January 2013

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Did you know you can customize the views of lists in your Magaya Explorer to make it easier to find information? You can also customize shipment reports and save them for future use. Learn how in this month’s how-to article.

Our case study this month takes you to Houston, Texas and Dakar, Senegal, where the staff of logistics provider, Africa 2000, works shipping heavy machinery and other cargo from the US to West Africa. See how they use the Magaya Cargo System to manage break bulk and other shipments.

Magaya Corporation participated in the FCFB’s 7th Annual Golf Tournament on January 24, 2013 at the Country Club of Miami. The event was sponsored by the Florida Customs Brokers & Forwarders Association. In attendance from Magaya Corporation were Logistics Management Advisors Andres Rubio, Ernesto Losada, and Eduardo Bencomo. Licensed insurance broker Vanessa Donado from Magaya Insurance Services also attended. See photographs on Magaya.com’s News page and the LinkedIn group, Magaya Network Community.

With the next release of Magaya software, a new Startup Page will appear. It will welcome users to the software interface and contain helpful tips for new users just getting started with the software, links to video tutorials and tech tips, and more.

Features of the new Startup Page:

User Voice• : Post suggestions of new software features you want to see and vote on other suggestions

Flowcharts• : Typical workflows of major operations process-es show you how the system works and where to begin

New plug-ins• : Learn about the latest plug-ins and how they can help your business

News• : Get the latest news from Magaya Corporation, including the monthly newsletter

LinkedIn Magaya Network Community Group•

The Startup Page will be included in the menu of folders on the left side of the interface. You can access it at any time by clicking it just as you would when moving from one transaction to another in the system.

Future plans include customizing tools so you can set your Startup page preferences.

New Startup Page in Magaya Explorer

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Create and Save List Views and Shipment Reports

December 2012

Africa 2000

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How Topage 2

This how-to article shows you a quick way to customize the views of lists in your Magaya Explorer and make it easier to find information. For example, you may need to create a list to view one consignee at a time. We’ll also look at how to make a report for an individual shipment.

Steps:

Go to: Warehousing > Shipment List 1.

Filter the list to see the information you want such as a list of just one consignee. 2. Select to include the Masters or Houses.

Save the filtered list so you don’t have to reset the filter conditions again: Click the 3. blue star on the top of the list, and select “Save this View”.

Give the list view a name in the dialog box:

To find the list view later, click the dropdown next to the star.

Views can be created and saved in any list. The list view can be printed, exported as a PDF via the “Actions” button, or emailed as a PDF or in HTML format by clicking the “Email” button.

Shipment Reports

To create, save and send a report about a specific shipment, use the options in the Actions list for the shipment. For example, see all the VINs for cars in containers and save the report.

Go to the shipment you need.1.

Click “Actions” and select the report option you need. The report screen opens in 2. a separate tab in your Magaya Explorer. You can click back and forth between the report screen and the shipment screen without closing the report.

Create and Save List Views and Shipment Reports

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How Topage 3

The options in this reports menu enable you to group cargo in different ways to see the items per shipper, supplier, consignee, etc. View the House listing or create a cargo manifest report.

Choose the columns you want in your report by clicking the “Actions” button at the 3. bottom of the report menu.

Customize the report by clicking the “Configure” button on the bottom toolbar. 4.

Save the report by clicking the “Save” button on the bottom toolbar. Any reports you 5. create in the future can use the same configurations you saved.

All saved shipment reports are available from the “Saved Reports” menu via the “Actions” button in the Shipment. You can print, email or send a report through the Magaya Network.

