El Dorado County Water Agency - MEETING AGENDA

4110 Business Drive, Suite B Shingle Springs, CA 95682 Office: (530) 621-5392 Fax: (530) 672-6721 [email protected] http://www.edcgov.us/water

MEETING AGENDA

El Dorado County Water Agency

Board of Directors

Brian Veerkamp, Chair, Board of Supervisors Michael Ranalli, First Vice Chair, Board of Supervisors

Shiva Frentzen, Second Vice Chair, Board of Supervisors Dr. Dale Coco, El Dorado Irrigation District

Duane Wallace, South Tahoe P.U.D.

Kenneth V. Payne, P.E., Interim General Manager Julianne van Leeuwen, Temporary Water Agency Technician/Acting Clerk of the Board

Wednesday, August 9, 2017 10:00 a.m. South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California

Mission Statement

“Ensure El Dorado County has adequate water for today and in the future.”

Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Clerk of the Board if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

CALL TO ORDER and ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG OPEN FORUM: Public comments during open forum are limited to three (3) minutes. ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar.


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EL DORADO COUNTY WATER AGENCY Page 2 of 4 August 9, 2017 BOARD OF DIRECTORS AGENDA

CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency

(“EDCWA”) regular meeting, June 14, 2017. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for June 2017.

2. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the Interim

Warrant Register for June 2017 and July 2017. 3. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file: 1) the Budget to

Actual Report for the period through July 31, 2017, reflecting payments requested for fiscal year 2016-17 expenses; and 2) the Budget to Actual report for the period through July 31, 2017 for expenses paid in the current fiscal year 2017-18.

END CONSENT CALENDAR CLOSED SESSION A) Closed Session – Conference with Real Property Negotiators pursuant to Government

Code section 54956.8. Property: Golden Center Drive, Placerville, CA Agency Negotiators: Kenneth V. Payne and Fred Schaefer Negotiating Parties: Leonard Grado Under Negotiation: Rent and Term Lease Space DISCUSSION CALENDAR: 4. Presentation by Tahoe City Public Utility District Tony Laliotis, Director of Utilities, Tahoe City Public Utility District will provide the Board of

Directors with a presentation regarding water service challenges and cost-share updates. RECOMMENDED ACTION: Staff recommends the Board receive the TCPUD Presentation.

5. Presentation by South Tahoe Public Utility District The Water Agency’s annual Lake Tahoe Board meeting provides a unique opportunity for

the Board and Water Agency staff to become more familiar with the challenges of operating a water/wastewater utility in the Tahoe Basin. To take advantage of this opportunity, the South Tahoe Public Utility District (STPUD) staff will share recent project accomplishments, current projects and ideas for future project assistance from the Water Agency.

RECOMMENDED ACTION: Staff recommends the Board receive the STPUD Presentation. 6. Use of Un-Quantified Legal Obligations Reserve Fund

At the December 14, 2016 meeting, the EDCWA Board of Directors approved the final resolution authorizing the Water Agency’s contract with CalPERS for pension benefits. The new contract with CalPERS has been executed and became effective on February 18, 2017. The approval of the Water Agency’s CalPERS contract carries with it an unfunded liability balance for that participation in the amount to be billed by CalPERS but estimated at or about $459,433 which is within the reserve balance.


RECOMMENDED ACTION: Staff recommends the Board approve the use of the un-quantified legal obligations reserve to pay the unfunded liability balance owed to CalPERS estimated at or about $459,433.

7. Revised class specifications, position allocations and salary ranges The El Dorado County Water Agency (EDCWA) was created in 1959 with the mission to “ensure that El Dorado County has adequate water for today and in the future.” Recently, the Agency was validated as a separate entity from El Dorado County and must operate independently, including managing its own resources and its employees. At the April 12, 2017 Board of Directors meeting, current organizational structure, options to meet potential workload and future agency objectives were discussed in great detail. The Board’s input has guided the development of these new, proposed Agency position classifications. RECOMMENDED ACTION: Staff recommends Board: 1) Authorize Chair to sign Resolution WA-15-2017 which approves the revised class specifications, position allocations and salary ranges; 2) Authorize Chair to sign Resolution WA-16-2017 approving amendment No. 1 to the Memorandum of Understand with Local 1 Representing EDCWA General Unit; and 3) Authorize Chair to sign Amendment to Appendix “A” of the Memorandum of Understanding between El Dorado Water Agency and El Dorado County Employees’ Association, Local 1, Representing the El Dorado County Water Agency General Unit.

8. Temporary Job Assignment – Extension No. 7

On December 14, 2013, the Water Agency Financial Analyst position was vacated when the incumbent took a position with another agency. The Water Agency’s General Manager temporarily assigned the Water Agency Technician to fill the vacated Financial Analyst position. Concurrently, the Water Agency Deputy Clerk was temporarily assigned to the Water Agency Technician position. Simultaneously, this employee was notified to serve as Clerk of Board. RECOMMENDED ACTION: Staff recommends the Board: 1) Approve and extend the temporary assignment of Tami Scowcroft to the Water Agency Financial Analyst position and Julianne van Leeuwen to the Water Agency Technician position from August 9, 2017 through January 10, 2018; and 2) Continue the assignment of Ms. van Leeuwen to serve as Clerk of the Board from August 9, 2017 through January 10, 2018.

9. Michael J. Preszler Consulting Inc. dba Zanjero County-wide Baseline Demand Forecast Phase 2

El Dorado County Water Agency (Agency) is continuing the studies to support its water entitlement and water rights. To assist in this effort, the Agency authorized J. Crowley Group, Inc. (now operating as Michael J. Preszler Consulting Inc. dba Zanjero) at its September 8, 2016 Board meeting to begin the development for a county-wide baseline demand forecast. EDCWA is conducting studies to support water demands associated with the water rights application process and to refine the agricultural water demands in the county. RECOMMENDED ACTION: Staff recommends the Board: 1) Make the finding that contracting with Michael J. Preszler Consulting Inc. dba Zanjero, Inc. for services supports the Water Agency in carrying out its mission; 2) Approve entering into a General Counsel approved agreement with Michael J. Preszler Consulting Inc. dba Zanjero for a County-wide Baseline Demand Forecast Phase 2 for the not-to-exceed amount of $196,000; and 3) Authorize the Interim General Manager to execute the General Counsel approved agreement.

10. Agreement between El Dorado County Water Agency and Stantec Consulting Services Inc. to Develop a Stormwater Resource Plan (SWRP) for the West Slope portion of El Dorado County

El Dorado County Water Agency (Agency) is collaborating with the County of El Dorado (County) and the City of Placerville (City) to develop a Stormwater Resource Plan (SWRP) for


the West Slope portion of El Dorado County. The purpose of this work plan is to establish the guiding principles, scope of work, key points of contact, roles and responsibilities, schedule, and budget for developing a West Slope SWRP that meets the needs and conditions set forth by State Water Resources Control Board. Preparation of this SWRP is imperative for eligibility in the Proposition 1 Stormwater Grant Program, which is expected to be released in early 2018. RECOMMENDED ACTION: Staff recommends the Board: 1) Make the finding that contracting with Stantec Consulting Services Inc. for services supports the Water Agency in carrying out its mission; 2) Approve entering into a General Counsel approved agreement with Stantec Consulting Services Inc. to develop a Stormwater Resource Plan (SWRP) for the West Slope portion of El Dorado County for the not-to-exceed amount of $385,000; and 3) Authorize the Interim General Manager to execute the General Counsel approved agreement in a form acceptable to the Agency counsel.

BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF GENERAL MANAGER’S REPORT ADJOURN NEXT REGULAR SCHEDULED MEETING: September 13, 2017, 10:00 a.m., at the El Dorado County Water Agency, 4110 Business Drive, Suite B, Shingle Springs, California.

4110 Business Drive, Suite B Shingle Springs, CA 95682 Office: (530) 621-5392 Fax: (530) 672-6721 [email protected] http://www.edcgov.us/water

C O N F O R M E D A G E N D A


Board of Directors

Brian Veerkamp, Chair, Board of Supervisors Michael Ranalli, First Vice Chair, Board of Supervisors

Shiva Frentzen, Second Vice Chair, Board of Supervisors Dr. Dale Coco, El Dorado Irrigation District

Duane Wallace, South Tahoe P.U.D.

Kenneth V. Payne, P.E., Interim General Manager Julianne van Leeuwen, Temporary Water Agency Technician/Acting Clerk of the Board

Wednesday, June 14, 2017 10:01 a.m. El Dorado County Water Agency

Mission Statement

“Ensure El Dorado County has adequate water for today and in the future.”

Agendas, Supplemental Materials and Minutes of the Board of Directors are available on the internet at: http://www.edcgov.us.water The El Dorado County Water Agency is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the Clerk of the Board if you require accommodation: 530/621-5392 or via email: [email protected] If a writing that is a public record is distributed less than 72 hours prior to an open meeting of this Board, a copy of the writing will be made available for public inspection at the time the writing is distributed to the Board at the address above and on the website listed below as soon as electronically available.

10:01 a.m. MEETING CALLED TO ORDER Present: Director Coco, Director Ranalli, Director Veerkamp, Director Wallace (arrived at 10:14 a.m. during Agenda Item #7 - El Dorado County Stormwater Resource Plan - Presentation by Stantec). Absent: Director Frentzen. PLEDGE OF ALLEGIANCE TO THE FLAG OPEN FORUM: Public comments during open forum are limited to three (3) minutes.


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EL DORADO COUNTY WATER AGENCY Page 2 of 6 June 14, 2017 BOARD OF DIRECTORS CONFORMED AGENDA

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR At this time the Board will make any necessary additions, deletions, or corrections to the Agenda; determine matters to be added to or removed from the Consent Calendar; and with one motion adopt the Agenda and approve the Consent Calendar. Counsel Fred Schaefer made the following corrections: Conformed Agenda from May 17, 2017, under discussion calendar, item 5 and item 6, Director Wallace vote is to be changed from “No” to “Absent” and Agenda Item #9, page 39, the “Amended and Restated MOU,” the second line date is to be changed from May 17, 2017 to June 14, 2017. BOARD ACTION: The Board adopted the Agenda, as amended, and approved the Consent Calendar. Ayes: Ranalli, Coco, Veerkamp Noes: None Absent: Frentzen, Wallace CONSENT CALENDAR: Determination of matters to be added to or removed from the Consent Calendar and Board action on the Consent Calendar. 1. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency

(“EDCWA”) regular meeting, May 17, 2017. RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for May 2017.

2. Approval of Minutes (Conformed Agenda) of the El Dorado County Water Agency (“EDCWA”) special meeting, May 30, 2017.

RECOMMENDED ACTION: Staff recommends the Board receive and file the Conformed Agenda for May 30, 2017.

3. Interim Warrant Register RECOMMENDED ACTION: Staff recommends the Board receive and file the Interim

Warrant Register for May 2017. 4. Budget to Actual Report RECOMMENDED ACTION: Staff recommends the Board receive and file the Budget to

Actual report for the period through May 31, 2017. 5. Annual Investment Authority for FY 2017-2018 RECOMMENDED ACTION: Staff recommends the Board adopt Resolution WA-8-2017,

which authorizes delegation of investment authority to the El Dorado County Treasurer/Tax Collector on behalf of the Water Agency effective July 1, 2017 through June 30, 2018, in accordance with the El Dorado County Investment Policy, as approved by the El Dorado County Board of Supervisors.

6. Memorandum of Agreement between the U.S. Department of the Interior, Bureau of Reclamation and the El Dorado County Water Agency for the Purpose of Working in Partnership to Prepare a Plan of Study (POS) for Completing a Formal Feasibility Study of the Alder Creek Water Storage and Conservation Project RECOMMENDED ACTION: Staff recommends the Board: 1) Make the finding that preparing a

plan of study for completing a feasibility study for the Alder Creek water storage and conservation project supports the Water Agency in carrying out its mission; 2) Authorize the Board Chair to sign WA-12-2017; and 3) Authorize the Interim General Manager to sign the Memorandum of Agreement Between the U.S. Department of the Interior, Bureau of

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Reclamation and the El Dorado County Water Agency for the Purpose of Working in Partnership to Prepare a Plan of Study (POS) for Completing a Formal Feasibility Study of the Alder Creek Water Storage and Conservation Project; whereas the final terms and form of the Memorandum of Agreement shall be approved by the Agency Legal Counsel.

END CONSENT CALENDAR DISCUSSION CALENDAR: 7. El Dorado County Stormwater Resource Plan - Presentation by Stantec

As part of the implementation of the Agency’s Revised Strategic Plan, Stantec was retained to provide technical support in initial scoping for a county-wide stormwater resource plan. Under its existing authority, the Agency is seeking to develop a stormwater resource plan, along the West Slope area, that integrates water management elements such as water-supply storage, flood management and regulatory compliance. The development of a work plan, in collaboration with El Dorado County and the City of Placerville will facilitate preparing a county-wide stormwater resource plan from an integrated water management perspective. This presentation will provide a summary of the scoping effort performed to date, preliminary findings and next steps including the development of an El Dorado County (West Slope) Stormwater Work Plan.

BOARD ACTION: The Board: 1) Received the Stantec presentation; and 2) Appointed Director Ranalli and Director Veerkamp to participate in the development of an El Dorado County Stormwater Work Plan.

Ayes: Coco, Wallace, Ranalli, Veerkamp Noes: None Absent: Frentzen 8. Public Hearing on the GSA Formation Notice to the California Department of Water

Resources for the portion of the Tahoe Valley South Groundwater Basin outside the South Tahoe Public Utility District’s service area boundaries

The purpose of this Public Hearing is to accept public comment and for the Board of Directors to consider whether the El Dorado County Water Agency should become the Groundwater Sustainability Agency, pursuant to the Sustainable Groundwater Management Act, for the portion of the Tahoe Valley South Groundwater Basin that is outside the service area boundaries of the South Tahoe Public Utility District.

BOARD ACTION: The Board: 1) Held a public hearing to receive public comment and consider whether the Agency should become the Groundwater Sustainability Agency, pursuant to the Sustainable Groundwater Management Act, for the portion of the Tahoe Valley South Groundwater Basin that is outside the service area boundaries of the South Tahoe Public Utility District; and 2) Adopted Resolution WA-11-2017, A Resolution of the El Dorado County Water Agency Electing to Become the Tahoe Valley South Groundwater Basin Outside of the South Tahoe Public Utility District’s Service Area Boundaries Pursuant to the Sustainable Groundwater Management Act.

Ayes: Ranalli, Wallace, Coco, Veerkamp Noes: None

Absent: Frentzen

9. Amended and Restated Memorandum of Understanding with South Tahoe Public Utility District for Implementation of Sustainable Groundwater Management Act

As discussed in Agenda Item No. 5, in September 2016 the El Dorado County Water Agency (“Agency”) and the South Tahoe Public Utility District (“District”) decided that it would be in the best interest of the Tahoe Valley South Groundwater Basin (“TVS Basin”) for

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the District to become the groundwater sustainability agency (“GSA”) for the entire TVS Basin, including those portions falling outside of the District’s service area jurisdiction.1 Pursuant to this decision, the Agency and the District entered into a Memorandum of Understanding (“2016 MOU”) which provides for the cooperative implementation of the Sustainable Groundwater Management Act (“SGMA”) in the portion of the Tahoe Valley South Groundwater Basin (“TVS Basin”) outside of the District’s—and within the Agency’s—service area boundaries. BOARD ACTION: The Board authorized the interim General Manager to execute the attached Amended and Restated Memorandum of Understanding with South Tahoe Public Utility District.

