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NDC Change Readiness Guide Business Travel - The Travel manager - The Corporate Booking Platform - The Travel management Company Edition 1.0 Written & produced by Paul Tilstone & Aurelie Krau Festive Road
Transcript

NDC Change Readiness GuideBusiness Travel- The Travel manager- The Corporate Booking Platform- The Travel management Company

Edition 1.0

Written & produced byPaul Tilstone & Aurelie KrauFestive Road

2 © 2015 International Air Transport Association. All rights reserved.

Table of Contents

Foreword...............................................................................3

Introduction.........................................................................4

The Corporate Travel Need.............................................6

NDC – The Broad Benefits & Challenges....................8

Change Readiness Guide................................................11 The Travel Manager Guide.............................................11

The Corporate Booking Platform (UI) Guide.............19

The Travel Management Company Guide..................28

Getting Ready and Further Reading............................37

Conclusion & Credits......................................................39

© 2015 International Air Transport Association. All rights reserved.

TThe New Distribution Capability (NDC) will enable the travel industry to transform the way air

products are retailed through the development of a modern, internet-based data standard for communications between airlines and travel agents.

As a result, air travellers will benefit from greater transparency and access to all of an airline’s offerings when shopping via a travel agent or online travel site, which is not the case today. And airlines will be able to pres-ent their products in an attractive manner, using rich content such as photos and videos in the travel agent channel, which today largely shows commoditized information including fares and schedules, with no product descrip-tions.

For the business travel community, NDC represents a tremendous opportunity. Current processes make it difficult for travellers, cor-porate buyers and their travel agent partners to easily compare airline ancillary products and the full service options across multiple airlines. By enabling access to airline content that currently is available only on airline web-

sites, NDC will add much more value to the services that agents provide to their clients and that travel buyers provide to their compa-nies.

To support the business travel community as the NDC standard is implemented, we have teamed with the business travel experts at Festive Road to offer this “IATA NDC Change Readiness Guide.” The document is divided into three sections to address the specific needs of:

• The Travel Manager (or corporate travel buyer);

• The Travel Management Company and; • The Corporate Booking Platform (aka Self

Booking Tool or User Interface)

As the industry gains more experience with the NDC standard we expect to have oppor-tunities to add more value to the Readiness Guide and we welcome your feedback and comments at [email protected].

Foreword

Yanik HoylesDirector, NDC Program

IATA

4 © 2015 International Air Transport Association. All rights reserved.

The NDC Journey – “Setting off in the dark”IATA’s New Distribution Capability (NDC) is a standard, first introduced to the world in October 2012. Since then the principle behind the standard has caused a lot of debate and acted as a catalyst for discussion about airline distribution in the travel industry. On August 6th 2014, the US Department of Transporta-tion (DOT) granted final approval to Resolution 787 and on 1st September 2015 the first official set of NDC messages were published as an industry standard. We are now clearly entering a phase of deployment.

By the close of 2014 a total of 24 pilots had taken place including some of the world’s biggest airlines and travel IT providers. Details of these pilots can be found through links in the further reading section of this document. There are currently another 19 airlines who have announced they have plan to either pilot or deploy NDC in the near future.

“Are we there yet?”Whilst the first transactions have been most-ly undertaken in pilot conditions, IATA now expects an increasing number of live deploy-ments to happen across a number of carriers. Because the standard is available to all the NDC schema has been downloaded more than 1,100 times to date and also some de-ployments have been underway beyond those known to IATA. What’s clear is that there’s significant interest and lots of work going on to understand and benefit from NDC.

Adoption by some of the industry’s leading airlines is on the horizon and yet work carried out by Festive Road suggests that travel man-agers, travel management companies (TMCs) and the technology which business travel bookers interface with (referred to in this Guide as a Corporate Booking Platform, but commonly called Online or Self-Booking Tools or OBT/SBTs) have yet to seriously engage with NDC, understand the opportunities and harness them.

Introduction

© 2015 International Air Transport Association. All rights reserved.

“First one to see the sea wins!”It’s clear that most corporate travel managers, TMCs and SBT/OBTs to date are taking a “wait and see” approach whilst the first movers are behind the scenes preparing the road for the final and imminent stage in NDC’s journey, its arrival!

Festive Road’s interviews of seventeen global travel managers also suggests that a signifi-cant proportion in the indirect channel are still yet to understand NDC and in some cases are fearful of what NDC will do because of negative opposition. In some cases the fact that NDC is a standard rather than a system even appears lost.

Much of the fear surrounding NDC from these stakeholders is based upon lack of knowledge and understanding of what the opportunity is. And whilst it’s clear that there are plenty of challenges with implementing NDC, opportu-nities are plentiful too. This fear and lack of

understanding is causing those in the indirect channel to stand by and watch. But if you take the opportunity to assess what NDC is, what other supply chain participants plan to do with it and what it can do for your business, we believe you can overcome the challenges, take advantage of the benefits and provide more value to your customers (whether they be travellers, travel managers or the airlines themselves).

This guide intends to help you to do just that. To get NDC Ready so you can plug and play enhanced airline inventory and get the most out of this industry standard.

Introduction

6 © 2015 International Air Transport Association. All rights reserved.

The Corporate Travel Need

In 2014 the airlines sold $38 bil-lion in ancillary revenues*. This is a staggering figure and an in-crease of nearly 21% on 2013.

Since increasing pressure was brought to bear on the airlines by global events, the rise of the internet and Low Cost Carrier airline models in the last 15 years, the focus on airline reve-nues through ancillary services has ensured the industry’s survival. In some cases ancil-lary charging has allowed airlines to innovate and thrive as they develop new and exciting services. But the developments have come at a cost to those in the indirect channel and especially to the business travel community.

Any organisation which spends money on sending its workforce out on the road knows that it can be a costly business. Business travel related costs often emerge as the fourth or fifth biggest cost to organisations operating in many sectors.

And with a travelling workforce comes in-creased risks, to both the individual employee and to the organisation for whom they work.

* IdeaWorks 2015 Report

“What NDC will actually bring remains to be seen, essentially because it is up to all of us in the chain to decide our futures. IATA’s work to define a clear pathway for each of the corporate travel stakeholders to establish what that future might look like is truly welcome.”

Jens Liltorp, Senior Category Manager, Travel - Novo Nordisk and Chairman, IATA Travel Manager Advisory Group (TMAG)

So it’s not surprising that the priority of organ-isations with regards to their business travel are cost containment, traveller safety and reduced risk.

