CP 306

Nutrition Related Labelling, Composition and Standards Provisional Common Framework

Presented to Parliament by the Secretary of State for Health and Social Care by Command of Her Majesty October 2020

CP 306

Nutrition Related Labelling, Composition and Standards Provisional Common Framework

Presented to Parliament by the Secretary of State for Health and Social Care by Command of Her Majesty October 2020

© Crown copyright 2020

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1

NUTRITION RELATED LABELLING, COMPOSITION, AND STANDARDS COMMON

FRAMEWORK

PART A: OUTLINE

1 Introduction

1.1 This framework sets out arrangements for co-operation between officials in the

Department for Health and Social Care (DHSC), Food Standards Scotland (FSS), Welsh

Government (WG) and the Food Standards Agency (FSA) (‘the parties’) with regard to

nutrition related labelling, composition, and standards (NLCS) policy.

1.2 The framework respects: devolution settlements; established constitutional conventions

and practices; and the overarching Devolution: Memorandum of Understanding as it

stands (currently under review) between the UK Government, the Scottish Ministers, the

Welsh Ministers and the Northern Ireland Executive.

1.3 Officials from Northern Ireland Civil Service (NICS), including the FSA have engaged

in the common frameworks process where the policy area intersects with the devolved

competence of the Northern Ireland Assembly. However, during the absence of the

Northern Ireland Executive, officials’ input had been limited to analysis and factual

responses only.

1.4 References within this framework to the development of future framework arrangements

are without prejudice to the views of the NI Executive Ministers as input has up to now

been limited due to previous absence of the Executive. Similarly; references to

commitments made by the devolved administrations should be taken to mean the Scottish

Government and Welsh Government and not the views of the NI Executive.

2 Terms of Agreement: High Level Principles

2.1 Ministers in the UK, Scottish and Welsh Governments have agreed at JMC(EN) that their

officials should work together to examine, in detail, possible arrangements for common

framework for NLCS policy (see Appendix I). Despite the absence of the Northern

Ireland Executive, civil servants in Northern Ireland have also been involved.

2.2 This framework supports the continuation of good practice among the four

administrations and will ensure recognition of the economic and social linkages between

Northern Ireland and Ireland and that Northern Ireland will be the only part of the UK

which shares a land frontier with the EU.

2.3 In delivering the arrangements set out in this framework, the parties agree to adhere to

the following high-level principles:

2

The devolution settlements of all administrations and the democratic

accountability of the devolved governments will be respected, including the

provisions of the Belfast Agreement, with the inclusion of the North/South

dimension highlighted in Strand 2 of that Agreement. Current devolution

agreements will be preserved; this agreement will provide for full and

continuing involvement of the Welsh/Scottish/NI Ministers and their officials

in the processes of policy formulation, negotiation and implementation, for

issues which touch on devolved matters in accordance with the Devolution:

Memorandum of Understanding (currently under review).

Open communications will be maintained, and information shared, to the extent

permitted by law, at the earliest appropriate opportunity. This may include but

is not confined to: policy issues; stakeholder views; preparations for, and

outcomes of, consultations and research; media interest and lines to take;

emerging issues and intelligence; local authority or enforcement issues, and

food crime.

All parties agree to respect the dispute resolution outlined Part D Section 6,

when agreement cannot be reached at policy level).

In relation to Scotland and Northern Ireland the boards of Food Standards

Scotland and the Food Standards Agency will consider advice and evidence

available, as appropriate, to provide recommendations and finalise advice prior

to informing respective Ministers/Permanent Secretary.

Discussions in relation to the development of this framework are confidential

and without prejudice to Ministerial policy positions on particular issues.

3

PART B: OVERVIEW AND SUMMARY

1 Policy Area

1.1 EU legislation on nutrition related labelling, composition, and standards, covers the

following areas: nutrition and health claims made on foods; the addition of vitamins,

minerals, and certain other substances to foods; the composition and labelling of food

supplements; the composition and labelling of food intended for infants and young

children, food special medical purposes, and total diet replacement for weight control

(“Foods for Specific Groups”); and the mandatory nutrition declaration (food labelling),

including additional forms of expression and presentation in which it may be given (see

Appendix II).

1.2 This framework focuses on replacing mechanisms which support current EU functions,

necessary to maintain current standards, such as those related to: the authorisation of new

claims; the amendment of lists and registers; or the notification of infant formula and

medical foods. Existing policy flexibility should be reflected, but does not impose

anything new.

2 Scope

2.1 Legislation: see Appendix II.

2.2 Powers and Functions of Member States and EU Bodies: responsibilities, powers, and

or functions currently held by Member States or EU bodes will be transferred to

Ministers, the most notable of which are listed below:

Member State: responsibilities regarding the: examination of notifications

provided by food business operators when placing certain products onto the

market; sharing of relevant information with the Commission; and suspension

or restriction of a product on public health grounds.

European Commission: responsibilities regarding the establishment of

working groups/expert panels to provide it with advice and expertise, and

registers and lists.

European Food Safety Authority: responsibilities related to the establishment

of Dietary Reference Values, and the publication of guidance documents

(including those regarding procedural requirements) which must be adhered to;

and, from time to time, updated to reflect technical, scientific, or public health

developments.

2.3 Intersection with devolved competency: NLCS policy is governed by harmonised EU

derived legislation (see Part B Section 2.1). The EU Regulations are directly applicable

across the whole of the UK. The enforcement of these Regulations is delegated to local

authorities and powers for enforcement are provided by domestic legislation in each of

the four UK nations. Applicable Directives have been implemented through domestic

legislation in each of the four UK nations.

4

2.4 Split between reserved and devolved competencies: whilst NLCS policy is an area of

devolved competence, in accordance with the devolution settlements (Scotland Act 1998,

Wales Act 2006 and Northern Ireland Act 1998); negotiation of international trade

agreements remains reserved. This creates an area of overlapping interests where the

negotiation of trade agreements may intersect with aspects of devolved policy areas.

2.5 Divergence: the framework will enable the functioning of the UK Internal Market, while

acknowledging policy divergence. Policy consistency should remain where it is agreed

that it is necessary or desirable, however, so too must potential for divergence, in order

that administrations may respond to territory-specific needs; such as those which relate

to public health. Within the current system of nutrition regulation, based on EU

Directives and Regulations, there is limited scope for divergence within the UK.

2.6 Relevant international obligations and relations: there are no international obligations

relevant to NLCS.

2.7 Other Relevant Frameworks: There is cross-over with other policy areas designed to

protect public health, including: Food and Feed Safety and Hygiene, (FSA); and Food

Labelling and Compositional Standards (Department for Environment, Food, and Rural

Affairs) both of which are included in the 24 policy areas for common frameworks.

2.8 Interdependencies: there are no other interdependencies relevant to NLCS.

2.9 This Framework sets out general provisions in relation to the policy as described above.

It is not intended to constitute a legally enforceable contract or create any rights or

obligations which are legally enforceable.

3 Out-of-scope

3.1 Local enforcement is devolved and therefore an area where divergence is already

possible with longstanding separate arrangements in place, which recognise the differing

legal systems and arrangements for local government in the constituent nations of the

UK. However, all parties agree that a level of commonality is beneficial, particularly for

those businesses who operate across UK borders, therefore close collaboration between

the administrations will continue.

3.2 Furthermore, all parties note that the Department of Environment Food, and Rural Affairs

is undertaking work regarding the scrutiny of enforcement arrangements and their

delivery, as the EU will audit (the) UK (nations) as a 3rd party. All parties therefore need

to ensure they can satisfy any new EU requirements at the end of the transition period

(TP).

4 Definitions

4.1 Foods for Specific Groups: includes: food intended for infants and young children; food

for special medical purposes; and total diet replacement for weight control.

5

4.2 Local: There is no legal definition of "local" in food labelling. But the food law code of

practice states that it should mean "sales within the supplying establishment's own

county/local authority area plus the greater of either the neighbouring county/local

authority area or counties/local authority areas or 30 miles/50 kilometres from the

boundary of the supplying establishment's county/local authority". (in Northern Ireland

this may also include neighbouring counties of Northern Ireland and the Republic of

Ireland). This definition is therefore consistent with that in the Local Authority

Approvals Guidance. The definition has been in place for a number of years now and is

a definition agreed by NI.

4.3 Risk analysis: is a process consisting of three interconnected components: risk

assessment, risk management, and risk communication.

4.4 Risk assessment: is a scientifically based process constituting of four steps: hazard

identifications, hazard characterisation, exposure assessment and risk characterisation.

4.5 Risk management: is the process, distinct from risk assessment, of weighing policy,

alternatives in consultation with interested parties, considering risk assessment and other

legitimate factors, and if need be, selecting appropriate prevention and control options.

4.6 Risk communication: is the interactive exchange of information and opinions throughout

the risk analysis process as regards hazards and risks, risk-related factors and risk

perceptions, among risk assessors, risk managers, consumers, feed and food businesses,

the academic community and other interested parties, including the explanation of risk

assessment findings and the basis of risk management decisions.

6

PART C: SUMMARY OF PROPOSED APPROACH

1 Purpose and General Principles

1.1 This framework recognises the shared view of all parties that a common framework is

highly desirable across UK, to ensure the functioning the UK internal market, while

acknowledging policy divergence; and to ensure any future trade arrangements can be

done on a UK basis whilst recognising the common frameworks principles agreed at

JMC(EN) in the Committee’s communique of 16 October 2017 (see Appendix I)

1.2 There is currently good information flow and shared surveillance across the UK. It is

agreed that a common approach to ensure effective surveillance and information sharing

across all areas is desirable to continue to provide effective health protection. Any

amendment to this framework should support the continuation of this. The Knowledge

Hub is good example of current good practice.