Create and Save List Views and Shipment Reports Continued

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New CustomersMagayaInsider

• Aduana International, Los Angeles, CA

• AGL, Guatemala City, Guatemala

• All Transport LCL, Inc. Miami, FL

• AMS Container Line, Inc, Piscataway, NJ

• Anchor Express, Inc., Wood Dale, IL

• BL Worldwide, Miami, FL

• BSL Shipping, Long Beach, CA

• Cargosense, Höllviken, Sweden

• Concept in Freight Limited, Port of Spain,

Trinidad & Tobago

• Conlogic Import & Export, Doral, FL

• Delpa Estados Unidos, Miami, FL

• Dhuan International Logistics Corp., Hialeah

Gardens, FL

• Dimar International Dom Cargo Corp., Santo

Domingo, Dominican Republic

• Fast Cargo Inc, Miami, FL

• Florida Trading Services Inc, Miami, FL

• Fracht do Brasil Logistica., São Paulo, Brazil

• FSC Mexico, Guadalajara, Mexico

• FSC USA, Laredo, Texas

• G&G Cargo Logistics (Costa Rica), Santa Ana,

Costa Rica

• G&G Cargo Logistics (Guatemala), Guatemala

City, Guatemala

• Global Distribution and Logistics LLC, South

Elgin, IL

• Global Shipping (Canada) Ltd., Mississauga,

Canada

• GNH Logistics do Brasil, Sao Paulo, Brazil

• Ground Cargo Transportation (Uruguay),

Montevideo, Uruguay

• Handling & Services, Buenos Aires, Argentina

• Herco Freight Forwarders, Inc., Miami, FL

• I.M.A. Express, Inglewood, CA

• Icon Logistics Services, Laurel, Maryland

• Inter Logistics Group, Miami, FL

• Intorvolca International, C.A., Valencia,

Venezuela

• Intorvolca Logistics de Mexico S.A. de C.V.,

Mexico D.F., Mexico

• Intorvolca Logistics LLC., Miami, FL

• Intorvolca Logistics, S.A.S., Bogota, Colombia

• Iomeca, Miami, FL

• ISL Panama, Colon, Panama

• Island Air Charters, Fort Lauderdale, FL

• Just in Time Logistics, Sao Paulo, Brazil

• Kaefer International Trading, Inc., Wilmington,

DE

• Kit Trading Commercial Export Ltda.,

Cascavel, Brazil

December 2012 was a record-breaking month for Magaya Corporation. The Sales Team brought in more customers with the December promotion for a total of 57 new

customers. Magaya Corporation welcomes the following 57 new members who joined the Magaya Network in December 2012. (Roll your mouse over the names to see their location in the map)

Be sure to join us on our LinkedIn Group: The Magaya Network Community!

Click here to join now!

• Leghan Trade & Logistics Services S. de R.L.