The industry’s indirect channel distribution of ancillary services, however, has been chal-lenging for a number of reasons and this has meant that the end customers, those that pay the bills for corporate travel – i.e. the organisa-tion itself – have seen an increasing fragmen-tation in distribution and a more challenging time in managing cost, risk and safety.

© 2015 International Air Transport Association. All rights reserved.

At the same time, the travellers within these organisations are experiencing a more obvi-ous gap between the shopping experience within their leisure lives and their indirect channel business travel shopping experience. As one Travel Management Company leader expressed recently, in the leisure market if the booking experience isn’t slick the shopper just goes elsewhere. In the business travel indus-try the incentive to invest in User Experience is perhaps not as strong as the traveller is mandated to use the product and if it doesn’t work fully there’s always the phone.** This pro-vides the travel manager within these organi-sations with an interesting dilemma.

On the one hand they need to try and re-in-force the managed channels to retain cost control and reduce risks. On the other they are getting pressure from travellers to provide more of a leisure booking experience.

** Summary of comments by Evan Konwiser, VP Digital Traveler, Amex GBT courtesy of Company Dime interview

The net result is the emergence of “Open Booking”, where travellers are free to book where they like as long as they provide data to the organisation. But as one leading Self Booking Tool CEO referred to it, “Open Book-ing is failure dressed up as innovation.”***

With NDC designed to bring an improved shopping experience into the business travel world, the answer seems clear.

*** Dean Forbes, CEO of KDS, BT Show 2014

The indirect channel should work together to adopt NDC to provide the best of both worlds to corporate travel managers – cost containment, reduced risk and an enhanced traveller experience.

The Corporate Travel Need

8 © 2015 International Air Transport Association. All rights reserved.

NDC – The Broad Benefits & Challenges

But why do IATA and the airlines believe that NDC is the opportunity to breach this “corporate

versus traveller needs” gap?

The BenefitsNDC is essentially designed to facilitate three things – richer content, personalisation and ancillary sales.

a.) Richer Content, the 4th dimension – To allow the traveller and the corporation to make the right purchasing decision, tools effectively today provide a fare and a sched-ule. Airlines then re-inforce decision making through loyalty programmes. But the lack of product information at Point of Sale (PoS) leads to commoditisation and whilst you might expect those operating in travel procurement to be happy with this, in actual fact enlight-ened procurement professionals recognise that it is “best value” which is key, not lowest price. It could be argued that short-haul seats on different carriers using identical aircraft are commodities, that the experience isn’t variable, however if one takes the broader picture and with the increase in ancillary services and the importance of punctuality and service key to the business traveller those of us that fly regu-larly know that this isn’t the case, certainly for long haul but even for short haul flights. Richer

Content will provide a fourth dimension to the decision making process through increased copy, imagery and video of the various airline product elements. This allows greater compa-rability of what you are actually buying if you have never experienced the product before. It also allows the traveller to better see what other products and services are available and how they might add value.

b.) Personalisation, getting to know you – Using the type of data services the on-line giants of our day use, such as Google and Apple, the airlines are seeking to understand the individual traveller’s needs and provide a

“The gap between corporate traveller expectations and what is delivered are increasingly challenging, and the internal voices we listen to are growing. What I see in NDC, if we all work together, is the potential to bridge that gap so that we may all be free to focus on where we can add more value to our companies. This Change Readiness Guide offers those who have direct contact with those corporate travellers a blueprint to start to build something better.”

Mark Cuschieri, Group Corporate Services - Global Travel Management, UBS and Chairman, Institute of Travel Management

© 2015 International Air Transport Association. All rights reserved.

more personalised service. This could mean simple recognition that the traveller is a regu-lar customer, right the way through to tailored offers because the traveller is not a regular customer and the airline wants to attract them. But it could also mean that the travel manager or TMC identifies traveller needs through seg-mentation and works with the airline to provide customised air packages for specific traveller types. Maybe there’s a traveller group within company X that always need a lounge, pri-ority boarding and a chauffeur drive? NDC’s personalisation capabilities would potentially allow negotiation of a tailored package and presentation of this package to the traveller through chosen channels.

c.) Ancillary and Data Capture – With the standard potentially used to drive ancillary bookings via the indirect channels for the first time, this allows the corporate to present all of the travellers’ shopping needs in their chosen channel. No more will the traveller be required to book their flight and then subsequently their seat or an extra bag via the airline website. In

theory the additional, ancillary inventory will be captured at the time of the core booking and this means greater transparency of spend and improved data and payment processes.

Each of the first two of these elements should naturally enhance the traveller’s shopping experience and the latter provides enhanced corporate control but what are the perceived challenges to the organisation spending the business travel money?

Perceived Challengesa.) Channel Choice – the chosen chan-nels for distribution made by the airline will determine the relationship the airline has with its enhanced NDC distributed content and the indirect supply chain and corporate travel manager. What is important to note is that NDC does not drive distribution channel choice by the airline, it is merely a vehicle for enhancing the content delivered through their chosen channels.

NDC - The Broad Benefits & Challenges

10 © 2015 International Air Transport Association. All rights reserved.

b.) Control – The travel manager’s fears are that richer content and personalisation will lead to a loss of control, in that travellers may be tempted to upgrade or purchase non-pre-ferred airlines. What seems lost is that con-trols through TMCs and Self Booking Tools in the indirect channel would still ensure that only approved content is presented to the trav-eller. And the opportunity here is to move to a more dynamic policy whereby the travellers “profile” determines what they see and that profile is determined by segmentation accord-ing to their needs.

c.) Anonymity & data – With more infor-mation required by the airline to provide more personalised offers the fear is that increased personal and corporate data could become a real issue. The resolution which created the environment for NDC assures the industry that anonymity is a continued given right in any fu-ture fare requests. The challenge is that less data will mean less personalised fares and this could mean missed opportunity. Getting the

data level right and maintaining control over the data provision is therefore important to all in the indirect channel.

It is important to note that the airlines’ approv-al of Resolution 787, which sets out the terms of use of the standard, does not constitute approval of any agreement by IATA members to require the disclosure by any passenger of personal information of any kind and nor does it fundamentally change the question of data ownership. Data privacy is a critical element, and each user must ensure that usage of the NDC standard is in compliance with relevant data privacy legislation.

