682 015 TENDER DOCUMENT TENDER NO. SBOC/MGCS ...

COCHIN SHIPYARD LIMITED

COCHIN - 682 015

TENDER DOCUMENT

TENDER NO. SBOC/MGCS/703/2021 Dtd 20-09-2021

WARRANTY SUPPORT ASSISTANCE TO CSL FOR

MINI GENERAL CARGO SHIP SH-25 to SH-28 (4 VESSELS)

SEPTEMBER- 2021

Cochin Shipyard Ltd

Tender Enquiry Notice – Warranty Support Assistance to CSL For MGCS Vessels (SH 25-28) 2

CONTENTS

Sr.No.

DESCRIPTION

REFERENCE

1

TENDER NOTICE

2

TERMS & CONDITIONS OF ENQUIRY

ANNEXURE I

3

GENERAL CONDITIONS

ANNEXURE II

4

SCOPE OF WORKS / TECHNICAL

SPECIFICATION

ANNEXURE III

5

COMMERCIAL CHECK LIST

ANNEXURE IV

6

PRICE BID FORMAT

ANNEXURE V

7

INTEGRITY PACT

ANNEXURE VI

8

LIST OF EQUIPMENT FIT ON EACH MGCS

VESSELS

APPENDIX-A

9

DETAILS OF THE BIDDER & EMD

APPENDIX-B

10

UNDERTAKING

APPENDIX-C

11

LIST OF CLIENTS

APPENDIX-D

Cochin Shipyard Ltd


TENDER NOTICE


SHIP BUILDING DIVISION

SHIP BUILDING OUTSOURCING CELL

SBOC/MGCS/703/2021 20th

SEP 2021

TENDER NOTICE

Brief Details:

Tender enquiry No. and date

SBOC/MGCS/703/2021 Dt: 20th

SEP 2021

Name of work

Warranty Support Assistance to CSL For Mini

General Cargo Ship SH-25 to SH-28(4 Vessels)

Last date & time of receipt of

Tenders

(Part I – Techno-Commercial Bid &

Part II-Price Bid)

30th

September - 2021 at 15.00 Hrs IST

Date of Pre bid meeting

N A

Date & time of opening of Part I

(Techno –Commercial) Bid

30th

September - 2021 at 15.30 Hrs IST

Contact Person Mr. Ranjith Raj, Mob No:98957 65833

SM (SBOC)

1. Sealed competitive tenders in the prescribed form are invited from experienced contractors for

the work specified above, subject to the terms and conditions as mentioned in the annexure to

tender enquiry, so as to reach the undersigned on or before the date and time as stipulated:-

Cochin Shipyard Ltd


2. The tenders are to be submitted in two bid system; Part I : Techno Commercial Bid and Part

II : Price Bid as Soft copy.

3. Mode of Submission of Bids:

3a. Tender should be submitted in soft copy via E-mail only. CSL will not accept any

other mode of tender considering prevailing COVID -19 SOP of CSL.

3b. The subject of the E mail should clearly state the tender enquiry number and due date of

submission. Price Bids are to be password protected and password is not to be forwarded

unless asked for.

3c. Tender Documents should be submitted in PDF Format and Directly openable from the

PDF format. Offers not complying with the above shall be summarily rejected without

further intimation.

3d. Tenders, Techno- commercial bid (part-I ) and Price bid( Part -II) shall be submitted

separately via e mail to:

(i) [email protected]

Copy to:

(ii) [email protected]

(iii) [email protected]

4. The Bids shall be received at Cochin Shipyard Ltd on or before 15.00 Hrs on 30th

September -2021 and Part I Techno-Commercial Bid will be opened at 15.30 Hrs on the same

day.

5. Late tenders / tenders with conditions will be summarily rejected.

6. CSL takes no responsibility for delay, loss or non-receipt of tenders sent by e-mail.

7. Only technically qualified bids will be considered for price bid opening. After evaluating the

bids for both technical aspects and commercial terms, the techno-commercially qualified

bidders will be intimated regarding the date and time of opening of Part II - Price Bid.

Intimation will be as per prevailing SOP with respect to the COVID-19 situation, until such time

COVID-19 protocol is applicable in CSL.

8. Merely opening of Techno-Commercial Bid cannot be construed as acceptance of offer for

awarding of contract.

9. All rules & regulations specified by the Govt of Kerala and CSL, pertaining to the present

COVID-19 pandemic situation should be adhered by the bidder.

mailto:[email protected]

Cochin Shipyard Ltd


10. The following shall be submitted along with Part I (Techno-commercial) Bid:-

i. Original tender document duly signed on all pages - including Terms & conditions of

enquiry, general conditions, technical specification and drawings placed at Annexure I, II,

III, IV, V, VI, Appendix-A, B,C &D.

ii. The techno commercial Check List at Annexure IV filled up completely and duly

signed. The non submission of duly filled techno commercial checklist will lead to

the rejection of the bids.

iii. Copy of un-priced bid format (price bid WITHOUT prices/numerals)

iv. List of deviations/exclusions from the tender enquiry terms and conditions (if any).

11. PRE CONTRACT INTEGRITY PACT :

The bidders who are participating in the tender shall sign the pre contract integrity pact, in case

the bid is above Rs 1 crore. The format is attached in the annexure VI.

12. MSME- Privileges

Public procurement policy initiatives of Govt. of India, pertaining to MSME’s, Start- up

etc. as per CSL website (www.cochinshipyard.in) shall be applicable for this tender.

13. General Manager, Ship Building Division, Cochin Shipyard Limited, is the authorized person to

accept the tender or part thereof, who does not bind himself to accept the lowest tender and

reserves the authority to reject any or all of the tenders received without assigning any reason.

For Deputy General Manager

Ship Building Outsourcing Cell

file://pRE

http://www.cochinshipyard.in/

Cochin Shipyard Ltd


ANNEXURE I

TERMS & CONDITIONS OF ENQUIRY


MINI GENERAL CARGO SHIP ( SH-25 to SH-28)

1. DESCRIPTION OF WORK

1.1. This tender enquiry pertains to the awarding of sub contract for Warranty Support

Assistance To CSL For Mini General Cargo Ship (SH-25 to SH-28) as per the following

documents:

1.1.1. Cochin Shipyard Ltd - Terms and conditions (Annexure I)

1.1.2. Cochin Shipyard Ltd - General conditions (Annexure II)

1.1.3. Enquiry specification (Annexure III, Appendix-A,B,C&D)

Cochin Shipyard Limited (CSL) a premier Mini Ratna Company of Government of India, is

one of the leading Ship Building & Repair yard in India. Cochin Shipyard Ltd (yard) is constructing

04 numbers of 8000 DWT Mini General Cargo Ship, Indian RSV type 4 for M/s. Utkarsh Advisory

Services Pvt ltd (JSW group).

As part of the agreement with M/s.JSW, CSL will provide one year warranty cover for the vessels.

CSL is seeking to sub-contract the first line repair work to competent firms capable of undertaking

mechanical, electrical, electronic and instrumentation repairs on marine equipment and systems on

the vessels.

MAIN PARTICULARS OF VESSEL

The Vessel shall be constructed for the transportation of dry bulk cargoes such as coal,iron

ore, dolomite, and limestone in bulk. Vessels will be twin screw, twin medium speed diesel engine

driven, general cargo ship and shall have a fully welded continuous upper deck with forecastle

with vertical bow, a transom stern, with two full spade rudders and fixed pitch propellers.

CLASS

Indian Register of Shipping (IRS)

+ SUL “Strengthened for heavy Cargoes”, “Indian River Sea Vessel- Type 4”, INWATER

SURVEY, +IY

Cochin Shipyard Ltd


PRINCIPAL PARTICULARS

Length overall : 122.00 M (max)

Length between perpendiculars : 119.60 M (abt)

Beam moulded (max) : 20.00 M (max)

Depth moulded : 7.20 M (abt)

Design draft : 4.90 M (max)

Scantling draft : 5.20 M

Deadweight (at design draft) : 8000 T

TANK CAPACITIES

HFO including settling and Service Tank : about 135 m3

Diesel oil tanks including service tanks : min 40 m3

Fresh water : 70 m3 (approx.)

Cargo hold capacity : 10,000 m3 (approx.)

Cruising Range : 1200 Nautical Miles

COMPLEMENT

Captain Class – 2

Officer Class – 5

Crew – 9

Total complement – 16 Persons

MACHINERY AND PROPULSION SYSTEM

Two (2) four stroke, non-reversible medium speed, turbocharged type

(MCR: each 1200 kW / approx. 1000 RPM )

Two (2) reverse / reduction gearboxes with vertical offset, hydraulic clutch and flexible

coupling. The main shafting will consist of propeller shaft, intermediate shaft, plummer block, stern

tube and shaft sealing arrangement. Intermediate shaft of forged steel with solid flange coupling

fitted with bearings. Two (2) auxiliary generating sets of 200 KWe minimum capable of operating

in parallel. A battery-start and air-cooled emergency generator with a diesel engine driving a

90ekW approx. meeting class requirement capacity alternator at 1500 RPM.