2 Legislative Approach

2.1 The arrangements within this agreement do not require additional legislation.

2.2 A concordat between UKG, SG, WG, and NIE provides the basis for managing and

maintaining commonality in approach and minimum standards as well as surveillance

and sharing of information. The concordat sets out agreements including governance

arrangements. The dispute resolution process (see Section D Part 6) is sufficient to cover

nutrition legislation including any necessary detail or any other areas that need to be

addressed. Working arrangements (both existing and new) are established and formalised

for collaboration and coordination between all four administrations.

3 Collaborative Working

3.1 There is a need for continued robust policy development with the involvement of, and

technical expertise from, all four administration, including the need to fully assess the

potential impacts of legislative changes on all affected stakeholders.

4 Seeing the Bigger Picture

4.1 It is recognised that the consideration of links with other government departments, such

as the FSA and DEFRA, and future governance around decision making related to

modifications to retained EU law is necessary. Arrangements in this framework link

to/reflect other relevant frameworks relating to general food labelling and composition,

for example those which cover: Regulation (EU) No. 1169/2011 on the provision of food

information to consumers; Regulation (EC) No. 396/2005; Regulation (EU) No.

2015/228 on maximum residue level of pesticides in or on food and feed of plant and

animal origin.

7

5 Risk Assessment and Management

5.1 A consistent approach and process to businesses and enforcement authorities across the

UK where appropriate will be delivered to ensure a consistent standard of safety (where

relevant) to consumers across the UK. Procedures to manage relevant application,

assessment and common recommendation1 making processes have been developed.

5.2 Risk assessment processes agreed between the parties are independent and free from

undue influence.

5.3 The parties will work together via the newly established NLCS Policy Group (see Part D

Section 1) to develop common approaches for changes to NLCS policy within scope of

this framework and agree common recommendations.

5.4 Common recommendations will take account of the impact on consumer safety and

confidence, and the functioning of the UK internal market, while acknowledging policy

divergence.

5.5 Common recommendations will be based on both scientific opinion and wider risk

management considerations.

5.6 Where consensus cannot be reached at official level regarding a common

recommendation (whether that is agreement to a UK wide approach or to diverge) the

dispute resolution process (see Part D Section 6) would be triggered.

6 Divergence

6.1 All four administrations have the ability to diverge from generally harmonised rules

within their territory, where risk assessment shows this is both necessary and

proportionate, to protect consumers. Where one nation wishes to diverge from a four-

nation approach, they should first consult the UK NLCS Policy Group (see Part D Section

1) to identify whether a common approach can be achieved that meets the desired

outcomes, but which ensures the functioning the UK Internal Market, while

acknowledging policy divergence. Where a common approach cannot be agreed, and

divergence is not considered either necessary or proportionate by one or more counties

in the UK (after consideration), then the dispute resolution process should be engaged.

7 Dispute Resolution

7.1 Dispute resolution is anticipated to only be required in a very small number of cases.

However, should it be needed the following is proposed: dispute resolution processes

(see Part D Section 6) should only be used if resolution through normal working practices

(including managing divergence) has not been possible. This recognises that in some

areas commonality of approach will not be needed in order to meet the JMC (EN)

common frameworks principles and therefore an agreement to diverge would be

acceptable. The JMC (EN) common frameworks principles are as set out under purpose

and general principles in Appendix I.

8

7.2 Where disputes do arise, they should be handled in accordance with agreed principles

e.g. evidence-based decision making, transparency and timely resolution.

8 Detailed Overview of Proposed Agreements: Non-Legislative Arrangements

8.1 It is proposed that the NLCS policy area requires (aside from the Nutrition (Amendment

etc.) (EU Exit) Regulations 2019) a non-legislative common framework.

8.2 The a non-legislative approach applied to this framework allows for maximum flexibility

to adapt where change is needed and maintains a degree of trust between the parties

which serves to bolster good working relationships.

8.3 In relation to general principles as set out in current EU legislation, although divergence

in areas where law is currently fully harmonised is unlikely, the ability to discuss and

address any possible changes to the overarching principles are covered within these

framework arrangements e.g. the substance must be safe, and claims/labelling must not

mislead the consumer.

8.4 The parties agree that common principles will be applied to any future policy

development, and all administrations will have an equal opportunity to influence the

outcome. The framework arrangements within this framework will also link into any

future arrangements for the UK Internal Market.2

1 Common recommendations refer to risk management advice agreed by officials within the NLCS Policy Group

and submitted to Ministers across the UK to ensure that all administrations receive the same information. 2 Scottish Government and Cabinet Office officials continue to discuss this section.

9

PART D: PROPOSED OPERATIONAL ELEMENTS

1 Decision Making: NLCS Policy Group

1.1 A group will be formed of representatives from each of the parties to this agreement.

1.2 The group will decide and communicate appropriately its ways of working, addressing

frequency of meetings, chairing of meetings, and the secretariat function in the terms of

reference (see Appendix III).

1.3 The functions of the group will be to discuss and agree, in accordance with the joint

decision-making process (see Appendix IV), common recommendations regarding:

applications for new nutrition or health claims (see Appendix V); and

requests to modify registers, lists, and schedules (see Appendix VI); and

policy proposals within scope of this framework.

1.4 The group will act as a discussion forum, providing an efficient process to keep pace

with development elsewhere e.g. in EU.

2 Evidence and Science

2.1 Subject to any future review/revision, all parties will continue to use the Reference

Intakes and Dietary Reference Values set by retained EU law.

2.2 Equivalent lists to the current union/community lists will be published on GOV.UK (in

order to present a consolidated UK list for industry and the public) – but this may also

be repeated in other places for DAs with relevant links being provided in each.

3 Risk Assessment and Scrutiny

3.1 Measures are in place to ensure that appropriate authorities have continued access to

relevant and robust scientific advice.

4 Other

4.1 In consulting on, clearing, and communicating policy changes with stakeholders and

Ministers, and in providing guidance to businesses and enforcement bodies; both UK

wide and territory specific options will be considered by all parties.

4.2 In relation to Scotland and Northern Ireland the role of the FSS and FSA Boards in

advising Ministers will also need to be respected.

4.3 The FSA and FSS will wish to consider on a case by case basis whether the matter is

something that their Boards will need to consider. It is expected that many of the issues

considered through this process will be routine and technical; therefore, it is unlikely that

in those cases the Boards would be involved before advice is provided to Ministers on

these issues.

10

4.4 With regard to future EU legislative changes (including technical amendments and

authorisations) parties to this agreement cannot assume mutual recognition will be in

place and must therefore to consider the way forward with regards as to what might best

for each individual territory and the UK as a whole.

5 Roles and Responsibilities

5.1 All parties are responsible for sharing information with one another in relation to the

scope of this agreement. This is in order to: maintain public health and consumer

protection; allow for effective collaborative working; and help ensure the functioning of

the UK internal market, while acknowledging policy divergence.

5.2 Information sharing may include but is not confined to:

policy issues;

stakeholder views;

preparations for and outcome of consultations and research;

media interest and lines to take;

emerging issues and intelligence (UK/EU/International);

Local Authority/enforcement issues;

food crime.

5.3 Information should be shared on a regular basis through planned meetings of the NLCS

Policy Group or as and when required by the most suitable communication mechanisms

e.g. e-mail. All parties across the UK should commit to attend regular meetings to

discuss the broad and specific policies areas.

5.4 Parties will be responsible for actioning applications and/or requests relevant to their

territories.

5.5 This agreement should support the continuation of existing good practice between the

parties such as the sharing of information, and the maintenance of central guidance which

provides consistent messaging across stakeholder groups. All parties commit to

identifying stakeholders and agreeing common approaches to engagement.

5.6 A shared portal will be used by the parties to store applications, requests, and papers

relevant to NLCS Policy Group’s risk management function.

5.7 Relevant UKG and DA committees and other relevant bodies will need to be engaged

and kept informed as appropriate.

6 Dispute Resolution

6.1 The dispute resolution process, set out in Appendix IV, should be only be utilised if:

11

agreement cannot be reached on a common recommendation regarding an

application, request, or policy proposals; or

one or more party considers the terms of reference/parameters agreed for the

governance framework have been breached; or

one party considers that a JMC(EN) principle has been broken, or undue weight

has been placed on one JMC(EN) principle (or part of a principle) at the expense

of another.

6.2 The intention is to resolve the majority of issues through the NLCS Policy Group

meetings including the views of senior officials where necessary, only escalating to

Ministers where official level agreement cannot be reached. The model for dispute

resolution therefore takes a pyramid approach, as it is envisaged the number of cases

decreasing as each stage progresses.

7 Governance

7.1 The NLCS Policy Group will collate quarterly information on meetings relevant to this

framework, held between the parties, including supplementary information on:

attendance; the nature of discussions and decisions taken; levels of divergence; and

whether and to what extent the dispute resolution process has been utilised. An annual

report will be submitted to Ministers and may be used to inform any reviews that take

place in accordance with Part D Section 8.

8 Review and Amendment

8.1 The is framework will be formally reviewed six months, one year, and three years after

implementation; and thereafter at three-yearly intervals from the end of the TP.

8.2 This framework would also be reviewed upon a NI Executive being established and may

be reviewed upon request of any of the parties all of whom must participate.

12

PART E: PRACTICAL NEXT STEPS AND RELATED ISSUES

1 Implementation

1.1 Prior to implementation, all parties must be confident that the arrangements set out

above are sufficient to provide assurances to ministers in all four nations facilitating

their approval to the arrangements (via signing the concordat).

1.2 Until such a time that agreement to this framework is secured a Working Level

Agreement will ensure that arrangements are in place by which all parties can work

together to deliver common approaches for NLCS policy currently harmonised at EU

level.

1.3 The enduring framework will only be put in place once there is unanimous agreement

and it has thus progressed through Stage 5 of the frameworks programme to achieve

full sign off from the JMC(EN). The overarching principles agreed at official level via

the deep dive discussions remain in place.

1.4 The timetable below sets out the plans for agreeing the framework.

31st October 2019: in the event that the UK withdraws from the EU without a

deal having been secured, a working level agreement will be in place.

