OF OAKDALE AGENDA City Council Regular Meeting Anyone wishing to participate via Zoom must call 651-730-2704 by 12 noon on Monday, November 8. Regular Meeting November 9, 2021, 7 PM Council Chambers CALL TO ORDER CALL OF ROLL PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA (Recommendation: Approve the agenda as presented or as amended). PUBLIC HEARING: CERTIFYING OUTSTANDING UTILITY, MOWING/WEED REMOVAL, INACTIVE ACCOUNTS (Recommendation: Mayor opens hearing and invites public comment, Mayor closes hearing and invites City Council comment, motion to waive reading and adopt Resolution 2021-xxx, Certifying outstanding Utility, Mowing/Weed Removal, and Inactive accounts to Washington County for inclusion on property taxes). APPROVAL OF MINUTES: Workshop, August 24, 2021 Workshop, September 14, 2021 Regular Meeting, October 26, 2021 OPEN FORUM CONSENSUS MOTIONS a) Authorize the Mayor and City Administrator to sign the 2022-2024 Shared East Metro Water Resource Education Program Agreement with the Washington Conservation District. b) Approve the issuance of a Natural Tree license to Blue Ribbon Bait & Tackle LLC to make natural tree sales at 1985 Geneva Ave N. for the license period of November 10, 2021 to January 9, 2022. c) City Council direct staff to register on the National Opioid Settlement website to document and affirm that the City of Oakdale is a participant in the National Opioid Settlements. d) Waive reading and adopt Resolution 2021-xxx, appointing Sean Coffey to Police Sergeant effective November 10, 2021, at a rate of pay consistent with the existing labor agreement. e) Authorize the Mayor and City Administrator to sign the agreement with Satellite Shelters, Inc. for portable warming houses during winter 2021–2022.
Transcript
OF
OAKDALE
AGENDA City Council Regular Meeting
Anyone wishing to participate via Zoom must call 651-730-2704 by 12 noon on Monday, November 8.
Regular Meeting November 9, 2021, 7 PM
Council Chambers CALL TO ORDER
CALL OF ROLL
PLEDGE OF ALLEGIANCE
APPROVAL OF THE AGENDA (Recommendation: Approve the agenda as presented or as amended).
PUBLIC HEARING: CERTIFYING OUTSTANDING UTILITY, MOWING/WEED REMOVAL, INACTIVE ACCOUNTS (Recommendation: Mayor opens hearing and invites public comment, Mayor closes hearing and invites City Council comment, motion to waive reading and adopt Resolution 2021-xxx, Certifying outstanding Utility, Mowing/Weed Removal, and Inactive accounts to Washington County for inclusion on property taxes).
APPROVAL OF MINUTES: Workshop, August 24, 2021 Workshop, September 14, 2021 Regular Meeting, October 26, 2021
OPEN FORUM
CONSENSUS MOTIONS
a) Authorize the Mayor and City Administrator to sign the 2022-2024 Shared East Metro Water Resource Education Program Agreement with the Washington Conservation District.
b) Approve the issuance of a Natural Tree license to Blue Ribbon Bait & Tackle LLC to make natural tree sales at 1985 Geneva Ave N. for the license period of November 10, 2021 to January 9, 2022.
c) City Council direct staff to register on the National Opioid Settlement website to document and affirm that the City of Oakdale is a participant in the National Opioid Settlements.
d) Waive reading and adopt Resolution 2021-xxx, appointing Sean Coffey to Police Sergeant effective November 10, 2021, at a rate of pay consistent with the existing labor agreement.
e) Authorize the Mayor and City Administrator to sign the agreement with Satellite Shelters, Inc. for portable warming houses during winter 2021–2022.
AGENDA November 9 2021 Page Two
f) Waive reading and adopt Resolution 2021-xxx. Approving the appointment of Kyle Stasica as Accountant, effective November 30, 2021.
g) Waive reading and adopt Resolution 2021-xxx, Approving, executing, and Implementing the 2022-2024 labor agreement and Memorandums of Understanding between the City of Oakdale and the International Association of Fire Fighters, Local 5175, for the period of January 1, 2022 to December 31, 2024.
h) Waive reading and adopt Resolution 2021-xxx, Approving the Flaherty & Hood Job Evaluation System, the City of Oakdale’s Position Titles and Job Evaluation Points, Process for employees to review and be authorized to make decisions, repeal in its entirety documented components of the City of Oakdale’s base pay structure currently in effect, City of Oakdale’s Classification and Compensation Plan, City of Oakdale’s Base Pay Schedules for 2022, 2023, and 2024, and other detailed components as outlined in the attached Resolution.
ADVISORY BOARDS AND COMMISSIONS
CITY ATTORNEY
ADMINISTRATOR REPORT
COUNCIL PRESENTATIONS
CLAIMS (Recommendation: Approve Claims for the period of October 23 to November 5 in the amount of $1,489,979.31).
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions ☐ Public Hearing ☒ Department: ☐
Title: Certification of Outstanding Utility, Mowing/Weed Removal, Inactive Accounts
BACKGROUND The city provides utility (water, sewer, street lighting) services to the residents and businesses in Oakdale and to a handful of properties in North Saint Paul. In addition, as needed, the city oversees maintaining unkempt properties to bring them into code compliancy. To address accounts relating to these services that are not paid in part or in full to the city, a public hearing is held to certify the accounts to Washington County. The unpaid balances become part of the following years’ property taxes for the subject properties.
Throughout the year, city staff works in concert with customers to process partial payments and/or to provide reminders on balances owed. No water services are shut off between September and April for nonpayment. Customers received the attached notice.
FINANCIAL CONSIDERATIONS Provides for the effective collection of delinquent accounts. Customers may pay off their account to the city prior to November 15 to avoid certification to the county.
STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council adopt a resolution certifying outstanding utility, mowing/weed removal, and/or inactive accounts to Washington County for inclusion on property taxes, as noted.
CITY COUNCIL ACTION REQUESTED It is requested that the Mayor open public hearing and invite public comment, Mayor to close public hearing and invite City Council comment, and motion to waive reading and adopt Resolution 2021-xxx, Certifying outstanding utility, mowing/weed removal and inactive accounts to Washington County for inclusion on property taxes. (Attached list may be adjusted to reflect payments made after the public hearing but prior to November 15, 2021).
Attachments Notice of Non-Payment Certification List of Non-Payment
On Tuesday, November 9, the Oakdale City Council will meet at 7 PM at City Hall, 1584 Hadley Avenue North, to hold a public hearing to consider certifying unpaid accounts to next year’s property taxes.
You are invited to attend the hearing to share input on your account; you may also choose to pay on your account prior to the meeting. Following the meeting, you may make payments on your account until November 15, 2021; after which unpaid balances will be certified to Washington County and become part of your property taxes for the next year.
The city offers several convenient ways for you to pay: credit cards (Discover, MasterCard, or Visa), debit cards, e-checks, checks, and cash.
• Pay on-line: www.ci.oakdale.mn.us/306/Payment-Center • Pay by Mail: Send payment to Oakdale Utilities, 1584 Hadley Avenue N, Oakdale, MN 55128 • Pay In Person: City Hall, 1584 Hadley Avenue, Monday through Friday, 8 AM to 4:30 PM.
(City offices will be closed November 11 for the federal holiday).
Service Address: «Service_Address» Account: «Account_» Amount Owed: $«Certify_»
For information on appealing the amount you owe, please refer to the “Appeals” information on the enclosed notice. Please contact me with any questions prior to the meeting.