Ayes: Coco, Ranalli, Veerkamp, Wallace Noes: None

Absent: Frentzen 10. Agreement and Task Order Amendments for ECORP Consulting, Inc. Task Order No. 1:

County-Wide Water Use Efficiency Strategic Plan; ECROP Consulting, Inc. Task Order No. 1: EDCWA Upper American River Model Development; EN2 Resources Task Order No. A3; J. Crowley Group Inc.; John Mills; Remy Moose Manley, LLP; Renne Sloan Holtzman Sakai, LLP; Frederic L. Schaefer

Per the Water Agency’s Purchasing Policy No. B-1005 (Section 3), once an Agreement or Task Order has reached the General Manager’s signature authority Board approval is required for all extensions. There are eight Agreements/Task Orders that expire on June 30, 2017 that require Board approval: (1) ECORP Consulting, Inc. Task Order No. 1: County-Wide Water Use Efficiency Strategic Plan; (2) ECORP Consulting, Inc. Task Order No. 1: EDCWA Upper American River Model Development; (3) EN2 Resources Task Order No. A3; (4) J. Crowley Group Inc. Task Order No. A1; (5) John Mills; (6) Remy Moose Manley, LLP; (7) Renne Sloan Holtzman Sakai, LLP; and (8) Frederic L. Schaefer. BOARD ACTION: The Board: 1) made a finding that contracting with ECORP Consulting, Inc., EN2 Resources, Inc., J. Crowley Group Inc.; John S. Mills, Remy Moose Manley, Renne Sloan Holtzman Sakai, LLP and Frederic L. Schaefer for services supports the Water Agency in carrying out its mission; 2) approved Task Order No. 1: Amendment 070117 (County-Wide Water Use Efficiency Strategic Plan) with ECORP Consulting, Inc. to extend the contract term to June 30, 2018; 3) approved Task Order No. 1: Amendment 070117 (EDCWA Upper American River Model Development) with ECORP Consulting, Inc. to extend the contract term to June 30, 2018 4) approved Task Order No. A3: Amendment 070117 with EN2 Resources, Inc. to extend the contract term to June 30, 2018 and increase the budget by $25,000; 5) approved Task Order No. A1: Amendment 070117 with J. Crowley Group Inc. to extend the Task Order term to September 30, 2017; 6) approved the Fifth Amendment for water policy advocacy with John S. Mills to extend the term through June 30, 2018 and set the not-to-exceed at $75,000 for fiscal year 2017-2018; 7) approved the Fifth Amendment for legal services with Remy Moose Manley, LLP for the FAZIO PL101-514 project, which extends the term through June 30, 2018 and sets the not-to-exceed at $20,000 for fiscal year 2017-2018; 8) approved the Eleventh Amendment for legal services with Renne Sloan Holtzman Sakai, LLP to extend the term through June 30, 2018 and set the fiscal year 2017-2018 not-to-exceed amount at $100,000; 9) approved Amendment “G” to the Task Order A1 for Agency counsel services with Frederic L. Schaefer to extend the term through June 30, 2018 and to set the fiscal year 2017-2018 not-to-exceed amount at $100,000; and 10) authorized the Interim General Manager to execute counsel-approved Agreement and Task Order amendments for the above-referenced consultants.

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Ayes: Coco, Wallace, Ranalli, Veerkamp

Noes: None Absent: Frentzen

11. Reclassification – Water Agency Positions; Modification of Represented Classifications for EDCWA General Unit under Local 1 MOU

The El Dorado County Water Agency (EDCWA) was created in in 1959 with the mission to “ensure that El Dorado County has adequate water for today and in the future.” Recently, the Agency was validated as a separate entity from El Dorado County, operating independently and managing its own resources and employees. At the April 12, 2017 Board of Directors meeting, current organizational structure, options to meet potential workload and future agency objectives were discussed in great detail. The Board’s input has guided the development of these new, proposed Agency position classifications. BOARD ACTION: The Board: 1) Did not approve the position re-classifications and did not authorize the Board Chair to sign Resolution WA-13-2017; and 2) The Board approved current positions and salary schedules.


Absent: Frentzen

12. Temporary Job Assignment – Extension No. 6 On December 14, 2013, the Water Agency Financial Analyst position was vacated when the incumbent took a position with another agency. The Water Agency’s General Manager temporarily assigned the Water Agency Technician to fill the vacated Financial Analyst position. Concurrently, the Water Agency Deputy Clerk was temporarily assigned to the Water Agency Technician position. Simultaneously, this employee was notified to serve as Clerk of Board. BOARD ACTION: The Board: 1) Approved and extended the temporary assignments of Tami Scowcroft to the Water Agency Financial Analyst position and Julianne van Leeuwen to the Water Agency Technician position from April 12, 2017 through August 9, 2017; and 2) Continued the assignment of Ms. van Leeuwen to serve as Clerk of the Board from April 12, 2017 through August 9, 2017.


Absent: Frentzen

13. Fiscal Year 2017/2018 (FY 2017/18) Recommended Budget Public Hearing and Adoption and Adoption of Personnel Allocations and Salary Schedule

In accordance with Resolution WA-5-2012 staff brought the recommended budget for FY 2017/18 to the Board for its review on May 17, 2017. After the budget presentation, the Board approved the recommended budget as presented and set the public hearing to a date to be determined. The public hearing date was set and determined for June 14, 2017 and staff published a public notice in a general circulation newspaper at least 10 days prior to the public hearing. BOARD ACTION: The Board: (1) held a public hearing for the Recommended Budget for Fiscal Year 2017/2018; (2) adopted Resolution WA-9-2017, adopting the Recommended Budget and Reserves for Fiscal Year 2017/2018 with revisions, reductions, and additions the Board deemed necessary; (3) authorized the Board Chair to sign any budget implementation paperwork required by the County of El Dorado; and (4) adopted Resolution WA-10-2017, approving the current personnel allocations and current salary schedule as referenced in agenda item #11.

Ayes: Ranalli, Coco, Wallace, Veerkamp Noes: None

Absent: Frentzen

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BOARD OF DIRECTOR’S COMMUNICATIONS/DIRECTION TO STAFF: 1) Director Veerkamp reminded all that the El Dorado County Fair begins tomorrow and encouraged everyone to attend. GENERAL MANAGER’S REPORT: Interim General Manager Kenneth V. Payne reported on the following matters: 1) We are moving forward with El Dorado County Ordinance 4325 and are working with county staff. This ordinance that revises the requirement for a water supply demand report submitted annually to the Board of Supervisors. 2) We are continuing our discussions with the Bureau of Reclamation regarding the Fazio supply contract; we have a meeting with the regional director tomorrow and our counsel is meeting with the solicitor’s office of Reclamation on June 19. We are moving forward with our meetings with some of the agricultural representatives on this project; working to form some kind of representation from the ag group. 3) Regarding the American River Basin Study, the MOA has been signed by the non-federal partners which includes El Dorado County, Placer County Water Agency, Roseville, Folsom and City of Sacramento and the Regional Water Authority. 4) The MOA for the Alder Reservoir Feasibility Study is on regional director’s desk for signature; that’s to move forward the feasibility study for the reservoir. 5) Ag in the Classroom, we had Julianne represent the agency at their recent event at the fairgrounds. 6) Cap-to-Cap meetings have been followed up with some legislative meetings and some successful discussions on moving forward with some of our water supply planning. 7) Yesterday, we received a letter from USBR that short lists the water agency, Placer County Water Agency, Sac-Suburban Water District, City of Folsom, City of Roseville, City of Sacramento and Regional Water Authority on marketing strategy; it’s a grant for $432,000 to develop a marketing strategy with the region. 8) We have a meeting with the Shingle Springs Miwok on June 19. 9) Mountain Counties Water Resources Association (MCWRA) will hold a special regional event with Randy Fiorini, Chair, Delta Stewardship Council at the HDR Headquarters in Folsom. The program will include informal presentation and dialog with Randy on statewide and regional water issues; conveyance/storage/etc. and will take place on August 2; let us know if you are interested in attending and we will make arrangements. ADJOURN @ 11:16 a.m. NEXT REGULAR SCHEDULED MEETING: July 12, 2017, 10:00 a.m., at the El Dorado County Water Agency, 4110 Business Drive, Suite B, Shingle Springs, California.

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AGENDA REQUEST Regular Meeting, August 9, 2017

TO: Board of Directors FROM: Ken Payne, Interim General Manager Tami Scowcroft, Financial Analyst DATE: August 2, 2017 SUBJECT: Interim Warrant Register BACKGROUND/DISCUSSION: Attached are the June 2017 and July 2017 Interim Warrant Register for the Board’s review. (Attached: June and July Interim Warrant Register) KVP/tds RECOMMENDATION: Staff recommends the Board receive and file the Interim Warrant Register for June 2017 and July 2017. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:

I hereby certify that this is a true and correct copy of an action taken and entered into the minutes of the Board of Directors, El Dorado County Water Agency.

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Printed 8/3/2017 10:10 AM June 2017 Page 1 of 1

El Dorado County Water Agency (Index Code #720000)Warrant Register (Based on Claim Vouchers Submitted)June 1, 2017 through June 30, 2017

REQUEST DATE SUB OBJECT AMOUNT DESCRIPTION (LIMIT 50 CHARACTERS) VENDOR NAME CHECK

DATE6/22/2017 4260 230.80$ 72 Acct P1000 Ref 31749320 Inv 31749320 Sierra Office Supplies & Printing Inc. 6/29/2017

4260 Total 230.80$ Office Expense6/22/2017 4266 55.69$ 72 ACCT ED53 Inv 55E1386183 061317 to 071217 Discovery Enterprises, Inc. 6/29/2017

4266 Total 55.69$ Printing / Duplicating Svc - Commercial Vendor6/22/2017 4300 328.30$ 72 Acct 103379 Inv 44135 week ending 052117 MJT Enterprises, Inc. 6/29/20176/22/2017 4300 355.10$ 72 Acct 103379 Inv 44262 week ending 052817 MJT Enterprises, Inc. 6/29/20176/22/2017 4300 328.30$ 72 Acct 103379 Inv 44394 week ending 060417 MJT Enterprises, Inc. 6/29/20176/22/2017 4300 328.30$ 72 Acct 103379 Inv 44526 week ending 061117 MJT Enterprises, Inc. 6/29/20176/22/2017 4300 863.00$ 72 EDCWA Inv 2264 TOA3 April 2017 svcs EN2 Resources, Inc 6/29/20176/22/2017 4300 1,050.75$ 72 EDCWA Inv 2278 TOA3 May 2017 svcs EN2 Resources, Inc 6/29/20176/22/2017 4300 9,143.75$ 72 EDCWA Advocacy May 2017 Inv 060117 John S. Mills dba Offices of John S. Mills 6/29/20176/22/2017 4300 4,769.00$ 72 EDCWA legal services May 2017 Frederic L. Schaefer 6/29/20176/22/2017 4300 2,750.00$ 72 Proj 0819 EDCWAAG Inv 0617152 June 17 svcs The Ferguson Group LLC 6/29/20176/22/2017 4300 2,250.00$ 72 Proj 0819 EDCWASupply Inv 0617153 June 17 svcs The Ferguson Group LLC 6/29/20176/22/2017 4300 6,000.00$ 72 EDCWA Inv RWA 16-206 Rgnl Wr Rel Pln Phase 1 Regional Water Authority 6/29/20176/22/2017 4300 25,000.00$ 72 Cust 142429 Proj 184030747 Inv 1203084 TO2 Stantec Consulting, Inc. 7/6/20176/22/2017 4300 22,000.00$ 72 Cust 142429 Proj 184030771 Inv 1203085 TO5 Stantec Consulting, Inc. 7/6/2017

4300 Total 75,166.50$ Professional and Specialized Services6/22/2017 4420 73.41$ 72 Acct 0015196946 Inv 3101302789 033017 to 062917 PITNEY BOWES GLOBAL FINANCIAL SERVIC 6/29/20176/22/2017 4420 224.18$ 72 ACCT ED53 Inv 55E1386183 061317 to 071217 Discovery Enterprises, Inc. 6/29/2017

4420 Total 297.59$ Rents and Leases - Equipment6/22/2017 4440 83.40$ 72 EDCWA Inv 3613 Pub Hrg Notc Rec Budget Mountain Democrat 6/29/20176/22/2017 4440 58.00$ 72 EDCWA Inv 3606 Pub Hrg Notice GSA Mountain Democrat 6/29/2017

4440 Total 141.40$ Rents and Leases - Building & Improvements6/22/2017 4600 1,256.64$ 72 PU 4246040017089931 Auth Employee 1 052217 US Bank Corp Payment System 6/29/2017

4600 Total 1,256.64$ Transportation and Travel6/22/2017 5240 6,400.00$ 72 EDCWA Inv WPA-158 Op Contribution FY 1617 El Dorado Water & Power Authority 6/29/2017

5240 Total 6,400.00$ Contrib. to Non-county Governmental AgenciesGrand Total 83,548.62$

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Printed 8/3/2017 3:27 PM July 2017 Page 1 of 2

El Dorado County Water Agency (Index Code #720000)Warrant Register (Based on Claim Vouchers Submitted)July 1, 2017 through July 31, 2017

REQUEST DATE SUB OBJECT AMOUNT DESCRIPTION (LIMIT 50 CHARACTERS) VENDOR NAME CHECK

DATE7/21/2017 4260 240.81$ 72 PU 4246040017089972 Auth Employee 2 062217 US Bank Corp Payment System 8/2/2017

4260 Total 240.81$ Office Expense7/21/2017 4300 348.40$ 72 Acct 103379 Inv 44658 week ending 061817 MJT Enterprises, Inc. 8/2/20177/21/2017 4300 442.20$ 72 Acct 103379 Inv 44793 week ending 062517 MJT Enterprises, Inc. 8/2/20177/21/2017 4300 4,200.00$ 72 EDCWA Inv 700 TO1 May 2017 svcs Aileen Foley dba California Connections 8/2/20177/21/2017 4300 2,975.00$ 72 EDCWA Inv 2000 TO1 June 2017 svcs Aileen Foley dba California Connections 8/2/20177/21/2017 4300 1,170.00$ 72 Mttr 44385.00001 Inv 511271 May 9 2017 svcs Downey Brand, LLP 8/2/20177/21/2017 4300 559.00$ 72 Mttr 44385.00001 Inv 511264 May 12 2017 svcs Downey Brand, LLP 8/2/20177/21/2017 4300 1,170.00$ 72 Mttr 44385.00001 Inv 512316 June 19 2017 svcs Downey Brand, LLP 8/2/20177/21/2017 4300 7,055.00$ 72 Proj 2016-174 Inv 81215 Up Am Rvr Md Dev May 17 ECORP Consulting, Inc. 8/2/20177/21/2017 4300 4,193.75$ 72 Proj 2016-015 Inv 81219 Water Use Eff May 17 ECORP Consulting, Inc. 8/2/20177/21/2017 4300 7,231.25$ 72 EDCWA Advocacy June 2017 Inv 07052017 John S. Mills dba Offices of John S. Mills 8/2/20177/21/2017 4300 5,054.00$ 72 EDCWA legal services June 2017 Frederic L. Schaefer 8/2/20177/21/2017 4300 2,189.78$ 72 PU Matter 2936/001 Inv 34263 Mar 2017 svcs Renne Sloan Holtzman Sakai 8/2/20177/21/2017 4300 799.50$ 72 PU Matter 2936/001 Inv 34559 April 2017 svcs Renne Sloan Holtzman Sakai 8/2/20177/21/2017 4300 2,610.00$ 72 PU Matter 2936/001 Inv 34963 May 2017 svcs Renne Sloan Holtzman Sakai 8/2/20177/21/2017 4300 688.50$ 72 PU Matter 2936/001 Inv 35213 June 2017 svcs Renne Sloan Holtzman Sakai 8/2/20177/21/2017 4300 860.25$ 72 EDCWA Inv 2290 TOA3 June 2017 svcs EN2 Resources, Inc 8/2/20177/31/2017 4300 407.50$ 72 Proj 2016-174 Inv 81538 Up Am Rvr Md Dev Jun 17 ECORP Consulting, Inc.7/31/2017 4300 1,016.97$ 72 Proj 2015-112.07 Inv 81541 TOA15 June 2017 svcs ECORP Consulting, Inc.7/31/2017 4300 3,400.00$ 72 EDCWA TO1 Ag Water Inv 06 April 2017 svcs J. Crowley Group, Inc.7/31/2017 4300 606.10$ 72 EDCWA Inv 05100-4027 cap to cap trvl reimb Municipal Consulting Group, LLP7/31/2017 4300 4,287.50$ 72 EDCWA Inv 05100-4027 B add June 2017 svcs Municipal Consulting Group, LLP7/31/2017 4300 16,717.63$ 72 Acct000200418081 Inv90022575 TO1 to end FY1617 CDM Smith7/31/2017 4300 21,411.58$ 72 EDC Wtr Agency Inv 05100-4026 May 2017 svcs Municipal Consulting Group, LLP7/31/2017 4300 20,790.82$ 72 EDC Wtr Agency Inv 05100-4027 June 2017 svcs Municipal Consulting Group, LLP

4300 Total 110,184.73$ Professional and Specialized Services7/21/2017 4400 413.83$ 72 Acct 10001752 Ad 000005861501 Not of Pub Hrg Sierra Nevada Media Group 8/2/2017

4400 Total 413.83$ Publication & Legal Notices7/21/2017 4600 90.00$ 72 PU 4246040017089972 Auth Employee 2 062217 US Bank Corp Payment System 8/2/2017

4600 Total 90.00$ Transportation and Travel7/31/2017 5240 3,600.00$ 72 EDCWA FY 1617 cst shr reimb Wtr Sup and Demand Grizzly Flats Community Services District7/31/2017 5240 525.00$ 72 EDCWA FY 1617 cst shr reimb Smll Systm Ann Grizzly Flats Community Services District7/31/2017 5240 100,000.00$ 72 EDCWA FY 1617 Cst Share Towers Install Systm South Tahoe Public Utility District7/31/2017 5240 142,460.00$ 72 EDCWA FY 1617 Cst Share Water Systm Improv South Tahoe Public Utility District7/31/2017 5240 102,297.58$ 72 EDCWA FY 1617 Cst Share Tahoe Val So Grnd Mang South Tahoe Public Utility District7/31/2017 5240 146,040.00$ 72 EDCWA FY 1617 Cst Share Groundwtr Monitoring South Tahoe Public Utility District

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Printed 8/3/2017 3:27 PM July 2017 Page 2 of 2

7/31/2017 5240 17,050.00$ 72 PU EDCWA CABY Drought Grant Funding Match Reimb Nevada Irrigation District7/31/2017 5240 75,279.16$ 72 EDCWA FY1617 Cst Shre Wtr Spply Rel Wtr Qual Georgetown Divide Public Utility District7/31/2017 5240 25.84$ 72 EDCWA FY 1617 Cst Share Reimb Permit 21112 El Dorado Irrigation District7/31/2017 5240 26,750.00$ 72 EDCWA FY 1617 Cst Share Reimb Polaris Wtrlne El Dorado Irrigation District7/31/2017 5240 25,572.50$ 72 EDCWA FY 1617 Cst Share Reimb EDH Raw Wtr El Dorado Irrigation District7/31/2017 5240 72.78$ 72 EDCWA FY 1617 Cst Share Reimb Deer Creek El Dorado Irrigation District

5240 Total 639,672.86$ Contrib. to Non-county Governmental Agencies

Grand Total 750,602.23$

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TO: Board of Directors FROM: Ken Payne, Interim General Manager Tami Scowcroft, Financial Analyst DATE: August 2, 2017 SUBJECT: Budget to Actual Report BACKGROUND/DISCUSSION: To present the Board of Directors an overview to the El Dorado County Water Agency’s finances throughout the fiscal year, the attached Budget to Actual Report is provided for Board information. The Budget to Actual Report encompasses Agency expenditures; and are summarized in key categories to highlight where the Agency’s expenses occur in relation to both estimated budgets and to actual received revenues. The report also tracks the Board established reserve fund. (Attached: Budget to Actual Reports through July 31, 2017) KVP/TDS

RECOMMENDATION: Staff recommends the Board receive and file: 1) the Budget to Actual Report for the period through July 31, 2017, reflecting payments requested for fiscal year 2016-17 expenses; and 2) the Budget to Actual report for the period through July 31, 2017 for expenses paid in the current fiscal year 2017-18.

ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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jvanleeuwen

Typewritten Text

3

Page 2 El Dorado County Water Agency Agenda August 2, 2017 Budget to Actual Report While the Water Agency’s fiscal year 2016-17 ended June 30, 2016, the books do no close until mid-August. This allows for all outstanding FY 2016-17 invoices to be paid in the month of July and first part of August. The first attached report reflects these budget-to-actual expenses. The second attached report shows transactions through July 31, 2017 for expenses paid in the current fiscal year: FY 2017-18. Purpose of Cash Flow Reserves Since there are no provisions in the Water Agency Act that allow the Agency to “borrow” funds or establish a line of credit to cover the lag between the beginning of a fiscal year and receipt of property tax payments, the Board established a reserve fund (currently $1,750,000) to cover the shortfall created by the first nine months of expenditures and the receipt of the first (late December) and second (late April) property tax payments. Explanation of Current and Projected Cash Balances As mentioned above, the Agency begins each fiscal year with a $1,750,000 reserve to cover expenditures until the property tax payments are received. Without this reserve the Agency would operate in the red until the first property tax payment is received. If the first property tax payment is delayed, then the Agency will use additional funds from the cash flow reserve to cover its expenses.

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Actual Transaction Revenues* $ 3,667,808 Fund Balance Carry-over $ 4,112,232 Salaries and Benefits $ 182,157 Services and Supplies $ 79,417 Professional Services $ 716,286

Cost Shares and Contributions to Non-County Government Entities

$ 63,186

County Services $ - Fixed Assets $ -

Total Revenue $ 7,780,040 Total Expenditures $ 1,041,046 Net of Revenues less Expenditures

$ 6,738,994

Actual Cash Flow Reserve $ 1,041,046

Budget to Actual ReportRevenues and Expenditures for the Period July 1, 2016 to July 31, 2017*

Budgeted Balance $ 2,231,184 $ (1,436,624) $ 3,824,967 $ (287,265) $ 750,368 $ 568,211 $ 212,395 $ 132,978 $ 3,339,515 $ 2,623,229

$ 1,694,625 $ 1,631,439

$ 54,248 $ 54,248 $ 5,000 $ 5,000

$ 6,056,151 $ (1,723,889) $ 6,056,151 $ 5,015,105

* This Budget to Actual Report reflects payments requested in July for Fiscal Year 2016-2017 expenditures. The remainder of Fiscal Year 2016-2017 expenditures will be reported in August.

**Property taxes are typically received in two installements: late December and late April.

Note: Should you require more detailed information, please contact Tami Scowcroft at ext. 6678

$ - $ (6,738,994)

Reserved Fund Reserve Balance $ 1,750,000 $ 708,954

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Actual Transaction Revenues* $ - Fund Balance Carry-over $ - Salaries and Benefits $ 33,803.00 Services and Supplies $ 23,710.00 Professional Services $ (6,543.00)

Cost Shares and Contributions to Non-County Government Entities

$ -

County Services $ - Fixed Assets $ -

Total Revenue $ - Total Expenditures $ 50,970.00 Net of Revenues less $ (50,970.00)

Actual Cash Flow Reserve $ 50,970.00 *Property taxes are typically received in two installements: late December and late April.

Note: Should you require more detailed information, please contact Tami Scowcroft at ext. 6678

$ - $ 50,970.00

Reserved Fund Reserve Balance $ 1,750,000.00 $ 1,699,030.00

$ 6,713,766.00 $ 6,713,766.00 $ 6,713,766.00 $ 6,662,796.00

$ 1,648,353.00 $ 1,648,353.00

$ 57,426.00 $ 57,426.00 $ 5,000.00 $ 5,000.00

$ 536,736.00 $ 502,933.00 $ 344,395.00 $ 320,685.00 $ 4,121,856.00 $ 4,128,399.00

Budget to Actual ReportRevenues and Expenditures for the Period July 1, 2017 to July 31, 2017

Budgeted Balance $ 2,974,445.00 $ 2,974,445.00 $ 3,739,321.00

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TO: Board of Directors FROM: Ken Payne, Interim General Manager DATE: August 3, 2017 SUBJECT: Tahoe City Public Utility District Presentation BACKGROUND/DISCUSSION: Tony Laliotis, Director of Utilities, Tahoe City Public Utility District will provide the Board of Directors with a presentation regarding water service challenges and cost-share updates. /jvl RECOMMENDATION:

Staff recommends the Board receive the Tahoe City PUD presentation. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Noes: Date Abstentions: Absent: Attest: By Clerk of the Agency


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jvanleeuwen

Typewritten Text

4


TO: Board of Directors FROM: Ken Payne, Interim General Manager DATE: August 4, 2017 SUBJECT: South Tahoe Public Utility District Presentation BACKGROUND/DISCUSSION: The Water Agency’s annual Lake Tahoe Board meeting provides a unique opportunity for the Board and Water Agency staff to become more familiar with the challenges of operating a water/wastewater utility in the Tahoe Basin. To take advantage of this opportunity, the South Tahoe Public Utility District (STPUD) staff will share recent project accomplishments, current projects and ideas for future project assistance from the Water Agency. KP/jvl RECOMMENDATION:

Staff recommends the Board receive the STPUD presentation. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Noes: Date Abstentions: Absent: Attest: By Clerk of the Agency


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jvanleeuwen

Typewritten Text

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: August 3, 2017 SUBJECT: Use of Un-Quantified Legal Obligations Reserve Fund BACKGROUND/DISCUSSION: At the December 14, 2016 meeting, the EDCWA Board of Directors approved the final resolution authorizing the Water Agency’s contract with CalPERS for pension benefits. The new contract with CalPERS has been executed and became effective on February 18, 2017. The approval of the Water Agency’s CalPERS contract carries with it an unfunded liability balance for that participation in the amount to be billed by CalPERS but estimated at or about $459,433 which is within the reserve balance.

--continued—

(Attachments: CalPERS September 1, 2016 Correspondence, Resolution WA-13-2010, Reserve Policy No. B-1002, Resolution WA-3-2016 and Contract Between the Board Administration CalPERS and the Board of Directors El Dorado County Water Agency). RECOMMENDATION: Staff recommends the Board approve the use of the un-quantified legal obligations reserve to pay the unfunded liability balance owed to CalPERS estimated at or about $459,433. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Noes: Date Abstentions: Attest: Absent: By Clerk of the Agency


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jvanleeuwen

Typewritten Text

6

El Dorado County Water Agency Agenda Item Use of Reserve Funds August 3, 2017 Page 2 At the June 2, 2010 meeting, the EDCWA Board of Directors adopted Reserve Policy No. B-1002 that created a reserve for un-quantified legal obligations and required Board approval prior to use. At the time of entering into the PERS contract the unfunded liability was such an un-quantified legal obligation. With the PERS contract in place the unfunded liability is now quantified and qualifies for use of the special reserve to pay it in full. At the June 29, 2016 meeting, the EDCWA Board of Directors established by Resolution WA-3-2016 the un-quantified legal obligations reserve in the amount of $576,072 for fiscal year 2016-2017. There are sufficient funds in the reserve to pay the PERS liability in full at this time.

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P.O. Box 942709 Sacramento, CA 94229-2709 888 CalPERS (or 888-225-7377) TTY: (877) 249-7442 | Fax: (916) 795-3005 www.calpers.ca.gov

California Public Employees’ Retirement System

September 6, 2016 Christiane E. Layton Special Counsel to EDCWA El Dorado County Water Agency 555 Capitol Mall, Suite 600 Sacramento, CA 95814 Dear Ms. Layton: Thank you for contacting CalPERS regarding a contract for retirement benefits. Enclosed you will find the actuarial valuation conducted to determine the contributions necessary for participation of El Dorado County Water Agency. The employer contribution rates are based on a contract to provide for a merger of the Water Management function from County of El Dorado to the newly created El Dorado County Water Agency pursuant to Section 20508 and to provide Section 21354 (2% @ 55 Full formula), Section 20042 (One-Year Final Compensation), and Section 20903 (Two Years Additional Service Credit) with 100% prior service for classic local miscellaneous members in employment with this agency on or after March 1, 2002, and on or before October 5, 2012; and Section 21353 (2% @ 60 Full formula) and Section 20903 (Two Years Additional Service Credit) with 0% prior service for classic local miscellaneous members in employment with this agency for the first time after October 5, 2012; and Section 7522.20 (2% @ 62 Full formula); Section 20903 (Two Years Additional Service Credit) with 0% prior service for new local miscellaneous members in employment on or after January 1, 2013. Your agency is required to join a risk pool. Certain benefits are mandated for all rate plans that enter risk pools. For that reason, we have prepared a valuation, which includes the benefits mandated by risk pooling, describing your plan’s status in a risk pool. If your agency contracts, the rate provided will be the employer contribution rate as of the contract effective date until June 30, 2016. A new valuation will be conducted to determine your agency’s employer contribution rate effective July 1, 2016. Thereafter, a valuation will be conducted annually to determine your agency’s employer contribution rate for each year.

California Public Employees’ Retirement System www.calpers.ca.gov

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New contracting public agencies shall include in the contract Section 21574.5 (Indexed Level of 1959 Survivor Benefits) or Section 21574 (Fourth Level of 1959 Survivor Benefits), if the agency has not entered into a voluntary agreement to provide Social Security coverage to its employees. Individuals employed on the contract effective date will be eligible to elect not to be covered, but participation will be required of all future hires. For information on the provisions of Sections 21574.5 and 21574, please refer to the enclosed fact sheets. The classic local miscellaneous member contribution rate will be 7% as of the effective date of the contract. The new local miscellaneous member contribution rate will be 6.250% as of the effective date of the contract. The proposed contract does not include Section 20938. The Retirement Law gives each member the right to claim credit for prior service rendered to agencies covered by this System. The cost of this benefit is borne by the contracting agency to which service was rendered. However, if the contract includes Section 20938, prior service credit is limited to those in employment on contract date. Should the agency dissolve, become inactive or terminate its contract, any liability still outstanding for prior and current service is immediately due and payable. The provided Form CON-8B, Anticipated Schedule of Agency Actions, must be completed and returned to initiate further steps necessary for participation in CalPERS. In the event your public agency contracts for CalPERS membership, your employees will be entitled to retirement benefits as provided by CalPERS per the Public Employees’ Retirement Law and the terms of your contract. The contract for CalPERS membership will specify that, to the extent, if any, your employees may claim entitlement to different or additional benefits resulting from prior membership in a different retirement plan, such claims for benefit or any other liability arising from the transfer to CalPERS will be the responsibility of your agency alone, and not of CalPERS. Therefore the contract will contain language that your agency will agree to hold harmless, defend and indemnify CalPERS from such claims, if any. We are here to assist you. If you have any questions or would like additional information, please visit our website www.calpers.ca.gov, or you may contact us toll free at 888 CalPERS or (888-225-7377). Sincerely, Chris Keil Employer Representative Public Agency Contract Services Enclosures

Sincerely,

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September 1, 2016 CALPERS ID: Employer Name: EL DORADO COUNTY WATER AGENCY Rate Plan: MISCELLANEOUS PLAN Dear Requestor: A new agency cost analysis for the valuation(s) requested and related information is enclosed. The change in the employer contribution rate, as of the effective date of the proposed new agency, is displayed on page 3. If you are aware of others interested in this information (i.e., payroll staff, county court employees, port districts, etc.), please inform them. Sections 20463 (b) and (c) of the California Public Employees' Retirement Law require the governing body of a public agency which requests a contract cost analysis to provide each affected employee organization with a copy within five days of receipt. Likewise if a cost analysis is requested by an employee organization, the employee organization is required to provide a copy of the analysis to the public agency within five days of receipt. This cost analysis expires July 1, 2017. A Resolution of Intention (R of I) approved by the agency governing body to create the new agency must be received by this office on or before July 1, 2017 and the new agency effective date must be before July 1, 2018. If either of these two conditions is not met, an updated cost analysis is required to create the new agency. An updated cost analysis may be available as early as November 2016. To complete the contract new agency process based on the enclosed analysis, you must do the following:

Complete and return the enclosed Contract Request and Schedule of Agency Actions forms. Within 90 days, CalPERS staff will send your agency the R of I form for adoption.

Complete and return the adopted R of I to CalPERS on or before July 1, 2017. Adoption of the Final

Resolution/Ordinance by this date is not required. Important Risk Disclosure

The Nature of Actuarial Work: All actuarial calculations, including the ones in this cost estimate are based on numerous assumptions about the future. This includes demographic assumptions about the percentage of your employees that will terminate, die, become disabled, and retire in each future year, and economic assumptions about what salary increases each employee receives and the most important assumption, what the assets at CalPERS will earn for each year into the future until the last dollar is paid to current members of your plan. While CalPERS has set these assumptions as our best estimate of the real future of your plan, it must be understood that these assumptions are very long term predictors and will surely not be realized each year as we go forward. This means that your employer contribution retirement rate can vary dramatically with or without any benefit changes when short term experience does not conform to the long term actuarial assumptions.

Investment return is much more volatile than liability fluctuations and can cause employer rates to vary significantly. For example, for the past twenty year period ending June 30, 2015, returns for each fiscal year ranged from -24% to +21.7%. The impact of investment return on employer contribution rates varies significantly based on the plan’s volatility index (the ratio of the market value of assets to the payroll).

California Public Employees’ Retirement System Actuarial Office P.O. Box 942709 Sacramento, CA 94229-2709 TTY: (916) 795-3240 (888) 225-7377 phone • (916) 795-2744 fax www.calpers.ca.gov

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Projected Volatility Index: As is stated above, the cost estimates supplied in this communication are based on a number of assumptions about very long term demographic and economic behavior. Even if these assumptions (terminations, deaths, disabilities, retirements, salary growth, and investment return) are exactly realized, there will be differences on a year to year basis. This year to year difference between actual experience and the assumptions is called a gain or loss which serves to lower or raise the employer’s rates from year to year, respectively. So, the rates will fluctuate, especially due to the ups and downs of investment returns.

The volatility in annual employer rates may be affected by this new agency. The reason is that higher benefits and earlier retirement ages require the accumulation of more assets per member earlier in their career. Rate volatility can be measured by the ratio of plan assets to active member payroll. Higher asset to payroll ratios produce more volatile employer rates. To see this, consider two plans, one with assets that are 4 times active member payroll, and the other with assets that are 8 times active member payroll. In a given year, when assets rise or fall 10% above or below the actuarial assumption, the plan with a volatility index of 4 experiences a dollar gain or loss of 40% of payroll while the plan with a volatility index of 8 experiences a dollar gain or loss of 80% of payroll. If this gain or loss is spread over 20 years (and we oversimplify by ignoring interest on the gain or loss), then the first plan’s rate changes by 2% of pay while the second plan’s rate changes by 4% of pay. When you amend your plan, the liability may change but assets do not. As a result, the volatility index does not change immediately. However, as assets grow to equal your new accrued liability, your volatility index will also grow. Therefore, we also disclose the ratio of accrued liability to payroll below to show what your future volatility index will become when you are 100% funded. The higher this ratio, the more volatile your future contribution rate will be. The table below contains these measures of potential future rate volatility. We call this the Projected Volatility Index.