ELECTRICAL SUPPLY SYSTEM

Main Generator – 415 VAC/3Ph/50Hz

Emergency Generator – 415V/3Ph/50Hz.

Bidders are requested to study the scope of work before submitting their offer.

Clarification, if any, required may be obtained from Mr. Praveen Jacob, SM (BD) before

quoting.

Cochin Shipyard Ltd


2. PRE-QUALIFICATION CRITERIA FOR THE BIDDER:-

Sl.No

Eligibility Criteria Documentary Proofs Required to be submitted by the

bidder (to be submitted along with technical bid)

1

The bidder should be a registered

legal entity.

a) Self attested copy of PAN card under Income

Tax Act;

b) Self attested copy of GST Registration Number;

c) Copy of Registration certification of the

Registered Legal Entity (Proprietorship / Partnership

firm or Company / NSIC / MSME

Category/Registered Society).

2

Experience of the Bidder:

The bidder shall have last two year

experience in JSW Dharamtar Port,

Mumbai of commissioning / repairs

to marine equipment / systems

Attach List of Clients (Appendix-D)

Copy of completion certification from the client for

each assignment or copy of work order. The aforesaid

documents should be self-attested.

3

The bidder should not be black listed

or debarred or agreement terminated

for any deficiency in service of

bidder by any government of India

Agency or any company.

Self attested declaration in Annexure B.

4 The bidder shall certify that all the

terms and conditions contained

herein has been read and fully

understood and undertake to abide by

them.

Self Declaration in Annexure – C and duplicate copy

of this tender document shall be enclosed with

signature in all pages.

5 As per the scope of work, under this

tender operating location of vessels

will be at JSW Dharamtar Port,

Mumbai. Hence bidders should have

facility and technicians at Mumbai to

attend the warranty support as and

when required

Documentary evidence of agency with details of

facilities, technicians /personnel available at Mumbai

region to be attached.

3. METHOD OF AWARDING CONTRACT

3.1. Total vessels under this contract are 4 Nos of MGCS Vessels (SH 25-28)

3.2. Contract will be concluded with the Bidder qualifying to techno-Commercial conditions and

emerging as L1.

Cochin Shipyard Ltd


4. VALIDITY OF OFFER

4.1. The offer shall be valid for acceptance for a period of 90 days from the date of opening of the

Part-I Techno-Commercial Bid.

5. COMPLETION PERIOD

This contract is valid for one year or in the date of issue work order or delivery date of protocol

signing of each vessel.

6. EARNEST MONEY DEPOSIT (EMD)

Earnest Money Deposit (EMD) of Rs.12500/- (Rupees Twelve Thousand Five Hundred only)

can be remitted in the form of Demand Draft in favour of “Cochin Shipyard Limited” payable at

Kochi. Cash, Cheque, Bank Guarantee, postal orders etc., are not acceptable. No interest will be

payable to EMD. EMD amount will be returned to the unsuccessful bidders only after the issue

of Work Order to the successful bidder.

7. GUIDELINES FOR SUBMISSION OF BIDS

6.1 Terms and Conditions

6.11 The bidders are advised to submit the bid in two separate sealed envelopes one super

scribing “Technical Bid for pproviding warranty support for MGCS vessel” and other super

scribing “Financial Bid for providing warranty support for MGCS vessel”.

The following shall be submitted along with Part I (Techno-commercial) Bid:-

i. Original tender document duly signed on all pages - including Terms & conditions of

enquiry, general conditions, technical specification and drawings placed at Annexure I, II ,

III,IV,V & VI, Appendix-A,B,C & D.

ii. The techno commercial Check List at Annexure IV filled up completely and duly signed.

The non submission of duly filled techno commercial checklist will lead to the rejection of

the bids.

Copy of un-priced bid format (price bid WITHOUT prices/numerals)

i. List of deviations/exclusions from the tender enquiry terms and conditions (if any).

ii. The bidder shall furnish the following documents along with their Technical bid:

iii. Self attested copy of PAN card under Income Tax Act;

iv. Self attested copy of GST Registration Number;

v. Copy of Registration certification of the Registered Legal Entity (Proprietorship/ Partnership

firm or Company / NSIC / MSME Category/Registered Society).

vi. An undertaking to the effect that terms and conditions of the bid are duly accepted (Signature

in all pages of the bid document & undertaking in Page 11).

vii. Demand Draft (DD) drawn in favour of “Cochin Shipyard Limited” payable at Kochi for Rs.

12500/- (Rupees Twelve Thousand Five Hundred only) if applicable.

viii. Copy of the Registration Certificate issued by the Competent Authority under NSIC / MSME

Act, if applicable.

Cochin Shipyard Ltd


ix. List of Clients (Annexure-III).

x. Self Declaration in Annexure – I & Annexure – II.

xi. Duplicate copy of this tender document shall be enclosed with signature in all pages.

7.1.1. The non submission of duly filled commercial checklist will lead to the rejection of

the bids.

7.2. Price Bid ( Part-II )

7.2.1. Price Bid Format: The price bids shall be prepared as per the format given in Annexure V to

the enquiry

7.2.2. The price quoted by the bidder should be final and no escalation shall be permitted during the

contract period except for statutory levies subject to documentary evidence.

7.2.3. The Bidder shall submit only price/ rates as per Schedule of Rates without any condition. No

stipulation, deviation, terms & conditions, presumption, basis etc. shall be stipulated in Price

part of bid. CSL shall not take cognizance of any such statement and may at their discretion

reject such Price Bids.

7.2.4. Bidders shall quote total amount in figures and in words. Corrections and additions if any

must be attested/ duly signed by the bidder. In the case of error in multiplication/addition in

amount calculated, the rate quoted will be considered as correct and the amount will be

calculated accordingly. Conditional rebates & discounts, incomplete/ ambiguous offers will

be rejected.

7.2.5. The price bid shall be all inclusive of scope of contractor on lump sum basis and any rates

on variable basis will not be accepted within the price bid and thereafter throughout the

period of the contract. Any variable rates if deemed inevitable and applicable only in special

cases/situations (not in the normal course of execution of contract) will only be considered

for mutual agreement.

7.2.6. Currency: The price bids shall be prepared in Indian National Rupees for all bidders.

7.2.7. As per tender condition, the price bid which were not opened will not be returned back at

any reason.

7.2.8. The bids which are not conforming above requirements shall be summarily rejected without

any further notice.

8. TAXES

8.1. GST shall be applicable extra on the prescribed work. Bidders should indicate the applicable

GST percentage and HSN code of the category in the offer. Bidders are also requested to

furnish the following details in the invoice/Bill.

8.1.1. Applicable rate of GST/SAC Code

8.1.2. Firms GST Reg. NO

8.1.3. Service accounting code (SAC) as prescribed by statutory authorities.

8.1.4. GST Reg. No. of Cochin Shipyard Ltd (32AAACC6905B1ZD).

8.2. Any new tax/duty that may be made effective by the government for this work and paid by the

contractor shall be reimbursed on production of documentary evidence.

Cochin Shipyard Ltd


9. VALIDITY OF CONTRACT

9.1. Once the contract is awarded, the price offered and mutually agreed shall remain firm till

completion of work and no escalation in labour, transportation cost etc. shall be allowed by

CSL on whatsoever reason thereafter.

10. PAYMENT TERMS

10.1. Payment will be based on each visits for completed works for the service / spares replaced, on

duly attested by vessels master/ CSL officer-in-charge.

10.2. All claims for payment for the work/additional work shall be submitted by the subcontractor

within one month of completion of work.

10.3. Statutory levies such as I.T, Contribution towards PF, ESI etc., shall be deducted from the bill

as applicable.

10.4. Payment will be made by RTGS/NEFT to the account of contractor. The name of the bank,

branch, A/C No., IFSC code & other particulars shall be furnished by the contractor in the

proforma of CSL.

11. SECURITY DEPOSIT

11.1. The successful tenderer shall remit 3 % of the value of the contract as security deposit within

15 days of receipt of the work order. This amount has to be remitted by way of demand draft

or bank guarantee (in approved proforma of CSL) from any of the nationalized banks, valid till

the satisfactory completion of the entire work. The Security Deposit will be released after

satisfactory completion of the contract/ guarantee period (if no separate BG as per clause 14 is

not furnished) and on certification of nil liability to CSL by Officer-in charge. The Security

Deposit retained will not bear any interest.

12. PERFORMANCE GUARANTEE

12.1. The complete work carried out by the contractor shall be guaranteed against performance of

work and/or poor workmanship for a period of one year from the date of service/ spares

replaced. Any damage or failure, the contractor shall rectify/rework the defect as applicable

without any extra expenditure to CSL.

12.2. Should any unsatisfactory performance and / or damage or failure occur due to poor

workmanship and poor quality material used by the contractor, the contractor shall be solely

responsible for payment/reimbursement of expenditure incurred by Ship owner for rectifying

the defect.

12.3. Towards this, a performance guarantee equivalent to 3 % of the value of the contract to be

furnished by the contractor along with submission of first bill in case of pro rata payment or

completion of entire work in other cases, as per payment terms, by way of a bank guarantee (in

approved proforma of CSL) from a nationalized bank valid till the expiry of the guarantee

period.