INACTIVE Account Account Name Service Address Balance Mailed Notice Payment Certify $ Mailing Address CSZ 20000689-03 Frank Cervantes 590 Grospoint Ln N $103.92 7/28/2021 $103.92 801 E River Rd Apt J Anoka, MN 55303 20000723-04 Victor Mateos 6975 7th St N $476.57 7/28/2021 $476.57 6975 7th St N Oakdale, MN 55128-6218 20000824-01 Greg G OLoughlin 6452 7th St N $135.64 7/28/2021 $135.64 6452 7th St N Oakdale, MN 55128-7421 20000940-03 James Moeller 6987 10th St N $268.96 7/28/2021 $268.96 956 10th Ave SE Forest Lake, MN 55025 20002698-02 Derrick & Mellissa Montgo 1356 Goodwin Ave N $766.55 7/28/2021 $766.55 1356 Goodwin Ave N Oakdale, MN 55128-6164 20002726-05 Jeremy Brown 6375 Upper 13th St N $60.62 7/28/2021 $60.62 6375 Upper 13th St N Oakdale, MN 55128 40000400-03 Peter E & Cassandra MB Ho 3742 Gershwin Ave N $87.11 7/28/2021 $87.11 3742 Gershwin Ave N Oakdale, MN 55128-3006 40001593-01 Thomas Lindeman 6648 50th St N $315.37 7/28/2021 $315.37 6648 50th St N Oakdale, MN 55128-1710 40002403-03 SPH Property One LLC 5460 Helena Rd N $67.28 7/28/2021 $67.28 5460 Helena Rd N Oakdale, MN 55128-3050
MOWING Account Account Name Service Address Over 90 Days Mailed Notice Certify $ 40002114-01 Charles Carter 4856 Heather Ridge $599.90 $599.90 40001256-02 Lynette Johnson 6022 Upper 44th $449.93 $449.93 TOTAL $1,049.83
Account # Account Name Service Address Over 90 Days Acct Balance Last Pmt Date Payment Certify $ 40001186-04 Xiong, Xong 4259 Gershwin Ave N $735.35 $954.35 10/8/2019 $954.35 40001254-02 Schinkoeth, Deana 6052 Upper 44th St N $516.33 $641.39 6/18/2019 $641.39 40001259-05 Swenson, Patrick 6013 45th St N $905.60 $1,072.14 6/3/2019 $1,072.14 40001288-04 Ptacek, Edward 6372 45th St N $273.00 $415.62 11/3/2020 $415.62 40001289-02 Ptacek, Edward A 6370 45th St N $326.69 $434.77 9/24/2020 $434.77 40001349-02 Dickey, Michael & Rose 6140 Upper 46th St N $658.15 $822.54 10/8/2019 $822.54 40001419-02 Stifter, Matt 6430 46th St N $274.35 $480.57 9/2/2021 150.00 $330.57 40001540-03 Shypulski, Michael 6425 Upper 46th St N $652.70 $796.35 10/6/2021 500.00 $296.35 40001593-02 Lindemoen, Thomas 6648 50th St N $308.27 $418.38 $418.38 40001594-02 Little, Karen 6636 50th St N $362.04 $609.97 8/10/2021 375.00 $234.97 40001620-02 Kustrich, Amy & Shane 6556 53rd St N $487.69 $641.84 7/28/2021 100.00 $541.84 40001629-01 Frenette, Jennifer 5026 Granada Ave N $436.72 $570.27 1/11/2021 $570.27 40001679-02 Curtis, Chad 2721 Division St N $1,573.40 $1,726.63 11/1/2018 $1,726.63 North St Paul 40001720-01 Berwald, Barb 5425 Golfview Ave N $396.91 $681.88 8/11/2021 350.00 $331.88 40001793-01 Leisman, Mark 6156 54th St N $565.05 $720.95 1/25/2021 $720.95 40001812-01 Rosemark, Robert 4806 Helmo Ave N $446.28 $691.01 9/23/2021 200.00 $491.01 40001822-02 Genemo, Hayat Hashim & M 7515 46th Street Way N $270.86 $538.71 7/28/2021 100.00 $438.71 40002006-04 Moore, Margaret 4353 Hamlet Ave N $620.81 $797.59 4/27/2020 $797.59 40002136-08 Mikel, Jessica 4718 Hayward Rd N $323.41 $472.70 8/16/2021 200.00 $272.70 40002149-04 Somoye, Adegboyega 4626 Hayward Rd N $644.90 $829.88 7/27/2021 500.00 $329.88 40002199-01 Mix, Gregg Haner & Susan 4736 Heather Ridge Rd N $278.30 $440.02 10/1/2021 300.00 $140.02 40002203-07 Gebreamlak, Hanna 4688 Heather Ridge Rd N $388.72 $523.98 9/25/2020 $523.98 40002297-02 McKree, Gordon & Sindy 4430 Helena Rd N $267.31 $458.63 9/21/2021 308.63 $150.00 40002372-05 Sinclair, Jason 7383 51st St N $445.26 $567.59 5/30/2019 $567.59 40002497-03 Trumble, Ronald 7097 46th St N $558.40 $693.86 10/4/2021 100.00 $593.86 40002558-02 Jespersen, Deborah 7090 48th St N $413.96 $520.36 9/7/2021 300.00 $220.36 40002559-06 Wilson, Laquita M 7088 48th St N $440.36 $553.02 8/6/2019 $553.02 40002727-02 Skuza, Richard 7004 47th St N $674.19 $927.60 10/18/2021 615.00 $312.60 40002892-06 Clason, Elizabeth 3518 Goodwin Ave N $524.16 $677.15 12/9/2019 $677.15 40002907-05 Richardson, Sarah 6487 Lower 35th St N $516.90 $673.36 11/15/2019 $673.36 40002933-01 Tiamiyu, Samusideen 6030 52nd St N $488.37 $721.53 6/14/2021 $721.53 40002936-06 Nguyen, Charley 7136 Upper 39th St N $534.54 $754.19 3/29/2021 $754.19 TOTAL $82,711.34 $113,440.71 17003.62 $96,437.09
4
________________________________________
______________________________________
City of Oakdale RESOLUTION 2021-xxx
CERTIFYING OUTSTANDING UTILITY, MOWING/WEED REMOVAL, AND INACTIVE ACCOUNTS TO WASHINGTON COUNTY FOR INCLUSION ON PROPERTY TAXES AS NOTED.
At a meeting of the City Council of the City of Oakdale held on Tuesday, November 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel, and the following absent: none, the Oakdale City Council resolved:
WHEREAS, the city has a number of outstanding accounts relating to utility service, mowing/weed removal, and inactive accounts; and
WHEREAS, the City Council conducted a public hearing on this date and moved to certify the unpaid accounts to Washington County for addition to the property taxes for the identified parcels; and
WHEREAS, the list of properties adopted by the City Council on this date may or may not be modified prior to be submitted to reflect full or partial payments made after this time.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby authorizes certifying outstanding utility, mowing/weed removal, and inactive accounts to Washington County for inclusion on property taxes, as attached.
Voting in Favor:
Voting Against:
Resolution duly seconded and passed this 9th day of November, 2021.
Attest: Paul Reinke, Mayor
Susan Barry, City Clerk
WORKSHOP OAKDALE CITY COUNCIL
August 24, 2021
The City Council held a workshop on Tuesday, August 24, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM.
Present: Mayor Paul Reinke
Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel
Also Present: Christina Volkers, City Administrator Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Nick Newton, Police Captain Kevin Wold, Fire Chief Jason Zimmerman, Finance Director
Lori Pulkrabek, Ramsey Washington Counties Cable Commission
SUBURBAN COMMUNITY CHANNEL SERVICES UPDATE
Cable Commission Chair Lori Pulkrabek provided an overview of services provided by Suburban Community Channels, including programming, production, technical support, funding, and planned changes.
In response to a question from Council Member Zabel, Cable Commissioner Pulkrabek noted that the commission has been broadcasting ISD 622 sporting events and is considering asking the district to contribute toward production costs. She further noted that she would let the City Council know the percentage of programming that is school related.
Council Member Zabel commented on equipment and staff time needed for sporting events and that other member cities do not cover school district events.
In response to a question from Mayor Reinke, Cable Commissioner Pulkrabek noted that cable staff is always seeking ideas to create local programming.
Council Member Swedberg suggested stories on Oakdale businesses, parks, and events.
Cable Commissioner Pulkrabek commented that funds would be available to Oakdale to equip the Hadley Room for cablecasting and/or virtual meetings. She further commented that because the commission now receives less revenue due to the decline in cable subscribers, a request may be brought before the Legislature that would allow the commission to obtain fees from streaming services. Cable Commissioner Pulkrabek also commented that city administrators and communications staff from member cities planned to establish an advisory board to assist the commission.
WORKSHOP August 24, 2021 Page Two
In response to a question from Council Member Zabel, Cable Commissioner Pulkrabek indicated that the commission is considering inviting cities and school districts to become members.
2022 BUDGET
Finance Director Zimmerman provided another overview of the proposed 2022 Budget and Levy.
The City Council briefly discussed funds needed for pay and compensation study adjustments.
The City Council reviewed options for setting the preliminary levy for 2022 and discussed setting it at eight percent.
Mayor Reinke noted that adopted levies have historically been less than preliminary levies.
Council Member Olson commented on how residents would view the proposed levy when comparing it with those of other communities.
Finance Director Zimmerman noted that most property owners focus on the rate for their individual property.
Finance Director Zimmerman stated that staff would get loan quotes from local banks for the City Council to consider in lieu of selling bonds to purchase equipment as the city has one for many years.
In response to a comment from Council Member Ingebrigtson, City Administrator Volkers indicated that Finance Director Zimmerman would prepare a unified message on the proposed levy for the City Council to use.
Council Member Olson supported a proposed levy of 7.56 percent.
The City Council and staff discussed potential expenditure reductions, American Rescue Funds and remaining CARES funds, city issued loans, and using fund balances.
Staff was asked to offer ways to bring the proposed levy amount under six percent ideally by using the one-time CARES funds and reducing the amount for Community Development and the pay and compensation study.
COUNCIL DAIS SECURITY UPGRADES
Police Captain Newton provided an overview of increasing security measures in the Council Chambers by adding ballistic panels to the existing dais at an estimated cost of $25,000. He also talked about ways to increase security of the glass at the back of the Chambers.
The City Council supported taking action on the dais security panels on September 14.
WORKSHOP August 24, 2021 Page Three
EDC INTERVIEW: Boullianne
The City Council interviewed Bob Boullianne to fill one of two vacancies on the Economic Development Commission.