November 2019: Peer Review of the framework will have taken place

December 2019: FSS/FSA Boards will be sighted on the framework and

Departmental ministers/Perm Sec will be asked to agree near final drafts for

JMC (EN) provisional approval.

January 2020: JMC(EN) provisionally sign off on the framework.

November 2020: implementation of the provisional framework.

November 2020- January 2021: continued refinement of this framework and

underpinning concordat.

APPENDIX I: Joint Ministerial Committee (EU Negotiations) Comminique - October

2017

13

JOINT MINISTERIAL COMMITTEE (EU NEGOTIATIONS) COMMUNIQUE

October 2017

The fifth Joint Ministerial Committee (EU Negotiations) met today in 70 Whitehall. The

meeting was chaired by the Rt Hon Damian Green MP, First Secretary of State and Minister

for the Cabinet Office.

The attending Ministers were:

From the UK Government: the First Secretary of State and Minister for the Cabinet Office, Rt

Hon Damian Green MP; the Secretary of State for Exiting the EU, Rt Hon David Davis MP;

the Secretary of State for Wales, Rt Hon Alun Cairns MP; the Secretary of State for Scotland,

Rt Hon David Mundell MP; and, Parliamentary Under Secretary of State for Northern

Ireland, Lord Bourne of Aberystwyth.

From the Welsh Government: Cabinet Secretary for Finance and Local Government, Mark

Drakeford AM.

From the Scottish Government: the Minister for UK Negotiations on Scotland’s Place in

Europe, Michael Russell MSP.

In the absence of Ministers from the Northern Ireland Executive, a senior civil servant from

the Northern Ireland Civil Service was in attendance.

The Chair opened the meeting by summarising the bilateral engagement and political

developments that had taken place since JMC(EN) last met. The Secretary of State for

Exiting the EU provided an update on the previous rounds of negotiations with the EU and

the Committee discussed forthcoming priorities and the future relationship with the EU. The

Committee discussed the establishment of common frameworks.

Ministers noted the positive progress being made on consideration of common frameworks

and agreed the principles that will underpin that work (attached).

Common Frameworks: Definition and Principles

Definition

As the UK leaves the European Union, the Government of the United Kingdom and the

devolved administrations agree to work together to establish common approaches in some areas

that are currently governed by EU law, but that are otherwise within areas of competence of

the devolved administrations or legislatures. A framework will set out a common UK, or GB,

approach and how it will be operated and governed. This may consist of common goals,

APPENDIX I: Joint Ministerial Committee (EU Negotiations) Comminique - October

2017

14

minimum or maximum standards, harmonisation, limits on action, or mutual recognition,

depending on the policy area and the objectives being pursued. Frameworks may be

implemented by legislation, by executive action, by memorandums of understanding, or by

other means depending on the context in which the framework is intended to operate.

Context

The following principles apply to common frameworks in areas where EU law currently

intersects with devolved competence. There will also be close working between the UK

Government and the devolved administrations on reserved and excepted matters that impact

significantly on devolved responsibilities.

Discussions will be either multilateral or bilateral between the UK Government and the

devolved administrations. It will be the aim of all parties to agree where there is a need for

common frameworks and the content of them.

The outcomes from these discussions on common frameworks will be without prejudice to

the UK’s negotiations and future relationship with the EU.

Principles

1. Common frameworks will be established where they are necessary in order to:

• enable the functioning of the UK internal market, while acknowledging policy

divergence;

• ensure compliance with international obligations;

• ensure the UK can negotiate, enter into and implement new trade agreements

and international treaties;

• enable the management of common resources;

• administer and provide access to justice in cases with a cross-border element;

• safeguard the security of the UK.

2. Frameworks will respect the devolution settlements and the democratic accountability

of the devolved legislatures, and will therefore:

• be based on established conventions and practices, including that the

competence of the devolved institutions will not normally be adjusted without

their consent;

• maintain, as a minimum, equivalent flexibility for tailoring policies to the

specific needs of each territory as is afforded by current EU rules;

• lead to a significant increase in decision-making powers for the devolved

administrations.

APPENDIX I: Joint Ministerial Committee (EU Negotiations) Comminique - October

2017

15

3. Frameworks will ensure recognition of the economic and social linkages between

Northern Ireland and Ireland and that Northern Ireland will be the only part of the UK

that shares a land frontier with the EU. They will also adhere to the Belfast Agreement.

APPENDIX II: Legislation in-scope

16

TABLE I: LEGISLATION IN-SCOPE

Issue Definition and Scope Legislation and Dates of

Compliance

Nation Specific

Derogation

Nutrition

and Health

Claims

Regulation (EC) No 1924/2006 on

nutrition and health claims made

on foods sets out what nutrition

and health claims are and sets

conditions for their use. Only

nutrition claims that are listed in

the Annex are permitted, and any

health claims must be authorised.

The Regulation establishes general

principles for claims, such as that

they must not: be false/misleading,

encourage/condone excess

consumption of a certain food, or

suggest that varied and balanced

diets cannot provide insufficient

nutritional value. It allows for the

setting of nutrient profiles as a

condition for the use of nutrition or

health claims. The regulation

covers the role of the Commission

and the European Food Safety

Authority (EFSA), in authorising

claims, as well as safeguarding

measures etc.

Regulation (EC) No

1924/2006 of the European

Parliament and of the

Council of 20 December

2006 on nutrition and health

claims made on foods.

Compliance date: 1 July

2007.

None

Vitamins,

Minerals,

and Certain

Other

Substances

Regulation (EC) No 1925/2006

covers vitamins and minerals that

can be added to foods.

Only those vitamins and minerals

listed in Annex 1 to the Regulation,

in the forms listed in Annex 2 to

the Regulation may be added. This

Regulation allows for the setting of

purity criteria for vitamins and

minerals, outlines the conditions

for the addition of vitamins and

minerals including allowing

maximum and minimum amounts

to be set, labelling and advertising

restrictions, allows for the

prohibition of or conditions for the

addition of substances to food, and

establishes a register of the

vitamins and minerals that may be

added to foods. It also contains

safeguard procedures in case of a

Member State’s concerns about an

impact on public health.

Please note:

This regulation covers minimum

standards for fortification where

voluntary fortification is

introduced, such as in breakfast

cereals. Nation-specific derogation

also permits mandatory

Regulation (EC) No

1925/2006 of the European

Parliament and of the

Council of 20 December

2006 on the addition of

vitamins and minerals and of

certain other substances to

foods.

Compliance date: 1 July

2007.

Article 11 of

1925/2006 states that:

Member States must

inform the

Commission of

existing national

provisions on the

mandatory addition of

vitamins and minerals

by 19 July 2007. If the

Member State deems it

necessary to adopt

new legislation on the

mandatory addition of

vitamins and minerals

or the

prohibition/restriction

on the use of certain

other substances, it

shall notify the

Commission and take

the measures only six

months following the

notification (and an

affirmative response).

APPENDIX II: Legislation in-scope

17

fortification under certain

circumstances. In the UK,

mandatory fortification is

stipulated in the Bread and Flour

Regulations 1998 (in Northern

Ireland equivalent regulations are

the Bread and Flour Regulations

(Northern Ireland) 1998), and the

Spreadable Fats (Marketing

Standards) and the Milk and Milk

Products (Protection of

Designations) Regulations 2008

1998 (equivalent regulations apply

in the DA’s), which require those

manufacturers to fortify their

products to certain standards set by

UKG The SI for England was

amended in 2013 to remove the

need to fortify margarine with

Vitamins A & D. This remains in

place for the other 3 parts of the

UK

Food

Supplements

Directive 2002/46/EC covers: the

permitted list of vitamins and

minerals used as ingredients of

food supplements, their minimum

and maximum values, labelling

presentation, permitted notification

requirements, and safeguarding

measures.

Please note:

Food supplements must also

comply with the general food

labelling requirements.

Directive 2002/46/EC of the

European Parliament and of

the Council of 10 June 2002

on the approximation of the

laws of the Member States

relating to food supplements.

Compliance date: 12 July

2002.

Article 4(6) of

Directive 2002/46/EC

states that: Member

States may allow use

of vitamins and

minerals not listed in

Annex I on certain

conditions (see article

4 (6)(a) and (6)(b)).

This stipulation

expired 31 December

2009.

Foods for

Specific

Groups

Regulation 609/2013 on food

intended for infants and young

children, food for special medical

purposes, and total diet

replacement for weight control.

The regulation covers how relevant

products are placed on the market,

scientific opinions of the authority,

general composition and

information requirements and

technical guidelines. Labelling

must not be misleading to the

consumer or attribute to the food

the property of preventing, treating

or curing a human disease.

Infant formula and follow-on

formula requires labelling,

presentation and advertising to be

designed so that it does not

discourage breastfeeding, nor

include picture or text idealising its

usage. See the legislation column

(right) for repealed directives and

regulations.

Regulation (EU) No

609/2013 of the European

Parliament and of the

Council of 12 June 2013 on

food intended for infants and

young children, food for

special medical purposes,

and total diet replacement

for weight control.

This repeals:

Council Directive

92/52/EEC

Commission Directive

96/8/EC

Commission Directive

1999/21/EC

Commission Directive

2006/125/EC

Commission Directive

2006/141/EC

Directive 2009/39/EC of the

European Parliament and of

the Council and Commission

Regulations (EC) No

None

APPENDIX II: Legislation in-scope

18

Commission Directive 2006/141

on infant formulae and follow on

formulae (in force until 21/02/20).

Commission Directive 1996/08 on

foods intended for use in energy

restricted diets for weight reduction

(in force until 27/10/22).

Commission Directive 1999/21 on

food for special medical purposes

(in force until 21/02/19 and partly

in force until 21/02/20).

Commission Directive 2006/125

on processed cereal based foods

and baby foods for infants and

young children.