As of June 30, 2015 County of El Dorado (Before)

County of El Dorado

(After)

El Dorado County Water

Agency Accrued Liability $ 632,309,843 $ 630,715,017 $ 1,594,826

Payroll 88,168,364 88,049,777 118,587

Projected Volatility Index 7.2 7.2 13.4

It should also be noted that these ratios tend to stabilize as the plan matures. That is, all plans with no past service start their lives with zero assets and zero accrued liability – thus, asset to payroll ratio and liability to payroll ratio are equal to zero. However, as time goes by these ratios begin to rise and then tend to stabilize at some constant amount as the plan matures. Higher benefit levels and earlier expected retirements produce higher constant future ratios.

If you have questions about the cost analysis, please call (888) CalPERS (225-7377). Please ask to speak to a contract analyst for questions about the timing of the contract. Please ask to speak to me for questions about this cost analysis.

CHEUK KIU (JET) AU, ASA Associate Pension Actuary, CalPERS

Enclosures

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CONTRACT REQUEST To initiate a contract, complete and return this form to the address above. The necessary documents will be prepared and mailed to you within 90 days of the date this request is received in our office.

Employer Name: EL DORADO COUNTY WATER AGENCY

Employer Number: N/A

Rate Plan ID: N/A

Rate Plan: MISCELLANEOUS PLAN

Coverage Group(s) affected by the New Agency: CalPERS ID#

Description of Benefit Provisions and Section(s): To provide Section 21354 (2% @ 55 Full Formula) for classic local miscellaneous members in employment on or after March 1, 2002 and 100% Prior Service Credit. Optional Benefits: Section 20508 (for a merger of the Water Management function from County of El Dorado (CID: ) to the newly created El Dorado County Water Agency. Section 20042 (One-Year Final Compensation) for miscellaneous members in employment with this agency on or after March 1, 2002 and on or before October 5, 2012. Section 20903 (Two Years Additional Service Credit). Please initiate this employer’s contract with CalPERS: Name and Title: (Please Print): ______________________________________________________ Signature: ___________________________________Date: ______________ Mailing Address: ______________________________________________________ Street Address: ______________________________________________________ City/State/Zip: ______________________________________________________ Telephone Number: _________________________Fax Number: __________________ E-mail Address: ______________________________________________________

California Public Employees’ Retirement System Actuarial Office P.O. Box 942709 Sacramento, CA 94229-2709 TTY: (916) 795-3240 (888) 225-7377 phone • (916) 795-2744 fax www.calpers.ca.gov

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NEW AGENCY CONTRACT COST ANALYSIS - VALUATION BASIS: JUNE 30, 2015 MISCELLANEOUS PLAN OF EL DORADO COUNTY WATER AGENCY CALPERS Benefit Description: To provide Section 21354 (2% @ 55 Full Formula) for classic local miscellaneous members in employment on or after March 1, 2002 and 100% Prior Service Credit. Optional Benefits: Section 20508 (for a merger of the Water Management function from County of El Dorado (CID: ) to the newly created El Dorado County Water Agency. Section 20042 (One-Year Final Compensation) for miscellaneous members in employment with this agency on or after March 1, 2002 and on or before October 5, 2012. Section 20903 (Two Years Additional Service Credit).

September 1, 2016 1 of 5

Actuarial Cost Estimates in General What will this new agency cost? Unfortunately, there is no simple answer. There are two major reasons for the complexity of the answer:

The first was described in the risk disclosure and involves the nature of actuarial work based on demographic and economic assumptions.

The second is the fact that the actuarial funding process produces the answer to the question of cost as the sum of two separate pieces:

1. The change in Normal Cost (i.e., the increase in future annual premiums in the absence of surplus or unfunded liability) expressed as a percentage of total active payroll, and

2. The Past Service Cost (i.e., Accrued Liability – representing the current value of the benefits for all past service of eligible members) which is expressed as a lump sum dollar amount.

To communicate the total cost, the Past Service Cost (i.e., the lump sum) is converted to a percent of payroll and added to the Normal Cost to set the employer rate required. Converting the Past Service Cost lump sum to a percent of payroll requires a specific amortization period. For plans that merge, the amortization period is usually the weighted average of the two agencies merging. Changes in the Present Value of Benefits The table below shows the change in the plan’s total present value of benefits for the proposed new agency. The present value of benefits represents the total dollars needed today to fund all future benefits for current members of the plan (i.e., without regard to future employees). The change in this amount must be paid by increases in the future employer and perhaps future employee contributions. As such, the change in the present value of benefits due to the new agency represents the total “cost” of the new agency. Some of this total cost may be covered by additional employee contributions and/or current side fund surplus.


County of El Dorado (After)


Plan’s Present Value of Benefits $ 731,638,289 $ 729,916,069 $ 1,722,220

Changes in the Accrued Liability It is not required, nor necessarily desirable, to have accumulated assets sufficient to cover the total present value of benefits until every member has left employment. Instead, the actuarial funding process calculates a regular contribution schedule of employee contributions and employer contributions (called normal costs) which are designed to accumulate with interest to equal the total present value of benefits by the time every member has left employment. As of each June 30, the actuary calculates the “desirable” level of plan assets as of that point in time by subtracting the present value of scheduled future employee contributions and future employer normal costs from the total present value of benefits. The resulting “desirable” level of assets is called the accrued liability. A plan with assets exactly equal to the plan’s accrued liability is simply “on schedule” in funding that plan, and only future employee contributions and future employer normal costs are needed. A plan with assets below the accrued liability is “behind schedule”, or is said to have an unfunded liability, and must temporarily increase contributions to get back on schedule. A plan with assets in excess of the plan’s accrued liability is “ahead of schedule”, or is said to have excess assets. Of course, events such as plan amendments and investment or demographic gains or losses can change a plan’s condition from year to year. For example, a plan amendment could cause a plan to move from having excess assets to being in an unfunded position.

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NEW AGENCY CONTRACT COST ANALYSIS - VALUATION BASIS: JUNE 30, 2015 MISCELLANEOUS PLAN OF EL DORADO COUNTY WATER AGENCY CALPERS ID: Benefit Description: To provide Section 21354 (2% @ 55 Full Formula) for classic local miscellaneous members in employment on or after March 1, 2002 and 100% Prior Service Credit. Optional Benefits: Section 20508 (for a merger of the Water Management function from County of El Dorado (CID: ) to the newly created El Dorado County Water Agency. Section 20042 (One-Year Final Compensation) for miscellaneous members in employment with this agency on or after March 1, 2002 and on or before October 5, 2012. Section 20903 (Two Years Additional Service Credit).


The changes in your plan’s accrued liability, unfunded accrued liability, and the market value of assets funded ratio as of June 30, 2015 due to the new agency are shown in the table below.




Entry Age Normal Accrued Liability (AL) $ 632,309,843 $ 630,715,017 $ 1,594,826

Market Value of Assets (MVA) $ 457,074,469 $ 455,919,803 $ 1,154,666

Unfunded Accrued Liability (UAL = AL – MVA) $ 175,235,374 $ 174,795,214 $ 440,160

Funded Ratio (MVA / AL) 72.3% 72.3% 72.4%

New Agency Plan’s Amortization Bases A pooled plan’s amortization bases are the portion of the plan’s liability/surplus that is not to be shared with the pool. The proposed new agency will inherit a portion of the unfunded accrued liability from the old Regional Water Authority. These amortization bases will be implemented as necessary as of the June 30, 2016 actuarial valuation date. Shown below is the projected new agency plan’s unfunded accrued liability.

Projected 6/30/2017 Amounts

County of El Dorado (Before)



Plan’s projected UAL $ 182,847,025 $ 182,387,592 $ 459,433

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Changes in the Initial Employer Contribution Rate The following tables show the change in your plan’s employer contribution rates for fiscal 2017/18 due to the new agency. The information shown are the actual initial contribution rates that will apply during fiscal 2017/18 if you adopt the new agency prior to fiscal 2017/18.

County of El Dorado (Before)

County of El Dorado

(After)

El Dorado County Water

Agency

Actuarially Determined Employer Contributions: 2017-18 2017-18 2017-18

Employer Contributions (in Projected Dollars) Plan’s Estimated Employer Normal Cost $ 8,298,103 $ 8,290,792 $ 11,560 Plan’s Payment on Amortization Bases 10,588,4981 10,561,964 26,534 Total Employer Contribution $ 18,886,601 $ 18,852,756 $ 38,094 Projected Payroll for the Contribution fiscal year $ 96,343,952 $ 96,214,369 $ 129,583

Required Employer Contributions (% of Payroll) Pool’s Base Employer Normal Cost 15.314% Surcharge for Class 1 Benefits2

a) One Year Final Average Compensation 0.503% Plan’s Total Normal Cost 15.470% 15.473% 15.817%

Plan’s (or Pool’s) Expected Employee Contribution Rate

6.857% 6.856% 6.896% Employer Normal Cost Rate 8.613% 8.617% 8.921%

Required Employer Contribution for FY 2017-18

Employer Normal Cost Rate3 8.613% 8.617% 8.921%

Plus Monthly Employer Dollar UAL Payment4 $ 882,375 $ 880,164 $ 2,211

Annual Lump Sum Prepayment Option $ 10,212,454 $ 10,186,862 $ 25,592 1 For FY 2017-18, the Plan’s Payment on Amortization Bases reflects the sum of all UAL amortization bases including the Plan’s Side Fund (where applicable).

2 The Section 2 report contains a list of Class 1 benefits and corresponding surcharges for each benefit. 3 The minimum employer contribution for a PEPRA plan is the greater of the required employer contribution or the total employer normal cost. 4 The Plan’s Payment on Amortization Bases Contribution amount for Fiscal Year 2017-18 will be billed as a level dollar amount monthly over the course of the year. Lump sum payments may be made through my|CalPERS. If you would like to prepay the entire Annual Payment toward your Plan’s Unfunded Accrued Liability, you can submit the Annual Lump Sum Prepayment amount against the July Unfunded Accrued Liability receivable. The Annual Lump Sum Prepayment must be received in full on or before July 31. If there is contractual cost sharing or other change, this amount will change. § 20572 of the Public Employees’ Retirement Law assesses interest at an annual rate of 10 percent if a contracting agency fails to remit the required contributions when due. Your employer contribution rate assumes a transfer of assets between your agency and County of El Dorado upon the effective date. This transfer assumes both your agency and the County of El Dorado accept the conditions of this transfer by CalPERS.

27



The table below shows the change in your plan’s employee contribution rate (if any) under classic formula for Fiscal Year 2017-18 due to the new agency.

Classic Members (2% @ 55) County of El Dorado (Before)



2017-18 Employee Rate 7.000% 7.000% 7.000%

Currently there is no PEPRA member in your plan. Should you acquire PEPRA members in the future, they will be in new and separated rate plans from the classic members, but still within the risk pool. Future PEPRA members’ employee contribution rates are projected as the following:

PEPRA Members (2% @ 62) County of El Dorado (Before)



2017-18 Employer Rate See prior page See prior page 6.533%

2017-18 Employee Rate 6.250% 6.250% 6.250%

Additional Disclosure If your agency is requesting cost information for two or more benefit changes, the cost of adopting more than one of these changes may not be obtained by adding the individual costs. Instead, a separate valuation must be done to provide a cost analysis for the combination of benefit changes. Please note that the cost analysis provided in this document may not be relied upon after July 1, 2017. If you have not taken action to contract by this date, you must contact our office for an updated cost analysis, based on the new annual valuation. Descriptions of the actuarial methodologies, actuarial assumptions, and plan benefit provisions may be found in the appendices of the June 30, 2015 annual report. Please note that the results shown here are subject to change if any of the data or plan provisions differ from what was used in this study.

28



Certification This actuarial valuation for the proposed new agency is based on the participant, benefits, and asset data used in the June 30, 2015 annual valuation, with the benefits modified if necessary to reflect what is currently provided under your contract with CalPERS, and further modified to reflect the proposed new agency. The valuation has been performed in accordance with standards of practice prescribed by the Actuarial Standards Board, and the assumptions and methods are internally consistent and reasonable for this plan, as prescribed by the CalPERS Board of Administration according to provisions set forth in the California Public Employees’ Retirement Law.

CHEUK KIU (JET) AU, ASA Associate Pension Actuary, CalPERS

29

GASB 68 ACCOUNTING VALUATION REPORT

Prepared forMISCELLANEOUS

RISK POOLCost-Sharing Multiple-Employer

Defined Benefit Pension Plan

Measurement Date of June 30, 2015

30

TABLE OF CONTENTS

Actuarial Certification 3

Introduction 4

Changes in the Miscellaneous Risk Pool Net Pension Liability 5

Pension Expense/(Income) for the Measurement Period Ended June 30, 2015 6

Pension Expense and Deferred Outflows and Deferred Inflows 7

Schedules of Required Supplementary Information – PERF C 8

APPENDIX A – RISK POOL DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES RELATED TO PENSIONS

Schedule of Differences between Expected and Actual Experience A-1

Deferred Outflows of Resources and Deferred Inflows of Resources arising from Differences between Expected and Actual Experience A-2

Schedule of Changes of Assumptions A-3

Deferred Outflows of Resources and Deferred Inflows of Resources arising from Changes of Assumptions A-4

Schedule of Differences between Projected and Actual Earnings on Pension Plan Investments A-5

Deferred Outflows of Resources and Deferred Inflows of Resources arising from Differences between Projected and Actual Earnings on Pension Plan Investments A-6

Summary of Recognized Deferred Outflows of Resources and Deferred Inflows of Resources A-7

APPENDIX B – INTEREST AND TOTAL PROJECTED EARNINGS

Risk Pool Interest on Total Pension Liability and Total Projected Earnings B-1

APPENDIX C – SCHEDULE OF AGGREGATE PENSION AMOUNTS

Schedule of Aggregate Pension Amounts for PERF C C-1

ACCTG PROCESS CONTROL ID: 8307 RATE PLAN ID: 10201 REPORT ID: 9493131

GASB 68 ACCOUNTING VALUATION REPORTMISCELLANEOUS RISK POOLCost-Sharing Multiple-Employer Plan

Actuarial CertificationThis report provides disclosure and reporting information as required under Governmental Accounting Standards Board Statement 68 (GASB 68) for the MISCELLANEOUS RISK POOL, which is part of the Public Agency Cost-Sharing Multiple-Employer Defined Benefit Pension Plan (PERF C) administered by the California Public Employees’ Retirement System (CalPERS), for the measurement period ended June 30, 2015.

This report is to be viewed solely for the purpose of financial accounting requirements. Any usage of the contents provided in this report for purposes other than financial accounting requirements would be inappropriate.

This accounting valuation report relies on liabilities and related validation work performed by the CalPERS Actuarial Office as part of the June 30, 2014 annual funding valuation. The census data and benefit provisions underlying the liabilities were prepared as of June 30, 2014 and certified as part of the annual funding valuation by the CalPERS Actuarial Office. The June 30, 2014 liabilities, which were rolled forwarded to June 30, 2015 and used for this accounting valuation are based on actuarial assumptions adopted by the CalPERS Board of Administration. The assumptions and methods are internally consistent and reasonable for PERF C.

With the provided liability and asset information, the total pension liability, net pension liability and pension expense were developed for the measurement period using standard actuarial techniques.

The undersigned is an actuary for CalPERS, who is a member of the American Academy of Actuaries and the Society of Actuaries and meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained herein.

SHELLY CHU, ASA, MAAASenior Pension Actuary, CalPERS

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IntroductionThis is the GASB 68 Accounting Valuation Report for the MISCELLANEOUS RISK POOL for the measurement date June 30, 2015. The public agency cost-sharing multiple-employer defined benefit pension plan (PERF C or the Plan) is administered by the California Public Employees’ Retirement System (CalPERS). PERF C consists of a miscellaneous pool and a safety pool (also referred to as “risk pools”), which are comprised of individual employer miscellaneous and safety rate plans, respectively. Individual employers may sponsor more than one miscellaneous and safety rate plan. The employer participates in one cost-sharing multiple-employer defined benefit pension plan regardless of the number of rate plans the employer sponsors. Each employer should combine information provided for their participation in the miscellaneous and/or safety pools to report them as one Plan in their financial statements.

GASB 68 requires that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used.

Valuation Date June 30, 2014

Measurement Date June 30, 2015

Measurement Period June 30, 2014 to June 30, 2015

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Changes in the Miscellaneous Risk Pool Net Pension LiabilityThe following table shows the changes in net pension liability recognized over the measurement period.