But with these broad challenges and benefits in mind, we make the following recommenda-tions to travel managers, TMCs and Corporate Booking Platforms who want to take the op-portunity to become NDC Ready and create added-value to their clients.

NDC - The Broad Benefits & Challenges

© 2015 International Air Transport Association. All rights reserved.

Change Readiness Guide #1 The Travel Manager

For the purposes of this guide, a “Travel Manager” is defined as the primary person/persons within an

organisation, which spends money on travel for business purposes, whose responsibility is to manage that expenditure and manage the processes and policies surround-ing how it is spent.

12 © 2015 International Air Transport Association. All rights reserved.

Segmentation of traveller needs within your organisation will allow the opportuni-ty for company specific fares with primary airlines where volume occurs. Add lounge access, FastTrack security and an extra bag, for example, for staff visiting head office.

Improved content through your chosen channel will help you reduce leakage and focus on the bigger travel manage-ment strategy rather than firefighting user experience issues.

Ancillary products sold through the chosen NDC channel will result in great-er capture of data on total spend on these products. This will result in a stronger position to present total airline expenditure during contract reviews and negotiations.

With the dawn of ancillary service distri-bution through managed travel channels, the opportunity also exists for a wider bundling phenomenon if suppliers choose to move down this path, as experienced by the leisure travel sector during the last decade. The travel manager could de-velop the bundling of hotel, rail, car and other non-airline related ser-vices through packaging technology to provide a more seamless traveller expe-rience and value to preferred suppliers. In some cases such bundling could result in overall lower prices, known as Dynamic Packaging.

With airlines reviewing their distribution strategy, discussions with carriers should focus on where NDC enabled content is best suited for the travel manager. This facilitates bi-lateral agreement on chosen channel choice, assuming the chosen channels can implement NDC. This puts greater authority and transparency in the hands of the travel manag-er – to allow them to make decisions on which supply chain components add value.

It’s clear that the traveller ”profile” (the traveller’s details used to populate book-ing details) will be key to the provision of NDC enabled content and that manage-ment of profile information could bring great benefits. So this is an opportuni-ty for the travel manager to invest in the enhancement and ownership of the traveller profile.

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Specific Opportunities & Benefits to Travel Managers

© 2015 International Air Transport Association. All rights reserved.

Take the time to understand more about what NDC will do – read the “Further Read-ing” section and talk to the NDC Corporate Envoy.

Assess whether you have the profile of travel programme which could benefit from NDC content. Ask yourself the follow-ing questions;

• Do you have sufficient volume and spend to take the time to develop the oppor-tunities on the previous page? If you have a smaller travel spend then traveller segmentation and profile development may not provide an ROI.

• What is your spend type? If you book significant amounts of special or net fares because you are an energy & resources company or a charity or gov-ernment find out what your airline will do about these.

• Think about global regions which have more volume, relate more to the airline NDC implementations and should be focused on or will be easier to manage change with.

Assess your corporate culture and the travel programme issues. Is leakage an issue because of changing user demands, do you believe you spend money on ancillary services directly? Is the opportunity there for you to take advantage and fix issues?

If you think that NDC presents an opportuni-ty for your travel programme build an NDC Review Team. The role of the team will be to assess the impact of NDC and go through the next set of steps. The team would include those stakeholders normally in a Travel User Group (TUG) but may vary by company across HR, Security, Finance, regular traveller, travel booker, IT, marketing etc. This team may or may not include representation from your supply chain as you progress through the steps.

STEP 1 Understanding The Need and Opportunity

5 Steps to NDC Readiness The Travel Manager

14 © 2015 International Air Transport Association. All rights reserved.

Identify supply chain partners who could be impacted by and/or provide you with support to take advantage of the opportunity with NDC content.

• First and foremost talk with your key airline partners to understand their NDC timeline and distribution strategy. Assess how their business model is changing and factor this into the next steps and how NDC will be applied. You could potentially start applying questions specific to NDC capability or forward strategy in your an-nual Request for Proposal (RFP).

• Then talk with your technology provid-ers – Global Distribution System (GDS), Self-Booking Tools (SBT), data ware-house, security system providers etc. – and assess whether they are NDC Ready.

• Also meet with your Travel Manage-ment Company (TMC) to assess their

technology partner readiness and to make an assessment on impact on business processes. From data flows, to traveller profile usage, to content access and how richer content and personalisation will manifest itself in the TMC service offering to the end customers. Again, you could feature NDC related questions in your RFP if you are reviewing your technology or TMC providers.

• Finally, meet with other primary sup-pliers, such as hotel partners, with whom you believe there may be a bundling opportunity and lay the ground-work for the introduction of packaging with your technology providers.

Assess the impact on your present pay-ment solutions and any impact on the way you manage data as a company internally.

STEP 2 Undertake a Supply Chain Assessment

5 Steps to NDC Readiness - The Travel Manager

© 2015 International Air Transport Association. All rights reserved.

Now that you have assessed the opportunity and impact on your travel programme and you understand the readiness and opportunity for your preferred supply chain, it’s time to truly define the business case for NDC Readiness. This means defining in an articulate way the benefits & challenges of NDC adoption to your travel programme.

• State clearly what NDC is and how it will impact your programme.

• State why it is important to change and highlight the potential benefits.

• Create a “burning platform” to demon-strate what will happen if you don’t do anything.

• List each component of your travel programme you want to get NDC Ready and assess the investment/time needed to develop it and what the tangible Re-

turn On Investment (ROI) measurements are. Examples of this are on next page.

• Define any key dependencies on the supplier/traveller community and high-light what the risks are.

• Assess the full investment and ROI and re-state the risks if no action is taken, allocating tangible costs if possible (greater leakage, reduced traveller satis-faction)

• Undertake an assessment of your team (including extended team members through SBT/TMC etc.) and any external resource needs/costs.

STEP 3 Define Business Case for an NDC Ready Programme

5 Steps to NDC Readiness - The Travel Manager

16 © 2015 International Air Transport Association. All rights reserved.

NECESSARY ACTION / INVESTMENT

NDC READINESS ELEMENT

NDC Ready Corporate Booking Platform (User Interface – UI)

NDC Ready End-to-End Distribution Channel

Traveller Segmentation Exercise

• Limited if Corporate Booking Platform (Self Booking Tool - SBT) is NDC Ready.