PROPOSED CODE: CHAPTER 13 – TEMPORARY STORAGE
The City Council continued their review of a request to consider adopting regulations relating to portable, on-demand storage devices; the version reflected changes requested by the City Council on August 10. The City Council supported bringing back the ordinance on September 14 for formal adoption, with the removal of (f) from Section 13.-25: Container must be clearly labeled with the name and telephone number of the container owner.
Council Member Ingebrigtson indicated that he would not support adoption of the ordinance as he did not think that storage pods need to be regulated.
COUNCIL TOPICS
Advisory Body Recognition
Council Member Swedberg asked that staff survey advisory body members on their preference of having the annual recognition dinner or receiving gift cards for 2021.
The City Council commented that they liked meeting with all advisory boards and commissions the same evening earlier this year rather than scheduling them at different times.
Annual Buckthorn Removal Event
Council Member Swedberg asked that staff provide options on holding the annual buckthorn removal event, typically held in the fall so that it would not need to be canceled.
Jane Klein Memorial
Council Member Swedberg noted that she would be presenting five options for recognizing former Tree Board and Parks and Recreation Commission member Jane Klein.
Walton Park Skate Park
Council Member Ingebrigtson commented on the need for immediate repairs to be made at the Walton Park Skate Park.
Advisory Body Attendance
WORKSHOP August 24, 2021 Page Four
Council Member Zabel inquired whether the process to address non-attendance of advisory body members should be for the council liaison to speak to the member.
Mayor Reinke confirmed that to be the process.
City Administrator Volkers added that the next step would be for the City Council to remove commission members.
Greenway Station Walkway
In response to a question from Council Member Olson, Public Works Director/City Engineer Bachmeier explained that the Greenway Station walkway was listed in the 2024 Capital Improvement Program and that moving it up on the schedule could jeopardize the city’s grant application.
ADJOURNMENT
The workshop adjourned at 6:52 PM.
Respectfully submitted, Susan Barry, City Clerk
WORKSHOP OAKDALE CITY COUNCIL
September 14, 2021
The City Council held a workshop on Tuesday, September 14, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota. The meeting began at 5 PM.
Present: Mayor Paul Reinke
Council Members: Jake Ingebrigtson Susan Olson Colleen Swedberg Kevin Zabel
Also Present: Christina Volkers, City Administrator Susan Barry, City Clerk Nick Newton, Police Captain Julie Williams, Recreation Superintendent Kevin Wold, Fire Chief Jason Zimmerman, Finance Director
Dallas Pierson, Planning Commissioner
FISCAL DISPARITIES
Finance Director Zimmerman provided an overview of fiscal disparities: a state program that provides for the partial sharing of commercial-industrial property tax base whereby local governments in the seven county metro area contribute into a pool to be redistributed based on population and market value calculations.
In discussing an option to opt out relating to Tax Increment Financing (TIF), City Administrator Volkers noted that she would let the City Council know whether there was an opt out option relating to the Bethesda TIF application.
Finance Director Zimmerman was asked to provide the City Council with a report on what the city had received in Local Government Aid and contributed to Fiscal Disparities.
RECREATION DEPARTMENT SUMMER PROGRAMS
Recreation Superintendent Williams provided an overview of the summer youth programs offered at no cost to Oakdale residents and noted that there were many first-time participants. She indicated that although participation from residents increased in the events and programs offered at no cost, she recommended assigning some type of fee in the future to minimize non-attendance issues and added that the city typically offers many free programs throughout the year.
In referencing the farmer’s market, Recreation Superintendent Williams noted that some vendors chose to leave at 6 PM due to decrease in customers from 6 to 6:30 PM.
WORKSHOP September 14, 2021 Page Two
In referencing new programs for middle schoolers, Recreation Superintendent Williams noted that there was high participation for the free programs and consistent participation when compared to other programs.
PROPOSED ORDINANCE: UTILITY TASK VEHICLES
The City Council reviewed a proposed ordinance that would allow the operation of Utility Task Vehicles (UTV) on local city street with speed limits of 30 MPH or less.
Council Member Zabel supported allowing UTVs on local city streets and provided language to more clearly define UTVs.
Council Member Ingebrigtson supported allowing golf carts as well.
Council Member Zabel noted that he would only support UTVs due to the safety features installed by the manufacturer that golf carts do not offer.
Mayor Reinke recommended allowing UTVs on local city streets for a one year trial period.
The City Council supported the proposed ordinance coming back for an additional review after the definition language has been modified.
COMMUNICATIONS CONSULTANT
City Administrator Volkers reviewed a request to enter into an agreement with Omodt and Associates for the development of informational materials for the city’s proposed Local Option Sales Tax (L.O.S.T.), development of a crisis communication plan and other communication services, as needed, and development of the city’s new communications staff.
Referencing L.O.S.T., Council Member Zabel cautioned against formulating the narrative too soon before the budget and levy details are known or before the question will appear on the ballot. He suggested hiring a political consultant to provide a different perspective on the L.O.S.T. and asked that staff identify other metro cities that have gone through the local option sales tax process.
City Administrator Volkers indicated that a letter of engagement with Omodt and Associates would be brought to an upcoming regular meeting for formal adoption for crisis communication and other services as needed. More information will be forthcoming regarding L.O.S.T. proposals for service.
COUNCIL TOPICS
Warehouse Project in Lake Elmo
WORKSHOP September 14, 2021 Page Three
Council Member Swedberg mentioned a recent Pioneer Press article about a large warehouse to be developed along Ideal Avenue in Lake Elmo. She understood it to be a residential project, not commercial.
Council Member Zabel added that residents in the nearby Anna’s Grove area have been expressing concerns with traffic and access on Ideal Avenue. He further added that the project would need to connect to Oakdale’s sanitary sewer system.
City Administrator Volkers indicated that Public Works Director/City Engineer Bachmeier has no concerns with Oakdale’s sanitary sewer capacity to serve the Lake Elmo project.
Willowbrooke – Continental
Mayor Reinke asked for support to allow Continental Homes to begin building homes in the Willowbrooke development, north of County Road 14, in order to be ready for the Spring Parade of Homes; however, Continental Homes would take on any liability.
City Administrator Volkers indicated that the city attorney would craft the necessary email to Continental Homes to allow them to begin construction, but they would assume all responsibility being all proper paperwork is not completed.
7th and Hadley
Council Member Zabel thanked Public Works crews for improving the site lines for drivers at the 7th and Hadley intersection.
Greenway and Hudson
In response to a comment from Council Member Olson, City Administrator Volkers indicated that she would get details from City Planner Shively about a discussion she may have had with Ms. Stroshane about her property at Greenway and Hudson Boulevard and the city protecting her trees, perennials, and driveway when the Greenway Station occurs.
Washington County Attorney
In response to a question from Council Member Olson, Mayor Reinke indicated that Washington County Attorney Pete Orput would meet with the City Council to discuss juvenile offenders and the lack of prosecution.
Council Member Zabel suggested having Mr. Orput instead present the information on local access.
Projects
WORKSHOP September 14, 2021 Page Four
Mayor Reinke asked the City Council to hold off on making any new requests for the time being and to allow City Administrator Volkers the time needed to respond to existing requests given the overwhelming workload.
Greenway Station Bus Rapid Transit Oriented Development
Mayor Reinke asked the City Council to take caution when sharing individual opinions about the Greenway Station project
Council Member Swedberg expressed displeasure to learn that Bethesda would be seeking grant funding for their project in Willowbrooke for which city support is needed to serve as a conduit.
City Administrator Volkers noted that the Washington County Community Development Authority could also support the grant application.
Council Member Olson expressed a concern with costs for city staff time relating to the grant process.
City Administrator Volkers noted that she was waiting for information on reimbursement costs relating to staff time.
Mayor Reinke noted that the city would receive administrative costs.
Council Member Zabel recollected Bethesda stating they would bear the brunt of any associated project costs.
Per results of a survey of advisory body members, the City Council supported giving gift cards to members of the city’s boards and commissions again this year in lieu of a dinner. (Council liaisons to each advisory body to include a message on each notecard).
ADJOURNMENT
The meeting adjourned at 6:54 PM.
Respectfully submitted, Susan Barry, City Clerk
REGULAR MEETING OAKDALE CITY COUNCIL
October 26, 2021 CALL TO ORDER
A regular meeting of the City Council of the City of Oakdale was held on October 26, 2021, at Oakdale City Hall, 1584 Hadley Avenue, Oakdale, Minnesota. The meeting was called to order by Mayor Paul Reinke at 7:02 PM.
CALL OF ROLL
On a call of roll, the following were present:
Mayor Paul Reinke Council Members: Jake Ingebrigtson
Susan Olson Colleen Swedberg Kevin Zabel
Absent: None Also Present: Christina Volkers, City Administrator
Jim Thomson, City Attorney Brian Bachmeier, Public Works Director/City Engineer Susan Barry, City Clerk Nick Newton, Police Captain Kevin Wold, Fire Chief Jason Zimmerman, Finance Director
PLEDGE OF ALLEGIANCE
APPROVAL OF THE AGENDA
A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE AGENDA FOR THE MEETING OF OCTOBER 26, 2021, WITH THE FOLLOWING MODIFICATION: CONSENT ITEM A: CORRECTION OF ADDRESS FOR THE SANCTUARY CHURCH TO 5299 GENEVA AVENUE.