Increase (Decrease)

Total Pension Liability

(a)

Risk PoolFiduciary Net

Position(b)

Net Pension Liability/(Asset)(c) = (a) – (b)

Balance at: 06/30/2014 $13,110,948,452 $10,639,461,174 $2,471,487,278Changes Recognized for the Measurement Period:

Service Cost $335,248,541 $335,248,541

Interest on Total Pension Liability 977,551,637 977,551,637

Changes of Benefit Terms 485,762 485,762

Changes of Assumptions (242,065,946) (242,065,946)Differences between Expected and Actual Experience 25,585,821 25,585,821

Net Plan to Plan Resource Movement $65,452,197 (65,452,197)

Contributions – Employer 376,902,997 (376,902,997)

Contributions – Employees 154,112,658 (154,112,658)

Net Investment Income 240,587,946 (240,587,946)Benefit Payments, including Refunds ofEmployee Contributions (568,251,183) (568,251,183) 0

Administrative Expense (12,229,721) 12,229,721

Net Changes during 2014-15 $528,554,632 $256,574,894 $271,979,738

Balance at: 06/30/2015 $13,639,503,084 $10,896,036,068 $2,743,467,016

Sensitivity of the Net Pension Liability to Changes in the Discount Rate

Discount Rate -1%(6.65%)

Current Discount Rate (7.65%)

Discount Rate + 1%(8.65%)

Risk Pool’s Net Pension Liability/ (Asset) $4,600,985,615 $2,743,467,016 $1,209,869,645

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Pension Expense/(Income) for Measurement Period Ended June 30, 2015

Description Amount Service Cost $335,248,541

Interest on Total Pension Liability 977,551,637

Changes of Benefit Terms 485,762

Recognized Changes of Assumptions (63,701,565)

Recognized Differences between Expected and Actual Experience 6,733,111

Net Plan to Plan Resource Movement (65,452,197)

Employee Contributions (154,112,658)

Projected Earnings on Pension Plan Investments (812,065,459)

Recognized Differences between Projected and Actual Earnings on Plan Investments (67,903,910)

Administrative Expense 12,229,721

Total Pension Expense/(Income) $169,012,983

Note: Employers should also include changes in proportion and differences between actual and proportionate share of contributions in the pension expense computation.

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Deferred Outflows and Deferred Inflows of Resources Related to PensionsThe following table presents deferred outflows and deferred inflows of resources related to pensions as of June 30, 2015. Note that no adjustments have been made for contributions subsequent to the measurement date. Appropriate treatment of any contributions made after the measurement date is the responsibility of the employer. Employers are also responsible for determining the difference between the employer’s actual and allocated contributions and changes in proportion.

Deferred Outflows of Resources

Deferred inflows ofResources

Changes of Assumptions $0 $(178,364,381)Differences between Expected and Actual Experiences 18,852,710 0

Net Difference between Projected and Actual Earnings onPension Plan Investments 457,182,010 (546,598,240)

Total $476,034,720 $(724,962,621)

Amounts reported as deferred outflows and deferred inflows of resources related to pensions will be recognized in future pension expense as follows:

Measurement PeriodsEnded June 30:

DeferredOutflows/(Inflows)

of Resources

2016 $(124,872,364)

2017 (124,872,364)

2018 (113,478,674)

2019 114,295,501

2020 0

Remaining 0

Expected Average Remaining Service Lifetime (EARSL)

The EARSL for PERF C for the June 30, 2015 measurement date is 3.8 years, which was obtained by dividing the total service years of 467,023 (the sum of remaining service lifetimes of the active employees) by 122,410 (the total number of participants: active, inactive, and retired). Note that inactive employees and retirees have remaining service lifetimes equal to 0. Also note that total future service is based on the members’ probability of decrementing due to an event other than receiving a cash refund.

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Schedules of Required Supplementary Information –PERF CThe following table is intended for informational purposes only and is not a required GASB 68 disclosure for employers participating in cost-sharing plans.

Schedule of Changes in Net Pension Liability and Related Ratios for the Measurement Periods Ended June 30

Measurement Period 2015 2014TOTAL PENSION LIABILITY:

Service Cost $694,641,520 $708,468,231Interest on Total Pension Liability 2,283,684,841 2,172,422,018Changes of Benefit Terms 485,762 0Changes of Assumptions (568,432,799) 0Difference between Expected and Actual Experience (45,373,303) 0Benefit Payments, Including Refunds of Employee Contributions (1,423,755,250) (1,324,632,796)

Net Change in Total Pension Liability $941,250,771 $1,556,257,453Total Pension Liability – Beginning 30,829,966,631 29,273,709,178Total Pension Liability – Ending (a) $31,771,217,402 $30,829,966,631

PLAN FIDUCIARY NET POSITIONContributions – Employer $853,591,771 $740,762,907Contributions – Employee 284,392,695 291,772,508Net Investment Income 548,704,192 3,686,880,709Other Miscellaneous Income 0 0Benefit Payments, Including Refunds of Employee Contributions (1,423,755,250) (1,324,632,796)Net Plan to Plan Resource Movement 64,836,646 0Administrative Expense (27,966,698) 0Net Change in Fiduciary Net Position $299,803,356 $3,394,783,328Plan Fiduciary Net Position – Beginning $24,607,502,515 $21,212,719,187Plan Fiduciary Net Position – Ending (b) 24,907,305,871 24,607,502,515

Plan Net Pension Liability/(Asset) – (a)-(b) $6,863,911,531 $6,222,464,116Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 78.40% 79.82%

Covered-Employee Payroll1 $3,356,288,355 $3,268,462,750Plan Net Pension Liability/(Asset) as a Percentage of Covered-Employee Payroll 204.51% 190.38% 1 Covered-Employee Payroll presented above is based on pensionable earnings provided by the employer. However, GASB

68 defines covered-employee payroll as the total payroll of employees that are provided pensions through the pension plan. Accordingly, if pensionable earnings are different than total earnings for covered-employees, the employer should display in the disclosure footnotes the payroll based on total earnings for the covered group and recalculate the required payroll-related ratios.

Notes to Schedule of Changes in Net Pension Liability and Related Ratios:Benefit Changes: The figures above do not include any liability impact that may have resulted from plan changes whichoccurred after the June 30, 2014 valuation date. This applies for voluntary benefit changes as well as any offers of Two Years Additional Service Credit (a.k.a. Golden Handshakes).

Changes of Assumptions: The discount rate was changed from 7.5 percent (net of administrative expense) to 7.65 percent to correct for an adjustment to exclude administrative expense.

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Schedule of Plan Contributions for Fiscal Years Ended June 301 – PERF C

Employer Fiscal Year End 2015 2014Legally Required Contributions2 $694,805,563 $681,668,865Contributions in Relation to the Legally Required Contribution2 (853,591,771) (740,762,907)Contribution Deficiency (Excess) $(158,786,208) $(59,094,042)

Covered-Employee Payroll 3, 4 $3,356,288,355 $3,268,462,750Contributions as a Percentage of Covered-Employee Payroll3 25.43% 22.66%

1 As prescribed in GASB 68, paragraph 46, the information presented in the Schedule of Plan Contributions should also be presented as of the employer’s most recent fiscal year-end. The employer is responsible for determining this information as prescribed by the standard as this data is not available to CalPERS.

2 Employers are assumed to make contributions equal to the legally required contributions. However, some employers may choose to make additional contributions towards their unfunded liability. Such employer contributions would create a contribution excess in relation to the legally required contributions.

3 Covered-Employee Payroll presented above is based on pensionable earnings provided by the employer. However, GASB 68 defines covered-employee payroll as the total payroll of employees that are provided pensions through the pension plan. Accordingly, if pensionable earnings are different than total earnings for covered-employees, the employer should display in the disclosure footnotes the payroll based on total earnings for the covered group and recalculate the required payroll-related ratios.

4 Payroll from prior year $3,258,532,383 was assumed to increase by 3.00 percent payroll growth assumption.

Notes to Schedule of Plan Contributions:

The actuarial methods and assumptions used to set the actuarially determined contributions for Fiscal Year 2014-15 were derived from the June 30, 2012 funding valuation report.

Actuarial Cost Method Entry Age Normal

Amortization Method/Period For details, see June 30, 2012 Funding Valuation Report.Asset Valuation Method Actuarial Value of Assets. For details, see June 30, 2012 Funding Valuation Report.

Inflation 2.75%

Salary Increases Varies by Entry Age and Service

Payroll Growth 3.00%Investment Rate of Return 7.50% Net of Pension Plan Investment and Administrative Expenses; includes Inflation.

Retirement Age The probabilities of Retirement are based on the 2010 CalPERS Experience Study forthe period from 1997 to 2007.

Mortality The probabilities of mortality are based on the 2010 CalPERS Experience Studyfor the period from 1997 to 2007. Pre-retirement and Post-retirement mortalityrates include 5 years of projected mortality improvement using Scale AA publishedby the Society of Actuaries.

There were no changes in methods or assumptions used to determine the legally required contributions, which are actuarially determined, from the June 30, 2011 to the June 30, 2012 funding valuation report.

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APPENDICES

APPENDIX A – RISK POOL DEFERRED OUTFLOWS OF RESOURCES AND DEFERREDINFLOWS OF RESOURCES RELATED TO PENSIONS

APPENDIX B – INTEREST AND TOTAL PROJECTED EARNINGS

APPENDIX C – SCHEDULE OF AGGREGATE PENSION AMOUNTS

39

APPENDIX A

RISK POOL DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES RELATED TO PENSIONS

SCHEDULE OF CHANGES OF ASSUMPTIONS

DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCESARISING FROM CHANGES OF ASSUMPTIONS

SCHEDULE OF DIFFERENCES BETWEEN EXPECTED AND ACTUAL EXPERIENCE

DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCESARISING FROM DIFFERENCES BETWEEN EXPECTED AND ACTUAL EXPERIENCE

SCHEDULE OF DIFFERENCES BETWEEN PROJECTED AND ACTUAL EARNINGSON PENSION PLAN INVESTMENTS

DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCESARISING FROM DIFFERENCES BETWEEN PROJECTED AND ACTUAL EARNINGS ONPENSION PLAN INVESTMENTS

SUMMARY OF RECOGNIZED DEFERRED OUTFLOWS OF RESOURCES ANDDEFERRED INFLOWS OF RESOURCES

40

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ngP

erio

d (Y

ears

)2

015

201

62

017

201

82

019

202

0R

emai

ning

2014

$(91

0,99

7,06

6)4.

0$(

182,

199,

413)

$(18

2,19

9,41

3)$(

182,

199,

413)

$(18

2,19

9,41

4)$0

$0$0

2015

571,

477,

513

5.0

114,

295,

503

114,

295,

503

114,

295,

503

114,

295,

503

114,

295,

501

00

Net

Inc

reas

e (D

ecre

ase)

in P

ensi

on E

xpen

se$

(67,

903

,910

)$

(67,

903

,910

)$

(67,

903

,910

)$

(67,

903

,911

)$1

14,2

95,5

01$0

$0

A-5

|P

ag

e

45

GAS

B 68

ACC

OU

NTI

NG

VAL

UAT

ION

REP

OR

TM

ISCE

LLAN

EOU

S RI

SK P

OO

LCo

st-S

harin

g M

ultip

le-E

mpl

oyer

Pla

n

Def

erre

dO

utfl

ows

ofR

esou

rces

and

Def

erre

dIn

flow

sof

Res

ourc

esar

isin

gfr

omD

iffe

renc

esbe

twee

nP

roje

cted

and

Act

ual

Earn

ings

onP

ensi

onP

lan

Inve

stm

ents

Bal

ance

s at

Ju

ne 3

0, 2

015

Mea

sure

men

t D

ate

Init

ialI

nves

tmen

t Ea

rnin

gs le

ss t

han

P

roje

cted

(a)

Init

ialI

nves

tmen

t Ea

rnin

gs g

reat

er t

han

P

roje

cted

(b)

Am

ount

s R

ecog

niz

ed in

P

ensi

on E

xpen

se t

hro

ugh

Ju

ne 3

0, 2

015

(c)

Def

erre

d O

utf

low

s of

R

esou

rces

(a

) –

(c)

Def

erre

d In

flow

s of

Res

ourc

es

(b)

–(c

)

2014

$0$(

910,

997,

066)

$(36

4,39

8,82

6)$0

$(54

6,59

8,24

0)

2015

571,

477,

513

011

4,29

5,50

345

7,18

2,01

00

$457

,182

,010

$(5

46,5

98,

240

)

A-6

|P

ag

e

46

GAS

B 68

ACC

OU

NTI

NG

VAL

UAT

ION

REP

OR

TM

ISCE

LLAN

EOU

S RI

SK P

OO

LCo

st-S

harin

g M

ultip

le-E

mpl

oyer

Pla

n

Sum

mar

yof

Rec

ogni

zed

Def

erre

d O

utfl

ows

ofR

esou

rces

and

Def

erre

dIn

flow

sof

Res

ourc

es

Net

Inc

reas

e (D

ecre

ase)

in P

ensi

on E

xpen

se (

Mea

sure

men

t P

erio

ds)

201

52

016

201

72

018

201

92

020

Rem

aini

ng

Chan

ges

of A

ssum

ptio

ns$(

63,7

01,5

65)

$(63

,701

,565

)$(

63,7

01,5

65)

$(50

,961

,251

)$0

$0$0

Diff

eren

ces

betw

een

Expe

cted

and

Act

ual

Exp

erie

nce

6,73

3,11

16,

733,

111

6,73

3,11

15,

386,

488

00

0D

iffer

ence

s be

twee

n Pr

ojec

ted

and

Actu

al

Ear

ning

s on

Pen

sion

Pla

n In

vest

men

ts(6

7,90

3,91

0)(6

7,90

3,91

0)(6

7,90

3,91

0)(6

7,90

3,91

1)11

4,29

5,50

10

0

Gra

nd T

otal

$(1

24,8

72,

364

)$

(124

,87

2,36

4)

$(12

4,87

2,36

4)

$(1

13,4

78,6

74)

$114

,295

,501

$0$0

A-7

|P

ag

e

47

APPENDIX B

INTEREST AND TOTAL PROJECTED EARNINGS

RISK POOL INTEREST ON TOTAL PENSION LIABILITY AND TOTAL PROJECTED EARNINGS

48

GAS

B 68

ACC

OU

NTI

NG

VAL

UAT

ION

REP

OR

TM

ISCE

LLAN

EOU

S RI

SK P

OO

LCo

st-S

harin

g M

ultip

le-E

mpl

oyer

Pla

n

Ris

k P

ool I

nter

esto

nTo

talP

ensi

onLi

abili

tyan

dTo

talP

roje

cted

Earn

ings

Inte

rest

in t

he T

otal

Pen

sion

Lia

bilit

yA

mou

nt f

or P

erio

d(a

)

Por

tion

of

Per

iod

(b)

Inte

rest

Rat

e(c

)

Inte

rest

on

the

Tota

l Pen

sion

Lia

bilit

y(a

) X

(b)

X (

c)

Begi

nnin

g To

tal P

ensi

on L

iabi

lity

$13,

110,

948,

452

100%

7.65

%$1

,002

,987

,557

Chan

ges

of B

enef

it Te

rms

485,

762

100%

7.65

%37

,161

Chan

ges

of A

ssum

ptio

ns(2

42,0

65,9

46)

100%

7.65

%(1

8,51

8,04

5)

Diff

eren

ce b

etw

een

Expe

cted

and

Act

ual E

xper

ienc

e25

,585

,821

100%

7.65

%1,

957,

315

Serv

ice

Cost

335,

248,

541

50%

7.65

%12

,823

,257

Bene

fit P

aym

ents

, inc

ludi

ng R

efun

ds o

f Em

ploy

ee C

ontr

ibut

ions

(568

,251

,183

)50

%7.

65%

(21,

735,

608)

Tota

l Int

eres

t on

the

Tot

al P

ensi

on L

iabi

lity

$977

,551

,637

Pro

ject

ed E

arni

ngs

on P

ensi

on P

lan

Inve

stm

ents

Am

ount

for

Per

iod

(a)

Por

tion

of

Per

iod

(b)

Pro

ject

ed

Rat

e of

Ret

urn

(c)

Pro

ject

ed E

arni

ngs

(a)

X (

b) X

(c)

Begi

nnin

g Pl

an F

iduc

iary

Net

Pos

ition

exc

ludi

ng R

ecei

vabl

es1

$10,

607,

241,

276

100%

7.65

%$8

11,4

53,9

58

Net

Pla

n to

Pla

n Re

sour

ce M

ovem

ent

65,4

52,1

9750

%7.

65%

2,50

3,54

7

Empl

oyer

Con

trib

utio

ns37

6,90

2,99

750

%7.

65%

14,4

16,5

40

Empl

oyee

Con

trib

utio

ns15

4,11

2,65

850

%7.

65%

5,89

4,80

9

Bene

fit P

a ym

ents

, inc

ludi

ng R

efun

ds o

f Em

ploy

ee C

ontr

ibut

ions

(568

,251

,183

)50

%7.

65%

(21,

735,

608)

Adm

inis

trat

ive

Expe

nse

(12,

229,

721)

50%

7.65

%(4

67,7

87)

Tota

l Pro

ject

ed E

arni

ngs

$812

,065

,459

1Co

ntrib

utio

n re

ceiv

able

s fo

r em

ploy

ee s

ervi

ce b

uyba

cks,

tot

alin

g $3

2,21

9,89

8as

of

June

30,

201

4, w

ere

excl

uded

for

pur

pose

s of

cal

cula

ting

proj

ecte

d ea

rnin

gs o

n pe

nsio

n pl

an in

vest

men

ts.