• Policy management of bundles/ancillaries/personalised offers/preferred suppliers.

• Assess capability for marketing messages in SBT

• RFP process if SBT is not ready.

• None if NDC Ready and API (Application Program Interface) capable (if airlines plan to use APIs).

• If not ready, undertake an RFP process if other NDC Ready channels are available.

• Consider investment in propri-etary, flexible API portal if none available.

• Time spent discussing distribu-tion strategy with key airlines

• Cost and time to segment through research (internal or ex-ternal research support costs)

• Negotiate bundled packages with major airlines

• Implement bundles into chosen distribution channel

TANGIBLE ROI MEASUREMENT

1. Reduced leakage of X% 2. Improved traveller feedback

scores3. Income/reduced cost of $X

for marketing messages in UI

1. Full content leads to reduced leakage of X+%

2. Capture of ancillary data supports better negotiations by $x

3. Reduced distribution costs (distribution cost charge if applicable)

1. Reduced costs of $X to business through bundled packages

2. Improved traveller feedback scores

3. Efficiency in Self-Booking Processof X%

4. Increase in TMC service scores

5 Steps to NDC Readiness - The Travel Manager

© 2015 International Air Transport Association. All rights reserved.

NECESSARY ACTION / INVESTMENT

NDC READINESS ELEMENT

Develop Traveller Profile Capability

• Consider opportunity through airline discussion

• Assess price differential triggers• Understand predictive profiling by

airlines to help you to determine important profile attributes.

• Develop more detailed traveller profile

• Sense-check Data Privacy• Secure enhanced data from travel-

lers• Ensure safe housing of profiles• Ensure distribution channel links to

housed profiles• Monitor price differentials versus

anonymous offers

TANGIBLE ROI MEASUREMENT

1. Reduced costs of $X through personalised offers

2. Increased traveller satis-faction

Review TMC Services To Support NDC Ready Programme

• Identify areas of TMC investment (traveller segmentation, bundle nego-tiation, profile development, User Ex-perience (UX) testing, personalised v anonymous price monitoring)

• Identify areas of TMC saving (head-count through more efficient fare/bundle provision, reduced fees through greater SBT adoption)

• Consider benefits of use of SBT by TMC reservations consultants to service travellers if SBT is sufficiently enhanced = consistency on and off line

1. Programme savings achieved through part-ner (TMC) investment & support of $X

5 Steps to NDC Readiness - The Travel Manager

18 © 2015 International Air Transport Association. All rights reserved.

• Meet with internal stakeholders to communicate the business case and seek approval. Focus on market dynam-ics, making the case for change and the return on investment.

• Communicate with key affected sup-plier partners the move to NDC Ready status (and maintain updates through proj-ect status summaries and even a “Count-down to NDC Ready Status”.)

• Once the right “Retailing Mix” is de-fined in Step 3, meet with TMC and/or other retailing partners (such as corporate booking platform/SBT) to finalise the details of the implemen-tation plan, support and develop times-cales and deliverables.

• The Implementation Plan should in-clude;

• Communicate to internal customers on rationale, benefits and roadmap to NDC Ready programme. Maintain research on traveller satisfaction and use comparable analysis once NDC content is live to demonstrate ROI.

• Use Travel Association or other net-works to benchmark project develop-ment and overcoming hurdles.

- Project elements as outlined in the Business case (Step 3)

- The creation of a cross-supply chain implementation team

- An NDC Champion to sign up to NDC Hub and updates

• Make initial contact with your NDC Envoy (See First Steps section)

STEP 4 Communicate Effectively

STEP 5 Develop an Outline Implementation Plan & Team with the Right Partner(s).

5 Steps to NDC Readiness - The Travel Manager

© 2015 International Air Transport Association. All rights reserved.

Change Readiness Guide #2 The Corporate Booking Platform (User Interface -UI)

For the purposes of this guide, the Corporate Booking Platform is de-fined as the technological

user interface (UI) used by trav-ellers and/or travel arrangers to make business travel reservations. This could be existing “Self Book-ing Tools (SBT)”, “Online Booking Tools (OBT)” within the business travel market or booking technol-ogy which seeks to introduce cor-porate features to enter the busi-ness travel market.

20 © 2015 International Air Transport Association. All rights reserved.

NDC offers a wide range of retailing possibilities. For self-booking platforms, this involves the opportunity to develop new features to reflect the richer offer available using the standard. Develop-ments may provide improved usability and thus drive greater adoption. With the new standard, you may have to think about how the User Interface (UI) may change in order to integrate rich con-tent. This is an opportunity to provide an enhanced shopping experience to travel bookers (who can be either the travellers or travel arrangers booking on behalf of the traveller).You may also have to think about how NDC can enhance the shopping and booking process, especially in a con-text of consumerization where users are influenced by leisure booking platforms offering a lot of flexibility. Users want an intuitive booking tool, they look for more customized and personalized content, they expect perks for frequent travel and are eager to use on-the-go services. NDC may help you better to meet their demand.

NDC will give you the opportunity to enhance service to the corporate travel manager. • First of all it will give them the ability

to integrate ancillary services. Air-lines’ offers will be enriched. NDC will enable users to book ancillaries directly in the booking flow, whether bundled or unbundled. This provides benefits to SBT corporate customers, the travel manager. It offers a) a one-stop-shop, b) avoids separate book-ings and multiple payments, c) less leakage, d) an enhanced user experi-ence, and e) a better productivity.

• Because NDC will result in a rich-er offer, you have the opportunity to build intelligent fare search and comparison modules to support travel managers and travel bookers to shop and book the best deals as per their company policy. Comparing apples with apples whilst ensuring product attributes are featured is the goal.

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Specific Opportunities & Benefits to Cor-porate Booking Platforms (including SBTs/OBTs)

© 2015 International Air Transport Association. All rights reserved.

• With NDC, you will get enhanced data, which offers the opportunity to build advanced reports in order to provide travel managers with better visibility on spending and better con-trol of costs.

• Thanks to this visibility, SBTs become even more valuable in supporting travel managers with their airline ne-gotiations and delivery. As better data reconciliation is facilitated by NDC, it allows them to negotiate bundled and more relevant fares. The SBT becomes more valuable to the corpo-rate travel manager as a method of delivering these negotiated deals in an effective manner.