5 AYES.
APPROVAL OF MINUTES: Workshop, August 10, 2021 Special Workshop, August 17, 2021 Regular Meeting, September 28, 2021 Special Meeting, October 7, 2021 Regular Meeting, October 12, 2021 Special Meeting, October 12, 2021
A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE WORKSHOP MINUTES OF AUGUST 10, 2021, AS PRESENTED.
5 AYES.
REGULAR MEETING October 26, 2021 Page Two
A MOTION WAS MADE BY COUNCIL MEMBER SWEDBERG, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD AUGUST 17, 2021, AS PRESENTED.
5 AYES.
A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 28, 2021, AS PRESENTED.
5 AYES.
A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER SWEDGERG, TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD OCTOBER 7, 2021, AS PRESENTED.
5 AYES.
A MOTION WAS MADE BY COUNCIL MEMBER OLSON, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 12, 2021, AS PRESENTED.
5 AYES.
A MOTION WAS MADE BY COUNCIL MEMBER INGEBRIGTSON, SECONDED BY COUNCIL MEMBER OLSON, TO APPROVE THE MINUTES OF THE SPECIAL MEETING HELD OCTOBER 12, 2021, AS PRESENTED.
5 AYES.
OPEN FORUM
a) Proclamation: Small Business Saturday
Mayor Reinke proclaimed November 27 as “Small Business Saturday.”
Mayor Reinke invited comments from the audience; no comments were brought forth.
CONSENSUS MOTIONS
A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE FOLLOWING CONSENSUS MOTIONS:
REGULAR MEETING October 26, 2021 Page Three
a) Waive reading and adopt Resolution 2021-93, Designating polling locations, per Minnesota Statutes 204B.16.
b) Waive reading and adopt Resolution 2021-94, Approving the summary publication of Ordinance 877, Amending the Code of Ordinances for the City of Oakdale, Chapter 25 – Zoning, by amending Chapter 25, Article 16, to add Section 25-120, adopting the Greenway Station Planned Unit Development District (GS-PUD).
c) Waive reading and adopt Resolution 2021-95, Rescinding Resolution 2021-86; and Approving the vacation of the southerly five feet of the easement on the north lot line of 2270 Helmo Avenue North.
d) Approve the issuance of a Temporary On-Sale Intoxicating Liquor license to Transfiguration Church to make alcohol sales at 6133 15th Street N. for a private event being held October 29.
e) Waive reading and adopt FR-021, Policies and Procedures for Federal Awards Administration.
f) Waive reading and adopt Resolution 2021-96, Approving the allocation of Fiscal Recovery Funds from the U.S. Department of Treasury under the American Rescue Plan Act of 2021 as revenue replacement and the use of this funding for government services.
g) Authorize Mayor and City Administrator entering into agreement with BakerTilly for Tax Increment Financing District Review.
h) Waive reading and adopt Resolution 2021-97, Appointing Steve Goodwin as Police Captain, effective October 27, 2021, at a rate of pay consistent with the existing labor agreement.
i) Waive reading and adopt Resolution 2021-98, Approve the hiring of Gregory P. Brady as Chief Building Official, effective November 10, 2021.
j) Waive reading and adopt Resolution 2021-99, Approve the hiring of Kathy A. Laur as City Clerk, effective November 29, 2021.
5 AYES.
STAFF REPORTS
a) Public Works Director/City Engineer: Project Updates
Public Works Director/City Engineer provided updates on the following projects:
REGULAR MEETING October 26, 2021 Page Four
2021 Street Reconstruction project: Completed. Willowbrooke Development: Curbing being installed. Lift Station 11: Work has started. Lift Station 6: Staff to meet with City of Lake Elmo. Carbon Filter Changeout at Water Treatment Facility: To occur October 27 to November 3. Winter Preparations: Annual plow meeting held October 26. Winter Parking Regulations: November 1 to April 1, no on street
Parking from midnight to 5 AM or Following snowfall of two inches or more. Set trash and recycling cans behind the Curb on collection day.
COUNCIL PRESENTATIONS and COUNCIL LIAISON UPDATES
Parks and Recreation Commission
Council Member Ingebrigtson noted that Public Works Director/City Engineer Bachmeier presented the city’s proposed Capital Improvement Program for 2022.
Personnel Changes
Mayor Reinke commented on the number of staff leaving the city due to retirements.
CLAIMS
A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER SWEDBERG, TO APPROVE THE CLAIMS FOR THE PERIOD OF OCTOBER 9 TO OCTOBER 22 IN THE AMOUNT OF $691,389.75.
5 AYES.
ADJOURNMENT
A MOTION WAS MADE BY COUNCIL MEMBER ZABEL, SECONDED BY COUNCIL MEMBER INGEBRIGTSON, TO ADJOURN THE REGULAR MEETING HELD OCTOBER 26, 2021, AT 7:16 PM.
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions a ☒ Public Hearing ☐ Department: Public Works Director/City Engineer ☐
Title: Authorization to Renew Biennial Agreement with Washington Conservation District to Provide Public Educational Materials as required by the Minnesota Pollution Control Agency Municipal Separate Storm Sewer System Permit.
BACKGROUND The 1972 Federal Clean Water Act required states to establish rules and regulations to improve water quality. The Minnesota Pollution Control Agency (MPCA) established the Municipal Separate Storm Sewer System (MS4) permitting program. This program requires: communities, counties, and watershed districts to apply for storm water discharge permits. The permit has six conditions of compliance, referred to as “minimum control measures”. One of the measures is public education in outreach. To avoid duplication of effort, the Washington Conservation District has created an agreement for all overlapping agencies to work together. This collaboration is the “East Metro Water Resource Education Program” (EMWREP). The City of Oakdale has participated in the collaboration since 2016.
This high quality program provides a cost effective way to meet both the new and existing education requirements of the newly reissued MS4 permit without duplicating efforts or incurring additional costs of publication and distribution of educational materials.
It would be appropriate for the City Council to approve the 2022-2024 Shared East Metro Water Resource Education Program Agreement with the Washington Conservation District.
FINANCIAL CONSIDERATIONS The annual fee is $2,865.26 for cities over 5,000 in population. These costs were included in the 2022 Stormwater Utility budget.
POLICY OBJECTIVES • Work collaboratively with regional agencies • Comply with environmental regulations • Cost effectiveness
STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends the City Council authorize the Mayor and City Administrator to enter into an agreement for the 2022-204 Shared East Metro Water Resource Education Program with the Washington Conservation District.
CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize the Mayor and City Administrator to sign the 2022-2024 Shared East Metro Water Resource Education Program Agreement with the Washington Conservation District.
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions b ☒ Public Hearing ☐ Department: ☐
Title: Natural Tree License Request: Blue Ribbon Bait & Tackle LLC
BACKGROUND Blue Ribbon Bait & Tackle LLC has applied for a Natural Tree Sales License to make natural tree sales in the parking lot at 1985 Geneva Ave N. The license period would be effective November 10, 2021 through January 9, 2022.
STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the City Council approve the issuance of a Natural Tree Sales License to Blue Ribbon Bait & Tackle LLC to make natural tree sales at 1985 Geneva Ave N. for the license period of November 10, 2021 to January 9, 2022.
CITY COUNCIL ACTION REQUESTED It is requested that the City Council approve the issuance of a Natural Tree Sales License to Blue Ribbon Bait & Tackle LLC to make natural tree sales at 1985 Geneva Ave N. for the license period of November 10, 2021 to January 9, 2022.
OF
OAKDALE
REQUEST FOR COUNCIL ACTION
Meeting Date: November 9 2021
DH Approval: CV CA Approval: CV
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions c ☒ Public Hearing ☐ Department: ☐
Title: Participation in National Opioid Settlement
BACKGROUND After years of negotiations, two proposed nationwide settlement agreements have been reached that would resolve all opioid litigation brought by states and local political subdivisions against the three largest pharmaceutical distributors, McKesson, Cardinal Health and AmerisourceBergen, and one manufacturer, Janssen Pharmaceuticals, Inc., and its parent company Johnson & Johnson.
The proposed settlements require the distributors and Janssen to pay billions of dollars to abate the opioid epidemic for use by participating states and subdivisions to remediate and abate the impacts of the opioid crisis. The settlements also contain injunctive relief provisions governing the opioid marketing, sale and distribution practices at the heart of the states’ and subdivisions’ lawsuits and further require the distributors to implement additional safeguards to prevent diversion of prescription opioids.
Each of the proposed settlements has two key participation steps. First, each state decides whether to participate in the settlement. Minnesota has joined both settlements. Second, the subdivisions within each participating state must then decide whether to participate in the settlements. Generally, the more subdivisions that participate, the greater the amount of funds that flow to that state and its participating subdivisions. Any subdivision that does not participate cannot directly share in any of the settlement funds, even if the subdivision’s state is settling and other participating subdivisions are sharing in settlement funds. (Additional information attached)
At the City Council workshop held November 12, 2019, City Attorney Thomson provided an update on the federal opioid litigation and the city’s options. He recommending not opting out of the class action lawsuit and the City Council concurred.