Commission Delegated Regulation

(EU) 2016/127 of 25 September

2015 supplementing Regulation

(EU) No 609/2013 of the European

Parliament and of the Council as

regards the specific compositional

and information requirements for

infant formula and follow-on

formula and as regards

requirements on information

relating to infant and young child

feeding.

Commission Delegated Regulation

(EU) 2016/128 of 25 September

2015 supplementing Regulation

(EU) No 609/2013 of the European

Parliament and of the Council as

regards the specific compositional

and information requirements for

food for special medical purposes.

41/2009 and (EC) No

953/2009.

In force from: 20 July 2016,

apart from Articles 11, 16,

18, and 19 which were in

force from 19 July 2013.

Commission Directive

2006/141 came into force on

19 January 2007.

Commission Directive

1996/8 came into force on

26 March 1996.

Commission Directive came

into force on 27 April 1999.

Commission Directive

2006/125 came into force on

26 December 2006.

Commission Delegated

Regulation (EU) 2016/127

will come into force over

2019-2020, replacing the

directives named in 2, 3, 4,

and 5 in the definition and

scope column.

Commission Delegated

Regulation (EU) 2016/128

will come into force over

2019-2020 in accordance

with requirements set out in

Regulations (EU) 609/2013,

replacing the directives

named in 2, 3, 4, and 5 in the

definition and scope column.

Nutrition

Declaration

This covers general food labelling

rules, essentially as set out in EU

1169/2011 food information to

consumers (FIC) Regulations.

These include areas mainly relating

to the Department for

Environment, Food & Rural

Affairs (DEFRA) including origin

labelling, presentation of

ingredients, exemptions, meat

content etc and as a result DEFRA

has the lead on general food

labelling.

Nutrition, which is led by the

Department of Health and Social

Care (DHSC), is covered in EU

1169/2011 Section 3, articles 29-

35. These regulations relate to the

Regulation (EU) No

1169/2011 of the European

Parliament and of the

Council of 25 October 2011

on the provision of food

information to consumers.

Compliance dates: 13

December 2014, except for

nutrition declarations which

applied from 13 December

2016, following a two-year

transition.

None

APPENDIX II: Legislation in-scope

19

majority of prepacked food,

covering: mandatory back-of-pack

labelling and additional forms of

expression, calculation and

expression of nutritional content,

and labelling presentation. It also

covers the expression of voluntary

nutrition information including

repeat nutrition labelling on the

front of prepacked foods, nutrition

labelling on non-prepacked foods,

and nutrition (energy) labelling for

alcoholic drinks.

Please note:

EU 1169/2011 legislation in

England belongs to DEFRA but the

nutrition aspect is led by DHSC.

Food supplements and natural

mineral waters are excluded (these

are covered by Directive

2002/46/EC and Directive

2009/54/EC respectively).

General alcohol labelling is under

DEFRA’s jurisdiction.

Existing mandatory elements will

be carried over with replacement

mechanisms where appropriate

being covered in the Concordat

AP

PE

ND

IX I

II:

NL

CS

Poli

cy G

rou

p T

erm

s of

Ref

eren

ce

20

NL

CS

PO

LIC

Y G

RO

UP

TE

RM

S O

F R

EF

ER

EN

CE

Mem

ber

ship

•

A l

ead

off

icia

l fr

om

eac

h n

atio

n w

ill

be

nom

inat

ed p

arti

cipat

e in

mee

tings

of

the

four-

nat

ion

nu

trit

ion g

roup i

n a

ccord

ance

wit

h t

he

Fra

mew

ork

Agre

emen

t an

d C

onco

rdat

. T

his

off

icia

l, o

r an

y d

eleg

ate

they

nom

inat

e, w

ill

be

suit

ably

info

rmed

so t

hat

they

may

par

tici

pat

e

in p

roce

edin

gs.

•

A s

enio

r [G

5/C

3 o

r eq

uiv

alen

t] o

ffic

ial

from

eac

h n

atio

n w

ill

be

nom

inat

ed t

o p

arti

cipat

e in

off

icia

l le

vel

dis

pute

res

olu

tion m

eeti

ngs

Pu

rpose

•

Man

age

and m

itig

ate

risk

man

agem

ent

consi

der

atio

ns

/ is

sues

that

ari

se i

n r

elat

ion t

o n

utr

itio

n p

oli

cy. F

or

clar

ity t

he

role

s, r

esponsi

bil

itie

s

and e

xpec

tati

ons

for

each

sta

ge

of

the

pro

cess

(ar

eas

of

inte

ract

ion b

etw

een o

ffic

ial le

vel

pro

cess

es (

both

req

uir

emen

ts u

nder

the

fram

ework

and p

oli

cy d

evel

opm

ent

pro

cess

es)

and t

he

Min

iste

rial

dec

isio

n-m

akin

g p

roce

ss)

are

set

out

from

Appen

dix

IV

onw

ards

onw

ard.

•

Ensu

re the

funct

ionin

g o

f th

e U

K's

inte

rnal

mar

ket

whil

st r

espec

ting the

dev

olu

tion s

ettl

emen

ts a

nd c

om

mon f

ram

ework

s pri

nci

ple

s ag

reed

at J

CM

(E

N)

(or

par

ts t

her

eof)

.

•

Des

ignat

e ap

pro

pri

ate

com

mit

tee

to p

rovid

e opin

ion o

n a

ppli

cati

ons

for

new

su

bst

ance

s to

be

added

to e

xis

ting l

ists

/Annex

es.

•

Eval

uat

e n

utr

itio

n a

nd h

ealt

h c

laim

appli

cati

ons/

reques

ts f

or

amen

dm

ents

to l

ists

/annex

es t

akin

g i

nto

acc

ount

the

opin

ion o

f th

e re

levan

t

exper

t co

mm

itte

e.

•

To a

gre

e co

mm

on

rec

om

men

dat

ions

for

min

iste

rs f

or

dec

isio

n i

n a

ll f

our

nat

ions

on m

ost

suit

able

appro

ach

.

Inp

uts

•

Appli

cati

ons

for

new

nutr

itio

n o

r hea

lth c

laim

s; r

eques

ts t

o m

odif

y U

K l

ists

or

regis

ters

; poli

cy p

rop

osa

ls w

ithin

sco

pe

of

fram

ework

.

•

Inte

llig

ence

fro

m f

our

nat

ion

Off

icia

ls b

ased

on w

ider

know

ledge

/ m

eeti

ngs

wit

h i

ndust

ry w

hic

h m

ay i

mpac

t upon U

K n

utr

itio

n p

oli

cy.

Ou

tco

mes

•

Ach

ieve

conse

nsu

s on

ris

k m

anag

emen

t dec

isio

ns,

coll

ecti

vel

y r

ecom

men

din

g p

roposa

ls t

o r

espec

tive

min

iste

rs, su

pport

ing j

oin

t dec

isio

n

mak

ing w

her

e ap

pro

pri

ate.

•

Ach

ieve

com

monal

ity a

cross

the

UK

in n

utr

itio

n p

oli

cy a

nd l

egis

lati

on w

her

e ap

pro

pri

ate.

•

Mai

nta

in c

oll

abora

tive

work

ing r

elat

ionsh

ips

bet

wee

n t

he

four

nat

ions

of

the

UK

by e

nsu

ring p

roper

com

munic

atio

n b

etw

een r

elev

ant

off

icia

ls a

nd o

rgan

isat

ions.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

21

Gat

e 1

.1

Is a

U

K w

ide

app

roac

h a

gre

eab

le a

t

off

icia

l le

vel

?

Gat

e 1

.2

Is t

her

e ag

reem

ent

that

div

erg

ence

is

nec

essa

ry?

Gat

e 1

.3

Do

Sen

ior

off

icia

ls a

ll n

atio

ns

con

sid

er d

iver

gen

ce a

ccep

tab

le?

Gat

e 2

.1

Co

mm

on

rec

om

men

dat

ion

to

all

min

iste

rs /

UK

So

fS t

o

imp

lem

ent

on U

K w

ide

bas

is

Gat

e 2

.2

Co

mm

on

rec

om

men

dat

ion

to

all

min

iste

rs /

UK

So

fS t

hat

div

erg

ence

is

nec

essa

ry

Gat

e 3

Min

iste

rial

co

nsi

der

atio

n a

nd

ag

reem

ent

of

com

mo

n r

eco

mm

end

atio

n i

n a

ll 4

cou

ntr

ies

Dec

isio

n

Dec

isio

n m

ade

to i

mp

lem

ent

on

eit

her

acc

epti

ng

/ r

ejec

tin

g o

n U

K w

ide

bas

is o

r w

ith

ag

reed

div

erg

ence

NO

TE

: R

egu

lati

on

s to

im

ple

men

t co

uld

be

mad

e ei

ther

by

eac

h c

oun

try

ind

epen

den

tly

or

by

UK

Go

v w

ith

co

nse

nt

No

Dec

isio

n

Dec

isio

n p

ut

on

ho

ld f

or

furt

her

ev

iden

ce t

o

be

sub

mit

ted

.