As a new standard enables technical de-velopments, the creation of new sources of revenues is a natural additional po-tential benefit. Firstly, if an SBT provides a better service, it could charge higher fees. Secondly, richer marketing platforms allow airlines to market and promote and this can mean additional revenues. Thirdly, SBTs could charge customers for new or customized content and for specific modules or profile management. Fourthly, there may be additional revenue in the increase in sales of additional services (such as chauffeur drive, hotels etc.) or the booking of airline ancillary services (bags, seat allocation, lounge access etc.) – either through supplier deals or corpo-rate transaction or management fees.

Important note: the steps to NDC Read-iness will differ whether you already have the capabilities and are an existing stakeholder among corporate booking platforms, or if you are a new entrant and want to build them. In any case, cor-porate booking platforms have the opportunity to drive innovation in air retail by becoming NDC ready.

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© 2015 International Air Transport Association. All rights reserved.

22 © 2015 International Air Transport Association. All rights reserved.

Take the time to understand more about what NDC will do – read the “Further Read-ing” section and talk to the NDC Corporate Envoy.

As a corporate booking platform you are the delivery mechanism at the heart of the indi-rect, travel management ecosystem: GDSs, other aggregators as well as airlines directly provide you with content. TMCs resell your solution and leverage efficiencies. Travel managers/ buyers and travel bookers use your platform to manage and book travel. So it’s important to engage with all parties to understand the need and opportunity.

First and foremost, engage with your major airline partners:

1. Assess their understanding of NDC and their intention to adopt the standard. This will determine the speed at which you may wish to pursue NDC Readiness yourselves.

2. Assess how they might take advantage of the opportunity NDC presents.

3. Understand their NDC timeline and dis-tribution strategies.

Talk with your IT partners – Global Distri-bution Systems and other aggregators, data warehouse, security system providers etc. – and assess whether they are NDC Ready and any process implications. Their readiness will determine speed of adoption.

Talk with your agency re-sellers – Discuss NDC with your Travel management Company (TMC) partners. Understanding their interest in NDC will help you assess the potential for co-ordinated and common NDC enhanced services to the customer. E.g. better traveller profile.

Talk with your travel buyer/travel manager customers and assess their interest for NDC, their maturity, and their needs. Ask them if they have already talked with their TMC about NDC, and if they are prepared to pay for en-hanced services and highlight the opportunity for travel managers to gather better data and reduce costs.

STEP 1 Consider Your Appetite for NDC

5 Steps to NDC Readiness Corporate Booking Platform

© 2015 International Air Transport Association. All rights reserved.

Then, consider the following:

• Do you have the appetite for NDC readi-ness? What is the risk if you don’t imple-ment NDC?

• How does NDC fit your existing IT devel-opment roadmap? How might you lever-age NDC?

• Can you develop revenue opportunities created by enhanced services? Ask your-

self what types of new modules/features could you sell which you don’t now?

If you think that NDC presents an opportuni-ty for your company build an NDC Review Team. The role of the team will be to fully assess the client need, financial opportunity, impact of NDC on processes and relation-ships, identify talent gaps and to go through the next set of steps.

Assuming your work in Step 1 defines an opportunity for you to benefit from NDC you must now consider your present operation-al and IT infrastructure and perform a gap analysis on your ability to provide innovative features.

If you are a new entrant or a Leisure booking platform looking to adapt to the Corporate market and apply NDC, you will need to think first what type of corporate controls/policy rules are needed in your booking engine to support the travel manager.

The very nature of technology development may mean that you choose to switch the order of some of the following steps or run them in parallel development by different teams.

Think about the following as an example:

• Assess the level of complexity added through the provision of rich data. With NDC, the way content will be provided to

travellers through the booking platform will change. From a User Interface perspec-tive, rich data makes the shopping process more complex and has impacts on the display of offers: Consider how to display ancillaries? How to integrate them in the booking flow?

• How able are you to handle different levels of NDC integration as each airline is free to adopt NDC in their own way. For example airlines may implement the NDC schemas for one or all of the following aspects:

- Shopping (including richer content, bundled fares and additional ancil-laries). This is referred to as “Offer Management”.

- Booking & Servicing – The first phase of the “Order Management” process.

- Payment & Ticketing – The final phase of the “Order Management” process

STEP 2 Undertake An Impact Assessment

5 Steps to NDC Readiness - Corporate Booking Platform

24 © 2015 International Air Transport Association. All rights reserved.

• Have you anticipated channel manage-ment variances? As airlines may have multiple routes to distribute their inventory and travel managers may determine pre-ferred channel you will need to be ready to handle NDC capabilities through a variety of preferred channels.

• How ready are you to read different NDC messages? Identify the impact on your data model as messages that you’ll receive will be different from your existing formats. Think about how ancillary ser-vices and bundled fares would feature in:

- Display of offers (shopping process) - Booking confirmations - Itinerary - Passenger Name Record (PNR) - Back office and invoice procedures - Reporting capabilities: adapt your

reports so that they reflect the new offer and so that it is possible to track ancillary bookings. This will be useful to a) track sales and savings b) help buyers to negotiate with airlines based on the bookers’ behavior).

• NDC offers the ability to drive more personalization (managed in compliance with you by your customers’ travel policy limitations). You should consider the in-creased importance of traveller profile information in this process. Consider the balance between maximising information

to leverage personalisation versus compli-ance with data privacy laws and regulation.

• Assess the financial implications: - Consider the financial impact of

building a more flexible content plat-form and accepting several distribu-tion channels i.e. airlines APIs and aggregators’ APIs.

- Think about how you can liaise with the industry to maximise best practice and reduce costs to your business.

- Consider how your present reve-nue model might alter as a result of potential changes to airline over-rides and/or distribution technology agreements? How will you be in-centivised to sell ancillary services?

NDC offers feature development opportuni-ties. You should break down the opportunity into key features and consider the opportunity and challenges of each in detail and what the Return on Investment might be to build a business case for NDC Readiness.