de C.V., Mexico City, Mexico

• Logimar Cargo, Colon, Panama

• M & T Cargo Corp., Newark, NJ

• Madkem Logistics, Brooklyn, NY

• Maritime Transportation & Logistics Inc.,

Houston, TX

• Martin Bencher do Brasil Logistica LTDA, São

Paulo, Brazil

• NYCitex, Jamaica, NY

• Ocean Cargo Express Lines, Savannah, GA

• PCC Logistics, Oakland, CA

• Power Express Forwarder (Davao), Davao,

Philippines

• Power Express Forwarder (General Santos),

General Santos, Philippines

• T&D Delivery, West Palm Beach, FL

• Temma Freight Logistics, Inc., Colon Free

Trade Zone, Panama

• Transtica S.A. (Honduras), Honduras

• United Container Line, Miami, FL

• United Marine Lines, LLC, Coral Gables, FL

• World Baggage, Bundanoon, New South

Wales, Australia

• Worldwide Cargo, Salt Lake City, Utah

• Aduana International, Los Angeles, CA

• BSL Shipping, Long Beach, CA

• I.M.A. Express, Inglewood, CA

• PCC Logistics, Oakland, CA

In California

• All Transport LCL, Inc. Miami

• BL Worldwide, Miami

• Conlogic Import & Export, Doral

• Delpa Estados Unidos, Miami

• Dhuan International Logistics

Corp., Hialeah Gardens

• Fast Cargo Inc, Miami

In Florida• Florida Trading Services Inc,

Miami

• Herco Freight Forwarders,

Inc., Miami

• Inter Logistics Group, Miami

• Intorvolca Logistics LLC.,

Miami

• Iomeca, Miami

• Herco Freight Forwarders,

Inc., Miami

• Inter Logistics Group, Miami

• Intorvolca Logistics LLC.,

Miami

• Iomeca, Miami

• Island Air Charters, Fort

Lauderdale

• T&D Delivery, West Palm

Beach

• United Container Line, Miami

• United Marine Lines, LLC,

Coral Gables

• Ocean Cargo Express Lines, Savannah, GA

In Georgia

• Global Shipping (Canada) Ltd., Mississauga, Canada

In Canada

• Anchor Express, Inc., Wood Dale

• Global Distribution and Logistics LLC, South Elgin

In Illinois

• AMS Container Line, Inc,

Piscataway, NJ

• M & T Cargo Corp.,

Newark, NJ

• Madkem Logistics,

Brooklyn, NY

• NYCitex, Jamaica, NY

In New Jersey and NY

Maryland

• Icon Logistics Services,

Laurel

Delaware

• Kaefer International

Trading, Inc., Wilmington

In Maryland & Delaware

• Fracht do Brasil Logistica.,

São Paulo, Brazil

• GNH Logistics do Brasil,

Sao Paulo, Brazil

• Just in Time Logistics, Sao

Paulo, Brazil

• Kit Trading Commercial

Export Ltda., Cascavel, Brazil

• Martin Bencher do Brasil

Logistica LTDA, São Paulo,

Brazil

In Brazil

• FSC USA, Laredo, TX

• Maritime Transportation & Logistics Inc., Houston, TX

In Texas

• Worldwide Cargo, Salt Lake City

In Utah

• AGL, Guatemala City,

Guatemala

• Concept in Freight

Limited, Port of Spain,

Trinidad & Tobago

• Dimar International Dom

Cargo Corp., Santo

Domingo, Dominican

Republic

In Central America & the Caribbean

• G&G Cargo Logistics

(Costa Rica), Santa Ana,

Costa Rica

• G&G Cargo Logistics

(Guatemala), Guatemala

City, Guatemala

• ISL Panama, Colon,

Panama

• Logimar Cargo, Colon,

Panama

• Temma Freight Logistics,

Inc., Colon Free Trade

Zone, Panama

• Transtica S.A. (Honduras),

Honduras

• FSC Mexico, Guadalajara, Mexico

• Intorvolca Logistics de Mexico S.A.

de C.V., Mexico D.F., Mexico

• Leghan Trade & Logistics Services

S. de R.L. de C.V., Mexico City,

Mexico

In Mexico

• Intorvolca International, C.A., Valencia, Venezuela

In Venezuela

• Intorvolca Logistics, S.A.S., Bogota, Colombia

In Colombia

• Handling & Services, Buenos Aires

In Argentina• Ground Cargo Transportation (Uruguay), Montevideo

In Uruguay• World Baggage, Bundanoon, New South Wales

In Australia

• Power Express Forwarder (Davao), Davao

• Power Express Forwarder (General Santos), General Santos

In Philippines

• Cargosense, Höllviken, Sweden

In Sweden

Solving the Logistics PuzzleHouston-based logistics provider Africa 2000 Inc. is experienced in shipping heavy machinery and oil well supplies to West Africa. They also provide packing, crating, and storage at their TSA-approved cargo screening facility.

,,,,We put all the pieces together so the customer doesn’t have to worry about what’s behind the scenes. We worry about the details for them.

Jose Lozano, Traffic Manager, Africa 2000

CASE STUDY:

Africa 2000 Inc. Freight Forwarder/NVOCC

Africa 2000 Inc. of Houston works closely with their office in Dakar,

Senegal, and agents on the West Coast of Africa who receive

shipments at ports such as Lagos, Luanda, the Port of Onne, Malabo,

Tema, Pointe-Noire, and other locations. After the cargo arrives, Africa

2000 unloads ships through stevedoring services they provide using

approximately 30 trucks and trailers operating at the Port of Dakar.

They also move cement, iron ore, and other raw materials up and down

the coast of West Africa via charter vessels.

Typical cargo they ship includes oil field equipment, drill pipes, pumps,

engines, trucks and trailers. Commercial vehicles are also needed in

this region where industry has expanded in pursuit of many natural

resources such as oil, diamonds, coal, copper, gold, and more.

Sharing information between offices helps the staff of Africa 2000

ensure quality service for their customers worldwide. Since the

region can experience political instability which can lead to service

disruptions, the staff at Africa 2000 is ready to present alternatives to

their customers either by re-routing shipments or holding items until it

is safe to ship them.

Traffic Manager Jose Lozano commented on their method of serving

their customers: “We put all the pieces together so the customer

doesn’t have to worry about what’s behind the scenes. All they know

is that their cargo will go from A to B on this date and be there on time.

That’s it. We worry about the details for them.”

Starting SmallMr. Lozano started working at Africa 2000 about two years after the

company opened. The company was started by Mr. Lo, who is from

Senegal. Mr. Lozano said it was just the two of them back then. Now

there are over a dozen employees, and the company provides a wide

range of logistics services from its 40,000 square-foot warehouse and

2 acres of land next to Houston’s George Bush Intercontinental Airport.

Services include:

Door-to-Door Ocean Freight•Packing and Crating•Warehousing•FCL and LCL•Air and Ocean Vessel Chartering•Hazardous Cargo •Air and Marine Insurance•

In the first few years, they kept track of shipments and invoices in

spreadsheets. “It was simple in the beginning, but as we grew we

needed a better way to manage the operations,” Mr. Lozano said. He

used his background in freight forwarding and computer science to

evaluate logistics software. After receiving a demo of Magaya software,

he liked what he saw. He and his staff combined their training from

hands-on training offered by Magaya and the free video tutorials

online.