STAFF AND/OR COMMISSION RECOMMENDATION Staff recommends support for the City of Oakdale to register on the National Opioid Settlement website to document and affirm that Oakdale will participate in the settlements described above.
CITY COUNCIL ACTION REQUESTED It is requested that the City Council direct staff to register on the National Opioid Settlement website to document and affirm that the City of Oakdale is a participant in the National Opioid Settlements.
Office of
Minnesota Attorney General Keith Ellison helping people afford their lives and live with dignity and respect • www.ag.state.mn.us
TO LOCAL POLITICAL SUBDIVISIONS: IMPORTANT INFORMATION ABOUT THE NATIONAL OPIOID SETTLEMENT. SUBDIVISIONS MUST SUBMIT SIGNED DOCUMENTATION TO PARTICIPATE.
THE DEADLINE FOR PARTICIPATION TO MAXIMIZE SETTLEMENT BENEFITS IS JANUARY 2, 2022. If your subdivision is represented by an attorney with respect to opioid claims, please immediately contact them. After years of negotiations, two proposed nationwide settlement agreements (“Settlements”) have been reached that would resolve all opioid litigation brought by states and local political subdivisions against the three largest pharmaceutical distributors, McKesson, Cardinal Health and AmerisourceBergen (“Distributors”), and one manufacturer, Janssen Pharmaceuticals, Inc., and its parent company Johnson & Johnson (collectively, “Janssen”). The proposed Settlements require the Distributors and Janssen to pay billions of dollars to abate the opioid epidemic. Specifically, the Settlements require the Distributors to pay up to $21 billion over 18 years and Janssen to pay up to $5 billion over no more than 9 years, for a total of $26 billion (the “Settlement Amount”). Of the Settlement Amount, approximately $22.7 billion is earmarked for use by participating states and subdivisions to remediate and abate the impacts of the opioid crisis. The Settlements also contain injunctive relief provisions governing the opioid marketing, sale and distribution practices at the heart of the states’ and subdivisions’ lawsuits and further require the Distributors to implement additional safeguards to prevent diversion of prescription opioids. Each of the proposed Settlements has two key participation steps. First, each state decides whether to participate in the Settlement. Minnesota has joined both Settlements. Second, the subdivisions within each participating state must then decide whether to participate in the Settlements. Generally, the more subdivisions that participate, the greater the amount of funds that flow to that state and its participating subdivisions. Any subdivision that does not participate cannot directly share in any of the settlement funds, even if the subdivision’s state is settling and other participating subdivisions are sharing in settlement funds. This letter is part of the formal notice required by the Settlements.
1
WHY IS YOUR SUBDIVISION RECEIVING THIS NOTICE? You are receiving this letter because Minnesota has elected to participate in both of the two national Settlements against (1) the Distributors, and (2) Janssen, and your subdivision may participate in the Settlements to which your state has agreed. This notice is being sent directly to subdivisions and also to attorneys for subdivisions that we understand are litigating against these companies. If you are represented by an attorney with respect to opioid claims, please immediately contact them. Please note that there is no need for subdivisions to be represented by an attorney or to have filed a lawsuit to participate in the Settlements.
WHERE CAN YOU FIND MORE INFORMATION? This letter is intended to provide a brief overview of the Settlements. Detailed information about the Settlements may be found at: www.nationalopioidsettlement.com. This national settlement website also includes links to information about how the Settlements are being implemented in your state and how settlement funds will be allocated within your state. This website will be supplemented as additional documents are created. The Minnesota Attorney General’s Office has also set up a state-specific website, which may be found at: www.ag.state.mn.us/opioids. This website includes Minnesota-specific information regarding Minnesota’s Opioid Epidemic Response Advisory Council and the Attorney General’s opioid-related cases. Minnesota’s website will be supplemented to include additional information about allocation and distribution of settlement funds within Minnesota.
HOW DO YOU PARTICIPATE IN THE SETTLEMENTS? You must go to the national settlement website to register to receive in the coming weeks and months the documentation your subdivision will need to participate in the Settlements (if your subdivision is eligible). All required documentation must be executed and submitted electronically through the website and must be executed using the “DocuSign” service. As part of the registration process, your subdivision will need to identify, and provide the email address for, the individual who will be authorized to sign formal and binding documents on behalf of your subdivision. Your unique Subdivision Identification Number to use to register is: <<SubdivisionRegistrationCode>>.
HOW WILL SETTLEMENT FUNDS BE ALLOCATED IN EACH STATE? The settlement funds are first divided among the participating states according to a formula developed by the Attorneys General that considers population and the severity of harm caused by the opioid epidemic in each participating state. Each state’s share of the abatement funds is then further allocated within each state according to agreement between the state and its subdivisions, applicable state allocation legislation, or, in the absence of these, the default provisions in the agreements. Many states have or are in the process of reaching an agreement on how to allocate abatement funds within the states. Information about Minnesota’s opioids legislation can be found on the national settlement website as well as on the Minnesota Attorney General’s website. The allocation section of the national website will be supplemented as more intra-state allocation arrangements are finalized. In reviewing allocation information, please note that while all subdivisions may participate in the Settlements, not all subdivisions are eligible to receive direct payments. To promote efficiency in the use of abatement funds and avoid administratively burdensome disbursements that would be too small to add a meaningful abatement response, certain smaller subdivisions do not automatically receive a direct allocation. However, participation by such subdivisions will help maximize the amount of abatement funds being paid in the Settlements, including those going to counties, cities, parishes, and other larger subdivisions in their communities.
In some states there will be a proposed state-subdivision agreement that is in the process of being adopted by subdivisions. Any questions concerning the status or terms of the state-subdivision agreement, allocation statute, and/or statutory trust in your state, if applicable, can be directed to the Attorney General’s Office. You may be contacted by the Attorney General’s Office with additional information regarding the allocation of settlement funds in Minnesota. Subdivisions with representation can expect information from their attorneys as well. We encourage you to review all materials and to follow up with any questions. The terms of these Settlements are complex and we want to be sure you have all the information you need to make your participation decision.
WHY YOU SHOULD PARTICIPATE A vast majority of states have joined the Settlements, and attorneys for many subdivisions have already announced support for them. For example, the Plaintiffs’ Executive Committee, charged with leading the litigation on behalf of more than 3,000 cities, counties and others against the opioid industry, and consolidated in the national multi-district litigation (“MDL”) pending before Judge Dan Aaron Polster in the Northern District of Ohio, recommends participation in these Settlements. Subdivision participation is strongly encouraged, for the following reasons: First, the amounts to be paid under the Settlements, while insufficient to abate the epidemic fully, will allow state and local governments to commence with meaningful change designed to curb opioid addiction, overdose and death; Second, time is of the essence. The opioid epidemic continues to devastate communities around the country and it is critical that the funds begin to flow to allow governments to address the epidemic in their communities as soon as possible; Third, if there is not sufficient subdivision participation in these proposed Settlements, the Settlements will not be finalized, the important business practice changes will not be implemented, the billions of dollars in abatement funds will not flow to communities, and more than 3,000 cases may be sent back to their home courts for trial, which will take many years; Fourth, the extent of participation also will determine how much money each state and its local subdivisions will receive because approximately half of the abatement funds are in the form of “incentive payments,” i.e., the higher the participation of subdivisions in a state, the greater the amount of settlement funds that flow into that state; Fifth, you know first-hand the effects of the opioid epidemic on your community. Funds from these Settlements will be used to commence abatement of the crisis and provide relief to your citizens while litigation and settlement discussions proceed against numerous other defendants in the opioid industry; and Sixth, because pills do not respect boundaries, the opioid epidemic is a national crisis that needs a national solution.
NEXT STEPS These Settlements require that you take affirmative steps to “opt in” to the Settlements. If you do not act, you will not receive any settlement funds and you will not contribute to reaching the participation thresholds that will deliver the maximum amount of abatement funds to your state. First, register your subdivision on the national settlement website so that information and documents required to participate can be sent to you. You will need the email address of the person who will be authorized to sign on behalf of your subdivision. This is the only action item needed at this time.
3
Second, have your authorizing person(s) or body begin to review the materials on the websites concerning the settlement agreement terms, allocation and other matters. Develop a list of questions for your counsel or the Attorney General’s Office. In the very near future, your subdivision will need to begin the process of deciding whether to participate in the proposed Settlements, and subdivisions are encouraged to work through this process well before the January 2, 2022 deadline to be an initial participating subdivision. Again, the Attorney General’s Office, your counsel, and other contacts within the state are available to discuss the specifics of the Settlements within your state, and we encourage you to discuss the terms and benefits of the Settlements with them. Third, monitor your email for further communications, which will include a Participation Agreement, Release, (where applicable) a model Resolution, and instructions on executing using DocuSign. We urge you to view the national settlement website and the Minnesota website at your earliest convenience. Information and documents regarding the national Settlements and your state allocation can be found on the settlement website at www.nationalopioidsettlement.com. The Minnesota Attorney General’s website can be found at www.ag.state.mn.us/opioids. If you have questions about the Settlements and your subdivision is represented by an attorney with respect to opioid claims, you should contact your attorney. If you have questions for the Minnesota Attorney General’s Office, you can send an email to [email protected] for the following attorneys in the Minnesota Attorney General’s Office who are working on opioid-related matters: James Canaday Deputy Attorney General Carly Melin Director of Government Affairs
Eric Maloney Assistant Attorney General Evan Romanoff Assistant Attorney General You can also call the Minnesota Attorney General’s Office Opioid Issues phone line at (612) 429-7126 and leave a message regarding any questions you have or any additional information you would like. One of the attorneys listed above will get back to you.