12.4. Performance Guarantee is applicable for all bidders irrespective of MSME/NSIC registration

for necessary coverage under the performance guarantee clause.

Cochin Shipyard Ltd


13. LIQUIDATED DAMAGES

13.1. The progress of work will be monitored against the mutually agreed detailed schedule referred

in clause. Liquidated damages for delays in execution of the work envisaged as per this order,

for any reason other than force majeure conditions, will be recovered at the rate of half percent

of the basic value of the delayed work per week or part thereof, subject to a maximum of ten

(10) percent of the basic value of the delayed work.

14. CANCELLATION OF ORDER AND RISK CONTRACTING

14.1. In the event the contractor fails to complete the work promptly and satisfactorily as per the

terms of the order, and if the work is delayed beyond the agreed schedule, CSL, without

prejudice, reserves the right to cancel the order and get the work done at contractor's cost and

the expenditure so incurred including any damage or loss will be recovered from him and

the Security Deposit furnished by him is liable to be forfeited either in whole or in part.

14.2. In addition to above tender holiday will be imposed against the firm as per discretion of CSL.

15. FORCE MAJEURE

15.1. Should failure in performance of any part of this contract arise from war, insurrection, restraint

imposed by Government act or legislation of other statutory authority, from explosion, riot,

legal lock-out, flood, fire, act of Govt or any inevitable or unforeseen event beyond human

control which will be construed as a reasonable ground for extension of time, CSL may allow

such additional time as is mutually agreed to be justified by the circumstances of the case.

15.2. The occurrence / cessation of force majeure situation have to be informed with documentary

evidence within 15days from the date of occurrence / cessation.

16. ARBITRATION

16.1. Any disputes arising during the currency of the contract shall, in the first instance be settled

by mutual discussions and negotiations. The results of such resolution of dispute shall be

incorporated as an amendment to the contract, failing which the parties can resort to arbitration.

16.2. If any dispute, disagreement or question arising out of or relating to or in consequence of the

contract, or to its fulfillment, or the validity of enforcement thereof, cannot be settled mutually

or the settlement of which is not herein specifically provided for, then the dispute shall within

thirty days from the date either party informs the other in writing that such disputes,

disagreement exists, be referred to arbitration. The arbitrators shall be appointed and the

arbitration proceedings shall be conducted in accordance with and subject to the Arbitration

and Conciliation Act, 1996 (No. 26 of 1996) as amended form time to time and the decision of

the Arbitrators shall be final and binding on the parties hereto. The arbitration will be done by

a Board comprising one officer nominated by each party, and a mutually agreed Umpire. Each

party shall bear its own cost of preparing and presenting its case. The cost of arbitration shall

be shared equally by the parties unless the award provides otherwise. The enforcement of the

Cochin Shipyard Ltd


award shall be governed by the rules and procedures in force in the State in which it is to be

executed. Performance under this Contract shall however, continue during arbitration

proceedings and no payment due or payable by the parties hereto shall be withheld unless any

such payment is or forms a part of the subject matter of arbitration proceedings.

16.3. In case of disputes, the same will be subjected to the jurisdiction of courts at Ernakulam,

Kerala, India only.

17. JURISDICTION

17.1. All questions, disputes or differences arising under/out of or in connection with this

contract shall be subject to the jurisdiction of the Courts in Cochin.

18. LABOUR LAWS AND REGULATIONS

18.1. The Contractor shall undertake and execute the work with contract Labour only after taking

license from the appropriate authority under the Contract Labour (Regulation & Abolition) Act

1970.

18.2. The Contractor shall observe and comply with the provisions of all labour and industrial laws

and enactments and shall comply with and implement the provisions of the Factories Act, 1948,

`Employees Provident Funds & Miscellaneous Provisions Act, 1952, Employees State

Insurance Act, Payment of Gratuity Act, minimum Wages Act, Payment of Bonus Act,

Contract Labour (Regulation and Abolition) Act and all other enactments as are applicable to

him and his workmen employed by him. The Contractor shall inform CSL his license number

from the Central Labour Commissioner.

18.3. All contract workmen, except those exempted under the respective Acts, shall necessarily be

insured under the ESI scheme and be made members of the EPF Scheme from the day of their

engagement as contract workmen in the Company. All such insured contract workmen should

carry with them their ESI Identity Card for verification by the authorities. No contract

workmen without a valid ESI Identity Card for verification by the authorities will be permitted

to work in the company.

18.4. The Contractor shall submit the Labour Reports/Returns as required by the Company from

time to time in respect of their workmen in standard format to the concerned contracting officer

so as to enable the same to reach Personnel Department by the 5th of every month. Delayed

submission of the same shall attract penal interest /damages at the rate as levied by the

respective authorities under the relevant Acts.

18.5. The Contractor shall maintain the records viz. Muster Roll, Acquittance Roll with full details,

Account books etc., in original. These are required for inspection by the concerned authorities

under each scheme.

18.6. If the Contractor fails to pay any contributions, charges or other amounts payable under any

of the aforementioned provisions of law, CSL shall deduct or adjust amounts equivalent to such

contribution, charges or amounts from amount payable to him by CSL, including any deposit or

amounts payable against bills and make payments on his account to the appropriate authority.

Cochin Shipyard Ltd


He shall not be entitled to question or challenge such deductions, adjustments or payment made

by CSL.

18.7. Any other amount payable under any law or in respect of any person employed by the

Contractor, if not paid by him, shall be deducted or adjusted by CSL out of any amount payable

to the Contractor including any Security Receipt and paid ever or withheld for payment by

CSL.

18.8. The Contractor shall be fully responsible for the conduct and discipline of the workmen

employed by him in the Company premises. If such workmen commit any misconduct or

criminal act inside the Company, the Contractor shall take appropriate action against such

workmen. The contractor shall abide by the instructions/ guidelines issued by the Company for

maintenance of discipline and good conduct among the workmen employed by him.

18.9. All person who are engaged for various works in CSL either directly or through contractors,

should produce the following documents prior to issuing their entry passes:

18.9.1. Passport/attested copy of passport with photo and address particulars. OR

18.10. Police clearance certificate with photo and address particulars. (Police clearance certificate

to the effect that the concerned person is staying in the area of jurisdiction of the certificate

issuing Police Station and that the person is not involved in any criminal offences as per the

records available therein.)

18.11. Application and Declaration for enrolling under Employees Provident Fund and ESI

Scheme- 3 individual passport size photographs and two copies of family photographs of the

members.

18.12. Contractors are requested to familiarize themselves with the labour rules & regulations

prevailing in CSL including the labour wage pattern of contract labour as per the

settlement between the trade unions & contractors.

19. SAFETY OF PERSONNEL AND FIRST AID

19.1. The contractor shall be entirely responsible for the safety of all the personnel employed by

him on the work. In this regard, he may adopt all the required safety measures and strictly

comply with the safety regulations in force. A copy of CSL's "Safety Rules for Contractors

(Revised)" is available with SBOC department for reference.

19.2. The Contractor may arrange to suitably insure all his workmen/ other personnel in this regard.

CSL will not be responsible for any injury or illness to the Contractor's workmen/other

personnel during execution of the works due to whatsoever reasons.

19.3. In this regard, the Contractor will have to fully indemnify CSL against any claims made by his

workmen/other personnel.

19.4. The Contractor shall provide and maintain so as to be readily accessible during all working

hours, a first aid box with prescribed contents at every place where he employs contract labour

for executing the works.

Cochin Shipyard Ltd


20. SECRECY CLAUSE

20.1. The CONTRACTOR shall be responsible to ensure that all persons employed by them in the

execution of any work in connection with this contract are aware of the provisions of the

official secrets act 1923 and to comply with the same. The CONTRACTOR shall also ensure

secrecy of design, construction, equipment and completion of the vessel. Any information

provided to you under this contract is to be treated as strictly confidential and is not to be

disclosed to any person or persons not concerned therewith.

20.2. All documents under this Contract transferred between the parties shall be treated as

UNCLASSIFIED unless explicitly marked.

20.3. The CONTRACTOR shall ensure that their organization, suppliers/ installation agency/test and

trials teams etc shall not communicate for use in advertising, publicity, sales release or in any

other medium, system details, photographs and reproduction of equipment and their fitment on

board.

20.4. SECRECY, Titles: Maps, layouts and photographs of the unit/plant including its surrounding

regions showing vital installation for national security of CSL country shall not be published or

disclosed to the third parties or taken out of the country without prior written approval of the

CSL and upon execution of confidentiality agreements satisfactory to the CSL with such third

parties prior to disclosure.

21. OVERWRITING & CORRECTIONS

21.1. Tenders shall be free from overwriting or erasures. Corrections and additions, if any, shall be

duly attested and a separate list of such corrections shall be attached with the offer.)

21.2. All terms and conditions, other than those mentioned above, contained in the Enquiry

specification and drawings (Annexure I), Cochin Shipyard Ltd - General Terms and conditions

(Annexure II) and other annexure pertaining to this tender shall also be attested by the bidder as

a token of acceptance.