STEP 3 Develop an Outline Business Case for NDC Readiness

5 Steps to NDC Readiness - Corporate Booking Platform

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FEATURE CONSIDERATIONS

FEATUREDEVELOPMENT

Improved Usability Through Rich Content and Personalisation

Enhance Existing Service Features to the Corporate Travel Manager and Develop New Service Features (New Revenue Opportunity)

• Building a new UI• Consider costs associated to

development and user testing • Review data model so that

data is reflected in both shopping and booking pro-cess, and in reporting

• Enhance policy rules• Enhance traveller profile

• Need to build-in corporate specific, bundled fares

• Management of connectivi-ty/ sources of content on an individual basis (i.e. for each airline)

• Provide intelligent search modules: anonymous vs. per-sonalized search to test the effectiveness of personalised fares and to compare fare types across all airlines and to find the best fare available, regardless if the user is iden-tified or not by the airline

• Cross selling capabilities to drive more sales

• Build inter-modality features and extend bundles (product assembling) to other services (hotels, transfers, rail).

• Service/support in managing new content. Marketing mes-sages displayed by airlines

FINANCIAL RETURN TO YOUR BUSINESS

1. Increase adoption rate by x% results in greater transaction-al income of $Y

2. Increase traveller satisfaction by x% results in increased revenue from new business and/or increased charges of x%

3. Increased transactions results in greater financial leverage with suppliers

1. Drive sales of ancillary ser-vices by x% with income of $y

2. Increased efficiency in fare search and fare comparison leads to reduced customer and/or TMC headcount of x%

Results in savings incentive share of $y3. Helps realize $x savings for

Customer – in fare and/or deal savings- results in Sav-ings Incentive share of $y

4. Long-term reduction in distri-bution costs by x%

5. Income of $x from cross selling

6. Income of $y from rich mar-keting messages displayed by airlines

7. Income of $z from new con-tent Service support

8. Income from new, enhanced modules of $x

5 Steps to NDC Readiness - Corporate Booking Platform

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As an IT provider you have the opportunity to drive tangible innovation and to guide your stakeholders.

First of all, you should build a communication plan. You should make your ecosystem aware that IT development requires time, and empha-size following points:

• Technological development needs proper testing.

• Highlight the reason for your investment in technology and the potential value for your customers:

- Richer offering. - Enhanced user interface and thus

enhanced user experience. - Better data so advanced reporting

capabilities that will grant them a clear visibility on their spending on ancillaries.

- Better data to support them in their negotiation with their airlines part-ners.

- Potential savings

• Be clear about what you intend to achieve: - Build release notes to educate

users and help them get prepared to your functional changes

- Communicate on your timelines and next steps

- Specify what your dependencies are e.g. a particular airline or customer going live with NDC by X date.

Consider building a traveller/travel booker user group with representation of your client base to support you in the development and in the testing of new NDC related features. This initiative would a) guide you in your develop-ments to make sure they are compliant with what the users want ; b) engage your custom-ers and drive more adoption; c) attract new prospects. You should also consider whether users that you will select should be specific TMC related (and therefore undertaken in conjunction) or across your broad base?

Once you have implemented the standard, you should consider the following communication strategies:

STEP 4 Educate and Communicate

5 Steps to NDC Readiness - Corporate Booking Platform

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• Once you have engaged in dialogue with all your partners and worked through steps 1-4, put together an appropriate team (or teams) and consider the inclu-sion of customers and key partners (such as TMCs or technology partners)

• Review your User Group results with clients and leadership and identify desir-able service enhancements.

• Finalise the details of the implemen-

tation plan for enhancements. Include revenue goals, investment, leadership, staffing, roll-out, timescales, sales training, pricing model etc.

• Make contact with IATA (potentially through the NDC Corporate Envoy) to seek their support

• Continue to communicate with your stakeholders.

STEP 5 Develop an Outline Implementation Plan & Team with the Right Partner(s).

• First Mover Advantage – Opportunity to drive innovation and drive the future of air retail as an early adopter.

• Industry Engagement - Attend and par-ticipate in industry events such as hack-athons, watch and liaise with start-ups and developers communities.

• Influence - Engage in conferences to share your experience.

• Advocacy - Booking platforms have an important role as being the corporate traveller’s primary platform to book a trip for business purposes. Use this position to gain greater engagement with airline developments for the corporate sector.

5 Steps to NDC Readiness - Corporate Booking Platform

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Change Readiness Guide #3 The Travel Management Company (TMC)

For the purposes of this guide, a “TMC” is defined as a business travel agen-cy which provides a reser-

vations service for airline bookings and additional support services, which may include management support to the travel manager. It also includes agencies which pro-vide off-line reservations support to SBTs and OBTs.

© 2015 International Air Transport Association. All rights reserved.

Since the dawn of corporate travel fees and the term “Travel Management Com-pany” emerged as intermediaries moved from acting as the agent of the airline to the partner of the corporation, and the acronym BTA (Business Travel Agency) faded, the TMC has worked to create more service value. But procurement and distribution fragmentation have posed considerable challenges. The potential for personalisation and the segmentation of travellers by corporations in order to leverage NDC for a better business travel shopping experience creates a variety of business service opportunities for the TMC community.

• Marketing & Communications Support for Corporate Clients – The TMC can assist the corporation in understanding their traveller needs and defining them to assist in the creation and selling of tailored fares in an enhanced shopping environment. Further support can be provided by TMCs in onward communication to travellers as new bundles, tailored fares are created for their clients.

• Special Fares For Individual Customers – The same segmen-tation could be applied to the TMCs SME customer base, those that are too small to negotiate with the air-lines, in order to provide an enhanced retail experience through the TMC. This would potentially result in better service, increased sales and higher fees. TMCs could negotiate their own special fares for their larger cus-tomers too if they take the initiative.

• Traveller Profile Management – As we identified with the Corporate Travel Manager, the management of the individual traveller profiles will gain in importance and many of the TMCs have invested in independent mid-office systems to house such profiles. Creating services around “enhanced profile management” would allow the outsourcing of this function by the client and potential revenues for the TMC.

• Tailored & Bundled Fare Negoti-ation Support – with traveller types

1

Specific Opportunities & Benefits to Travel Management Companies (TMCs)

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defined the next step is to negotiate enhanced fare types with the airlines. TMC support in this negotiation, and benchmarking/lessons learnt from other similar client activity, seems a natural next step for the TMC if they can add value to the client.

• Enhanced Management In-formation – One service area for development might be the creation of a regular/independent audit of fares to benchmark fares provided through personalised shopping versus those provided through anonymous shop-ping. This would ensure an ROI mea-surement to the corporate client on using enhanced traveller profiles and investing in tailored & bundled fares.

