Republic of the Philippines City of Taguig Taguig City University Gen. Santos Avenue, Central Bicutan, Taguig City 2013 GRADUATION BALL Basic Details of the Graduation Ball 1. Date: March 15, 2013 2. Venue: Taguig City University (Auditorium) 3. Theme: Fun Towards Professionalism 4. Dress Code: Semi-formal attire The Theme of the Graduation Ball Masquerade 1. Sentimental part Celebration part 2. Lights and Sounds 3. Music 4. Overall Mood The Ball Committee The Graduation Ball Committee or BallComm is composed of the Marketing Management Student’s to plan, to organize and to facilitate the Graduation Ball this year. The members of the BallComm represent the whole committee or the school in dealing with transactions. The selection of the members of the BallComm is done through submission of written application forms and oral interviews conducted by the Marketing Student. After the selection of the members the committee heads are responsible for recruiting and selecting of the members. The Grad Ball Core Committee Name Programs Jonaliza Putian Promotions Ma. Jeselle Bañados Logistics and Security Jymson Cayabyab Food Marcelo Vergara Decors Mar Niño Mendones Invitations and Awards Clarize Hubilla Finance Ma. Cristina Mendoza Documentations Maynard Claveria Position Name President John Philip Reyes
Transcript
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
2013 GRADUATION BALL
Basic Details of the Graduation Ball1. Date: March 15, 20132. Venue: Taguig City University (Auditorium)3. Theme: Fun Towards Professionalism 4. Dress Code: Semi-formal attire
The Theme of the Graduation BallMasquerade1. Sentimental part Celebration part
2. Lights and Sounds3. Music4. Overall Mood
The Ball Committee
The Graduation Ball Committee or BallComm is composed of theMarketing Management Student’s to plan, to organize and to facilitate theGraduation Ball this year. The members of the BallComm represent the wholecommittee or the school in dealing with transactions.
The selection of the members of the BallComm is done throughsubmission of written application forms and oral interviews conducted by theMarketing Student. After the selection of the members the committee headsare responsible for recruiting and selecting of the members.
The Grad Ball Core Committee NamePrograms Jonaliza PutianPromotions Ma. Jeselle BañadosLogistics and Security Jymson CayabyabFood Marcelo VergaraDecors Mar Niño MendonesInvitations and Awards Clarize HubillaFinance Ma. Cristina MendozaDocumentations Maynard Claveria
Position NamePresident John Philip Reyes
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
Vice-President Halachawyawfa Moreno
ProgramHead: Jonaliza Putian
Objectives1. To give fun and excitement to the seniors, before they proceed on their
professional life.2. To devise a clear and complete program flow (registration to closing
remarks)3. To promote batch participation in the program4. To ensure the fluidity of the program during the night itself
Program Flow
Time Event
5:00to6:30pm
5:00 pm Registration and Nominations
6:00pm
Open Gates
6:20pm
House Music Starts + Usher People in
6:25pm
Everyone is Led Inside – Ushers
6:30to6:45pm
6:30 pm Grad Ball Begins
6:30pm
Opening Prayer
6:35pm
Philippine National Anthem
6:40pm
Opening Remarks – Mayor Lani Cayetano
6:45 pm Dinner
6:50pm
Intermission Number
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
m
pm Super Lively Music
12:00am
Grad Ball Ends
Suggested EmceesFemale: Male:1. Aniger Wiji Cruz 2. Steven Jhon Papa
Budget Breakdown
Item Description Market PriceDiscounted
Price
Band - -
Emcees P 10, 000.00 P 0.00
DJ Genesis P 10, 000.00 P 8,000.00
Total Amount P 20,000.00 P 8,000.00
- More connections within the batch are being researched for furtherconvenience.