22. CSL reserves the right to reject any or all bids without assigning any reasons whatsoever and or

based on the past unsatisfactory performance by the bidders at CSL/other PSE’s/Government

Departments. After issuing the work order, CSL reserves the right to terminate the contractor if

the performance of the contractor is not found satisfactory. The decision of CSL regarding the

same shall be final and conclusive.



Cochin Shipyard Ltd


ANNEXURE-II

GENERAL INSTRUCTIONS TO BIDDERS

1. GENERAL INSTRUCTIONS:

1.1 Bidder shall clearly indicate their legal constitution and the person signing the bid shall

state his capacity as also the source of his ability to bind the Bidder

1.2 Bidder shall be responsible for correctness/ authenticity of submitted documents. If any of

the documents furnished by the bidder is found to be false/ fabricated, the bidder is liable

for black listing & cancellation of work/ bid.

1.3 All the payments to the Successful Bidder by the CSL shall be made through NEFT/RTGS

only after deducting applicable TDS in accordance with the Govt. of India guidelines from

time to time.

1.4 Successful Bidder on its part and through its own resources shall ensure that goods,

materials and equipments etc., are not damaged in the process of carrying out the services

undertaken by it and shall be responsible for acts of commission and omission on the part

of its staff and its employees etc. If CSL suffers any loss or damage on account of

negligence, default on the part of the employees/agents of the bidder, then the bidder shall

be liable to reimburse to CSL for the same. The bidder shall keep CSL fully indemnified

against any such loss or damage.

1.5 The Successful Bidder has to deposit the Security Deposit of @ 10% of value of the total

tendered quantity by way of DD from any Nationalized Bank drawn in favour of “Cochin

Shipyard Limited” payable at Kochi within 7 days of receipt of work order. The Security

Deposit shall be returned within two months after the expiry of contract and on fulfillment

of all contractual obligations and liabilities if any, in the matter. No interest is payable on

Security Deposit. In case the contract is extended further, the validity of the Security

Deposit shall stand automatically extended. Bidders sponsored and controlled by

Government are exempted from remitting Security Deposit. Bidders with valid registration

under NSIC / MSME category are also entitled for all privileges, concessions, relaxations

etc stipulated by relevant Govt. orders in this regard.

1.6 The Successful Bidder will enter into an agreement with CSL for carrying out the Warranty

Support Agreement as required by CSL on the terms and conditions on non judicial stamp

paper worth Rs. 500/-. The above stamp paper will be arranged by the bidder for execution

of agreement. The agreement will be valid for a period of 12 months commencing from the

date of signing of the agreement and shall continue to be in force in the same manner,

unless terminated in writing. The service charges/rates quoted by the bidder shall be fixed

for a period of contract and no request for any change/modification shall be entertained

before expiry of the period of contract. The period of contract mentioned here includes the

extended period of the assignment, either on account of CSL or the successful bidder.

1.7 The successful bidder shall execute the assigned work as per schedule and to the full

Cochin Shipyard Ltd


satisfaction of CSL. If CSL is not satisfied with the work done, the successful bidder shall

re-perform the assignment or part of it, as may be desired by CSL, at no additional cost to

CSL. If CSL is still not satisfied with the manner / outcome of the work done, CSL

reserves the right to cancel the assignment forthwith, without further notice to

the successful bidder / Contractor. CSL shall also be entitled to deduct the loss sustained by

it from the security deposit furnished by the successful bidder to CSL.

1.8 CSL shall not be obliged to furnish any information / clarification / explanation to the

unsuccessful bidder as regards non-acceptance of their tenders. Except for refund of EMD

(if applicable) to unsuccessful Bidders, CSL shall correspond only with the successful

Bidder(s).

1.9 Jurisdiction of Court: This contract is governed by the laws of Republic of India and shall

be subject to the exclusive jurisdiction of the courts in Kochi.

2. FORFEITURE OF PERFORMANCE GUARANTEE:

2.1 In case the Bidder is not able to execute the job in time or to the entire satisfaction of CSL,

GM (SB) may allot the work to any other Bidder at any time. The difference between

the rates agreed to between CSL and the third party, which would undertake such

work shall be liable to be payable by the defaulting firm along with the penalty, if any,

imposed by CSL.

2.2 The performance/ Security Deposit shall be released after two months of successful completion

of the project and contract.

2.3 The Bidder shall be required to undertake full responsibility of the safe custody and to

maintain secrecy / proper care of documents/ data supplied by CSL. Each document and data

given by CSL will have to be kept strictly confidential and no part of it shall be divulged to

any person at any time without written authorization from CSL. In case of lapse, t h e Bidder

will be fully r e s p o n s i b l e for the consequences.

2.4 CSL reserves the right to reject any or all the tender without assigning any reasons.

2.5 The decision of GM (SB), CSL shall be final and binding upon in the event of any

dispute arising out of the terms of the contract.

2.6 The order may be awarded in full or part. The decision of the GM (SB), CSL may be final

and binding upon the Bidder.

2.7 The payment will be made after satisfactory completion of work as per Para 6. The Bidder

has to produce a certificate duly signed on this and the nodal officer in CSL shall certify the

quantity and quality of the work.

2.8 Joint bids or outsourcing or subletting of any nature / third party would not be acceptable.

2.9 The Bidder should give an undertaking that it has not been black listed / debarred by any

Government Bodies.

Cochin Shipyard Ltd


3. BIDDER’S RESPONSIBILITY FOR QUOTATION

3.1 Although all details presented in this bid documents have been compiled with all reasonable

care, it is the Bidder’s responsibility to ensure that the information provided is adequate and

clearly understood.

3.2 Prices quoted shall remain firm and not subject to any escalation and shall be binding until the

work under the contract is completed.

3.3 The quoted price shall include travelling charges, Telephone and any other incidental charges.

3.4 The price bid of technically and commercially acceptable bidders only to be opened in the

presence of bidder’s representative, who chooses to attend, on the date and time of opening.

4. BID CLARIFICATION/AMENDMENTS BY CSL

4.1 CSL may issue clarifications / amendments in the form of addendum / corrigendum during

the bidding period and may also issue amendments subsequent to receiving the bids.

4.2 For the addendum / corrigendum issued during the bidding period, Bidder shall confirm the

inclusion of addendum / corrigendum in their bid.

4.3 For clarifications issued by CSL subsequent to receiving the bids, the bidder shall confirm

receipt of the same and for any impact on the quoted prices; the bidder shall follow the

instructions issued along with addendum / corrigendum.

4.4 Bidders shall examine the Bidding documents thoroughly and submit to CSL any apparent

conflict, discrepancy or error. CSL shall issue appropriate clarification or amendment, if

required. Any failure by bidder to comply with the aforesaid shall not excuse the bidder from

performing the services in accordance with the agreement, if subsequently awarded the

contract.

5. FORFEITURE OF EMD SHALL HAPPEN IF:

5.1 Withdraws bid during validity period

5.2 If Successful bidder fails to sign the contract with the stipulated time.

5.3 Adopts unfair practice to influence outcome of bid process.

All questions and clarifications related to Bidding documents can be addressed to:

Deputy General Manager (SBOC)

Cochin Shipyard Limited

Kochi – 682015

Kerala

All replies to such questions will be circulated to all bidders without identifying the source of

inquiry.

Cochin Shipyard Ltd


ANNEXURE III

SCOPE OF WORK


MINI BULK CARRIERS ( MGCS vessel: SH-25 to SH-28)

1. INTRODUCTION

Cochin Shipyard Ltd (Yard) is constructing 4 numbers of MGCS Vessels (SH 25-28). Yard

intends to outsource the Warranty Support Assistance to these four vessel as detailed below

to competent subcontractors.

2. VESSEL DETAILS

PRINCIPAL PARTICULARS

Length overall : 122.00 M (max)

Length between perpendiculars : 119.60 M (abt)

Beam moulded (max) : 20.00 M (max)

Depth moulded : 7.20 M (abt)

Design draft : 4.90 M (max)

Scantling draft : 5.20 M

Deadweight (at design draft) : 8000 T

Complement

Captain Class – 2

Officer Class – 5

Crew – 9

Total complement – 16 Persons

3. VESSEL OPERATING LOCATION:

JSW Dharamtar Port, Mumbai

Cochin Shipyard Ltd


4. SCOPE OF WORK

The successful firm is to undertake the following:-

a. Depute service engineer and / or required technicians to the vessel where located within 24

hrs of receiving intimation of a defect/service request.

b. Undertake a defect analysis to determine / rectify the cause of defect into the following:-

(i) Whether the defect arose due Operator error

(ii) Whether defect involves Equipment / component failure

(iii) Decide whether to repair or replace

(iv) Intimate the defect analysis to CSL rep (in Cochin / JSW)

c. In case of repairable defect, to undertake first line repair

d. In case defect needs replacement of component or requires attendance of OEM rep, the firm is

to indicate the same and liase with OEM for repairs. Details will be provided by CSL

regarding warranty cover by OEM.

e. In case of system defects involving cable, pipe, valves etc (that are not equipment mounted or

OEM supply, and were CSL supply), firm is to undertake repairs as necessary.

f. In case of requirement of pipes, hoses, cables, valves etc upto a cost of Rs 5000.00, firm may

undertake replacement and forward copy of invoice to CSL, duly countersigned by vessel

master. For items with individual value more than Rs 5000.00 prior approval of CSL would

be required.