B-1

|P

ag

e

49

APPENDIX C

SCHEDULE OF AGGREGATE PENSION AMOUNTS

SCHEDULE OF AGGREGATE PENSION AMOUNTS FOR THE PERF C

50

GAS

B 68

ACC

OU

NTI

NG

VAL

UAT

ION

REP

OR

TM

ISCE

LLAN

EOU

S RI

SK P

OO

LCo

st-S

harin

g M

ultip

le-E

mpl

oyer

Pla

n

Sche

dule

of

Agg

rega

te P

ensi

on A

mou

nts

for

the

PER

F C

, as

of t

he M

easu

rem

ent

Dat

e Ju

ne 3

0, 2

015

Mis

cella

neou

sSa

fety

Tota

lTo

tal P

ensi

on L

iabi

lity

$13,

639,

503,

084

$18,

131,

714,

318

$31,

771,

217,

402

Plan

Fid

ucia

ry N

et P

ositi

on$1

0,89

6,03

6,06

8$1

4,01

1,26

9,80

3$2

4,90

7,30

5,87

1N

et P

ensi

on L

iabi

lity

$2,7

43,4

67,0

16$4

,120

,444

,515

$6,8

63,9

11,5

31

Def

erre

d O

utflo

ws

of R

esou

rces

Chan

ges

of A

ssum

ptio

ns0

00

Diff

eren

ces

Betw

een

Expe

cted

and

Act

ual E

xper

ienc

e18

,852

,710

018

,852

,710

Net

Diff

eren

ce B

etw

een

Proj

ecte

d an

d Ac

tual

Inv

estm

ent

Earn

ings

on

Pens

ion

Plan

Inv

estm

ents

457,

182,

010

598,

448,

222

1,05

5,63

0,23

2

Tota

l Def

erre

dO

utflo

ws

of R

esou

rces

Exc

ludi

ng E

mpl

oyer

Spe

cific

Am

ount

s147

6,03

4,72

059

8,44

8,22

21,

074,

482,

942

Def

erre

d In

flow

s of

Res

ourc

es

Chan

ges

of A

ssum

ptio

ns(1

78,3

64,3

81)

(240

,480

,839

)(4

18,8

45,2

20)

Diff

eren

ces

Betw

een

Expe

cted

and

Act

ual E

xper

ienc

e0

(52,

285,

670)

(52,

285,

670)

Net

Diff

eren

ce B

etw

een

Proj

ecte

d an

d Ac

tual

Inv

estm

ent

Earn

ings

on

Pens

ion

Plan

Inv

estm

ents

(546

,598

,240

)(7

20,3

25,4

12)

(1,2

66,9

23,6

52)

Tota

l Def

erre

d In

flow

s of

Res

ourc

es E

xclu

ding

Em

ploy

er S

peci

fic A

mou

nts1

(724

,962

,621

)(1

,013

,091

,921

)(1

,738

,054

,542

)

Aggr

egat

e Pl

an P

ensi

on E

xpen

se$1

69,0

12,9

83$3

00,3

66,2

68$4

69,3

79,2

51

1

No

adju

stm

ents

hav

e be

en m

ade

for

empl

oyer

spe

cific

am

ount

s su

ch a

s ch

ange

s in

pro

port

ion,

diff

eren

ces

betw

een

empl

oyer

con

trib

utio

ns a

nd p

ropo

rtio

nate

sh

are

of c

ontr

ibut

ions

, an

d co

ntrib

utio

ns t

o th

e Pl

an s

ubse

quen

t to

the

mea

sure

men

t da

te a

s de

fined

in p

arag

raph

s 54

, 55

, an

d57

of

GAS

B 68

. Ap

prop

riate

tr

eatm

ent

of s

uch

amou

nts

is t

he r

espo

nsib

ility

of

the

empl

oyer

.

C-1

|P

ag

e

51

(Resolution-New Agency)PERS-CON-8B (Rev. 8/1/2016)

Financial Office | Pension Contract Management Services & Prefunding ProgramsP.O. Box 942703Sacramento, CA 94229-2703(888) CalPERS (225-7377) FAX: (916) 795-4673

ANTICIPATED SCHEDULE OF AGENCY ACTIONS The El Dorado County Water Agency hereby requests the documents necessary to provide the benefits as described below for participation in the California Public Employees' Retirement System. (Enter the dates each action will be taken, sign and return the schedule.) Enter dates: 1._________ THE DATE YOUR AGENCY NEEDS THE RESOLUTION OF INTENTION FROM THIS

OFFICE TO INCLUDE IN AGENDA FOR YOUR GOVERNING BODY. This date must be at least four weeks from the date this form is received in the Public Agency Contract Services office.

2._________ ADOPTION OF RESOLUTION OF INTENTION declaring the agency's intent to enter

into a contract with CalPERS. 3._________ EMPLOYEE ELECTION. 4._________ ADOPTION OF FINAL RESOLUTION. This date cannot be earlier than 20 days after

adoption of the Resolution of Intention (date #2). 5._________ EFFECTIVE DATE OF CalPERS CONTRACT. This date cannot be earlier than the first

day of a payroll period following the effective date of the Resolution.

BY _________________________________________ TITLE ______________________________________

Date _______________ Telephone __________________________________ THIS OFFICE WILL PREPARE ALL DOCUMENTS NECESSARY TO COMPLETE YOUR CONTRACT. IF YOUR AGENCY ATTEMPTS TO EXPEDITE THE CONTRACT PROCESS BY PROCEEDING WITHOUT THE DOCUMENTS PROVIDED BY THIS OFFICE, LEGAL REVIEW MAY BE REQUIRED WHICH COULD DELAY THE ANTICIPATED EFFECTIVE DATE OF THE CONTRACT.

52

(Resolution-New Agency)PERS-CON-8B (Rev. 8/1/2016)

EL DORADO COUNTY WATER AGENCY

ATTACHMENT 1) ___ Section 7522.20 (2% @ 62 Full formula); Section 20903 (Two Years Additional Service Credit)

with 0% prior service for new local miscellaneous members in employment on or after January 1, 2013.

2) ___ Section 21353 (2% @ 60 Full formula) and Section 20903 (Two Years Additional Service

Credit) with 0% prior service for classic local miscellaneous members in employment with this agency for the first time after October 5, 2012; and

3) ___ Section 21354 (2% @ 55 Full formula), Section 20042 (One-Year Final Compensation), and

Section 20903 (Two Years Additional Service Credit) with 100% prior service for classic local miscellaneous members in employment with this agency on or after March 1, 2002, and on or before October 5, 2012.

__ Section 21574.5 (Indexed Level of 1959 Survivor Benefits), or __ Section 21574 (Fourth Level of 1959 Survivor Benefits).

53

Fourth Level 1959 Survivor Fact Sheet rev. 3/3/2016 rc

Plans New to 1959 Survivor Benefit Program: Fourth Level

The Fourth Level 1959 Survivor Benefit provides a monthly allowance of $950, $1,900, and $2,280 for one, two, and three eligible survivors of members respectively, who were covered for this benefit program and who die before retirement. This benefit coverage is available by contract amendment for those members who are not covered by Federal Social Security with their employer. The 1959 Survivor Benefit allowance is payable in addition to any other pre-retirement death benefit paid by CalPERS, with the exception of the Special Death Benefit. If the 1959 Survivor Benefit is greater than the Special Death Benefit, then the difference is paid as the 1959 Survivor Benefit. The Fourth Level assets are pooled. The CalPERS Board of Administration has approved the Fourth Level 1959 Survivor per member, per month normal costs for the fiscal year beginning July 1, 2015 as follows: Employer: $5.70 Employee: $2.00 The employer cost to initially join the 1959 Survivor program is the payment of the pool’s annual employer normal cost for a period of five years. For example, if your plan has 65 members who elect the 1959 Survivor Fourth Level Benefit at the time of contract, the employer cost would be $4,446.00 (member count x normal cost x 12) for the first year. The annual employer normal cost and member counts will be recalculated each year, thus the total employer cost will vary in subsequent years, even though the formula is the same. After the first five years, agencies will be required to pay the net premium for the Fourth Level pool (the pool’s normal cost after amortization of the pool’s surplus or unfunded liability). The annual payments are due in full at the start of each fiscal year; in general your first full year payment is due on the August 15th following the contract date. As a result, payment cycles may not necessarily correspond with contract anniversary dates. The employee cost to fund the 1959 Survivor program is $2.00 per covered member, per month. CalPERS customarily approves new annual costs for the upcoming fiscal year at the June Finance and Administration Committee Meeting. Therefore, if your agency contracts with CalPERS and includes this provision after June 30, 2016, you must contact our office for updated cost information. Additional information regarding the 1959 Survivor Benefit Program may be found at www.calpers.ca.gov.

54

Indexed Level 1959 Survivor Fact Sheet rev. 3/3/2016 rc

Plans New to 1959 Survivor Benefit Program: Indexed Level

The Indexed Level 1959 Survivor Benefit provides a monthly allowance for survivors of members who were covered for this benefit and who die before retirement. The benefit amounts for calendar year 2015 are $673, $1,346 and $2,019 for one, two and three eligible survivors, respectively. These amounts will increase by 2% on January 1 of each following year. The increased benefit amounts compounded by 2% annually are applicable to both current and future beneficiaries. This benefit coverage is available by contract amendment for those members who are not covered by Federal Social Security with their employer. The 1959 Survivor Benefit allowance is payable in addition to any other pre-retirement death benefit paid by CalPERS, with the exception of the Special Death Benefit. If the 1959 Survivor Benefit is greater than the Special Death Benefit, then the difference is paid as the 1959 Survivor Benefit. The Indexed Level assets are pooled. The CalPERS Board of Administration has approved the Indexed Level 1959 Survivor per member, per month normal costs for the fiscal year beginning July 1, 2015 as follows: Employer: $5.80 Employee: $2.40 The employer cost to initially join the 1959 Survivor program is the payment of the pool’s annual employer normal cost for a period of five years. For example, if your plan has 65 members who elect the 1959 Survivor Indexed Level benefit at the time of contract, the employer cost would be $4,524.00 (member count x normal cost x 12) for the first year. The annual employer normal cost and member counts will be recalculated each year, thus the total employer cost will vary in subsequent years, even though the formula is the same. After the first five years, agencies will be required to pay the net premium for the Indexed Level pool (the pool’s normal cost after amortization of the pool’s surplus of unfunded liability). The annual payments are due in full at the start of each fiscal year; in general your first full year payment is due on August 15th following the contract date. As a result, payment cycles may not necessarily correspond with contract anniversary dates. The employee cost to fund the 1959 Survivor program is presently $2.40 per covered member, per month. In accordance with Section 21581 of the Public Employees’ Retirement Law, since the total required premium after the amortization of the pool’s surplus exceeds $4.00, the employee and employer shall split the cost evenly. This cost will be recalculated each year. CalPERS customarily approves new annual costs for the upcoming fiscal year at the June Finance and Administration Committee Meeting. Therefore, if your agency contracts with CalPERS and includes this provision after June 30, 2016, you must contact our office for updated cost information. Additional information regarding the 1959 Survivor Benefit Program may be found at www.calpers.ca.gov.

55

56

57

TScowcroft

Stamp

EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS

Subject:

Policy No. B-1002 Page 1 of 3

RESERVE POLICY Date Adopted: June 2, 2010

Revised Date: n/a

1.00 INTRODUCTION The Water Agency’s Board (“Board”) may establish any reserves it deems necessary for the Water Agency (“Agency”) to conduct business in a fiscally responsible manner. 2.00 ESTABLISHING A RESERVE All reserves shall be established by resolution with a majority vote of the Board. 3.00 GENERAL CASH FLOW RESERVE The Water Agency’s primary source of funding is ad valorem taxes, the majority of which are received around January and late April. Since there are no provisions in the Water Agency Act that allow the Agency to borrow funds or establish a line of credit to cover the Agency’s daily operations and legislative mandated duties prior to the receipt of ad valorem tax revenues, a cash flow reserve, called the General Cash Flow Reserve (“Cash Flow Reserve”), was established by the Board. 3.01 Purpose The purpose of the Cash Flow Reserve is to establish and maintain a permanent general revolving fund in such amount that is sufficient to assure payment of the running and operating expenses of the Agency on a cash basis. The Cash Flow Reserve may not be used for any other purpose. 3.01.1 Use of the Cash Flow Reserve The Cash Flow Reserve may only be used to cover budgeted expenditures during the fiscal year. 3.01.2 Board Approval for Use Any use of the Cash Flow Reserve, other than for budgeted expenses, requires further Board approval.

58

Policy No. B-1002 Page 2 of 3 3.02 Calculating the Reserve Amount The recommended amount required for the Cash Flow Reserve is calculated by Staff based on actual expenditure history, plus adjustments for extraordinary expenditures (e.g., one-time expenditures). 3.02.1 Frequency of Calculation Each fiscal year, during the budget process, the Cash Flow Reserve amount will be reevaluated by Staff to determine if the reserve amount will be adequate to meet the Agency’s cash flow needs during the fiscal year operation. 3.03 Board Review Based on this analysis, Staff shall make a recommendation to the Board during the budget adoption process for the Board’s review and approval. 3.04 Setting Aside the Reserve The Agency shall set aside a Cash Flow Reserve at the beginning of each fiscal year. 3.04.1 End of Fiscal Year The Cash Flow Reserve shall be fully replenished and restored back to the current designated amount prior to the end of each fiscal year to ensure and preserve the Agency’s ability to perform its legal obligations; 3.04 Reporting Staff will report monthly to the Board on the use and balance of the Cash Flow Reserve. 4.00 DESIGNATED RESERVE If the Board deems it necessary, funds for a specific expenditure or purpose may be set aside in a designated reserve. 4.01 Purpose The purpose of the Designated Reserve is to establish and maintain a reserve for a specific purpose as authorized and defined by the Board. 4.01.1 Use of the Designated Reserve The Designated Reserve may only be used to cover specific expenditures. 4.01.2 Board Approval for Use All expenditures paid from or changes to this Designated Reserve require prior Board approval.

59

Policy No. B-1002 Page 3 of 3 4.02 Board Review and Setting Reserve Amount The Board will review and set the Designated Reserve amount and purpose during the budget adoption process. 4.02.1 Board Amendments to the Designated Reserve Amount The Board may increase or decrease the Designated Reserve amount by Resolution during the fiscal year. 4.03 Setting Aside the Reserve The Agency shall set aside the Designated Reserve at the beginning of each fiscal year. 5.00 EFFECTIVE DATE AND SUPERSESSION This Policy shall be effective upon its adoption and shall supersede all prior policies, amendments, letters of intent, or positions of Agency on this subject. 5.01 Board Resolutions Resolution Number Date Board Approved WA-13-2010 June 2, 2010 #12

60

EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS

Subject:

Policy No. B-1002 Page 1 of 3

RESERVE POLICY Date Adopted: June 2, 2010

Revised Date: n/a

1.00 INTRODUCTION The Water Agency’s Board (“Board”) may establish any reserves it deems necessary for the Water Agency (“Agency”) to conduct business in a fiscally responsible manner. 2.00 ESTABLISHING A RESERVE All reserves shall be established by resolution with a majority vote of the Board. 3.00 GENERAL CASH FLOW RESERVE The Water Agency’s primary source of funding is ad valorem taxes, the majority of which are received around January and late April. Since there are no provisions in the Water Agency Act that allow the Agency to borrow funds or establish a line of credit to cover the Agency’s daily operations and legislative mandated duties prior to the receipt of ad valorem tax revenues, a cash flow reserve, called the General Cash Flow Reserve (“Cash Flow Reserve”), was established by the Board. 3.01 Purpose The purpose of the Cash Flow Reserve is to establish and maintain a permanent general revolving fund in such amount that is sufficient to assure payment of the running and operating expenses of the Agency on a cash basis. The Cash Flow Reserve may not be used for any other purpose. 3.01.1 Use of the Cash Flow Reserve The Cash Flow Reserve may only be used to cover budgeted expenditures during the fiscal year. 3.01.2 Board Approval for Use Any use of the Cash Flow Reserve, other than for budgeted expenses, requires further Board approval.

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Policy No. B-1002 Page 2 of 3 3.02 Calculating the Reserve Amount The recommended amount required for the Cash Flow Reserve is calculated by Staff based on actual expenditure history, plus adjustments for extraordinary expenditures (e.g., one-time expenditures). 3.02.1 Frequency of Calculation Each fiscal year, during the budget process, the Cash Flow Reserve amount will be reevaluated by Staff to determine if the reserve amount will be adequate to meet the Agency’s cash flow needs during the fiscal year operation. 3.03 Board Review Based on this analysis, Staff shall make a recommendation to the Board during the budget adoption process for the Board’s review and approval. 3.04 Setting Aside the Reserve The Agency shall set aside a Cash Flow Reserve at the beginning of each fiscal year. 3.04.1 End of Fiscal Year The Cash Flow Reserve shall be fully replenished and restored back to the current designated amount prior to the end of each fiscal year to ensure and preserve the Agency’s ability to perform its legal obligations; 3.04 Reporting Staff will report monthly to the Board on the use and balance of the Cash Flow Reserve. 4.00 DESIGNATED RESERVE If the Board deems it necessary, funds for a specific expenditure or purpose may be set aside in a designated reserve. 4.01 Purpose The purpose of the Designated Reserve is to establish and maintain a reserve for a specific purpose as authorized and defined by the Board. 4.01.1 Use of the Designated Reserve The Designated Reserve may only be used to cover specific expenditures. 4.01.2 Board Approval for Use All expenditures paid from or changes to this Designated Reserve require prior Board approval.