Gat

e 1

.4

Do

Po

rtfo

lio

min

iste

rs f

rom

on

e o

r m

ore

nat

ion

[s]

con

sid

er d

iver

gen

ce

un

acce

pta

ble

? R

efer

fo

r fu

rth

er

con

sid

erat

ion

of

min

iste

rial

vie

ws

at

off

icia

l le

vel

bef

ore

esc

alat

ion (

UK

cen

tral

Go

ver

nm

ent)

to S

ofS

/ C

ab

Sec

/Per

m S

ec f

or

inp

ut

wh

ere

app

roac

h

can

no

t b

e ag

reed

Gat

e 1

.6

Dis

pu

te R

eso

luti

on

Mec

han

ism

of

the

min

iste

rial

co

mm

itte

e

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n e

ng

aged

Gat

e 0

Co

nsi

der

atio

n o

f:

•A

pp

lica

tio

ns

for

a n

ew n

utr

itio

n o

r h

ealt

h c

laim

(se

e A

pp

end

ix V

);

•R

equ

ests

to

mo

dif

y (

see

Ap

pen

dix

VI)

:

oU

K R

egis

ter

of

Vit

amin

s, M

iner

als,

an

d C

erta

in O

ther

Su

bst

ance

s;

oU

K L

ist

(Fo

od

s fo

r S

pec

ific

Gro

up

s);

oS

ched

ule

of

Vit

amin

s an

d M

iner

als

for

use

in

Foo

d S

upp

lem

ents

;

•P

oli

cy p

ropo

sals

wit

hin

sco

pe

of

fram

ewo

rk b

rou

gh

t fo

rwar

d b

y a

ny

app

rop

riat

e au

tho

rity

Key

In

pu

ts/O

utp

uts

O

ffic

ials

S

enio

r O

ffic

ials

P

ort

foli

o

Min

iste

rs

T

he

min

iste

rial

com

mit

tee

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

22

TA

BL

E I

: JO

INT

DE

CIS

ION

-MA

KIN

G P

RO

CE

SS

Ga

te

Su

mm

ary

P

roce

ss

Su

gg

este

d

Fra

mew

ork

Req

uir

emen

ts

Imp

act

on

Po

licy

Dev

elo

pm

ent

Pro

cess

0

In a

cco

rdan

ce w

ith

(S

EC

TIO

N.F

RA

ME

WO

RK

)

ord

er t

o e

nsu

re t

he

tim

ely

consi

der

atio

n o

f

app

lica

tio

ns,

req

ues

ts,

and

po

licy

pro

po

sals

th

e

NL

CS

Po

licy

Gro

up

wil

l co

nven

e at

reg

ula

r in

terv

als,

by

an

y a

ppro

pri

ate

mea

ns.

Th

e N

LC

S P

oli

cy G

rou

p w

ill

con

sid

er:

•

Ap

pli

cati

on

s fo

r n

ew n

utr

itio

n o

r h

ealt

h

clai

ms*

;

•

Req

ues

ts t

o m

od

ify

:

o

UK

Reg

iste

r o

f V

itam

ins,

Min

eral

s,

and

Cer

tain

Oth

er S

ub

stan

ces*

;

o

UK

Lis

t (F

oo

ds

for

Sp

ecif

ic

Gro

up

s);

o

Sch

edu

le o

f V

itam

ins

and

Min

eral

s

for

use

in

Foo

d S

up

ple

men

ts;

•

Po

licy

pro

po

sals

wit

hin

sco

pe

of

fram

ewo

rk

bro

ug

ht

forw

ard

by

any

app

rop

riat

e

auth

ori

ty.

•

*L

egis

lati

ve

and

tim

ing

ob

lig

atio

ns

for

risk

man

agem

ent

dec

isio

ns:

o

Ris

k m

anag

emen

t d

ecis

ion

s m

ust

be

tak

en o

n a

pp

lica

tio

ns

for

Art

icle

13

.5 h

ealt

h c

laim

s, w

hic

h a

re b

ased

on

new

ly d

evel

op

ed s

cien

tifi

c

evid

ence

or

incl

ud

e a

requ

est

for

the

pro

tect

ion o

f p

rop

riet

ary

dat

a,

wit

hin

tw

o m

on

ths

of

rece

ivin

g t

he

op

inio

n o

f th

e co

mm

itte

e.

o

Wit

hin

fo

ur

yea

rs o

f a

sub

stan

ce

bei

ng

lis

ted

in

An

nex

III

Par

t C

of

reta

ined

Reg

ula

tio

n (

EC

) N

o.

Fo

r: •

A

pp

lica

tio

ns

for

new

nu

trit

ion o

r

hea

lth

cla

im s

ee P

AR

T C

;

•

Ind

ust

ry r

equ

ests

to

mod

ify

:

o

UK

Reg

iste

r o

f

Vit

amin

s, M

iner

als,

an

d

Cer

tain

Oth

er

Su

bst

ance

s; o

r

o

UK

Lis

t (F

oo

ds

for

Sp

ecif

ic G

rou

ps)

; or

o

Sch

edu

le o

f V

itam

ins

and

Min

eral

s fo

r u

se i

n

Fo

od

Su

pp

lem

ents

see

Par

t D

;

•

Po

licy

pro

po

sals

wit

hin

sco

pe

of

fram

ewo

rk b

rou

gh

t fo

rwar

d b

y

any

app

ropri

ate

auth

ori

ty s

ee

Par

t E

.

Co

mm

itm

ent

in

Co

nco

rdat

th

at

app

lica

tio

ns

to a

ny o

f

the

four

nat

ion

s ar

e

sub

mit

ted

via

DH

SC

mai

lbo

x.

Co

mm

itm

ent

in

Co

nco

rdat

aro

und

tim

ing

s i.

e. s

har

ing

rele

van

t in

form

atio

n,

mee

tin

g t

o a

gre

e

app

rop

riat

e

com

mit

tee.

N/A

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

23

19

25

/20

06,

as a

men

ded

, th

e

app

rop

riat

e U

K a

uth

ori

ties

mu

st,

dec

ide

wh

eth

er t

o g

ener

ally

all

ow

the

sub

stan

ce i

n q

ues

tio

n o

r ad

d i

t

to t

he

list

in

An

nex

III

Par

t A

or

Par

t B

.

•

Ple

ase

no

te t

hat

all

req

ues

t o

ther

th

an t

ho

se

wh

ich

co

nce

rn n

ew n

utr

itio

n o

r h

ealt

h

clai

ms

or

mo

dif

icat

ion

s to

Ann

ex I

II P

art

C

of

reta

ined

Reg

ula

tio

n (

EC

) N

o.

192

5/2

00

6,

as a

men

ded

, ar

e n

ot

leg

isla

tiv

e

req

uir

emen

ts.

Req

ues

ts b

een

per

mit

ted

to

sub

mit

th

ese

app

lica

tio

ns

in o

rder

to

mai

nta

in c

on

tinu

ity

wit

h c

urr

ent

EU

pro

cedu

re.

1.1

/1.2

S

cien

tifi

c o

pin

ion

rec

’d a

nd

an

y w

ider

ris

k

man

agem

ent

issu

es c

on

sid

ered

wit

h a

im o

f re

ach

ing

a

con

sen

sus

for

com

mon

rec

om

men

dat

ion

to

min

iste

rs

- 4

nat

ion

NL

CS

Po

licy

Gro

up c

on

sid

erat

ion

.

Mee

tin

gs

can

be

face

to

fac

e, b

y

tele

ph

on

e o

r v

ideo

con

fere

nce

In e

xce

pti

on

al c

ircu

mst

ance

e.g

. ca

ses

of

urg

ency

- e

mai

l ex

chan

ge.

Co

mm

itm

ent

in

Co

nco

rdat

aro

und

tim

ing

s i.

e. m

eeti

ng

to a

gre

e w

ay f

orw

ard

– a

t le

ast

bi-

mo

nth

ly

to a

lig

n w

ith

UK

NH

CC

ou

tpu

ts.

n/a

2.1

/2.2

A

ll f

ou

r n

atio

ns

sub

mit

sam

e co

mm

on

reco

mm

end

atio

ns

to M

inis

ters

fo

r d

ecis

ion

(ei

ther

fo

r

com

mo

n a

pp

roac

hes

acr

oss

the

UK

or

div

erg

ent

app

roac

hes

).

Wh

ere

agre

emen

t ca

nn

ot

be

reac

hed

at

off

icia

l le

vel

issu

es i

s re

ferr

ed t

o g

ate

1.3

(T

able

II)

to

co

nsi

der

any

alt

ern

ativ

e ap

pro

ach

at

snr

off

icia

l le

vel

.

Off

icia

ls s

ub

mit

ris

k m

anag

emen

t

com

mo

n r

eco

mm

end

atio

ns,

info

rmin

g

Min

iste

rs o

f th

e ap

pro

ach

es b

ein

g

reco

mm

end

ed a

cro

ss a

ll f

ou

r co

un

trie

s.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

no

t

the

sam

e ac

ross

th

e U

K,

off

icia

ls p

rov

ide

exp

lan

atio

n o

f th

e d

iffe

ren

t ap

pro

ach

es

bei

ng

rec

om

men

ded

and

a s

um

mar

y

rati

on

ale

sett

ing

ou

t w

hy

it

is a

pp

rop

riat

e

to d

iver

ge.

Co

mm

itm

ent

in

Co

nco

rdat

th

at a

ll

fou

r n

atio

ns’

com

mo

n

reco

mm

end

atio

ns

are

com

mu

nic

ated

to

Min

iste

rs i

n a

ll f

ou

r

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

aro

und

tim

ing

s i.

e. e

nsu

rin

g

com

mo

n

reco

mm

end

atio

ns

go

to M

inis

ters

at

app

rox

imat

ely

th

e

sam

e ti

me.

Req

uir

emen

t to

in

form

Min

iste

rs o

f th

e co

mm

on

reco

mm

end

atio

n b

ein

g m

ade

in

all

par

ts o

f th

e U

K i

ncl

ud

ed i

n

fram

ewo

rk.

If d

iver

gen

ce i

s b

eing

pro

po

sed

,

exp

lan

atio

n t

o M

inis

ters

in

ris

k

man

agem

ent

com

mon

reco

mm

end

atio

ns

of

wh

y

div

erg

ent

app

roac

hes

are

bei

ng

pro

po

sed

an

d w

hy

th

e p

rop

ose

d

div

erg

ence

is

acce

pta

ble

pro

vid

ed.

Rec

om

men

dat

ion

s fo

r th

e

imp

lem

enta

tio

n o

f th

e d

ecis

ion

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

24

(co

nsi

der

atio

n o

f le

gis

lati

ve

mec

han

ism

, co

mm

ence

men

t

dat

es e

tc.)

in

clu

ded

in

co

mm

on

reco

mm

end

atio

n.