5. NOTES

a. Holidays considered for OT shall be all Sundays and listed 12 holidays of CSL

b. Normal working time is 7am to 7pm. OT hours worked will be over and above timing.

6. SCOPE OF YARD (CSL)

a. CSL will reimburse cost of spares and components replaced, on submission of invoices,

duly attested by vessel master.

b. CSL will provide details of back to back warranty available with OEMs.

c. Will ensure timely payment on satisfactory completion of Milestones

7. SAFETY/STATUTORY RESPONSIBILITY

a. The contractor shall be entirely responsible for the safety of all the personnel employed by

him on the work. In this regard, he should adopt all the required safety measure and strictly

comply with the safety regulations in force. A copy of CSL’s “Safety Rules for Contractors

(Revised)" is available with SBOC Department for reference.

b. The Contractor should arrange to suitably insure all his workmen/other personnel in this

regard. CSL will not be responsible for any injury or illness to the Contractor's

workmen/other personnel during execution of the works due to whatsoever reasons.

Cochin Shipyard Ltd


c. In this regard, the Contractor will have to fully indemnify CSL against any claims made

by his workmen/other personnel.

d. The Contractor shall provide and maintain so as to be readily accessible during all working

hours, a first aid box with prescribed contents at every place where he employs contract

labour for executing the works.



Cochin Shipyard Ltd


ANNEXURE- IV

TECHNO COMMERCIAL CHECK LIST (To be submitted by the bidder)

Tender No. SBOC/MGCS /703/2021 Dt:20.09.2021

(Bidders may confirm acceptance of the Tender Conditions/deviations if any to be specified)

SL

No. Tender Enquiry Requirements

Confirmation from bidder

( strike off whichever is not

applicable)

Specific

comments

/Remarks

1

Scope of work as per Technical

Specification/Drawings/ General Terms &

conditions (Annexure III)

Agreed as per tender /Do not

agree

2 Whether technical bid & price bid are

submitted in separate sealed covers? Yes / No

3

Schedule of work as specified in technical

specification/ price bid of this tender is

acceptable

Yes/ No

4 Submission of Information/Documents

with offer Submitted/Not submitted

5 Offer Validity (date) 90days - Agreed as per

tender/Do not agree

6 Completion period as mentioned in the

tender enquiry is acceptable Yes/ No

7 Taxes & Duties Specified/included in Price

8 Payment terms - confirm

a

100% Payment on pro-rata basis will be

paid on within 30 days of successful

completion of works

Agreed as per tender/Do not

agree

b Any others (Specify details)

9

Price shall remain firm and fixed and No

Escalation in prices after awarding of

contract


agree

10 Security Deposit & Performance

Guarantee Clause


agree

11

Termination of contract/risk purchase as

per relevant clause in the terms &

conditions of tender enquiry is acceptable

Yes / No

12 Force Majeure Agreed as per tender/Do not

agree

13 Liquidated damages and cancellation of

contract


agree

14 Arbitration & Jurisdiction clauses Agreed as per tender/Do not

agree

Cochin Shipyard Ltd


15 Confirm all other terms and conditions of

our enquiry are acceptable. Confirmed/Not confirmed

16

Confirm, un-priced price bid (price bid

without price) is submitted with

Part – I bid

Confirmed/Not confirmed

17 Mode of submission of tender

(Direct/Postal)

18

Fully aware about the safety, general

rules, regulations, standards, validity of

offers and price, entry pass eligibilities.

19 Deviations from Tender conditions No Deviations /Deviations are

specified

Signature:

Address of the Contractor

Seal:

Cochin Shipyard Ltd


ANNEXURE-V PRICE BID FORMAT

Tender No : SBOC/MGCS /703/2021 Dt:20.09.2021

PRICE FORMAT FOR WARRANTY SUPPORT ASSISTANCE TO CSL FOR

MINI GENERAL CARGO SHIP (SH-25 TO SH-28)

Sl.No. Description Unit Rate(INR)

1 Rate for One Service Engineer/ technician for

inspecting, fault finding report

making/intimating CSL, arranging possible

services etc. (including TA/DA)

……………….......(Rate per day)

2 Rate for One service/maintenance crew for

attending possible repair / service to the

satisfactory performance (Including TA/DA)

……………….......(Rate per day)

3 Overtime Charges for One Service Engineer or

technician

………………….(Rate per Hour)

4 Overtime Charges for One Service or

maintenance crew

………………….(Rate per Hour)

5

Handling charge / mark-up for procurement of

spares / material

………..% X Rs.1,00,000.

= Rs. …………………..

Sub Total (INR)

5 GST on SlNo. 1 to 4 (...…%) specify HSN code

7 GST on Sl. No. 5 (….%) specify HSN code.

Grand Total(INR)

Grand Total amount (in words)

Rupees………………………………………………………………………………………….

Cochin Shipyard Ltd


Note:

A. L1 will be determined based on subtotal(i.e. sum of S. No.1 to 5)

B. Rs.1,00,000 ( spare cost) indicated in Sr.No.5 is only for determining L1.

C. GST as per the prevailing rate will be paid.

D. The price quoted by the bidder should be final and no escalation shall be permitted during the

contract period except for statutory levies subject to documentary evidence.

E. The Bidder shall submit only price/ rates as per Schedule of Rates without any condition. No

stipulation, deviation, terms & conditions, presumption, basis etc. shall be stipulated in Price

part of bid. CSL shall not take cognizance of any such statement and may at their discretion

reject such Price Bids.

F. The rates quoted shall be also inclusive of labor costs, cost of tools & tackles other than in

CSL’s scope and the cost of all other activities for the satisfactory completion of works as

specified in the Annex-III of scope of work.

G. Downward or upward variation of quantity shall be anticipated.

Signature of Contractor/authorised signature

of firm or agency:

Name of contractor or authorised signatory of firm/agency:

Designation:

Address:

Contact No:

Cochin Shipyard Ltd


ANNEXURE-VI

PRE CONTRACT INTEGRITY PACT


SBOC DEPARTMENT

GENERAL

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made on …… day of

the month of ……………., between, on one hand, the President of India acting through Deputy

General Manager, Cochin Shipyard Ltd (CSL) having its registered office at Cochin, Kerala India

(hereinafter called the “PRINCIPAL”, which expression shall mean and include, unless the context

otherwise requires, his successors in office and assigns) of the First part and

M/s…………………………………………………………………………………..represented by

Shri…………………………………………………………. Chief Executive Officer (hereinafter

called the “BIDDER/Seller” which expression shall mean and include, unless the context otherwise

requires, his successors and permitted assigns) of the second part.

WHEREAS the PRINCIPAL proposes to procure ……………………… and the BIDDER/Seller is

Willing to offer/has offered the stores and

WHEREAS the BIDDER is a private company / public company / Government undertaking /

Partnership / registered export agency, constituted in accordance with the relevant law in the matter

And the PRINCIPAL is a Government of India PSU performing its functions on behalf of the

President of India.

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and free from any

Influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be

Entered into with a view to:-

Enabling the PRINCIPAL to obtain the desired said stores/equipment/item at a competition price in

Conformity with the defined specifications by avoiding the high cost and the distortionary impact of

Corruption on public procurement, and Enabling BIDDERs to abstain from bribing or indulging in

any corrupt practice in order to secure the Contract by providing assurance to them that their

competitors will also abstain from bribing and Other corrupt practices and the PRINCIPAL will

commit to prevent corruption, in any form, by its Officials by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:-

Cochin Shipyard Ltd


1. COMMITMENTS OF THE PRINCIPAL

1.1. The PRINCIPAL undertakes that no official of the PRINCIPAL, connected directly or

indirectly with the contract, will demand, take a promise for or accept, directly or through

intermediaries, any bribe, consideration, gift, reward, favour or any material or immaterial

benefit or any other advantage from the BIDDER, either for themselves or for any person,

organization or third party related to the contract in exchange for an advantage in the bidding

process, bid evaluation, contracting on implementation process related to the contract.

1.2. The PRINCIPAL will, during the pre-contract stage, treat all BIDDERs alike and will provide

to all BIDDERs the same information and will not provide any such information to any

particular BIDDER which could afford an advantage to that particular BIDDER in comparison

to other BIDDERs.

1.3. The officials of the PRINCIPAL will report to the appropriate Government office any

attempted or completed breaches of the above commitments as well as any substantial

suspicion of such a breach.

In case any such preceding misconduct on the part of such official(s) is reported by the

BIDDER to the PRINCIPAL with full and verifiable facts and the same is prima facie found to be

correct by the PRINCIPAL, necessary disciplinary proceedings, or any other action as deemed fit,

including criminal proceedings may be initiated by the PRINCIPAL and such a person shall be

debarred from further dealings related to the contract process. In such a case while an enquiry is

being conducted by the PRINCIPAL the proceedings under the contract would not be stalled.