Software Evaluation and Process ImprovementsOne of the needs that drove the search for logistics software was a

requirement to improve warehousing with a shipping and receiving

system that included labeling. They also wanted a system to link

the invoicing, payments, and Accounts Receivable (AR) with the

operations.

Their warehouse procedures before implementing the Magaya Cargo

System included placing stickers on boxes, hand writing information,

and other manual, paper-based tasks. One of the improvements they

have gained is from a detailed label printed from the system that

includes all the cargo details and its location within the warehouse.

At a GlanceAfrica 2000 Inc.

www.africa2000inc.com

IndustryFreight Forwarder/NVOCC

SolutionMagaya Cargo System

Africa 2000 Inc. is an IATA/CNS accredited agent and a licensed freight forwarder/NVOCC

based in Houston, TX. They ship all kinds of freight via air, ocean, and Roll-On Roll-Off

(RORO) vessels. They specialize in handling breakbulk such as oil field supplies and

construction equipment going to Africa, Europe, Middle East and South America.

Africa 2000 Inc.

All rights reserved. Magaya, the Magaya logo and all products are all trademarked unless specifically specified as of a third party.© Copyright 2013, Magaya Corporation. 786. 845. 9150 info@magaya.com magaya.com

When heavy equipment is too large to fit inside a container, it might be

disassembled into parts, packed into custom-made crates, and placed

inside containers. If an item would be better transported whole, Mr.

Lozano arranges a Roll On Roll Off (RORO) vessel.

If a customer needs cargo insurance, Africa 2000 offers that service as

well. Their destination agents in West Africa can perform the Customs

procedures, or the customer can handle that themselves.

“We try to help our clients find the best way to ship their goods by

being flexible and open to accommodate different requests,” Mr.

Lozano said.

In addition to providing their customers with assurance, Africa 2000

has gained improvements in its own operations. To ensure a business

is running well, it’s necessary to see data about the income and

expenses. Mr. Lozano commented that the software helps them keep

track of receivables and aging accounts. They also create reports from

the system to see what inventory they have for each customer and

to look at shipments per month. He creates reports for the TSA to

comply with their Cargo Screening status and to give the airlines the

certificates needed for air shipments.

Mr. Lozano customized some documents such as adding the company

logo on invoices, the loading guide, and packing list. They also

automated ocean and air freight charges and documentation fees so

that they automatically appear on each transaction, ensuring that no

charges are forgotten.

These in-house improvements combined with the company’s

flexibility and transparency has helped the company grow, Mr. Lozano

said. “We’re more efficient,” he said. “Now everything is in one place.

The sky is the limit. We’re ready to take off.”

“We have a lot of repeat clients who refer new customers to us. Our

slogan is ‘Service, Integrity, and Trust.’ We pride ourselves on being

honest and available for our customers,” he said. “In fact, some

customers have become friends. We try to make them feel they are

part of the family.”

Mr. Lozano keeps track of all the items in the software. He replicated

the physical layout of the warehouse by assigning each location with

a code. Some locations are assigned to certain customers. Since Africa

2000 is a Certified Cargo Screening Facility (CCSF) certified by the U.S.

Transportation Security Administration (TSA), other storage areas are

separated into air and ocean sections.

The warehouse processes are more organized since implementing

the software. The warehouse staff and office staff work together to

input data about all cargo received and to ensure the information is

correct and complete. They scan documents and attach them to the

Warehouse Receipt transaction in the software, including documents

such as packing lists, commercial invoices, and certificates of

compliance. They email all the information to the customers, including

the attached documents. They also include storage fees, pickup

charges, and other charges.

When items are to be shipped out of the warehouse, the staff prints a

loading guide from the system. “We have a Quality Assurance checklist

to ensure the correct cargo is shipped to the correct destination,” Mr.

Lozano said.

They also create the Bills of Lading, Air Waybills, Dock Receipts, and

other documents which are included in the system. Keeping customers

informed is easy, Mr. Lozano said, by using the integrated email feature

that enables the staff to send updates of cargo arrival dates and times.

Putting the Pieces of the Puzzle TogetherMr. Lo and Mr. Lozano begin the process of finding the best solution

for each customer during their conversations about the cargo and

destination. They discuss their shipment and recommend a carrier and

route.

If a shipment requires trucking, that service is arranged through an

in-house carrier. The trucking company obtains the permits needed

for wide-load transports that must travel on highways. For example, a

recent shipment of oversized cargo had to be routed from California to

the East Coast so it could be loaded on a vessel going to Africa.

Africa 2000 Inc.