National Opioids Settlements P.O. Box 43196 Providence, RI 02940-3196
NPD «3of9 barcode » «BARCODE» Postal Service: Please do not mark barcode NPD «Claim Number» «NAME1» «NAME2» «ADDRESS LINE 1» «ADDRESS LINE 2» «CITY», «STATE»«PROVINCE» «POSTALCODE» «COUNTRY»
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions d ☒ Public Hearing ☐ Department: ☐
Title: Personnel Appointments: Sean Coffey
BACKGROUND The Police Department is recommending the promotion of Sean Coffey from the rank of Police Officer to Police Sergeant. Sean Coffey started working for the Police Department in 1999. With 22 years of service to the Oakdale Community, Sean Coffey brings a wealth of knowledge and experience to the sergeant position.
STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends appointing Sean Coffey as Police Sergeant effective November 10, 2021, at a rate of pay consistent with the existing Teamsters Local 320 labor agreement.
CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, appointing Sean Coffey to Police Sergeant effective November 10, 2021, at a rate of pay consistent with the existing labor agreement.
________________________________________
______________________________________
City of Oakdale RESOLUTION 2021-xxx
APPOINTING SEAN COFFEY TO POLICE SERGEANT, EFFECTIVE NOVEMBER 10, 2021, AT A RATE OF PAY CONSISTENT WITH THE EXISTING LABOR AGREEMENT.
At a meeting of the City Council of the City of Oakdale held on Tuesday, November 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved:
WHEREAS, it is recommended that Sean Coffey be promoted from the rank of Police Officer to Police Sergeant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Sean Coffey to Police Sergeant, effective November 10, 2021, at a rate of pay consistent with the existing labor agreement.
Voting in Favor:
Voting Against:
Resolution duly seconded and passed this 9th day of November, 2021.
Attest: Paul Reinke, Mayor
Susan Barry, City Clerk
OF
OAKDALE
REQUEST FOR COUNCIL ACTION
Meeting Date: November 9, 2021
DH Approval: BB CA Approval: CV
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions e ☒ Public Hearing ☐ Department: ☐
Title: Portable Warming House Agreement
BACKGROUND At the January 14, 2020 City Council workshop there was a consensus of the City Council to implement a pilot program to place a portable warming house at Eastside Park and Walton Park for the 2020 -2021 winter season. Due to Covid in 2020 the city wasn’t able to place the warming houses at the parks and would now like to have them for the 2021 - 2022 winter season.
Two bids were received: Willscot Scotsman Inc. $12,800.00 Satellite Shelters Inc. $6,706.00
STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION It is recommended the City Council make a motion to approve the agreement from Satellite Shelters, Inc. for two portable warming houses for the 2021 – 2022 winter season and authorize the Mayor and City Administrator to sign the agreement.
FINANCIAL CONSIDERATIONS Public Works operational budget, $6,706.00
CITY COUNCIL ACTION REQUESTED It is requested that the City Council authorize the Mayor and City Administrator to sign the agreement with Satellite Shelters, Inc. for two portable warming houses for the 2021 - 2022 season.
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions f ☒ Public Hearing ☐ Department: ☐
Title: Approve the appointment of Kyle Stasica as Accountant
BACKGROUND The position of Accountant was requested to replace the vacant position of Utility/Customer Service Representative by the Finance Director and supported by the City Administrator. The process and search to fill the Accountant position resulted in a first review of applications on October 1, 2021 with eight applications. Interviews of five applicants were conducted on October 29, 2021 with a conditional offer to Kyle Stasica.
Mr. Stasica has experience with municipal finance operations and government finance principles. He currently serves as an Accountant for the City of North St. Paul. Prior to that, he worked as an Audit Manager at Redpath and Company. Mr. Stasica holds a Bachelor’s degree in Accounting and will re-activate his inactive Certified Public Accountant (CPA) license.
Background and reference checks were conducted.
The City Administrator is recommending Kyle Stasica as Accountant with the following key provisions: • Start date of November 20, 2021 • Starting salary of $105,000 • One year probationary period
STAFF AND/OR BOARD OR COMMISSION RECOMMENDATION Staff recommends appointing Kyle Stasica as Accountant for the City of Oakdale.
CITY COUNCIL ACTION REQUESTED It is recommended that the City Council waive the reading and adopt Resolution 2021-xxx. Approving the appointment of Kyle Stasica as Accountant, effective November 30, 2021.
________________________________________
______________________________________
City of Oakdale RESOLUTION 2021-xxx
APPROVING THE APPOINTMENT OF KYLE STASICA AS ACCOUNTANT, EFFECTIVE NOVEMBER 30, 2021.
At a meeting of the City Council of the City of Oakdale held on Tuesday, November 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved:
WHEREAS, it is recommended that Kyle Stasica be hired as Accountant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Oakdale hereby approves the appointment of Kyle Stasica as Accountant, effective November 30, 2021.
Voting in Favor:
Voting Against:
Resolution duly seconded and passed this 9th day of November, 2021.
Attest: Paul Reinke, Mayor
Susan Barry, Accountant
OF
OAKDALE REQUEST FOR COUNCIL ACTION
Meeting Date: November 9 2021
DH Approval: CV CA Approval: CV
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions g ☒ Public Hearing ☐ Department: ☐
Title: Approve 2022-2024 Labor Agreement and Memorandums of Understanding: International Association of Fire Fighters, Local 5175
BACKGROUND Staff has negotiated over the terms of a new Labor Agreement with the International Association of Fire Fighters Union, Local 5175 and the parties have reached agreement of the terms along with Memorandums of Understanding (MOU).
The City Council has received a copy of the contract and MOU’s under separate cover.
FINANCIAL CONSIDERATIONS The contract is within the city’s budget parameters and guidelines developed by the City Council.
POLICY OBJECTIVES To ensure compatibility and fairness between the respective city employees, departments, etc. with respect to wage and salary adjustments. This contract maintains that consistency.
STAFF AND/OR BOARD/COMMISSION RECOMMENDATION Staff recommends that the contract be approved.
CITY COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving, executing, and Implementing the 2022-2024 labor agreement and Memorandums of Understanding between the City of Oakdale and the International Association of Fire Fighters, Local 5175, for the period of January 1, 2022 to December 31, 2024.
CITY OF OAKDALE RESOLUTION 2021-xxx
APPROVING LABOR AGREEMENT AND MEMORANDUM OF AGREEMENT AND MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF OAKDALE AND OAKDALE
PROFESSIONAL FIRE FIGHTERS LOCAL NO. 5175 INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF).
At a meeting of the City Council of the City of Oakdale held on Tuesday, November 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved:
WHEREAS, IAFF is the exclusive representative for certain City of Oakdale employees; and
WHEREAS, the current labor agreement between the City of Oakdale and IAFF expires on December 31, 2021;
WHEREAS, the City of Oakdale and IAFF met and negotiated over the terms of the new labor agreement between the parties;
WHEREAS, the parties reached a tentative agreement of the terms of the new labor agreement, along with memorandums of agreement (MOA), and memorandums of understanding (MOU); and
WHEREAS, the Public Employment Relations Act requires that the City of Oakdale execute a labor agreement and any MOA and MOU and implement it in the form of a resolution.
NOW, THERFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL AS FOLLOWS:
1. The Labor Agreement between the City of Oakdale and IAFF for January 1, 2022 through December 31, 2024 is approved.
2. The MOA and MOUbetween the City of Oakdale and IAFF are approved.
3. The City of Oakdale’s Mayor and City Administrator shall execute the agreement, MOA and MOUs.
4. The City of Oakdale shall implement the agreement, MOA, and MOUs.
NOW, THERFORE, BE IT RESOLVED the Approval of Implementation of the IAFF agreement MOA, and MOU.
Voting in Favor: Voting Against:
Resolution duly seconded and passed this 9th day of November, 2021.
City Clerk Mayor
OF
OAKDALE REQUEST FOR COUNCIL ACTION
Meeting Date: November 9 2021
DH Approval: CV CA Approval: CV
Advisory Board/Commission ☐ Open Forum ☐ Award of Bid ☐ Other: ☐ Consensus Motions h ☒ Public Hearing ☐ Department: ☐
Title: Approving Implementation of the Job Classification and Compensation Study
BACKGROUND The City of Oakdale retained Flaherty & Hood, P.A. to conduct a comprehensive job classification and compensation study for the City of Oakdale in 2020. The Study is now complete and has been reviewed by the City Council. The City Administrator and leadership staff have communicated this information to employees in consultation with Flaherty & Hood, P.A.
STAFF RECOMMENDATION It is recommended that the City Council approve implementation of certain related components of the Job Classification and Compensation Study, subject to any required negotiations or meeting/conferring with or agreement from employees represented by an exclusive representative.