2. COMMITMENTS OF BIDDERS

The BIDDER commits itself to take all measures necessary to prevent corrupt practices, unfair

means and illegal activities during any stage of its bid or during any pre-contract or post-contract

stage in order to secure the contract or in furtherance to secure it and in particular commit itself to

the following:-

2.1. The BIDDER will not offer, directly or through intermediaries, any bribe, gift, consideration,

reward, favour, any material or immaterial benefit or other advantage, commission, fees,

brokerage or inducement to any official of the PRINCIPAL, connected directly or indirectly

with the bidding process, or to any person, organization or third party related to the contract in

exchange for any advantage in the bidding, evaluation, contracting and implementation of the

contract.

2.2. The BIDDER further undertakes that it has not given, offered or promised to give, directly or

indirectly any bribe, gift, consideration, reward, favour, any material or immaterial benefit or

other advantage, commission, fees, brokerage or inducement to any official of the PRINCIPAL

or otherwise in procuring the Contract or forbearing to do or having done any act in relation to

Cochin Shipyard Ltd Tender Enquiry Notice – Warranty Support Assistance to CSL For MGCS Vessels (SH 25-28)

28

the obtaining or execution of the contract of any other contract with the government for showing or forbearing to show favour or disfavor to any person in relation to the contract of any other contract with the Government.

2.3. BIDDERs of foreign origin shall disclose the name and address of their Indian agents and

representatives, if any and Indian BIDDERs shall disclose their foreign principals or associates, if any.

2.4. BIDDERs shall disclose the payments to be made by them to their Indian agents/brokers or any other intermediary, in connection with this bid/contract and the payments have to be in Indian Rupees only.

2.5. The BIDDER further confirms and declares to the PRINCIPAL that the BIDDER is the

original manufacturer/ integrator/authorized agent of the stores/equipment/items and has not engaged any individual or firm or company whether Indian or foreign to intercede, facilitate or in any way to recommend to the PRINCIPAL or any of its functionaries, whether officially or unofficially to the award of the contract to the BIDDER, nor has any amount been paid, promised or intended to be paid to any such individual, firm or company in respect of any such intercession, facilitation or recommendation.

2.6. The BIDDER, either while presenting the bid or during pre-contract negotiations or before

signing the contract, shall disclose any payments he has made, is committed to or intends to make to officials of the PRINCIPAL or their family members, agents, brokers or any other intermediaries in connection with the contract and the details of services agreed upon for such payments.

2.7. The BIDDER will not collude with other parties interested in the contract to impair the

transparency, fairness and progress of the bidding process, bid evaluation, contracting and implementation of the contract.

2.8. The BIDDER will not accept any advantage in exchange for any corrupt practice, unfair

Means and illegal activities.

2.9. The BIDDER shall not use improperly, for purposes of competition or personal gain, pass on to others, any information provided by the PRINCIPAL as part of the business relationship, regarding plans, technical proposals and business details, including information contained in any electronic data carrier. The BIDDER also undertakes to exercise due and adequate care lest any such information is divulged.

2.10. The BIDDER commits to refrain from giving any complaint directly or through any other manner without supporting it with full and verifiable facts.

Cochin Shipyard Ltd


2.11. The BIDDER shall not instigate or cause to instigate any third person to commit any of the

actions mentioned above.

2.12. If the BIDDER or any employee of the BIDDER or any person acting on behalf of the

BIDDER, either directly or indirectly, is a relative of any of the officers of the PRINCIPAL, or

alternatively, if any relative of an officer of the PRINCIPAL has financial interest/stake in the

BIDDER’s firm, the same shall be disclosed by the BIDDER at the time of filing of tender. The

term ‘relative’ for this purpose would be as defined in section 6 of the Companies Act 1956.

2.13. The BIDDER shall not lend to or borrow any money from or enter into any monetary dealings

or transactions, directly or indirectly, with any employee or the PRINCIPAL.

3. PREVIOUS TRANSGRESSION

3.1. The BIDDER declares that no previous transgression occurred in the last three years

immediately before signing of this Integrity Pact, with any other company in any country in

respect of any corrupt practices envisaged hereunder or with any Public Sector Enterprise in

India or any Government Department in India that could justify; BIDDER’s exclusion from the

tender process.

3.2. The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER can be

disqualified from the tender process or the contract, if already awarded, can be terminated for

such reason.

4. EARNEST MONEY (SECURITY DEPOSIT)

4.1. While submitting commercial bid, the BIDDER shall deposit an amount NIL (to be specified in

RFP) as Earnest Money as applicable/Security Deposit, with the PRINCIPAL through any of

the following instruments:

(i) Bank Draft of Pay Order in favor of CSL.

(ii) A confirmed guarantee by an Indian Nationalized Bank, promising payment of the

guaranteed sum to the PRINCIPAL on demand within three working days without any

demur whatsoever and without seeking any reasons whatsoever. The demand for payment

by the PRINCIPAL shall be treated as conclusive proof of payment.

(iii) Any other mode or through any other instrument (to be specified in the RFP).

4.2. The Earnest Money if applicable/Security Deposit shall be valid upto the complete conclusion

of the contractual obligations to the complete satisfaction of both the BIDDER and the

PRINCIPAL, including warranty period.

Cochin Shipyard Ltd


4.3. In case of the successful BIDDER a clause would also be incorporated in the Article pertaining

to Performance Bond in the Purchase Contract that the provisions of sanctions for Violation

shall be applicable for forfeiture of Performance Bond in case of a decision by the PRINCIPAL

to forfeit the same without assigning any reason for imposing sanction for violation of this

Pact.

4.4. No interest shall be payable by the PRINCIPAL to the BIDDER on Earnest Money/Security

Deposit for the period of its currency.

5. SANCTIONS FOR VIOLATIONS

5.1. Any breach of the aforesaid provisions by the BIDDER or any one employed by it or acting on

its behalf (whether with or without the knowledge of the BIDDER) shall entitle the

PRINCIPAL to take all or any one of the following actions, wherever required:-

(i) To immediately call off the pre contract negotiations without assigning any reason or giving

any; compensation to the BIDDER. However, the proceedings with the other BIDDER(s)

would continue.

(ii) The Earnest Money Deposit (in pre-contract stage) and/or Security Deposit/ Performance

Bond (after the contract is signed) shall stand forfeited either fully or partially, as decided by

the PRINCIPAL and the PRINCIPAL shall not be required to assign any reason therefore.

(iii) To immediately cancel the contract, if already signed, without giving any compensation to

the BIDDER.

(iv) To recover all sums already paid by the PRINCIPAL, and in the case of an Indian

BIDDER with interest thereon at 2% above the prevailing Prime Lending Rate of State Bank of

India, while in case of a BIDDER from a country other than India with interest thereon at 2%

above the LIBOR (London Inter Bank Offer Rate). If any outstanding payment is due to the

BIDDER from the PRINCIPAL in connection with any other contract for any other stores, such

outstanding payment could also be utilized to recover the aforesaid sum and interest.

(v) To en cash the advance bank guarantee and performance bond/warranty bond, if furnished

by the BIDDER, in order to recover the payments, already made by the PRINCIPAL, along

with interest.

(vi) To cancel all or any other contracts with the BIDDER. The BIDDER shall be liable to pay

compensation for any loss or damage to the PRINCIPAL resulting from such

cancellation/recession and the PRINCIPAL shall be entitled to deduct the amount so payable

from the money(s) due to the BIDDER.

(vii) To debar the BIDDER from participating in the future bidding processes of CSL for a

minimum period as deemed appropriate, which any be further extended at the discretion of the

PRINCIPAL.

(viii) To recover all sums paid in violation of this Pact by BIDDER(s) to any middle man or

agent or broker with a view to securing the contract.

Cochin Shipyard Ltd


(ix) In cases where irrevocable Letters of Credit have been received in respect of any contract

signed by the PRINCIPAL with the BIDDER, the same shall not be opened.

(x) Forfeiture of Performance Bond in case of a decision by the PRINCIPAL to forfeit the same

without assigning any reason for imposing sanction for violation of this pact.

5.2. The PRINCIPAL will be entitled to take all or any of the actions mentioned at para 6.1(i) to (x)

of this pact also on the Commission by the BIDDER or any one employed by it or acting on its

behalf (whether with or without the knowledge of the BIDDER), of an offence as defined in

chapter IX of the Indian Penal code, 1860 or Prevention of Corruption Act, 1988 or any other

statute enacted for prevention of corruption.

5.3. The decision of the PRINCIPAL to the effect that a breach of the provisions of this pact has

been committed by the BIDDER shall be binding on the BIDDER. However, the BIDDER can

approach the Independent Monitor(s) appointed for the purposes this Pact.