By becoming NDC ready, the TMC can take the broader role of supporting the chosen corporate customer’s distribution channels. It could offer NDC ready GDS and/or if the corporation wishes to explore direct APIs or other variations the TMC is both ready and able to work in any capacity the client needs.

With the combination of an enhanced shopping experience and the ability to tailor distribution platform by client (in the case of larger customers) the TMC has the ability to focus more on two core areas of service. At the Point of Sale (PoS) the TMC can focus on en-hancing the way the client is serviced by talking from a position of product knowl-edge or focusing on other areas of ser-vice. On a more macro perspective, if we can say that NDC readiness will reduce fragmentation and enhance compliance and data then the TMC has the opportu-nity to focus its support on servicing the big travel management issues – strategy, risk, communication, managing demand, mobility, technology etc.

2

3

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Take the time to understand more about what NDC will do – read the “Further Read-ing” section and talk to the NDC Corporate Envoy. In particular check out the IATA FAQ for TMCs.

Look at your client base and assess how they might take advantage of the oppor-tunity NDC presents.

Ask your leadership team the following ques-tions;

• What type of client-base do you have? How might they wish to adopt NDC? (See Travel Manager Readiness Guide)

• What special airline requirements do your clients have which fall outside or regular fare types – i.e. Marine, Media or Mission-ary Fares

• Will your present distribution base be NDC Ready? This will determine the speed at which you may wish to pursue NDC Readi-ness yourselves.

• Do you have all the talent you need to create NDC Ready services? If not, what are the gaps and how might you find them – recruit or outsource.

• Consider how much IT capability you possess to understand NDC, define how you might leverage it and work with your distribution partners. Think about how you might use them to develop better traveller profile or data technology.

• If you are a global TMC, think about any regional variances related to your client base or the likely NDC airlines and their target markets.

• Consider the revenue opportunity of these enhanced services and what types of ancillary services could you sell which you don’t now? How much appetite do clients and airlines have to pay for services?

If you think that NDC presents an opportu-nity for your company build an NDC Review Team. The role of the team will be to fully assess the client need, financial opportunity, impact of NDC on processes and relationships and to go through the next set of steps. The team would naturally include the functional heads of your business but you may wish to bring in outside expertise if you plan to re-structure significantly. This team may or may not include representation from your customer base or supply chain as you progress through the steps.

STEP 1 Consider the Fit to Your Business

5 Steps to NDC Readiness The TMC

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Identify supply chain partners who are plan-ning to adopt NDC and engage with them.

• First and foremost find the right envi-ronment to talk with your key airline partners to understand their NDC time-line and distribution strategies. Try and understand the business models of your primary partners and assess how they might be changing.

• Then talk with your technology part-ners – Global Distribution System, SBT, data warehouse, security system providers etc. – and assess whether they are NDC Ready and any process implications. Their readiness will determine speed of adop-tion.

• On the basis of these you now need to make a detailed assessment on the impact on your business. Consider your present operational and IT infrastructure and perform a gap analysis on your ability to provide what your customers will want. Think about the following areas;

- How content will be provided to your reservations consultants and direct to travellers through SBTs.

- If the fare offer is to be generated

by the airline does this mean less work for you but less control by you over the fare structure?

- If tickets are issued by the airline this could be great as it means no ADMs, but will data flow different?

- How you will develop your reser-vations consultants to use NDC enabled applications. Will they need training? If so, what type – sales, systems? Are there external bud-gets for this? How will the airlines support this?

- How capable is your communica-tions technology platforms to deal with a dramatic amount of in-creased, richer content in video and photo form. What about those of your clients?

- How ancillary services and bundled fares would feature in;

> Enquiry e-mails to clients > Booking confirmations > Invoice procedures > Management Information

- How you will manage and enhance traveller profiles to facilitate person-alised offers and how you will get the enhanced data from travellers ensuring that data laws can be adhered to.

STEP 2 Undertake an Impact Assessment

5 Steps to NDC Readiness - The TMC

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- Will the process for making ticketing changes alter at all once reserva-tions have been made?

- How you can support the corporate buyer by auditing the “personali-sation” effect on fares and build “Personalised Fare Audit” reports and processes.

• If you are proceeding to NDC Readiness, decide if you wish or need to review any suppliers/technology partners which are not preparing for NDC Readiness.

• Assess the impact on your present pay-ment solutions and those of your cus-tomers. Will ancillary services go through BSP? Do you have the capability to track ancillary bookings for your customers and for financial incentives with airlines?

• Assess the business opportunity with other supplier types in creating bundles

and in the up-selling of ancillary services. Consider the need for an ATOL license to financially protect your business and the clients for packaged services.

• Assess how your present revenue structure might change as a result of potential changes to airline overrides and/or distribution technology agreements? Will you be incentivised to sell ancillary services – will it contribute to Sales & marketing Agreement (SMA) targets or be on commission or fee basis?

• How will your support for preferred airlines change? How will it affect airline sales team visits into your offices to meet with reservations consultants? Can you devise a streamlined product update pro-cess so that your teams know about and can offer new products quicker?

Now that you have assessed the opportunity and impact on your clients and processes and you understand the financial and business process implications, it’s time to communicate the move to NDC Readiness. As the key cor-

porate travel manager partner this part of the process is vital to success.This means defining in an articulate way the benefits & challenges of NDC adoption to;

STEP 3 Communicate, Communicate, Communicate.

5 Steps to NDC Readiness - The TMC

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NDC offers the opportunity to create new ser-vices to support the corporate travel manager. The next step is to outline which of these ser-vices is attractive to your customers and their willingness to pay. Build a pilot programme

• Your staff• Your customers, and • Your suppliers• The broader industry (and potential cus-

tomers especially)

In particular identify some of your corporate clients who are willing to support your development and potentially act as pilots.

• Identify areas for pilots with each of the customers

• Build a pilot working group (PWG) to help gain consensus and to develop communi-cation to your other customers. Consider the role your corporate booking platform partner might play in such a group.

• Communicate to your customer base about the developments and the experi-ence of the PWG.

and consider the opportunity and challenges of each in detail. It is also important to define what the Return on Investment might be of these “Servicing Pilots” to build a business case for NDC Readiness.

• Bring customers into a client forum/con-ference to help them understand NDC and what you’re doing.

• Consider the implications to broad and specific client travel policies and the asso-ciated processes.

In all your communications;

• State clearly what NDC is and how it will impact your clients’ programmes and your business.

• State why it is important to change and highlight the potential benefits.