FINANCIAL IMPLICATIONS The proposed 2022 budgets and related decisions have accounted for this proposed implementation of the Job Classification and Compensation Study.
COUNCIL ACTION REQUESTED It is requested that the City Council waive reading and adopt Resolution 2021-xxx, Approving the Flaherty & Hood Job Evaluation System, the City of Oakdale’s Position Titles and Job Evaluation Points, Process for employees to review and be authorized to make decisions, repeal in its entirety documented components of the City of Oakdale’s base pay structure currently in effect, City of Oakdale’s Classification and Compensation Plan, City of Oakdale’s Base Pay Schedules for 2022, 2023, and 2024, and other detailed components as outlined in the attached Resolution.
Attachments • Flaherty & Hood Job Evaluation System Summary • Classification and Compensation Plan • Job Evaluation Points and Positions • 2022 BPS • 2023 BPS • 2024 BPS • Resolution
&Ill FLAHERTY I HOOD P.A
Flaherty & Hood Job Evaluation System Summary
The proposed Flaherty & Hood Job Evaluation System consistently and equitably measures the skill, effort responsibility, and working conditions required of each job class within an organization. The system uses a variety of uniform factors and sub-factors to systematically assign numerical ratings for each job class. Using these factors and sub-factors, we ensure every component of job content for each job class is accounted for. The numerical ratings for each job class that are assigned using the various factors and sub-factors provides the relative worth of that job class in relation to all of the job classes within an organization.
Job Factors and Sub-Factors
The following 4 factors broken down into 8 sub-factors are used to measure all of the components of job content for each job class:
Factors & Sub Factors
Definitions
Skill Measured by factors such as the experience, ability, education, and training required to perform a job
Related Experience How much related experience that is needed to do the work Education How much education that is needed to do the work
Effort
The amount of physical or mental exertion needed to perform a job Job factors that cause physical or mental fatigue or stress are to be considered in determining the effort required for a job Differences in the kind of effort exerted do not justify a compensation differential if the amount of effort is substantially the same
Complexity How related the tasks are for a specific job class. This will affect the originality and difficulty involved in identifying and performing the work
Responsibility The degree of accountability required in performing a job Supervision Needed The extent to which the class works without supervision Supervision Given The extent to which the class exercises supervisory functions
Impact on the Business
The impact of the job classes’ job functions on the employer's business
Work Conditions Measured by factors such as surroundings and hazards
Surroundings Takes into account the intensity and frequency of environmental elements encountered in the job, such as heat, cold, wetness, noise, fumes, odors, dust, and ventilation measured in risk
Hazards Takes into account the number and frequency of physical activities, strains and the severity of injury they can cause
Factors Not Considered
Personal attributes of any employee Job performance Past service at the organization
External market rates Current compensation Current job evaluation rating
CITY OF
OAKDALE City of Oakdale’s Classification and Compensation Plan
The City of Oakdale (City) hereby establishes this Classification and Compensation Plan.
Section 1. Key Objectives
The key objectives of the City of Oakdale’s Classification Compensation Plan are as follows:
• To clearly, effectively, consistently, and efficiently manage and communicate job classifications, job duties and responsibilities, job evaluation points, and compensation for employees
• To maintain a plan that is consistent with the city’s total compensation philosophy • To maintain a plan that is flexible enough to accommodate fiscal, economic, marketplace,
internal equity, and organizational changes that affect the plan
Section 2. Classification and Compensation Philosophy
The City of Oakdale is committed to establishing and administering classifications and compensation for city employees that:
• Is consistent with the mission, vision, goals, and objectives of the city and its departments and divisions
• Is an integral part of the city’s total rewards for employees, which also includes benefits, work-life effectiveness, recognition, performance management, and talent development
• Is fair, reasonable, equitable, and cost-effective • Complies with applicable state and federal laws, rules, and regulations, especially Minnesota’s
pay equity law for local governments which requires that local governments assure that: (i) the compensation for positions which require comparable skill, effort, responsibility, working conditions, and other relevant work-related criteria is comparable; (ii) the compensation for positions which require differing skill, effort, responsibility, working conditions, and other relevant work-related criteria is proportional to the skill, effort, responsibility, working conditions, and other relevant work-related criteria required; and (iii) there are no sex-based wage disparities.
• Attracts and retains well-qualified employees • Encourages improved performance and motivates employees to develop their capabilities and
competencies • Enhances employees’ engagement in the City of Oakdale through commitment, work effort,
and desire to stay with the city • Provides sufficient flexibility to accommodate changing fiscal, economic, marketplace, and
internal equity conditions • Adheres to principles of equal employment opportunity in which compensation is not based on
employees’ non job-related attributes, such as protected classes specified in law, except where there is a bona fide occupational qualification.
The City of Oakdale’s Classification and Compensation Plan approved November 9, 2021 Page 1 of 4
Section 3. Job Descriptions
The City of Oakdale will maintain job descriptions for each regular position.
A job description is prepared for each position within the city. Each job description will include: position title, department, supervisor’s title, Fair Labor Standards Act status (exempt or nonexempt), summary of the position, essential functions of the position, minimum requirements, desirable training and experience, supervisory responsibilities (if any), and extent of supervisory direction or guidance provided to position.
Prior to posting a vacant position, the existing job description is reviewed by the City Administrator and the department head to ensure the job description is an accurate reflection of the position.
A current job description is provided to each new employee. Supervisors are responsible for revising job descriptions as necessary to ensure that the position’s duties and responsibilities are accurately reflected. All revisions are reviewed and must be approved by the City Administrator.
Section 4. Job Evaluation Points
Job evaluation points for each regular position are established under the Flaherty & Hood Job Evaluation System.
A Job Evaluation Points (JEP) review for a position may be requested or initiated for the following reasons:
1. A new position is created 2. If an existing position is vacated and the City Administrator determines that a JEP review is
warranted 3. With the City Administrator’s approval, a position’s duties and responsibilities have been
changed 4. An employee requests a review of their position’s JEPs to City Administrator. An employee may
only request a review if there is new information available that was not used during the initial job evaluation or a prior review process.
A. Employees desiring a review of their position’s job evaluation points may do so by completing a JEP review form and submitting it to the City Administrator.
B. An employee may only request a review of their position’s JEPs no earlier than 12 months after the final decision on a preceding review the employee requested for their respective position.
C. If an employee does not comply with any of the requirements above, the employee is precluded from pursuing a review under this procedure.
D. City Administrator’s designees, if any, will review the request, discuss it, and communicate a final decision on the review to the requesting employee.
The City of Oakdale’s Classification and Compensation Plan approved November 9, 2021 Page 2 of 4
Section 5. Performance Management
An objective performance review system will be established by the City Administrator or designee for the purpose of periodically evaluating the performance of city employees.
The City is committed to a performance management system for its employees that communicates performance expectations for job duties and responsibilities, workplace standards and goals and objectives; identifies an employee’s strengths and areas for improvement in meeting these expectations; and fosters an employee’s job development.
To meet this commitment, the City promotes the following:
1. Ongoing feedback to and candid discussions with employees and about performance throughout the year;
2. Developing and rewarding good performance; 3. Formal personnel actions as necessary to address performance problems through coaching,
counseling, performance improvement plans and/or progressive discipline; and 4. An annual performance evaluation that addresses prior and future performance of the
employee.
The quality of an employee’s performance will be considered in personnel decisions such as promotions, transfers, demotions and terminations.
Certain components of a performance evaluation, such as disputed facts reported to be incomplete or inaccurate are challengeable using the city’s grievance process, other performance evaluation data, including subjective assessments, are not. For those parts of the performance evaluation system deemed not challengeable, an employee may submit a written response, which will be attached to the performance review.
Performance reviews are to be scheduled on a regular basis, preferably at least annually. During the training period, informal performance meetings should occur frequently between the supervisor and the employee.
The performance review form, with all required signatures, will be retained as part of the employee’s personnel file.
The City of Oakdale’s Classification and Compensation Plan approved November 9, 2021 Page 3 of 4
Section 6. Compensation Administration
• The City of Oakdale’s City Administrator recommends to and the City Council approves compensation for City of Oakdale’s employees.
• City of Oakdale’s Human Resources staff are accountable for administration of the plan.
Section 7. Reviewing, Maintaining, and Updating the Plan
All elements of this plan will be reviewed periodically to determine the degree to which it remains consistent with all components of this plan. Actions that may be taken include the following:
1. Review, verification, and any required updating of job descriptions for all positions 2. Review, verification, and any required updating of job evaluation points 3. Review, verification, and consideration of market data at least every five years collected from
the market entities selected for comparison which timing of such or whether any such collection is warranted will be based on fiscal and economic conditions
4. Review and consideration of appropriate changes to the established base pay schedule based on internal equity and/or patterns of current market survey data, ensuring that there will be continuing integrity in administration of the current or revised base pay schedule, subject to fiscal, economic, and internal equity conditions
5. Review and consideration of changes to the City of Oakdale’s total rewards, which includes compensation, benefits, work-life effectiveness, recognition, performance management, and talent development
6. Review and consideration of required and/or appropriate changes to this plan
The City of Oakdale’s Classification and Compensation Plan approved November 9, 2021 Page 4 of 4
City of Oakdale's Job Classifications and Job Evaluation Points
Job Classifications are listed in descending order based on the "Job Evaluation Points" from the highest to lowest points.