6. FALL CLAUSE

6.1. The BIDDER undertakes that it has not supplied/is not supplying similar product/systems/items

or subsystems at a price lower than that offered in the present bid in respect of any other

Ministry/Department of the Government of India or PSU and if it is found at any stage that

similar product/systems or sub systems/items was supplied by the BIDDER to any other

Ministry/Department of the Government of India or PSU at a lower price, then that very price,

with due allowance for elapsed time, will be applicable to the present case and the difference in

the cost would be refunded by the BIDDER to the PRINCIPAL, if the contract has already

been concluded.

7. INDEPENDENT MONITORS

7.1. The PRINCIPAL has appointed Independent Monitors (hereinafter referred to as Monitors) for

this Pact in consultation with the Central Vigilance Commission.

(i) Mr. Om Prakash Singh, IPS (Retd.),

Flat No. D-801, Prateek Stylome,

Sector-45, Noida,

Uttar Pradesh – 201301

Mob: 9818564455

Email: [email protected]

7.2. The task of the Monitors shall be to review independently and objectively, whether and to what

extend the parties comply with the obligations under this Pact.

7.3. The Monitors shall not be subject to instructions by the representatives of the parties and

perform their functions neutrally and independently.

mailto:[email protected]

Cochin Shipyard Ltd


7.4. Both the parties accept that the Monitors have the right to access all the documents relating to

the project/procurement, including minutes of meetings.

7.5. As soon as the Monitor notices, or has reason to believe, a violation of this pact, he will so

inform the Authority designated by the PRINCIPAL.

7.6. The PRINCIPAL accepts that the Monitor has the right to access without restriction to all

Project documentation of the BUYER including that provided by the BIDDER. The BIDDER

will also grant the Monitor, upon his request and demonstration of a valid interest, unlimited

access to his project documentation. The same is applicable to Subcontractors. The Monitor

shall be under contractual obligation to treat the information and documents of the

BIDDER/Subcontractor(s) with confidentiality.

7.7. The PRINCIPAL will provide to the Monitor sufficient information about all meetings among

the parties related to the Project provided such meetings could have an impact on the

contractual relations between the parties. The parties will offer to the Monitor the option to

participate in such meetings.

7.8. The Monitor will submit a written report to the designated Authority of PRINCIPAL/Secretary

in the Department/ within 8 to 10 weeks from the date of reference or intimation to him by the

PRINCIPAL /BIDDER and, should the occasion arise, submit proposals for correcting

problematic situations.

8. FACILITATION OF INVESTIGATION

In case of any allegation of violation of any provisions of this pact or payment of commission,

the PRINCIPAL or its agencies shall be entitled to examine all the documents including the

Books of Accounts of the BIDDER. The BIDDER shall provide necessary information and

documents in English and shall extend all possible help of the purpose of such

examination/inspection.

9. LAW AND PLACE OF JURISDICTION

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the

PRINCIPAL.

10. OTHER LEGAL ACTIONS

The actions stipulated in this Integrity Pact are without prejudice to any other legal action that

may follow in accordance with the provisions of the extent law in force relating to any civil or

criminal proceedings.

Cochin Shipyard Ltd Tender Enquiry Notice – Warranty Support Assistance to CSL For MGCS Vessels (SH 25-28)

33

11. VALIDITY

11.1. The validity of this Integrity Pact shall be from date of its signing and extend upto 5 years or the complete execution of the contract to the satisfaction of both the PRINCIPAL and the BIDDER/Seller, including warranty period, whichever is later. In case BIDDER is unsuccessful, this Integrity Pact shall expire after six months from the date of the signing of the contract.

11.2. Should one or several provisions of this Pact turn out to be invalid; the remainder of this pact

shall remain valid. In this case, the parties will strive to come to an agreement to their original intentions. The parties hereby sign this Integrity Pact at………………………..on………………….. PRINCIPAL BIDDER Name of the Officer CHIEF EXECUTIVE OFFICER Designation Dept./MINISTRY/PSU

Witness Witness

1……………………………………… 1……………………………………….

2…………………………………….. 2……………………………………….

* Provisions of these clauses would need to be amended/deleted in line with the policy of the BUYER in regard to involvement of Indian agents of foreign suppliers.

Cochin Shipyard Ltd


APPENDIX-A

LIST OF EQUIPMENT FIT ON EACH MGCS VESSELS

MACHINERY OUTFIT DESIGN

Sl. No

Name

Maker /

Model

MODEL N.O/TYPE

QTY

1 MAIN ENGINE WARTSILA 6L20 2

2 GEAR BOX REINTJES WAF863L 2

3 MAIN DG CUMMINS NTA855 D(M) 2

4 EMERGENCY DG CUMMINS 6CTA8.3-D(M) 1

5 MAIN SEA WATER

COOLING PUMP

AZCUE LN-VP-50-160-

Ø171/CENTRIFUGAL

3

6 HFO TRANSFER PUMP AZCUE 4YE/SCREW 2

7 MDO TRANSFER PUMP AZCUE 4YE/SCREW 2

8 BILGE,GENERAL SERVICE

AND FIRE PUMP-1

AZCUE LN-VP-50-160-

Ø170/CENTRIFUGAL

1

9 BILGE,GENERAL SERVICE

AND FIRE PUMP-2

AZCUE LN-VP-40-250-

Ø249/CENTRIFUGAL

1

10 BALLAST PUMP AZCUE LN-VP-150-315-

Ø249/CENTRIFUGAL

2

11 DOMESTIC FW PUMP AZCUE MO-

31/20/CENTRIFUGAL

2

12 SLUDGE TRANSFER /DIRTY

OIL PUMP

AZCUE KL30S40/SCREW 1

13 DAILY BILGE PUMP AZCUE KL30S40/SCREW 1

14 SEWAGE TRANSFER PUMP AZCUE KL30S40/SCREW 1

15 EMERGENCY FIRE PUMP AZCUE LN-VP-40-250-

Ø249/CENTRIFUGAL

1

16 HOT FW CIRCULATING

PUMP

AZCUE CP-25-130-

Ø130/CENTRIFUGAL

1

17 FW COOLING PUMP AZCUE LN-VP-65-125-

Ø136/CENTRIFUGAL

2

18 DOMESTIC FW PRESSURE

TANK

ZUARI

ENGINEERIN

G SERVICES

200 Liters vertical. 1

Cochin Shipyard Ltd


19 OILY BILGE SEPERATOR VEOLIA OWS COM 1 1

20 SEWAGE TREATMENT

PLANT

WARTSILA STC01-13 1

21 MAIN AIR COMPRESSOR ELGI SAUER

COMPRESSO

RS

HP 10300 2

22 SERVICE AIR RECEIVER ELGI SAUER

COMPRESSO

RS

SR 070 FC 2

23 REFRIGERATED AIR

DRYER

FRIGIDAIRE FRAD20 1

24 CALORIFIER JOWA AB No. 1696 with electric

and steam heating

1

25 HPU FOR REMOTE VALVE

CONTROL SYSTEM

HOPPE 1

26 LO PURIFIER ALFA

LAVAL

PA 605 (one with

electric and the other

with steam heating)

2

27 HO PURIFIER ALFA

LAVAL

S 815 (one with electric

and the other with

steam heating)

