teachers provide at least one hour of TEAMS office hours for students.

Teachers prepare lessons for upcoming weeks.

Teachers participate in purposeful planning.

Teachers contact struggling students as needed.

Student Expectations

All students Grade PK-12 participate in asynchronous instruction (remote learners and on-campus learners).

Students log-in to Learning Management System and complete daily assignments. Assignments must be completed by 11:59 PM.

Students may contact teachers during specific office hours.

Per state guidelines, students who do not have internet access or appropriate remote learning devices at home may access on-campus computer labs.

Transportation

Pearland ISD will not run buses on the Asynchronous calendar days.

59

2016 BOND BUDGET AND PROJECTIONS

Updated: January 12, 2021

PACKAGE SCHOOLS PROJECT BUDGET1 PROJECTION2 UNDER/(OVER)

A Dawson HS 40,038,120$ 28,000,017$ 12,038,103$ construction3 35,410,916$ 23,147,462$ 12,263,454$

soft costs4 4,627,204$ 4,852,555$ (225,351)$

B 41,211,824$ 46,194,140$ (4,982,316)$

Pearland HS construction 37,500,211$ 41,255,761$ (3,755,550)$

soft costs 3,711,613$ 4,938,379$ (1,226,766)$

C Turner HS 28,979,565$ 25,913,431$ 3,066,135$ Turner construction 25,592,715$ 21,822,223$ 3,770,492$

soft costs 3,386,850$ 4,091,208$ (704,358)$

D JHW,Sab,Jamison, JHE 55,419,245$ 49,991,350$ 5,427,895$ JH, MS construction 48,945,125$ 44,880,543$ 4,064,582$

soft costs 6,474,120$ 5,110,807$ 1,363,313$

E 24,996,676$ 23,426,005$ 1,570,671$

Elem. construction 22,091,350$ 21,267,797$ 823,553$

soft costs 2,905,326$ 2,158,208$ 747,118$

F Security Upgrades at all campuses

10,009,570$ 7,279,267$ 2,730,303$

Security construction 8,900,530$ 5,526,448$ 3,374,083$

soft costs 1,109,040$ 1,752,820$ (643,780)$

17,131,361$ (17,131,361)$

Added

Projects

construction 16,351,213$ (16,351,213)$

soft costs 780,148$ (780,148)$

Interest (estimated) 3,000,000$ 3,000,000$

I.T. 19,345,000$ 19,345,000$ -$

TOTAL: 223,000,000$ 217,280,571$ 5,719,429$ includes estimated interest

1. PROJECT BUDGET is the bond budget for construction costs + soft costs + contingencies

2. PROJECTION is the anticipated final project cost. It is based on GMP's approved to date, plus estimates for remainder of work.

It is subject to fluctuation as the design progresses and costs are better defined.

3. CONSTRUCTION is the total of GMP's and other packages

4. SOFT COSTS include design fees, furniture, moveable equipment, A/V and IT equipment, and bond staff

Rustic Oaks, Challenger, Shadycrest,

Harris, Silverlake, Lawhon

Page 1

60

Meeting Date: January 19, 2021 Meeting Type




☒ Administrative Report☐ Consent Agenda☐ Regular Agenda☐ Information/Discussion

Subject: Quarterly Investment Report

Executive Summary: The attached Report of Investments is presented in order to comply with Chapter 2256 of the Texas Government Code which is commonly referred to as the Public Funds Investment Act.

Administration is pleased to report that all investments were in compliance with the district’s investment policy and pledged securities were sufficient to protect the district’s funds at all times during the quarter ended December 31, 2020.

No action is required on behalf of the school board.

Associated District Goal: Strategic Goal 4.1 Maximize funding to design a budget that ensures a strong financial position.

Fiscal Impact:




Superintendent’s Recommendation: N/A


Cabinet Member’s Approval: Jorgannie Carter

Requested By: Yvette Rogers

Board Approval Required: ☐Yes ☒No


61

Average October 1, 2020 Dec 31, 2020Maturity Interest Beg. Balance Interest Ending Balance

Security Description Date Rate (Book = Market) Contributions Withdrawals Received (Book = Market)