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Policy No. B-1002 Page 3 of 3 4.02 Board Review and Setting Reserve Amount The Board will review and set the Designated Reserve amount and purpose during the budget adoption process. 4.02.1 Board Amendments to the Designated Reserve Amount The Board may increase or decrease the Designated Reserve amount by Resolution during the fiscal year. 4.03 Setting Aside the Reserve The Agency shall set aside the Designated Reserve at the beginning of each fiscal year. 5.00 EFFECTIVE DATE AND SUPERSESSION This Policy shall be effective upon its adoption and shall supersede all prior policies, amendments, letters of intent, or positions of Agency on this subject. 5.01 Board Resolutions Resolution Number Date Board Approved WA-13-2010 June 2, 2010 #12

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: August 4, 2017 SUBJECT: Revised class specifications, position allocations and salary ranges BACKGROUND/DISCUSSION: The El Dorado County Water Agency (EDCWA) was created in 1959 with the mission to “ensure that El Dorado County has adequate water for today and in the future.” Recently, the Agency was validated as a separate entity from El Dorado County and must operate independently, including managing its own resources and its employees. At the April 12, 2017 Board of Directors meeting, current organizational structure, options to meet potential workload and future agency objectives were discussed in great detail. The Board’s input has guided the development of these new, proposed Agency position classifications.

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(Attachments: EDCWA Resolution WA-15-2017, EDCWA Resolution WA-16-2017 and Amendment to Appendix “A” of the Memorandum of Understanding between El Dorado Water Agency and El Dorado County Employees’ Association, Local 1, Representing the El Dorado County Water Agency General Unit). KVP/jvl RECOMMENDATION: Staff recommends Board: 1) Authorize Chair to sign Resolution WA-15-2017 which approves the revised class specifications, position allocations and salary ranges; 2) Authorize Chair to sign Resolution WA-16-2017 approving amendment No. 1 to the Memorandum of Understand with Local 1 Representing EDCWA General Unit; and 3) Authorize Chair to sign Amendment to Appendix “A” of the Memorandum of Understanding between El Dorado Water Agency and El Dorado County Employees’ Association, Local 1, Representing the El Dorado County Water Agency General Unit. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes:

Date_______________________ Noes: Attest: Abstentions: By_________________________ Clerk of the Agency Absent:


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El Dorado County Water Agency August 4, 2017 Reclassifications Page 2 of 2 Staff has performed a comprehensive review of the Agency’s administrative positions in order to determine how best to define these positions to accomplish our mission. The basic premise behind the review was to streamline the Agency’s operations to make it an efficient and effective organization. Because of our limited staffing, each position in the Water Agency must be flexible and be able to handle a myriad of duties, oftentimes over and above what may typically be required of a specific class specification. In addition to changing class specifications, we have also changed position titles to make them consistent with responsibilities unique to the Water Agency. The proposed new classifications and compensation ranges are in line with the most complete, accurate and up-to-date California Special Districts Administrative Salary and Benefits Survey. The following is a list of the current positions in the Water Agency and the proposed revised positions and new titles: Current Agency Positions Proposed Agency Positions General Manager General Manager Water Agency Financial Analyst Business Services Officer Water Agency Technician Board Clerk Water Resources Engineer No proposed Agency position Water Agency Deputy Clerk No proposed Agency position

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RESOLUTION NO. WA-15-2017

OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY WATER AGENCY

Resolution Adopting Revised

Class Specifications, Personnel Allocations and Salary Schedule For FY 2017-2018

WHEREAS, the Interim General Manager of the El Dorado County Water Agency (“Agency”) has presented data establishing a need and justification for revising class specifications for two administrative positions of the Agency, together with their proposed salary ranges; and WHEREAS, it appears from the data presented by the Interim General Manager that there are funds available in the Agency’s Fiscal Year 2017-2018 budget for such position reclassifications; and WHEREAS, it is in the best interests of the Agency that the new and revised class specifications for the Agency’s Board Clerk and Business Services Officer be created, the proposed salary ranges for such positions be established, and the Interim General Manager be authorized to contract with or hire qualified persons to perform the duties of such positions; WHEREAS, the Government Code also requires that the total allocated positions be approved by the Board on an annual basis; and WHEREAS, the Water Agency by this Resolution hereby specifies the number of all budgeted positions with the Water Agency and the salary rates or ranges of the positions; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the El Dorado County Water Agency hereby approves, adopts and establishes class specifications for the Agency’s staff employees as follows: Business Services Officer and Board Clerk; and BE IT FURTHER RESOLVED that the authorized personnel allocations of the Water Agency for the Fiscal Year 2017-2018, and the number of all authorized positions in the Water Agency, are set forth as follows: Title Quantity General Manager 1 Business Services Officer 1 Board Clerk 1 Total Allocation Positions 3

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EDCWA RESOLUTION NO. WA-15-2017 August 9, 2017 Page 2 BE IT FURTHER RESOLVED that the salary ranges for the above positions are hereby established as follows:

El Dorado County Water Agency Salary Schedule

Fiscal Year 2017-2018

Position Title Step 1 Step 2 Step 3 Step 4 Step 5

Business Services Officer Hourly $45.26 $47.52 $49.90 $52.39 $55.00 Monthly $7845.07 $8236.80 $8649.33 $9080.93 $9533.33

Board Clerk Hourly $33.86 $35.55 $37.33 $39.20 $41.16 Monthly $5869.07 $6162.00 $6470.53 $6794.67 $7134.40

Water Agency General Manager Annual salary set periodically by Board.

BE IT FURTHER RESOLVED that the Interim General Manager is authorized and directed to contract with or hire qualified persons as employees of the Agency to perform the duties of such positions, and to set the terms of compensation or salary within the salary range approved by this Resolution.

BE IT FURTHER RESOLVED that this resolution shall take effect and be effective July

1, 2017. BE IT FURTHER RESOLVED that any and all resolutions in conflict with this Resolution are to the extent of such conflict hereby repealed as of the effective date of this Resolution. PASSED AND ADOPTED BY THE Board of Directors of the El Dorado County Water Agency at a regular meeting of said board, held on August 9, 2017, by the following vote of said Board: Ayes: Noes: Abstain: ATTEST: Absent: By By Julianne van Leeuwen Michael Ranalli Acting Clerk of the Agency 1st Vice-Chair, Board of Directors Date

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RESOLUTION NO. WA-16-2017

OF THE BOARD OF DIRECTORS OF THE EL DORADO COUNTY WATER AGENCY

APPROVING AMENDMENT No. 1 TO THE

MEMORANDUM OF UNDERSTANDING WITH LOCAL 1 REPRESENTING EDCWA GENERAL UNIT

FOR FEBRUARY 18, 2017 THROUGH DECEMBER 31, 2017

WHEREAS, the El Dorado County Employees’ Association, Local 1 (“Local 1”), represents the El Dorado County Water Agency (“EDCWA”) employees in the EDCWA General Unit, which consists of the classifications of Water Agency Technician and Water Agency Financial Analyst; and WHEREAS, the El Dorado County Water Agency (“EDCWA”) and Local 1 have met and conferred in good faith and have reached a tentative agreement on an amendment to the MOU to modify the list of represented position classifications in the EDCWA General Unit; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the El Dorado County Water Agency:

1. Effective July 1, 2017, Appendix “A” of the MOU is replaced with the attached “Appendix A-1,” modifying the list of represented classifications in the EDCWA General Unit. 2. Except as expressly amended herein, all terms and conditions of the MOU shall remain in full force and effect.

PASSED AND ADOPTED BY THE Board of Directors of the El Dorado County Water Agency at a regular meeting of said Board, held on August 9, 2017, by the following vote of said Board: Ayes: Noes: Abstain: ATTEST: Absent: By __________________________________ Julianne van Leeuwen Michael Ranalli

Acting Clerk of the Agency 1st Vice-Chair, Board of Directors Date____________________________

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RESOLUTION NO. WA-16-2017 August 9, 2017

APPENDIX “A-1” The following are the represented classifications in the EDCWA General Unit:

1. Business Services Officer 2. Board Clerk

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: August 1, 2017 SUBJECT: Temporary Job Assignment – Extension No. 7 BACKGROUND/DISCUSSION: On December 14, 2013, the Water Agency Financial Analyst position was vacated when the incumbent took a position with another agency. The Water Agency’s General Manager temporarily assigned the Water Agency Technician to fill the vacated Financial Analyst position. Concurrently, the Water Agency Deputy Clerk was temporarily assigned to the Water Agency Technician position. Simultaneously, this employee was notified to serve as Clerk of Board.

--continued-- KP/jvl RECOMMENDATION: Staff recommends the Board: 1) Approve and extend the temporary assignment of Tami Scowcroft to the Water Agency Financial Analyst position and Julianne van Leeuwen to the Water Agency Technician position from August 9, 2017 through January 10, 2018; and 2) Continue the assignment of Ms. van Leeuwen to serve as Clerk of the Board from August 9, 2017 through January 10, 2018. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda Item August 1, 2017 Temporary Job Assignment – 7th Extension Page 2 In prior fiscal years, the Clerk of the Board position was part of a dual role position identified as the Administrative Manager/Clerk of the Board. However, this position allocation was removed by the Board of Directors on June 2, 2010. The temporary assignments were made within the authority of the General Manager in accordance with the Water Agency Employee Handbook; however, the General Manager’s authority ended after 6 months on June 14, 2014. After the first six-month authorization by the General Manager, the Board may extend the assignment. At the January 14, 2015 meeting, the Board unanimously approved a six-month extension for the temporary assignments of Ms. Scowcroft and Ms. van Leeuwen. On June 10, 2015, the Board approved a 2nd Extension. The Board’s extension expires on December 31, 2015. On December 15, 2015 the Board approved a 3rd Extension that expires on July 1, 2016. On June 29, 2016, the Board approved the 4th Extension that expires on December 31, 2016. On December 14, 2016, the Board approved the 5th Extension that expired on April 12, 2017. On June 14, 2017, the Board approved the 6th Extension that expires on August 9, 2017. The Interim General Manager is recommending a limited, seventh, extension for the temporary job assignments with an expectation that new positions for the Agency can be presented, adopted and implemented at the Agency’s regular Board meeting on August 9, 2017. The temporary assignments were made pursuant to Section 4.06 of Policy D-1001, Employee Handbook which states “the General Manager may authorize the higher pay assignment for a period not to exceed 6 months. The Board may extend the period beyond the 6 months.” Further Extension of Temporary Assignment As quoted above in Section 4.06, the Employee Handbook: It is recommended the Board take such action as it deems appropriate.

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: August 4, 2017 SUBJECT: Michael J. Preszler Consulting Inc. dba Zanjero County-wide Baseline Demand

Forecast Phase 2 BACKGROUND/DISCUSSION: El Dorado County Water Agency (Agency) is continuing the studies to support its water entitlement and water rights. To assist in this effort, the Agency authorized J. Crowley Group, Inc. (now operating as Michael J. Preszler Consulting Inc. dba Zanjero) at its September 8, 2016 Board meeting to begin the development for a county-wide baseline demand forecast. EDCWA is conducting studies to support water demands associated with the water rights application process and to refine the agricultural water demands in the county.

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KP/tds RECOMMENDATION: Staff recommends the Board: 1) Make the finding that contracting with Michael J. Preszler Consulting Inc. dba Zanjero, Inc. for services supports the Water Agency in carrying out its mission; 2) Approve entering into a General Counsel approved agreement with Michael J. Preszler Consulting Inc. dba Zanjero for a County-wide Baseline Demand Forecast Phase 2 for the not-to-exceed amount of $196,000; and 3) Authorize the Interim General Manager to execute the General Counsel approved agreement. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda Item August 4, 2017 County-wide Baseline Demand Forecast Agreement No. 2 Page 2 Michael J. Preszler Consulting Inc. dba Zanjero and its sub-consultant, Hazen and Sawyer, have completed Phase 1 of this project that reviewed available data. The next phase of this assignment is to develop a forecast methodology based on the available data, forecast requirements, and long-term county needs for municipal and agriculture forecasts. The first phase focused on the available municipal and agricultural data collected as part of the Water Efficiency Strategic Plan and data as supplied by the water purveyors within the County’s West Slope area. Additionally, the first phase included analysis of potential modeling parameters based on data compiled from the County and Agricultural Commissioners’ office regarding the agricultural water use in the County that could be used to develop baseline levels of water demands. This analysis included a introductory meeting with various agricultural representatives within the County to provide input and validation that the parameters would be useful and appropriate for developing agricultural water demands within the County. The scope of work for Phase 2 includes the development of the actual water demand forecast model and comparison to the baseline levels developed in Phase 1. Specifically, Phase 2 scope of work will include the following:

1. Develop M&I Forecasting Models 2. Prepare Agricultural Baseline and Alternative Agricultural “Outlook” Forecast Scenarios 3. Forecast Database Development 4. Meetings and Reporting

Develop M&I Forecasting Models

A “rate of use times driver” approach will be used to model M&I water demand. Rates of use will be defined for land use categories and/or water use classes using the data collected during Phase 1. The average rates of water use in each category/class will be profiled statistically in order to create a baseline set of water use factors.

The water use data will be modeled using regression analysis. A longer time series is available at the class level, which will support an assessment of price and climatic effects. Meanwhile, the shorter time series of geo-referenced data provided by EID and Georgetown will be used to assess the effects of housing density and age of property on residential water use. For the residential classes, it is anticipated that the assessment will result in one or more hybrid demand factor models that integrates the time series and cross-sectional regression analyses into equations that can be calibrated to a base projection year. For the commercial sectors, it is anticipated that a simple fixed factor forecast model will be developed, with adjustments for price and climatic responses if they are found to be significant. Assumptions for non-revenue water and losses will be derived in collaboration with EDCWA.

A baseline forecast scenario will be generated for Build Out and include up to three (3) additional forecast scenarios will be derived to support analysis of uncertainty about the M&I projections, including the timing of future development.

Prepare Agricultural Baseline and Alternative Agricultural “Outlook” Forecast Scenarios

The Agricultural forecast will also utilize a “rate of use times driver” approach to project future water demand. This approach will rely on demand factors of water use per irrigated acre. The study team will work closely with industry stakeholders to select an appropriate

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baseline scenario associated with agricultural sector production and water use. This will include refinement of criteria for selecting irrigated (or potentially irrigated) agricultural lands based on current zoning categories, elevations, slopes, and suitable soils. This will also involve selecting a range of crops (e.g., vineyard, orchard, other) crops that will be differentiated, along with water use factors that will be assigned to each crop type to reflect normal requirements and water application technologies. This will involve the use of data compiled by the County, as well as State and industry sources of agricultural production patterns to provide a baseline for creating alternative future scenarios.

In addition to a Baseline scenario, the study team will work with EDCWA and industry stakeholders to generate alternative demand factors and scenarios that address alternative future conditions and the timing of changes in agricultural production. These may include scenarios describing different rates of land transition, export demand, and climatic variability, as well as potential improvements in irrigation efficiency. Up to three agricultural scenarios will be developed in addition to the baseline scenario.

Forecast Database Development & Meetings and Reporting

It is critical for the Agency to integrate its database into the County’s GIS database for future analysis and maximizing the use of data from this effort. Models and calculations will be integrated into an Excel or Access-based forecasting tool, such that data and forecasts can be plotted using a connection to El Dorado County GIS system. Modeling data elements will contain historical water use information, County tax appraiser data and other available historical estimates of explanatory variables used to support M&I and Agricultural modeling. Forecasting data elements will contain information for assumed future values of demand drivers (e.g., customers, housing units, employment, irrigated acres, squarer footage, etc) and the model variables comprising the M&I and Agricultural models for each scenario developed. A Technical Memorandum will be prepared describing the work outlined in Tasks 1-3. Upon receipt, discussion, and incorporation of comments on the draft report, a final report will be submitted. During the course of the project, up to three in-person meetings will be held as necessary to support data collection efforts, strategy development, and progress reviews.

Budget and Recommendation Michael J. Preszler Consulting Inc. dba Zanjero (under J. Crowley Group, LLC) was selected as one of the qualified vendors for the Water Agency. Staff recommends the Board approved entering into a General Counsel approved agreement with Michael J. Preszler Consulting Inc. dba Zanjero for Phase 2 of the County-wide Baseline Demand Forecast for the not-to-exceed amount of $196,000. This project is included in the adopted FY2017-18 budget, and the proposed work is below the amount budgeted for this activity.

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TO: Board of Directors FROM: Kenneth V. Payne, Interim General Manager DATE: August 4, 2017 SUBJECT: Agreement between El Dorado County Water Agency and Stantec Consulting

Services Inc. to Develop a Stormwater Resource Plan (SWRP) for the West Slope portion of El Dorado County

BACKGROUND/DISCUSSION: El Dorado County Water Agency (Agency) is collaborating with the County of El Dorado (County) and the City of Placerville (City) to develop a Stormwater Resource Plan (SWRP) for the West Slope portion of El Dorado County. The purpose of this work plan is to establish the guiding principles, scope of work, key points of contact, roles and responsibilities, schedule, and budget for developing a West Slope SWRP that meets the needs and conditions set forth by State Water Resources Control Board. Preparation of this SWRP is imperative for eligibility in the Proposition 1 Stormwater Grant Program, which is expected to be released in early 2018.