3

Min

iste

rs r

ecei

ve

risk

man

agem

ent

com

mo

n

reco

mm

end

atio

n s

eek

ing

dec

isio

n.

Off

icia

ls w

ill

be

ask

ing

Min

iste

rs t

o a

gre

e to

th

e

reco

mm

end

ed a

pp

roac

h.

Eac

h M

inis

ter

con

sid

ers

the

com

mo

n

reco

mm

end

atio

n i

nd

ivid

ual

ly a

nd

pro

vid

es a

res

po

nse

to

th

eir

off

icia

ls.

Min

iste

rs c

an o

nly

tak

e a

dec

isio

n f

or

ow

n t

erri

tory

, al

bei

t w

ith

th

e

kn

ow

led

ge/

con

tex

t of

wh

at

is h

app

enin

g

in t

he

oth

er 3

nat

ion

s (o

r U

K S

ofS

fo

r

wh

ole

of

UK

wit

h c

on

sen

t).

If t

he

app

roac

h b

eing

rec

om

men

ded

is

NO

T a

gre

ed b

y m

inis

ters

rev

ert

to G

ate

1.3

(T

able

II)

to

con

sid

er a

ny a

lter

nat

ive

app

roac

h.

Wh

ere

nec

essa

ry -

Off

icia

ls s

ub

mit

rev

ised

ris

k m

anag

emen

t co

mm

on

reco

mm

end

atio

ns,

in

form

ing

Min

iste

rs o

f

the

rev

isio

ns

wit

h r

atio

nal

e fo

r th

e

app

roac

hes

no

w b

eing

rec

om

men

ded

acro

ss a

ll f

ou

r n

atio

ns.

If t

he

app

roac

h b

eing

rec

om

men

ded

(eit

her

for

com

mo

n a

pp

roac

hes

acr

oss

th

e

UK

or

div

erg

ent

app

roach

es)

is a

gre

ed

acro

ss t

he

UK

, p

roce

ed t

o D

ecis

ion

.

Co

mm

itm

ent

in

Co

nco

rdat

th

at

Min

iste

rs' f

eed

bac

k

on

co

mm

on

reco

mm

end

atio

ns

is

shar

ed a

mon

g

off

icia

ls i

n a

ll f

ou

r

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

th

at

Min

iste

rs p

rov

ide

a

resp

on

se w

ith

in a

spec

ifie

d t

ime

/ a

reas

on

able

tim

e.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s in

form

ed b

y t

hei

r

resp

ecti

ve

pri

vat

e off

ices

of

the

dec

isio

ns

tak

en b

y M

inis

ters

.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmat

ion

on

Min

iste

rs’

decis

ion

s.

Dec

isio

n

(po

rtfo

lio

Min

iste

r

lev

el)

Min

iste

rs r

each

ag

reed

dec

isio

n o

n c

om

mon

reco

mm

end

atio

ns.

Pri

vat

e o

ffic

es i

nfo

rm o

ffic

ials

in

th

eir

ow

n r

esp

ecti

ve

nat

ion

s o

f d

ecis

ion

to

imp

lem

ent

agre

ed a

pp

roac

h.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmati

on

on M

inis

ters

’ d

ecis

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

to

pro

ceed

wit

h i

mp

lem

enta

tio

n

of

dec

isio

ns

at s

ame

tim

e.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s (o

r in

ap

pro

pri

ate

com

pet

ent

auth

ori

ty)

tak

e st

eps

to i

mp

lem

ent

dec

isio

n i

n a

tim

ely

way

.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

25

TA

BL

E I

I: D

ISP

UT

E A

VO

IDA

NC

E P

RO

CE

SS

Ga

te

Su

mm

ary

P

roce

ss

Su

gg

este

d

Fra

mew

ork

Req

uir

emen

ts

Imp

act

on

Po

licy

Dev

elo

pm

ent

Pro

cess

1.3

(Sen

ior

Off

icia

l

Lev

el)

Th

e is

sue

req

uir

es f

urt

her

dis

cuss

ion

. D

isp

ute

Av

oid

ance

in

itia

ted

.

Pau

se w

ork

pro

gre

ssin

g i

mp

lem

enta

tio

n

of

Min

iste

rial

dec

isio

n u

nti

l d

iffe

ren

ces

reso

lved

.

Sen

ior

off

icia

ls f

rom

all

fou

r nat

ion

s m

eet

to c

on

sid

er m

inis

teri

al v

iew

s an

d

det

erm

ine

wh

eth

er t

her

e is

any

ad

dit

ion

al

info

rmat

ion

av

aila

ble

to

sup

port

an

agre

ed a

pp

roac

h r

ever

t to

Gat

e 1

.3 (

Tab

le

II)

to c

on

sid

er a

ny

alt

ern

ativ

e ap

pro

ach

.

Off

icia

ls s

ub

mit

ris

k m

anag

emen

t

com

mo

n r

eco

mm

end

atio

ns,

info

rmin

g

Min

iste

rs o

f th

e re

vis

ion

s w

ith

rat

ion

ale

for

the

app

roac

hes

no

w b

ein

g

reco

mm

end

ed a

cro

ss a

ll f

ou

r n

atio

ns.

Co

mm

itm

ent

in

Co

nco

rdat

fo

r P

Os

to

info

rm p

oli

cy

off

icia

ls i

n a

ll f

ou

r

nat

ion

s th

at t

he

issu

e

is b

ein

g e

scal

ated

to

the

dis

pu

te r

eso

luti

on

pro

cess

.

Co

mm

itm

ent

in

Co

nco

rdat

no

t to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

wh

en

dis

pu

te a

vo

idan

ce

pro

ce

ss i

nit

iate

d.

Req

uir

emen

t to

in

form

Min

iste

rs o

f th

e co

mm

on

reco

mm

end

atio

n b

ein

g m

ade

in

all

par

ts o

f th

e U

K i

ncl

ud

ed i

n

fram

ewo

rk.

If d

iver

gen

ce i

s b

eing

pro

po

sed

,

exp

lan

atio

n t

o M

inis

ters

in

ris

k

man

agem

ent

com

mon

reco

mm

end

atio

ns

of

wh

y

div

erg

ent

app

roac

hes

are

bei

ng

pro

po

sed

an

d w

hy

th

e p

rop

ose

d

div

erg

ence

is

acce

pta

ble

pro

vid

ed.

Rec

om

men

dat

ion

s fo

r th

e

imp

lem

enta

tio

n o

f th

e d

ecis

ion

(co

nsi

der

atio

n o

f le

gis

lati

ve

mec

han

ism

, co

mm

ence

men

t

dat

es e

tc.)

in

clu

ded

in

co

mm

on

reco

mm

end

atio

n.

2.2

(off

icia

l

lev

el)

All

fo

ur

nat

ion

s su

bm

it s

ame

com

mo

n

reco

mm

end

atio

ns

to M

inis

ters

(ei

ther

for

com

mo

n

app

roac

hes

acr

oss

th

e U

K o

r div

erg

ent

app

roac

hes

).

Off

icia

ls s

ub

mit

fu

rth

er/r

evis

ed c

om

mo

n

reco

mm

end

atio

ns,

in

form

ing

Min

iste

rs o

f

the

app

roac

hes

bei

ng

rec

om

men

ded

acro

ss a

ll f

ou

r n

atio

ns.

If r

eco

mm

end

ed a

ppro

ach d

iffe

rs a

cro

ss

the

UK

, o

ffic

ials

pro

vid

e ex

pla

nat

ion

and

a su

mm

ary

rat

ion

ale

sett

ing

ou

t w

hy

it

is

app

rop

riat

e to

div

erg

e.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

NO

T a

gre

ed b

y m

inis

ters

rev

ert

to G

ate

Co

mm

itm

ent

in

Co

nco

rdat

th

at a

ll

fou

r n

atio

ns’

com

mo

n

reco

mm

end

atio

ns

are

com

mu

nic

ated

to

Min

iste

rs i

n a

ll f

ou

r

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

aro

und

tim

ing

s i.

e. e

nsu

rin

g

Pau

se w

ork

pro

gre

ssin

g

imp

lem

enta

tio

n o

f M

inis

teri

al

dec

isio

n u

nti

l d

iffe

ren

ces

reso

lved

.

Req

uir

emen

t to

in

form

Min

iste

rs o

f th

e co

mm

on

reco

mm

end

atio

n b

ein

g m

ade

in

all

par

ts o

f th

e U

K i

ncl

ud

ed i

n

fram

ewo

rk.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

26

1c

(Tab

le 2

) to

co

nsi

der

any

alt

ern

ativ

e

app

roac

h.

Wh

ere

nec

essa

ry -

Off

icia

ls s

ub

mit

rev

ised

ris

k m

anag

emen

t co

mm

on

reco

mm

end

atio

ns,

in

form

ing

Min

iste

rs o

f

the

rev

isio

ns

wit

h r

atio

nal

e fo

r th

e

app

roac

hes

no

w b

eing

rec

om

men

ded

acro

ss a

ll f

ou

r n

atio

ns.

com

mo

n

reco

mm

end

atio

ns

go

to M

inis

ters

at

app

rox

imat

ely

th

e

sam

e ti

me.

Co

mm

itm

ent

in

Co

nco

rdat

no

t to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

wh

en

dis

pu

te a

vo

idan

ce

init

iate

d.

If d

iver

gen

ce i

s p

rop

ose

d,

exp

lan

atio

n w

ith

rat

ion

ale

to

Min

iste

rs o

f w

hy

div

erg

ent

app

roac

hes

are

rec

om

men

ded

.

Rec

om

men

dat

ion

s fo

r th

e

imp

lem

enta

tio

n o

f th

e d

ecis

ion

(co

nsi

der

atio

n o

f le

gis

lati

ve

mec

han

ism

, co

mm

ence

men

t

dat

es e

tc.)

in

clu

ded

in

co

mm

on

reco

mm

end

atio

n.