PromotionHead: Ma. Jeselle BañadosObjectives
1. Advertise and introduce the theme of the Grad Ball to our batch matesusing tarpaulin
2. Make print ads and video ads3. Launching of the Grad Ball
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
Budget Breakdown
Items Price
Posters P4,000-5,000
Art materials andMiscellaneousexpenses
P1,500-2000
TOTAL = P 7, 000.00Logistics Head: Jymson Cayabyab
Objectives
1. Provide support to other committees regarding manpower/arrangements.2. Canvass and provide equipment’s and materials needed for the GradBall3. Layout and help the Decors committee arrange the venue4. Provide security during the Grad Ball
Duties and Responsibilities:
The Logistics Committee is responsible for parts of the GradBall suchas:
1) Rentals1. Sound/lights system 2. Video system
2) Security, Restrictions, and Guidelines,1. Off limits signs/barriers2. Allowed areas: Promenade3. Security guards and janitors.4. Prohibited items: liquor, cigarettes, pornographic materials,
contraceptives, drugs, weapons.5. All school rules apply during the Graduation Ball
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
3) Safety,1. Ambulance
4) Personnel Hiring 1. 2 bathrooms per floor , 1 janitor each2. TCU Auditorium Clean-up: 6 janitors3. Back of the TCU Campus : 2 guards4. Entrance to the Auditorium (front of auditorium): 2 guard for
each5. Promenade: 2 guards6. Parking Area: 3 guards7. Total: 7 janitors, 9 guards8. Criminology OJT’s are required to guard this event as part of
their duties.
5) Traffic Flow, and1. Entrance is at the right of hall of justice2. And Exit is on the left of the Auditorium3. Entrance would only be until 9pm, closed from 9-10:30pm. Exit
10:30pm onwards.4. A student have to leave early, a letter from the parents would be
needed.
6) Dress Code - Semi-formal
1. Attire for men: tie, long sleeves, slacks, leather shoes2. No wearing of T-shirts, muscle shirts, short sleeves polo,
shorts, rubber shoes, sandals, slippers, caps3. Attire for women: cocktail dress, tube top with shawl4. No tube top without shawl, plunging necklines, backless, etc. ;
dress must be, at most, 2 inches above the knees
6) Sketch-Ups of the Logistical Layout
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
TCU Auditorium Setup Detail
Budget Breakdown
Electricity P 5,000.00Auditorium 10,000.00Promenade 5,000.00Janitorial Services 10,000.00Security 10,000.00
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
Sounds and LightsSystems
5,000.00
Video Systems andCooling System
5,000.00
Ambulance* 500.00TOTAL P 50,500.00
Food Head: Mar Niño Mendones
Objectives1. Ensure that the best and most reasonably priced food is served
at the Grad Ball.2. Ensure that the committee members, janitors, workers,
carpenters etc. are well fed during committee meetings or duringpreparations for the Grad Ball.
Tasks1. Scout for caterers2. Be on the lookout for caterer suggestions and recommendations3. Coordinate with the various caterers4. Compile a list of different menus from the caterers5. Sift through menus given a certain budget6. Organize food tasting for each of the caterers7. Select a caterer based on food quality and value for money.8. Prepare and sign contracts for the caterers (with the assistance
of the Finance and Documentations Committee)9. Assign table arrangements
CATERERVilla Salud Catering ServicesPhp 150 per head*menu to follow*
Seating Arrangements1. TCU Auditorium will be divided into 15 sections2. The “best” section (the one nearest the stage) will be reserved
for the Administrators and Teachers3. The other sections will be on a first come first reserve basis PER
CLASS.
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
4. The class that gives a complete list of their preferred tableassignments will be able to choose which section of theauditorium they would like to sit in.
5. Submitted list must be final as to avoid hasty arrangements
Price per head Number of Meals Total
Grad Ball P 200.00 600 P 120,000.00
Worker’s Food P 80.00 80 P 6, 400.00
Total ProposedBudget
P 126, 400.00
Decorations Head: Marcelo Vergara
Objectives1. To set the mood and ambiance of the ball.2. To coordinate with other committees for a consistent theme.3. To make the ball visually appealing.
Duties and Responsibilities1. Create a meaningful design for the GradBall.2. Create the Decorations.3. Put up the decoration prior to the ball.
Tasks Accomplished1. Conceptualized the designs2. Canvassed for the materials3. Made sketches and actual models of the designs4. Measured the dimensions of the entrance and stage and stage
background5. Made examples of actual designs
Theme1. Masquerade
ProposalsTCU Auditorium
Republic of the PhilippinesCity of Taguig
Taguig City UniversityGen. Santos Avenue, Central Bicutan, Taguig City
Budget Proposal
Materials Price
Wood, paint P 5,000.00
Wood, white cloth
Curtain 1, 000.00
Flowers 5, 000.00
Wires, Cardboard,string
3, 000.00
Balloons 1, 000.00
Cloth 1, 000.00
P 16, 000.00
Tasks Invitations and Awards
Head: Clarize Hubilla
Objectives1. Canvas for invitations and awards sources2. Produce invitations before due date3. Designate awards for certain people in the batch