-Continued- KP/tds RECOMMENDATION: Staff recommends the Board: 1) Make the finding that contracting with Stantec Consulting Services Inc. for services supports the Water Agency in carrying out its mission; 2) Approve entering into a General Counsel approved agreement with Stantec Consulting Services Inc. to develop a Stormwater Resource Plan (SWRP) for the West Slope portion of El Dorado County for the not-to-exceed amount of $385,000; and 3) Authorize the Interim General Manager to execute the General Counsel approved agreement in a form acceptable to the Agency counsel. ACTION OF AGENCY ON: VOTE: Unanimous________or Ayes: Date Noes: Attest: Abstentions: By Clerk of the Agency Absent:


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El Dorado County Water Agency Agenda Item August 4, 2017 Development of a SWRP for the West Slope Page 2

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BACKGROUND The West Slope covers the majority of the County and consists of a diverse range of land uses. The western portion of the West Slope has dispersed urban and rural/agricultural areas and the eastern portion is predominantly forest areas. In comparison to the Tahoe Basin, regulatory actions and attention to stormwater management have been less extensive in the West Slope despite its vast geographic area and wide range of land uses and conditions. Therefore, this work plan is focused on developing a SWRP for the West Slope. Due to the foothill setting, the Agency is taking steps to develop a West Slope SWRP that focuses on a broader scope to cover the intended watershed planning to integrate three components:

1) Surface Water Storage (water supply and flood control), 2) Headwater (Watershed) Management, and 3) Stormwater Management.

Each of these components includes projects that would provide multi-benefits that match those detailed in the SWRCB’s 2016 SWRP Guideline. While the West Slope SWRP will cover these three components, due to time constraints to meet pending grant funding schedules in early 2018, the focus will be on the stormwater management component. Additional work may be needed to fully address watershed management. Stormwater Resource Planning Act On August 28, 2014, the California State Legislature passed Senate Bill 985, amending the Stormwater Resource Planning Act (Act). The Act authorizes a city, county, or special district to develop a stormwater resource plan. Stormwater resource plans should list and prioritize multi-benefit projects geared toward capturing stormwater for underground storage, thus increasing local groundwater supplies and reducing the need to purchase imported water. In addition to capturing stormwater for supply augmentation, multi-benefit projects reduce the amount of pollution that stormwater carries to receiving water bodies such as lakes, rivers, and the ocean, which can help agencies achieve compliance with applicable MS4 permits and total maximum daily loads (TMDLs). To promote a watershed approach for stormwater management and to facilitate financial assistance, the State Water Resources Control Board (SWRCB) developed the Stormwater Resource Plan Guidelines (draft 2015) to help with development of stormwater resource plans and to detail components required within these plans. These guidelines will be used to develop the West Slope SWRP. Guiding Principles for County-Wide Stormwater Resource Program During discussions held on July 11, 2017, Agency, County, and City staff developed the following guiding principles to support efficient and effective implementation of the County-Wide Stormwater Resource Program:

• Align the planning and implementation of County-wide integrated management and stewardship for water, land, and related resources. This includes consistency and coordination with existing planning efforts.

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• Develop multi-objective projects and actions that provide direct benefits to the County and its residents, while also facilitating opportunities for regional and statewide benefits and conforming to the principles of integrated water resources management. The investments and outcomes should be measured by three mutually supported principles: Social Equity, Economic Efficiency, and Ecological Sustainability.

• Incorporate proactive public outreach and stakeholder engagement during the development of the SWRP, especially during project prioritization. Existing venues for public outreach should be leveraged to maximize efficiency.

• Use the available talents and expertise of different government entities in a collaborative and cooperative manner to maximize efficiency.

• Maximize the use of available data, plans, information, and references. • Aim to develop a complete and acceptable document expeditiously, with some areas of

detail to be supplemented in later (as needed and/or with periodic) updates. • Establish component-specific or topic-specific groups or subgroups for discussion and

content development, as needed. The scope of work for this contract will be based on the above principles and outcomes from the initial scoping effort. A draft scope of work is included in Attachment A. Its goal is to efficiently complete a SWRP in order to meet funding requirements. With a period of performance extends for 6 months, the scope of work targets the kick off in late August/early September 2017, the draft SWRP in January 2018, and the final SWRP in February 2018. Budget and Recommendation Stantec was selected to provide these services based on their qualifications and familiarity in the assignment based on their work to conduct a stormwater scoping analysis for the Agency, their work in the analysis for surface water storage for both the Agency and the El Dorado Water and Power Authority, and their work in the regional American River Basin Study. Staff recommends the Board approved entering into a General Counsel approved agreement with Stantec for Phase 2 of the County-wide Baseline Demand Forecast for the not-to-exceed amount of $385,000 on a time-and-material basis. Based on the approached developed with Stantec, this project is included in the adopted FY2017-18 budget, and the proposed work is below the $500,000 amount budgeted for this activity.

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ATTACHMENT A DRAFT SCOPE OF WORK

Task 1 – Partner Meetings & Project Management The Consultant will facilitate regular working and coordination meetings with the Agency, County, and City (Partner) to establish common understanding of the project development and facilitate regular input and feedback from each Partner. As an initial effort, Consultant will work with Partners to formalize role and responsibility for all partners. EDCWA will lead the development of the West Slope SWRP. However, as described in the guiding principles section above, successful completion of the West Slope SWRP will require the collaborative efforts from all 3 Partners. In order to complete the SWRP in a short timeframe, each Partner is responsible for attending the monthly coordination meetings and reviewing document sections as they become available. The Consultant will also provide project management services to control the project timeline, the project budget, and project activities required for the successful development of the West Slope SWRP. It is anticipated that services will consist of the following items:

• One (1) Project Kick-Off Meeting o Review SWRCB SWRP guidelines o Determine Project schedule o Discuss Outline for the West Slope SWRP

• Monthly Partner Coordination Meetings • Monthly Invoicing • Monthly Progress Reports

Assumptions:

• 6 Invoices • 6 Progress Reports • 6 Partner Coordination Meetings/Calls

Deliverable & Schedule: Deliverable Format/Schedule Monthly Invoices and Progress Reports Electronic Format (PDF) / Emailed Monthly Coordination Meetings/Calls In-Person, Teleconference / As-needed Task 2 – Develop Watershed Descriptions & Issues The Consultant will identify and describe the watershed and sub-watersheds (planning areas) as they will appear in the SWRP. This task will include a description of surface water and groundwater resources, existing sources water supply, land uses, native habitats, watershed processes, and water quality compliance. Figure 2 illustrates a general delineation of the potential sub-watersheds (planning areas) in the West Slope SWRP. Note that there are overlapping areas that could either be integrated to expedite management considerations or left separate for quantifying potential implementation benefits. The delineation is based on SWRCB SWRP Guidelines, political boundaries, and other known information collected and summarized in the initial scoping task order.

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Attachment A Draft Scope of Work

August 4, 2017

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El Dorado Hills North

El Dorado Hills South

Cameron Park

Ridge Communities

Farm Trail North

Farm Trail East

Farm Trail South

Latrobe

Planning Areas

Figure 2. Potential Planning Areas (Sub-Watersheds) In this task, existing documents will be reviewed for their suitability to satisfy any SWRP requirements. Potential documents include TMDL implementation plans, watershed management plans, agency capital improvement project plans, GIS mapping efforts, development guidance manuals, and other publically available sources of information. Relevant information contained within existing documents will be used and the remaining efforts to complete the SWRP will be detailed. In addition, the following stormwater management plans will be referenced:

• Western El Dorado County Stormwater Management Plan (Final 2004) • Lake Tahoe Basin Stormwater Management Plan (updated 2013) • Placerville Stormwater Management Plan (2005) • South Fork American River Watershed Plan (Final 2009) • Cosumnes American Bear Yuba Integrated Regional Water Management Plan (Updated

2006) • County of El Dorado Drainage Manual (1995) • El Dorado County Multi-Jurisdiction Hazard Mitigation Plan (2004)

EDCWA, EDC, and Placerville will identify publicly owned parcels and potential infiltration constraints. Criteria will be developed to prioritize publicly owned parcels for potential stormwater capture projects based on proximity to storm drain system, catchment size, geotechnical and other issues. Relevant documents will be reviewed to establish SWRP consistency with the CEQA, Water Quality Control Plans, Applicable Water Quality Control Policies, Water Rights, IRWMP plans

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and monitoring plans. Known issues in the watersheds will be characterized. The Consultant will work with Agency, County, and City staff to evaluate solutions to meet water quality objectives. Solution alternatives will be added to the list of potential projects. The Consultant anticipates that this task will consist of the following:

• Compilation of supporting documents by watershed with a detailed description of the SWRP components they can satisfy and those that remain to be addressed

• Documentation of prioritization methodology, assumptions, and a prioritized parcel list for each watershed

Assumptions: • Existing GIS data will be made available for use on a county wide basis to supplement

existing collection of GIS information obtained from previous effort. • County to provide assessment data.

Deliverables: Deliverable Schedule Draft Description of Watersheds Section of SWRP September 2017

Final GIS maps November 2017 Task 3 – Identification and Prioritization of Multi-Benefit Projects The Consultant will identify and prioritize multi-benefit projects for inclusion in the WEST SLOPE SWRP. The Consultant anticipates that this task will consist of the following steps:

1. Identify Projects - This step will seek to clarify the existing projects that are in CIP plans, anticipated in the near future, or can potentially be implemented to better the water quality in the region. These conceptual projects need to be realistic at minimum, but may potentially never be implemented. See Attachment 1 for draft Project Template. Information for these templates will be provided by City and County staff.

2. Screen Initial Projects - This step will involve removing projects from the list that are not realistic due to land acquisition, political or other constraints.

3. Evaluate Retained Projects - This step will add numeric values to each potential project. Potential numeric value may be capital cost, volume of water captured, pollutant load reductions, etc.

4. Prioritize Retained Projects - This step will rank the remaining projects through a robust weighting criteria. The weights of specific criteria will be suggested by The Consultant and agreed upon by EDC, EDCWA and Placerville.

The Consultant will develop a concept-level runoff-capture design for each potential site. Conceptual designs (1%-3%) will acknowledge site-specific constraints, will determine drawdown requirements for captured runoff, and will be based on current runoff-capture best management practices (BMPs) including distributed BMPs such as green streets and low impact development. The Consultant will prioritize the implementation of wet-weather and dry-weather runoff-capture projects in an integrated and quantitative manner. Prioritization will consist of a metric-based

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evaluation of multiple benefits to maximize water supply, water quality, flood management, environmental benefits, and other community benefits within the watershed. Assumptions:

• Agency, County, and City staff will be available for two (2) 30-minute phone interviews each

• City staff will populate project description sheets for existing projects • The following staff (listed below) will be available to assist with this task:

Deliverables: • Documentation of assumptions • GIS maps of prioritized parcels in the watershed • Up to 35 Concept-level runoff-capture designs for prioritized parcels • Up to 35 Project description sheets • Preliminary costs estimates to maintain and build upon • Project prioritization criteria and implementation methodology • Prioritized list of concept projects based on criteria scores

Deliverable Schedule Project Information Forms with Project Information Late September 2017 Evaluation Criteria Early October 2017 Draft Quantitative Methods for Identification and Prioritization of Stormwater and Dry Weather Runoff Capture Projects Section of SWRP

December 2017

Task 4 – Project Implementation Strategy and Schedule The Consultant will prepare a Project Implementation Strategy and Schedule to fulfill the requirements of Section VI.E of the SWRCB SWRP Guidelines. The Consultant anticipates a strategy and schedule that will consist of a phased and prioritized implementation of SWRP conceptual projects based on water quality objectives and the availability of governmental and non-governmental funding sources. The implementation schedule will depend on when outside funding sources become available. The strategy will take a “cause and effect” approach, where

Projects/Topic Contact Environmental Management Greg Stanton Environmental Management, Tahoe Stormwater Plan Brendan Ferry

EDC Transportation Don Spears Placerville WWTPs Mark Liebenow Placerville Public Works Rick Ferriera Georgetown & EDC RCDs Mark Egbert Caltrans Clark Perry Fuel Loads; US Forest Service Projects Michael Ranalli

Biomass PJ Patton US Forest Service Projects Fred Schaefer to provide contact US Forest Service’s Cohesive Strategy

https://www.forestsandrangelands.gov/strategy/

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a project will be deemed necessary if an outside trigger occurs. Technical Memorandum #31 will be used as starting point for compiling information. Additional information on State funding opportunities for stormwater, and opportunities for surface water and watershed management will be researched. The Consultant’s implementation strategy and schedule will be discussed with the Partners for review approval. Deliverables:

• Implementation Strategy and Schedule Section of SWRP Deliverable Schedule Draft Implementation Strategy and Schedule Section of SWRP December 2017

Task 5 – Collaboration and Outreach The Consultant will work with EDCWA to establish a community collaboration and outreach program for the development of the WEST SLOPE SWRP. The Consultant anticipates that this task will consist of the following activities:

• Develop a list of stakeholders in the EDCWA service area • Preparation of meeting materials, handouts, and meeting summaries • Present program efforts and concepts in two (2) workshops open to public (see Task 1) • One (1) workshop to present draft criteria and evaluation methods • One (1) workshop to overview the draft West Slope SWRP • Solicit input from stakeholders including watershed committees, public agencies (EDC,

EDCWA, and Placerville), non-governmental organizations, water rights holders, and the general public

• Document stakeholder comments, concerns, and suggestions and the provide the public with responses on how they were addressed and/or incorporated in the SWRP

• Conduct one (1) EDCWA Board Meeting presentation • Conduct up to (6) topic-specific meetings with subject matter experts • Support Agency to develop website information regarding the development of SWRP

and public information dissemination Assumptions:

• This plan will require the coordination with various groups and the management of many concurrent efforts, all within a relatively short timeframe

• EDCWA will implement the outreach plan and lead public forum discussions with support from The Consultant

Deliverable & Schedule: Deliverable Schedule Two (2) Workshops with Stakeholders October 2017 and January 2018 Up to (6) Topic-Specific Meetings Between October – December 2017 Meeting materials Provided at each meeting, unless otherwise

stated

1 MSA TO#2, Stormwater Resource Planning, Initial Scoping; Technical Memorandum #3, Regulatory Environment and Funding Opportunities (May 2017 draft) for more details.

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Meeting summaries Within 5 working days following each meeting Draft Organization, Coordination, Collaboration Section of SWRP

December 2017

Draft Education, Outreach, and Public Participation Section of SWRP

December 2017

Website information As needed One (1) EDCWA Board Meeting Presentation before the public workshop #2 December 2017 or January 2018 (TBD)

Task 6 – Stormwater Resources Plan The Consultant will prepare the West Slope SWRP incorporating the work associated with previous tasks. The West Slope SWRP will be reviewed against the SWRCB self-certification checklist to ensure that all Proposition 1 requirements are met The Consultant anticipates that the following activities will be associated with this task:

• Introduction Section of SWRP • Public draft West Slope SWRP • Incorporate comments received during public comment period. • Final West Slope SWRP

Note, this West Slope SRWP will need to be incorporated into an Integrated Water Resources Management Plan, but this is beyond the scope of this work. Deliverable & Schedule: Deliverable Schedule Introduction Section of SWRP September 2017 Admin Draft SWRP December 2017 Public Draft SWRP January 2018 Final SWRP February 2018 Deliverables will be in an electronic format with up to 5 copies of printed.

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SCHEDULE

Deliverable Schedule Reference Task

Monthly Invoices and Progress Reports Monthly Task 1 Partner Coordination Meetings/Calls Monthly Task 1 Draft Introduction Section of SWRP September 2017 Task 6 Draft Description of Watersheds Section of SWRP September 2017 Task 2 Project Information Forms with Project Information Late September 2017 Task 3

Up to (6) Topic-Specific Meetings Between October – December 2017 Task 5

Evaluation Criteria Early October 2017 Task 3 Workshop 1 with Stakeholders October 2017 Task 5 Final GIS maps November 2017 Task 2 Draft Quantitative Methods for Identification and Prioritization of Stormwater and Dry Weather Runoff Capture Projects Section of SWRP

December 2017 Task 3

Draft Implementation Strategy and Schedule Section of SWRP December 2017 Task 4

Draft Organization, Coordination, Collaboration Section of SWRP December 2017 Task 5

Draft Education, Outreach, and Public Participation Section of SWRP December 2017 Task 5

Admin Draft SWRP December 2017 Task 6 EDCWA Board Meeting Presentation before Public Workshop #2

December 2017 or January 2018 (TBD) Task 5

Public Draft SWRP January 2018 Task 6 Workshop 2 with Stakeholders January 2018 Task 5 Final SWRP February 2018 Task 6 Website information As needed Task 5

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