3

(po

rtfo

lio

min

iste

r

lev

el)

Min

iste

rs r

ecei

ve

risk

man

agem

ent

com

mo

n

reco

mm

end

atio

n s

eek

ing

dec

isio

n.

Eac

h M

inis

ter

con

sid

ers

the

com

mo

n

reco

mm

end

atio

n i

nd

ivid

ual

ly a

nd

pro

vid

es a

res

po

nse

to

pri

vat

e o

ffic

es.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

NO

T a

gre

ed a

cro

ss t

he

UK

, p

roce

ed t

o

Gat

e 1

.3 (

Tab

le I

I).

If t

he

app

roac

h b

eing

rec

om

men

ded

(eit

her

for

com

mo

n a

pp

roac

hes

acr

oss

th

e

UK

or

div

erg

ent

app

roac

hes

) is

ag

reed

acro

ss t

he

UK

, p

roce

ed t

o D

ecis

ion

.

Co

mm

itm

ent

in

Co

nco

rdat

th

at

Min

iste

rs' f

eed

bac

k

on

co

mm

on

reco

mm

end

atio

ns

is

shar

ed a

mon

g

off

icia

ls i

n a

ll f

ou

r

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

th

at

Min

iste

rs p

rov

ide

a

resp

on

se w

ith

in a

spec

ifie

d t

ime

/ a

reas

on

able

tim

e.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s in

form

ed b

y t

hei

r

resp

ecti

ve

pri

vat

e off

ices

of

the

dec

isio

ns

tak

en b

y M

inis

ters

.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmat

ion

on

Min

iste

rs’

decis

ion

s.

Dec

isio

n

(po

rtfo

lio

lev

el)

Min

iste

rs r

each

ag

reed

dec

isio

n o

n c

om

mon

reco

mm

end

atio

ns.

Pri

vat

e o

ffic

es i

nfo

rm o

ffic

ials

in

th

eir

ow

n r

esp

ecti

ve

nat

ion

s o

f d

ecis

ion

to

imp

lem

ent

agre

ed a

pp

roac

h.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmati

on

on M

inis

ters

’ d

ecis

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

to

pro

ceed

wit

h i

mp

lem

enta

tio

n

of

dec

isio

ns

at s

ame

tim

e.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s (o

r in

ap

pro

pri

ate

com

pet

ent

auth

ori

ty)

tak

e st

eps

to i

mp

lem

ent

dec

isio

n i

n a

tim

ely

way

.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

27

TA

BL

E I

II:

DIP

SU

TE

RE

SO

LU

TIO

N P

RO

CE

SS

Ga

te

Su

mm

ary

P

roce

ss

Su

gg

este

d

Fra

mew

ork

Req

uir

emen

ts

Imp

act

on

Po

licy

Dev

elo

pm

ent

Pro

cess

1.4

Po

rtfo

lio

Min

ster

lev

el

Th

e is

sue

req

uir

es f

urt

her

dis

cuss

ion

. D

isp

ute

Res

olu

tio

n i

nit

iate

d.

Pau

se w

ork

pro

gre

ssin

g i

mp

lem

enta

tio

n o

f P

ort

foli

o

min

iste

rs/S

ofS

/ C

ab S

ec /

Per

m S

ec l

evel

dec

isio

n u

nti

l

dif

fere

nce

s re

solv

ed.

Off

icia

ls s

ub

mit

fu

rth

er/r

evis

ed c

om

mo

n

reco

mm

end

atio

ns,

in

form

ing

Min

iste

rs o

f th

e

app

roac

hes

bei

ng

rec

om

men

ded

acr

oss

all

fo

ur

nat

ion

s.

Wh

ere

con

sen

sus

can

no

t b

e ag

reed

at

jun

ior

min

iste

r

lev

el S

ofS

/ C

ab S

ec /

Per

m S

ec l

evel

co

nsi

der

co

mm

on

reco

mm

end

atio

ns

and m

inis

teri

al v

iew

s an

d d

eter

min

e

wh

eth

er t

her

e is

any

ad

dit

ion

al i

nfo

rmat

ion

av

aila

ble

to

sup

po

rt.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

no

t th

e sa

me

acro

ss t

he

UK

, o

ffic

ials

pro

vid

e ex

pla

nat

ion

of

the

dif

fere

nt

app

roac

hes

bei

ng r

eco

mm

end

ed a

nd

a

sum

mar

y r

atio

nal

e se

ttin

g o

ut

wh

y i

t is

ap

pro

pri

ate

to

div

erg

e an

d w

hy

ag

reem

ent

has

no

t b

een

rea

ched

to

dat

e.

So

fS /

Cab

Sec

/ P

erm

Sec

co

nsi

der

s th

e co

mm

on

reco

mm

end

atio

n i

nd

ivid

ual

ly a

nd

pro

vid

es a

res

po

nse

to

pri

vat

e o

ffic

es.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

stil

l N

OT

ag

reed

acro

ss t

he

UK

, S

ofS

/ C

ab S

ec /

Per

m S

ec c

on

sid

er

mee

tin

g t

o d

iscu

ss/s

eek

res

olu

tio

n,

bef

ore

pro

ceed

ing

to

Gat

e 1

.4 (

Tab

le I

V E

scal

atio

n t

o t

he

min

iste

rial

com

mit

tee

ou

tlin

ed i

n t

he

MoU

on

Dev

olu

tion

)

Co

mm

itm

ent

in

Co

nco

rdat

fo

r P

Os

to

info

rm p

oli

cy

off

icia

ls i

n a

ll f

ou

r

nat

ion

s th

at t

he

issu

e

is b

ein

g e

scal

ated

to

the

dis

pu

te r

eso

luti

on

pro

cess

.

Co

mm

itm

ent

in

Co

nco

rdat

no

t to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

wh

en

dis

pu

te r

eso

luti

on

pro

cess

in

itia

ted

.

Co

mm

itm

ent

in

Co

nco

rdat

th

at a

ll

fou

r n

atio

ns’

com

mo

n

reco

mm

end

atio

ns

are

com

mu

nic

ated

to

So

fS /

Cab

Sec

/

Per

m S

ec

in a

ll f

our

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

aro

und

tim

ing

s i.

e. e

nsu

rin

g

Co

mm

on

Pau

se w

ork

pro

gre

ssin

g

imp

lem

enta

tio

n o

f M

inis

teri

al

dec

isio

n u

nti

l d

iffe

ren

ces

reso

lved

.

Req

uir

emen

t to

in

form

SofS

/

Cab

Sec

/ P

erm

Sec

o

f th

e

reco

mm

end

atio

n b

ein

g m

ade

in

all

par

ts o

f th

e U

K i

ncl

ud

ed i

n

fram

ewo

rk.

If d

iver

gen

ce i

s p

rop

ose

d,

exp

lan

atio

n w

ith

rat

ion

ale

to

So

fS /

Cab

Sec

/ P

erm

Sec

o

f

wh

y d

iver

gen

t ap

pro

ach

es a

re

reco

mm

end

ed.

Rec

om

men

dat

ion

s fo

r th

e

imp

lem

enta

tio

n o

f th

e d

ecis

ion

(co

nsi

der

atio

n o

f le

gis

lati

ve

mec

han

ism

, co

mm

ence

men

t

dat

es e

tc.)

in

clu

ded

in

co

mm

on

reco

mm

end

atio

n.

if

So

fS /

Cab

Sec

/ P

erm

Sec

agre

emen

t st

ill

NO

T r

each

ed –

con

tin

ue

to p

ause

wo

rk

pro

gre

ssin

g i

mp

lem

enta

tio

n o

f

Min

iste

rial

dec

isio

n u

nti

l

dif

fere

nce

s re

solv

ed.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

28

If t

he

app

roac

h b

eing

rec

om

men

ded

(ei

ther

for

com

mo

n a

pp

roac

hes

acr

oss

the

UK

or

div

erg

ent

app

roac

hes

) is

ag

reed

acr

oss

th

e U

K,

pro

ceed

to

Dec

isio

n.

reco

mm

end

atio

ns

go

to S

ofS

/ C

ab S

ec /

Per

m S

ec

at

app

rox

imat

ely

th

e

sam

e ti

me.

Co

mm

itm

ent

in

Co

nco

rdat

th

at S

ofS

/

Cab

Sec

/ P

erm

Sec

'

feed

bac

k o

n c

om

mon

reco

mm

end

atio

ns

is

shar

ed a

mon

g

off

icia

ls i

n a

ll f

ou

r

nat

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

th

at S

ofS

/

Cab

Sec

/ P

erm

Sec

pro

vid

e a

resp

on

se

wit

hin

a s

pec

ifie

d

tim

e /

a re

aso

nab

le

tim

e.

Dec

isio

n

So

fS /

Cab

Sec

/ P

erm

Sec

re

ach

agre

ed d

ecis

ion o

n c

om

mon

reco

mm

end

atio

n.

Pri

vat

e o

ffic

es i

nfo

rm o

ffic

ials

in

th

eir

ow

n r

esp

ecti

ve

nat

ion

s o

f dec

isio

n.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmat

ion

on

So

fS /

Cab

Sec

/ P

erm

Sec

d

ecis

ion

s.