2

28 FO BOOSTER UNIT ALFA

LAVAL

FCM ONE 1

29 BOILER KANGRIM COMPOSITE 1

30 ELECTRICAL DRILLING

MACHINE

PROMT

MACHINE

TOOLS

PS-20 1

31 CENTRAL FW COOLERS SONDEX S62-IS6-108-TKTM98 2

32 ME FUEL OIL COOLER SONDEX S4A-IT10-14-TLA 2

33 UV STERILIZER RWO

VEOLIA

UVS-COM 3 1

HULL OUTFIT DESIGN

Sl

no

Name Maker / Model MODEL N.O/TYPE QTY

1 FOLDING HATCH

COVERS

MACGREGOR 1274080WD 2

2 HYDRAULIC ANCHOR

WINDLASS/MOORING

WINCH

PALMARINE PHAW42MW10DSD -

ST

PHAW42MW10DSD -

PT

1

1

3 42mm ROLLER CHAIN

STOPPER

PALMARINE PRCS42-ST

PRCS42-PT

1

1

4 2 X 22KW POWER DECK PALMARINE PHPU-

PHAMW42MW10DSD

1

Cochin Shipyard Ltd


5 10t HYDRAULIC

MOORING WINCH

PALMARINE PHMW10SSD-ST

PHMW10SSD-PT

1

6 2 X 15KW POWER DECK PALMARINE PHPU-

PHAMW42MWSSD

1

7 TOTALLY ENCLOSED

LIFEBOAT

DSB

ENGINEERING

CO., LTD

DSB50C TELB 1

TOTALLY ENCLOSED

RESCUE BOAT

DSB

ENGINEERING

CO., LTD

DSB50C TELB 1

8 GRAVITY LUFFING ARM

TYPE DAVIT

DSB

ENGINEERING

CO., LTD

DSB60DL 2

9 ACCOMODATION

LADDER

DAE WOON DW-ACC-20-01 1

10 RUDDER Marine Equipent &

Technology Co.,Ltd

230QYM016 2

11 ELECTRO HYDRAULIC

STEERING GEAR

PALMARINE PEH2 X 7002 - 2PIN 2

12 PROVISION CRANE GEETA

ENGINEERING

WORKS

GEW04-6494-20000 1

13 PILOT LADDER REEL SUSHMA & CO 2

ELECTRICAL OUTFIT DESIGN

Sl

no

Description Maker / Model MODEL N.O/TYPE QTY

1 Fire detection and fire alarm

system

M/s Autronica 1 Set

2 Electrical power equipment

package

M/s Marine

Electricals

1 Set

2.1 Main Switchboard 415/220 V M/s Marine

Electricals

2.2 Emergency Switchboard M/s Marine

Electricals

2.3 Shore Connection box M/s Marine

Electricals

2.4 Distribution Boards M/s Marine

Electricals

2.4.a Lighting DB M/s Marine

Electricals

2.4.b Emegency Lighting DB M/s Marine

Electricals

2.4.c Machinery Ventilation Fan

DB

M/s Marine

Electricals

Cochin Shipyard Ltd


2.4.d Domestic equipment DB M/s Marine

Electricals

2.4.e Accommodation Ventilation

Fan DB

M/s Marine

Electricals

2.4.f Mess Equipment DB M/s Marine

Electricals

2.4.g Laundry Equipment M/s Marine

Electricals

2.4.h Navigation and

Communication DB

M/s Marine

Electricals

2.4.i 24 V DC Distribution Board

DCDDB 1

M/s Marine

Electricals

2.4.j 24 V DC Distribution Board

DCDDB 2

M/s Marine

Electricals

2.5 Electrical Test Panel M/s Marine

Electricals

2.6 Starter Panels M/s Marine

Electricals

2.7 Transformers M/s Marine

Electricals

2.8 Wheelhouse console M/s Marine

Electricals

2.9 ECR Console M/s Marine

Electricals

2.1 0 Battery Charger M/s Marine

Electricals

2.10.

a

24 VDC Charger for General

Service Battery

M/s Marine

Electricals

2.10.

b

24 VDC Charger for GMDSS

batteries

M/s Marine

Electricals

2.10.

c

24 VDC Charger for Main

DG

M/s Marine

Electricals

2.10.

d

24 VDC Charger for

Emergency DG

M/s Marine

Electricals

2.11 Emergency Stop Panel M/s Marine

Electricals

3 Navigation and

communication systems

3.1 Echo sounder M/s Japan Radio Co

Ltd.

JFE-680 1 No.

3.2 Gyro Compass M/s Tokyo Keiki

INC

TG-8000 1 Set

3.3 Marine Radar Equipment S

Band and X Band

M/s Japan Radio Co

Ltd.

Xband- JMA 92256XN

Sband - JMR 9230 SN

1 Set

3.4 Voyage data recorder M/s Japan Radio Co

Ltd.

JCY 1950 1 Set

Cochin Shipyard Ltd


3.5 GPS Navigator M/s Japan Radio Co

Ltd.

JLR- 7800 2 Sets

3.6 Bridge navigational watch

alarm system

M/s Japan Radio Co

Ltd.

JCX-161 1 Set

3.7 NAVTEX Receiver M/s Japan Radio Co

Ltd.

NCR-333 1 Set

3.8 Marine VHF radio telephone M/s Japan Radio Co

Ltd.

JHS-770 2 Sets

3.9 MF/HF Radio equipment M/s Japan Radio Co

Ltd.

JSS-2150 1 Set

3.1 0 GMDSS Communication

Console

M/s Japan Radio Co

Ltd.

NCU-531 1 Set

3.11 Automatic identification

system

M/s Japan Radio Co

Ltd.

JHS-183 1 No.

3.12 Mobile earth station-Inmarsat-

C with LRIT and add on for

SSAS

M/s Japan Radio Co

Ltd.

JUE 87 1 Set

3.13 Auto pilot M/s Tokyo Keiki

INC

PR -9000-ZZ 1 No.

3.14 Magnetic compass M/s Saura Keiki

Seisakusho Co. Ltd.

SR-165 1 No.

3.15 Portable VHF Sets Sailor SP3520 VHF GMDSS 3 No.s

3.16 EPIRB M/s Ocean Signal E100 1 No.

3.17 SART M/s Ocean Signal S100 2 No.s

3.18 Telephone for external ship

to shore communication

M/s Galaxy

Technocom

B525s-23a 4G/LTE

Wireless Router, OMNI

291 Antenna

1 No.

4 Integrated alarm monitoring

& water ingress alarm system

M/s Marine

Electricals

1 Set

5 Internal communication

system

5.1 Auto Telephone System Vigtor Zenital ACM Family 1 Set

5.2 Public address System Vigtor Zenital SPA V2 1 Set

5.3 Sound Powered Telephone

System

Vigtor Zenital VSP 12 Way 1 Set

5.4 Communal Aerial System Vingtor Zenital Seas 6000 1 Set

6 Portable gas detector Teledyne Gas

Measurement

Instruments

PS200 series 1 No.

7 ICCP System M/s KC Ltd. 1 Set

8 Air horn & manoeuring light M/s Kockum Sonics 1 Set

9 Remote control system for

propulsion system

M/s Marine

Electricals

1 Set

Cochin Shipyard Ltd


10 Loading Computer M/s Cybermarine 1 No.

11 General lighting and

Navigation light system

M/s Daeyang

Electric, Korea

1 Set

ACCOMODATION OUTFIT DESIGN

Sl

no

Description Maker / Model MODEL N.O/TYPE QTY

1 Condensing Unit FlaktGroup India

Pvt. Ltd.

FWWCCU100 2

2 AHU FlaktGroup India

Pvt. Ltd.

CCTU-050 1

3 Sea water cooling pump (Air

conditioning)

DESMI ESL50-180 N/D 12 1

4 Wheel House AC unit Carrier Midea MAC36RSC2 1

5 ECR, Galley Standalone AC

units

FlaktGroup India

Pvt. Ltd.

FGSWCPU 11 1

6 Axial fans (ER, Steering gear

room, Galley, EDG room,

HPU room)

FlaktGroup India

Pvt. Ltd.

Engine room fan-

100JMTSP/40/4/9/24

Steering Gear room

45JMC/20/2/6/10

EDG Room fan-

45JMC/20/2/6/10

HPU Room Fan-

45JMC/20/2/6/10

Galley Exh. Fan

31JMC/16/2/5/16

Galley Supply Fan

31JMC/16/2/5/16

Purifier Room fan

50JMC/20/2/3/10

7 Duct fans (AC duct fans,

stores)

Casals Ropera

8 Galley CO2 system Johnson Controls

International Korea.

Inc

267-68L 1

9 Window wiper, CVS NANGING

10 Electric Potato peeler FIMAR FIMAR "MODEL-

PPN/"5

1

11 vegetable slicer FIMAR FIMAR "Model -

TV2500"

1

12 Meat mincer SIRMAN SIRMAN "Model - TC

- 8 VEGA"

1

13 Electric waste disposal DISPERATOR Disperator 1

14 DRINKING WATER OASIS Oasis India Model - 1

Cochin Shipyard Ltd


FOUNTAIN PG8SBFY

15 WATER COOLER BLUE STAR Bluestar "SDLX240"

16 Electric dish washer WINTER

HALTER

U50 1

17 Galley Equipment &

Furniture

SUSHMA As per drawings

18 Washing machine IFB IFB- SERENA ZXS 1

Cochin Shipyard Ltd


APPENDIX-B

TECHNICAL BID

DETAILS OF THE BIDDER & EMD

1 Name of the Bidder / Firm

Office Address

Telephone No.

Fax No.

Mobile No.

E-mail

2 Whether the firm is Proprietorship / Partnership firm /

Company / NSIC /MSME Category/Registered Society

etc.(Please attach registration certificate of Firm)

3 Whether the bidder have experience of commissioning /

repairs of marine equipment and systems

4 EMD Details (DD No., Name of Bank)

5 PAN Card Number

6 Service Tax Registration Number

This is to certify that I/We have carefully read the contents of the tender document and fully

understood to all the terms and conditions therein and undertake myself/ourselves to abide by the

same.

Name & Signature of the Authorized Person of the bidder:

Place: Name of the Bidding Firm:

Date: ___ / ___/____ Seal of the Bidding Firm:

Cochin Shipyard Ltd


APPENDIX- C

U N D E R T A K I N G

It is certified that my Firm has never been black listed by any of the Departments / Autonomous

Institutions / Public Sector Undertakings of the Government of India or any other State Government

or Public Sector Banks or Local Bodies/Municipalities and no criminal case is pending against the

said Firm as on ___ /___/______.

Signature of the Authorized Person of the bidder :

Place: Name of the Signatory

Date : / / Name of the Bidding Firm

Seal of the Bidding Firm

Cochin Shipyard Ltd


APPENDIX-D

LIST OF CLIENTS

Sl. No. Description of

Work

Date of

Award

Postal

Address of

client

Starting

date

Scheduled

completion

date

Actual

completion

date

Signature of the Authorized Signatory

Name:

Date:

Place:

Date post:	02-Mar-2023
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