• Be clear about timelines and next steps. Create a plan which shows what you intend to achieve, by when and what the dependencies are e.g. a particular airline going live with NDC by X date.

STEP 4 Develop An Outline for NDC Servicing Pilots

5 Steps to NDC Readiness - The TMC

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PROPOSED PILOT OUTLINE

NDC SERVICING PILOT SCOPE

Traveller Segmentation Support

Review Data Flow To Track Ancillary & Bundled Sales

• Leverage traveller type knowledge and provide research and marketing guidance on traveller needs

• Identify package types• Support with negotiation of bundled

packages with major airlines• Implement bundles into chosen dis-

tribution channel

• Negotiate deals with airlines on ancillary and bundled sales based on customer base

• Identify areas for review in existing financial tracking and Management Information (MI) systems

• Identify different types of bundles and ancillaries to track and test tracking in pilot

FINANCIAL RETURN TO BUSINESS

1. Increase in service KPIs leads to higher service value and fees of x%

2. Fees of $x from segmen-tation Exercise support

3. Fees of $x from nego-tiation and fare loading support

1. Tracking systems in place results in better SMA deals of $x

2. Maximise financial deals once set in place – x% efficiency

Develop Traveller Profile Capability

• Consider need of customer and benefit

• Support analysis of price differential triggers (loyalty cards, social media, status etc.)

• Develop more detailed traveller pro-file platform

• Ensure Data Privacy & safe housing of profiles

• Source enhanced data from travel-lers

• Ensure distribution channel(s) link to housed profiles

• Monitor price differentials versus anonymous offers

1. Savings Incentive Scheme revenue of $x through reduced offers versus standard offers

2. Increased efficiency in fare search time = greater mar-gin or reduced headcount and a saving of $x

3. Personalised v anonymous fare audit income of $x

5 Steps to NDC Readiness - The TMC

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PROPOSED PILOT OUTLINE

NDC SERVICING PILOT SCOPE

Develop Other Revenue Opportunities

• Meet with other primary suppliers, such as hotel partners, with whom you believe there may be a bundling opportunity and lay the ground-work for the introduction of dynamic pack-aging with your technology providers

FINANCIAL RETURN TO BUSINESS

1. Opportunity for $x com-mission and/or incentives or increased revenue through fees earned from increased sales to clients

Develop Enhanced Communications Platform

• Identify appetite for enhanced communication by clients and set out business case for them (drive sales of bundled products, increase com-pliance & traveller satisfaction)

• Review products which will allow en-hanced communication to travellers.

• Devise pricing model incl tiered levels (standard communications on traveller messaging, enhanced com-munications plan, fully customised & white label)

1. Revenue of $x from fees to Corporation for com-munications support

2. Revenue of $x from shared savings scheme or in-creased compliance KPI’s

• Review Pilot results with clients and leadership through Pilot Working Group (PWG). Identify desirable service enhancements.

• Review Pilot results and PWG feed-back with related partners (such as Corporate Booking Platform)

• Finalise the details of the implemen-tation plan for enhancements. Include revenue goals, investment, leadership, staffing, roll-out, timescales, sales training, and pricing model.

• Continue to communicate with your stakeholders (Refer to step 3)

STEP 5 Develop an Outline Implementation Plan & Team with the Right Partner(s).

5 Steps to NDC Readiness - The TMC

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The Concierge ServiceIf you wish to become NDC Ready why not take the first step by contacting IATA’s NDC Corporate Envoy. The NDC Corporate En-voy is ready to talk to you 1-2-1 and help you define what your next steps should be and to ensure you are connected to the right people at IATA’s NDC Project Team.

Contact [email protected]

Getting Ready…

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There’s plenty to read about NDC as the subject has been central to much debate over the last 3 years, but we have tried to produce a list of further reading as part of your next steps which will focus on the facts and the real opportunity & challenges rather than hyperbole.

Dawn of Quality Based Travel Sourcing – Scott Gillespie Blog

IdeaWorks Report on Airline Ancillary Sales

Skift.com Feature on IdeaWorks Report on Airline Ancillary Sales

NDC WebPage – Resources – Resources – Papers, reports and Case Studies on NDC

Video # 1 – Introducing NDC, Why NDC?

Video # 2 – Introducing NDC, What is NDC (Part 1)

Video # 3 – Introducing NDC, What is NDC (Part 2)

Video # 4 – Introducing NDC, Who will benefit and how?

Video # 5 – Understanding NDC, Shopping & Ordering

Video # 6 – Understanding NDC, Interlining

Video # 7 – Understanding NDC, Operations

Video # 8 – Understanding NDC, Industry Settlement

Video # 9 – Self Booking Tool Demonstrator

Global Travel Manager Perspective & NDC

NDC: Travel Agencies’ Enabler to Success

NDC Perspectives – Self Booking Tool Demonstrator Gap Analysis & Opportunities

NDC WebPage – 2014 Pilot Report Company Dime Podcast – Traveller Centricity

The NDC schema – a description

Further Reading

All above links are available on the online version of the NDC Change Readiness Guide on www.iata.org/ndc

© 2015 International Air Transport Association. All rights reserved.

Like all journeys, it takes a first step to start making your way. But before you take that step it’s important to understand what NDC is and what it can do for your business. These three Change Readiness Guides have been specifically designed for each of the stakeholders in the Indirect Channel for the business travel sector. They may not encompass all of the things you need to consider in order to take advantage of an NDC world, but we hope that they give you some clear direction on the pros and cons of going down an NDC Readiness route and some of the really important things you need to be thinking about.

What each of you and your companies do next will vary and that’s the beauty of a free

business market. The same, of course, applies to those who conceived of the NDC standard in the first place – the airlines. And that’s why, you’ll notice, the importance of dialogue with your major airline partners and other key supply chain components features heavily in each of the Change Readiness Guides. Understanding business model changes and strategy of those with whom you trade and those of whom you service is vital in order to develop opportunities.

The authors of this paper, who have had the luxury of independent dialogue with all the stakeholders concerned with NDC, believe that those opportunities exist and are ready to be taken advantage of. Whether you take the decision to go on the journey is down to you.

Conclusion

The IATA NDC Change Readiness Guide for the Business Travel Industry was written and produced by Festive Road.

Paul Tilstone, Founder & CEO Aurelie Krau, Associate

www.festive-road.com

Nov

embe

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