General FundWells Fargo N/A 0.2500% $9,259,219 $100,399,975 $104,518,228 $7,492 $5,148,458TexPool N/A 0.1158% 30,852,505 94,446,771 58,095,189 8,054 67,212,142 TexPool (Land Sale) N/A 0.1158% 2,772,800 0 0 809 2,773,609TexPool Prime N/A 0.1779% 10,481,936 0 3,525,945 4,598 6,960,588Texas CLASS N/A 0.1552% 10,721,045 0 0 4,184 10,725,229Texas CLASS Government N/A 0.1122% 5,008,755 0 0 1,412 5,010,167 General Fund Total 69,096,260 194,846,746 166,139,362 26,549 97,830,193

Debt Service FundWells Fargo N/A 0.2500% 66,522 0 1,500 0 65,022TexPool N/A 0.1158% 6,740,877 4,897,578 1,140,795 2,153 10,499,813TexPool Prime N/A 0.1779% 3,144,580 3,525,945 0 1,519 6,672,045Texas CLASS N/A 0.1552% 2,742,770 0 0 1,070 2,743,840Texas CLASS Government N/A 0.1122% 2,504,378 0 0 706 2,505,083 Debt Service Total 15,199,126 8,423,524 1,142,295 5,448 22,485,804

Capital Projects FundWells Fargo (Bond) N/A 0.2500% 109 1,163 0 0 1,272TexPool (Bond) N/A 0.1158% 2,759,513 7,013,099 4,262,867 1,402 5,511,147TexPool (CIP) N/A 0.1158% 5,514,227 0 577,672 1,548 4,938,103( ) /TexPool Prime (CIP) N/A 0.1779% 2,522,041 0 0 1,132 2,523,174Texas CLASS (Bond) N/A 0.1552% 2,426,285 0 0 947 2,427,232Texas CLASS (Bond) Government N/A 0.1122% 7,012,257 0 7,013,099 842 0/ / / // / ( ) / /TexasTERM CP ‐ 6/11/20 (Bond) 12/7/2020 0.2400% 2,500,000 0 2,502,942 2,942 0TexasTerm Daily (Bond) N/A 0.1033% 650 2,502,942 0 151 2,503,744Capital Projects Fund Total 22,735,083 9,517,204 14,356,581 8,965 17,904,672

Proprietary Fund (Workers' Comp & 461 Campus/Dept Act)Wells Fargo ‐ Worker's Comp N/A 0.2500% 101,388 20,744 5,002 0 117,129Wells Fargo‐461 Campus/Dept Act N/A 0.2500% 80,821 327,054 2,382 0 405,493TexPool ‐ Workers Comp N/A 0.1158% 310,786 0 0 91 310,877Proprietary Fund Total 492,995 347,798 7,385 91 833,499

Fiduciary Fund (Student Activity Funds)Wells Fargo N/A 0.2500% 600,771 251,599 2,243 0 850,127Fiduciary Fund Total 600,771 251,599 2,243 0 850,127

Total District Investments $108,124,237 $213,386,872 $181,647,865 $41,052 $139,904,296

Portfolio SummaryWells Fargo N/A 0.2500% $10,108,831 $100,673,481 $104,526,973 $7,492 $6,587,503TexPool N/A 0.1158% 48,950,708 106,357,449 64,076,523 14,057 91,245,691TexPool Prime N/A 0.1779% 16,148,558 3,525,945 3,525,945 7,249 16,155,806Texas CLASS N/A 0.1552% 15,890,099 0 0 6,201 15,896,301Texas CLASS Government N/A 0.1122% 14,525,390 0 7,013,099 2,960 7,515,250TexasTERM CP 12/7/2020 0.2400% 2,500,000 0 2,502,942 2,942 0TexasTerm Daily N/A 0.1033% 650 2,502,942 0 151 2,503,744Total of All Investments $108,124,237 $213,059,817 $181,645,483 $41,052 $139,904,296

PEARLAND INDEPENDENT SCHOOL DISTRICTQUARTERLY REPORT ON INVESTMENTS

FOR THE QUARTER ENDING DECEMBER 31, 2020

62

Pearland Independent School District Quarterly Investment Report

For the Three Months Ended December 31, 2020

This report is presented in order to comply with Chapter 2256 of the Texas Government Code, which is commonly referred to as the Public Funds Investment Act. The investment position of the District as of the date above is in compliance with Board-approved Investment Policy and Strategy, the Public Funds Investment Act, and Generally Accepted Accounting Principles.

District Investments

The District's investments consist of balances held at Wells Fargo, Texas Local Government Investment Pool (“TexPool”), TexPool Prime, Texas Cooperative Liquid Assets Securities Systems Trust (“Texas CLASS”), and TexasTERM Local Government Investment Pool (“TexasTERM”)

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