Notes: • Step increases will be awarded on an employee’s anniversary date in their position conditional upon satisfactory performance. If the employee does not achieve satisfactory performance, then the employee’s performance will be reviewed again within 60 calendar days of such review. If the employee achieves satisfactory performance in such review, then the employee’s wage will move effective the first calendar day after the date of such review. If the employee does not achieve satisfactory performance in such review, then the City Administrator may authorize another review in which the employee’s wage could move after that review. • Employees starting in a position may be placed on any step at the discretion of the City Administrator. Any employee that starts in a position at a step higher than Step 1 will receive a step increase based on the length of service in the position equivalent to the difference between the subsequent step length of service and current step length of service. • Employees promoted to a position that is in a higher pay grade will be placed on a step that is at least equivalent to, but not less than, their base wage before they were promoted. • No step increases will be awarded under this structure after December 31, 2022.
Approved by the City of Oakdale City Council on November 9, 2021
Notes: • Step increases will be awarded on an employee’s anniversary date in their position conditional upon satisfactory performance. If the employee does not achieve satisfactory performance, then the employee’s performance will be reviewed again within 60 calendar days of such review. If the employee achieves satisfactory performance in such review, then the employee’s wage will move effective the first calendar day after the date of such review. If the employee does not achieve satisfactory performance in such review, then the City Administrator may authorize another review in which the employee’s wage could move after that review. • Employees starting in a position may be placed on any step at the discretion of the City Administrator. Any employee that starts in a position at a step higher than Step 1 will receive a step increase based on the length of service in the position equivalent to the difference between the subsequent step length of service and current step length of service. • Employees promoted to a position that is in a higher pay grade will be placed on a step that is at least equivalent to, but not less than, their base wage before they were promoted. • No step increases will be awarded under this structure after December 31, 2023.
Approved by the City of Oakdale City Council on November 9, 2021
• Step increases will be awarded on an employee’s anniversary date in their position conditional upon satisfactory performance.
If the employee does not achieve satisfactory performance, then the employee’s performance will be reviewed again within 60 calendar
days of such review. If the employee achieves satisfactory performance in such review, then the employee’s wage will move effective
the first calendar day after the date of such review. If the employee does not achieve satisfactory performance in such review, then the
City Administrator may authorize another review in which the employee’s wage could move after that review.
• Employees starting in a position may be placed on any step at the discretion of the City Administrator. Any employee that starts
in a position at a step higher than Step 1 will receive a step increase based on the length of service in the position equivalent to
the difference between the subsequent step length of service and current step length of service.
• Employees promoted to a position that is in a higher pay grade will be placed on a step that is at least equivalent to, but
not less than, their base wage before they were promoted.
• No step increases will be awarded under this structure after December 31, 2024.
Approved by the City of Oakdale City Council on November 9, 2021
CITY OF OAKDALE RESOLUTION 2021-xxx
APPROVING IMPLEMENTATION OF CERTAIN COMPONENTS OF THE JOB CLASSIFICATION AND COMPENSATION STUDY.
At a meeting of the City Council of the City of Oakdale held on Tuesday, November 9, 2021, at Oakdale City Hall, 1584 Hadley Avenue North, Oakdale, Minnesota, with the following members present: Mayor Paul Reinke, Council Members Jake Ingebrigtson, Susan Olson, Colleen Swedberg, and Kevin Zabel; and the following absent: none, the Oakdale City Council resolved:
WHEREAS, the City of Oakdale retained Flaherty & Hood, P.A. to conduct a comprehensive Job Classification and Compensation Study for the City of Oakdale;
WHEREAS, the Job Classification and Compensation Study is completed and has been reviewed by the City of Oakdale City Council; and
WHEREAS, the City of Oakdale City Council must approve implementation of certain related components of the Job Classification and Compensation Study, subject to any required negotiations or meeting and conferring with or agreement from employees represented by an exclusive representative.
NOW, THERFORE, BE IT RESOLVED BY THE CITY OF OAKDALE CITY COUNCIL, AS FOLLOWS:
The City Council approves the following:
1. The Flaherty & Hood, P.A. Job Evaluation System with a summary attached hereto and incorporated herein by reference for informational purposes only.
2. The City of Oakdale’s Position Titles and Job Evaluation Points attached hereto and incorporated herein by reference in its entirety.
3. The City of Oakdale establish a process for employees to review and be authorized to make decisions on such review of job evaluation points in consultation with Flaherty & Hood, P.A.
4. Repeal in their entirety, effective January 1, 2022, documented components of City of Oakdale’s base pay structure in effect as of the date of this resolution
5. City of Oakdale’s Classification and Compensation Plan, which is attached hereto and incorporated herein by reference in its entirety.
6. City of Oakdale’s Base Pay Schedules, which are attached hereto and incorporated herein by reference in their entirety, for:
A. January 1, 2022 through December 31, 2022 (2022 BPS) B. January 1, 2023 through December 31, 2023 (2023 BPS) C. January 1, 2024 through December 31, 2024 (2024 BPS)
7. City of Oakdale employees in the following positions will be subject to the 2022 BPS, 2023 BPS, and 2024 BPS:
A. All positions in an appropriate unit represented by an exclusive representative who have executed an agreement agreeing to be subject to the 2022 BPS, 2023 BPS, and 2024 BPS.
B. All regular positions not represented by an exclusive representative.
8. Employees as of December 31, 2021, subject to the 2022 BPS will be paid a base wage in 2022, effective January 1, 2022, that is the base wage of the step in the pay grade for their position in the 2022 BPS, which was adjusted by 3% that is closest to, but not less than, their as of December 31, 2021 base wage plus longevity in the old structure.
9. For employees with base pay plus longevity pay as of December 31, 2021 above the maximum base pay for their position’s respective pay grade in the 2022, 2023, or 2024 BPS, their base pay plus longevity pay will remain the same in the respective year of the BPS and they will be paid a lump sum payments in January of the respective year totaling the same % of their December 31, 2021 annualized base pay plus longevity as the % general wage increase to the BPS for the respective year. Once the employee’s base pay plus longevity pay as of December 31, 2021 is not above the maximum base pay for their position’s respective pay grade, the employee will be paid: (i) the base pay in the step closest to, but not less than, the employee’s base pay plus longevity pay as of December 31, 2021; and (ii) a lump sum payment in January of the respective year equivalent to the difference between the same % of their December 31, 2021 annualized base pay plus longevity as the % general wage increase to the BPS for the respective year and their base pay in the initial step.
A. Due to the totality of internal and external equity, the following employee will not be eligible for a lump sum payment and will be paid the same as their as of December 31, 2021 base pay until the employee’s base pay is not above the maximum base pay for their position’s respective pay grade: Sheryl Mellgren, Building Inspector
B. Due to the totality of internal and external equity, recruitment and retention issues, the following employee will be placed at a step 4 in their position’s respective pay grade, instead of the step closest to, but not less than the employee’s December 31, 2021 base pay: Jason Zimmerman, Finance Director
10.For employees whose initial step base pay in the 2022 BPS is less than 3% of their base pay plus longevity pay as of December 31, 2021 will be paid a lump sum payment in January 2022 equivalent to the difference between 3% of their December 31, 2021 annualized base pay plus longevity and their initial step base pay.
11.Employees whose initial step base pay in the 2023 BPS is less than 3% of their base pay as of December 31, 2022 will be paid a lump sum payment in January 2023 equivalent to the difference between 3% of their December 31, 2022 annualized base pay and their initial step base pay.
Page 2 of 3
_________________________________________
12.Employees whose initial step base pay in the 2024 BPS is less than 3% of their base pay as of December 31, 2023 will be paid a lump sum payment in January 2024 equivalent to the difference between 3% of their December 31, 2023 annualized base pay and their initial step base pay.
13.Employees not employed as of the date of this resolution in the same position they had, if any, as of December 31, 2021, will be paid a base wage at the step in the 2022 BPS that is closest to, but not less than the employee’s base wage plus longevity in the structure in effect as of the date this resolution.
14.Employees employed as of the date of this resolution in the same position they had, if any, as of December 31, 2021 will:
A. In calendar year 2022, receive a step increase in the 2022 BPS on: (i) employee’s employment anniversary date; or (ii) employee’s position’s length of service anniversary date; if they are still employed in such position as of that date.
B. In calendar year 2023, receive a step increase in the 2023 BPS on: (i) employee’s employment anniversary date; or (ii) employee’s position’s length of service anniversary date; if they are still employed in such position as of that date.
C. In calendar year 2024, receive a step increase in the 2024 BPS on: (i) employee’s employment anniversary date; or (ii) employee’s position’s length of service anniversary date; if they are still employed in such position as of that date.
15.City of Oakdale appropriately communicated this information to employees in consultation with Flaherty & Hood, P.A.
Voting in Favor:
Voting Against:
Resolution duly seconded and passed this 9th day of November, 2021.