Co

mm

itm

ent

in

Co

nco

rdat

to

pro

ceed

wit

h i

mp

lem

enta

tio

n

of

dec

isio

ns

at s

ame

tim

e.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s (o

r in

ap

pro

pri

ate

com

pet

ent

auth

ori

ty)

tak

e st

eps

to i

mp

lem

ent

dec

isio

n i

n a

tim

ely

way

.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

29

TA

BL

E I

V:

DIS

PU

TE

RE

SO

LU

TIO

N P

RO

CE

SS

FO

R T

HE

MIN

IST

ER

IAL

CO

MM

ITT

EE

OU

TL

INE

D I

N T

HE

MoU

DE

VO

LU

TIO

N

Ga

te

Su

mm

ary

P

roce

ss

Su

gg

este

d

Fra

mew

ork

Req

uir

emen

ts

Imp

act

on

Po

licy

Dev

elo

pm

ent

Pro

cess

1.5

(T

HE

MIN

IST

ER

IAL

CO

MM

ITT

EE

OU

TL

INE

D I

N

TH

E M

OU

lev

el)

Th

e is

sue

req

uir

es f

urt

her

dis

cuss

ion

. E

scal

atio

n t

o h

igh

est

lev

el (

the

min

iste

rial

co

mm

itte

e

ou

tlin

ed i

n t

he

Mo

U o

n D

evo

luti

on

) d

isp

ute

reso

luti

on

pro

cess

in

itia

ted

.

Pau

se w

ork

pro

gre

ssin

g i

mp

lem

enta

tio

n o

f S

ofS

/

Cab

Sec

/ P

erm

Sec

lev

el d

ecis

ion

un

til

dif

fere

nce

s

reso

lved

.

Off

icia

ls s

ub

mit

fu

rth

er/r

evis

ed c

om

mo

n

reco

mm

end

atio

ns,

in

form

ing

th

e m

inis

teri

al

com

mit

tee

ou

tlin

ed i

n t

he

MoU

on

Dev

olu

tion

of

the

app

roac

hes

bei

ng

rec

om

men

ded

acr

oss

all

fo

ur

nat

ion

s.

Th

e m

inis

teri

al c

om

mit

tee

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n c

on

sid

er c

om

mo

n r

eco

mm

end

atio

ns

and

So

fS /

Cab

Sec

/ P

erm

Sec

v

iew

s an

d c

on

sid

er a

ny

add

itio

nal

in

form

atio

n a

vai

lable

to

su

pp

ort

dec

isio

n

mak

ing

.

If t

he

app

roac

h b

eing

rec

om

men

ded

is

no

t th

e sa

me

acro

ss t

he

UK

, o

ffic

ials

pro

vid

e ex

pla

nat

ion

of

the

dif

fere

nt

app

roac

hes

bei

ng r

eco

mm

end

ed a

nd

a

sum

mar

y r

atio

nal

e se

ttin

g o

ut

wh

y i

t is

ap

pro

pri

ate

to d

iver

ge

and

wh

y a

gre

emen

t h

as n

ot

bee

n r

each

ed

to d

ate.

Th

e m

inis

teri

al

com

mit

tee

outl

ined

in

th

e M

oU

on

Dev

olu

tio

n c

on

sid

ers

the

com

mo

n r

eco

mm

end

atio

n

ind

ivid

ual

ly a

nd

pro

vid

es a

res

po

nse

to

So

fS /

Cab

Sec

/ P

erm

Sec

pri

vat

e o

ffic

es.

Co

mm

itm

ent

in

Co

nco

rdat

fo

r P

Os

to

info

rm p

oli

cy

off

icia

ls i

n a

ll f

ou

r

nat

ion

s th

at t

he

issu

e

is f

or

esca

lati

on

to

the

dis

pu

te

reso

luti

on

mec

han

ism

of

the

min

iste

rial

com

mit

tee

ou

tlin

ed

in t

he

Mo

U o

n

Dev

olu

tio

n.

Co

mm

itm

ent

in

Co

nco

rdat

no

t to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

wh

en

dis

pu

te r

eso

luti

on

pro

cess

in

itia

ted

Co

mm

itm

ent

in

Co

nco

rdat

th

at a

ll

fou

r n

atio

ns’

com

mo

n

reco

mm

end

atio

ns

are

com

mu

nic

ated

to

th

e

min

iste

rial

com

mit

tee

ou

tlin

ed.

Pau

se w

ork

pro

gre

ssin

g

imp

lem

enta

tio

n o

f M

inis

teri

al

dec

isio

n u

nti

l d

iffe

ren

ces

reso

lved

.

Req

uir

emen

t to

in

form

th

e

min

iste

rial

co

mm

itte

e o

utl

ined

in t

he

Mo

U o

n D

evo

luti

on

of

the

com

mon

rec

om

men

dat

ion

bei

ng

mad

e in

all

par

ts o

f th

e

UK

in

clu

ded

in

fra

mew

ork

.

If d

iver

gen

ce i

s p

rop

ose

d,

exp

lan

atio

n w

ith

rat

ion

ale

to

the

min

iste

rial

co

mm

itte

e

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n o

f w

hy d

iver

gen

t

app

roac

hes

are

rec

om

men

ded

.

Rec

om

men

dat

ion

s fo

r th

e

imp

lem

enta

tio

n o

f th

e d

ecis

ion

(co

nsi

der

atio

n o

f le

gis

lati

ve

mec

han

ism

, co

mm

ence

men

t

dat

es e

tc.)

in

clu

ded

in

co

mm

on

reco

mm

end

atio

n. If

th

e

min

iste

rial

co

mm

itte

e o

utl

ined

in t

he

Mo

U o

n D

evo

luti

on

do

NO

T r

each

.

AP

PE

ND

IX I

V:

Join

t D

ecis

ion

-mak

ing, D

isp

ute

Avoid

an

ce, an

d D

isp

ute

Res

olu

tion

Pro

cess

es

30

If t

he

app

roac

h b

eing

rec

om

men

ded

is

stil

l N

OT

agre

ed a

cro

ss t

he

UK

, d

ecis

ion

pu

t on

ho

ld f

or

furt

her

ev

iden

ce t

o b

e su

bm

itte

d.

If t

he

app

roac

h b

eing

rec

om

men

ded

(ei

ther

for

com

mo

n a

pp

roac

hes

acr

oss

the

UK

or

div

erg

ent

app

roac

hes

) is

ag

reed

acr

oss

th

e U

K,

pro

ceed

to

Dec

isio

n.

in t

he

Mo

U o

n

Dev

olu

tio

n.

Co

mm

itm

ent

in

Co

nco

rdat

th

at t

he

min

iste

rial

com

mit

tee

ou

tlin

ed

in t

he

Mo

U o

n

Dev

olu

tio

n f

eed

bac

k

on

co

mm

on

reco

mm

end

atio

ns

is

shar

ed a

mon

g

off

icia

ls i

n a

ll f

ou

r

nat

ion

s.

Dec

isio

n (

the

min

iste

ria

l

com

mit

tee

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n

lev

el)

Th

e m

inis

teri

al c

om

mit

tee

ou

tlin

ed

in t

he

Mo

U o

n D

evo

luti

on

re

ach

agre

ed d

ecis

ion o

n c

om

mon

reco

mm

end

atio

n.

Pri

vat

e o

ffic

es i

nfo

rm o

ffic

ials

in

th

eir

ow

n

resp

ecti

ve

nat

ion

s o

f d

ecis

ion

.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmat

ion

on

dec

isio

ns

of

the

min

iste

rial

co

mm

itte

e o

utl

ined

in

the

Mo

U o

n D

evo

luti

on

.

Co

mm

itm

ent

in

Co

nco

rdat

to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

at s

ame

tim

e

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s (o

r in

ap

pro

pri

ate

com

pet

ent

auth

ori

ty)

tak

e st

eps

to i

mp

lem

ent

dec

isio

n i

n a

tim

ely

way

.

No

Dec

isio

n

(th

e m

inis

teri

al

com

mit

tee

ou

tlin

ed i

n t

he

Mo

U o

n

Dev

olu

tio

n

lev

el)

Th

e m

inis

teri

al

com

mit

tee

outl

ined

in t

he

Mo

U o

n D

evo

luti

on

can

no

t

reac

h a

gre

ed d

ecis

ion

on

com

mo

n

reco

mm

end

atio

n.

Pri

vat

e o

ffic

es i

nfo

rm o

ffic

ials

in

th

eir

ow

n

resp

ecti

ve

nat

ion

s o

f d

ecis

ion

.

Po

licy

off

icia

ls i

n a

ll f

our

nat

ion

s sh

are

info

rmat

ion

on

dec

isio

ns

of

the

min

iste

rial

co

mm

itte

e o

utl

ined

in

the

Mo

U o

n D

evo

luti

on

.

Co

mm

itm

ent

in

Co

nco

rdat

no

t to

pro

ceed

wit

h

imp

lem

enta

tio

n o

f

dec

isio

ns

- d

eci

sio

n

pu

t o

n h

old

fo

r

furt

he

r e

vid

en

ce t

o

be

su

bm

itte

d.

Pau

se w

ork

pro

gre

ssin

g

imp

lem

enta

tio

n o

f M

inis

teri

al

dec

isio

n u

nti

l S

ofS

dec

isio

n

tak

en o

n b

ehal

f o

f U

K.

AP

PE

ND

IX V

: A

pp

lica

tion

Pro

cess

: N

utr

itio

n a

nd

Hea

lth

Cla

ims

31

Key

In

puts

/Outp

uts

O

ffic

ials

S

cien

tifi

c

Eval

uat

ion

Ga

te 1

Ap

pli

cati

on

rec

eiv

ed

Ga

te 1

.1

Rel

evan

t C

om

pet

ent

auth

ori

ty c

on

duct

s v

alid

ity

chec

k o

f ap

pli

cati

on

Ga

te 1

.4

CA

ack

no

wle

dg

es a

pp

lica

tio

n i

n

wri

tin

g i

nfo

rmin

g t

he

app

lica

nt

that

it i

s in

com

ple

te

Ga

te 1

.3

CA

ack

no

wle

dg

es a

pp

lica

tio

n i

n

wri

tin

g i

nfo

rmin

g t

he

app

lica

nt

that

it i

s in

val

id

Ga

te 1

.2

CA

ack

no

wle

dg

es a

pp

lica

tio

n i

n w

riti

ng

info

rmin

g t

he

app

lica

nt

that

is

val

id a

nd w

ill

be

forw

ard

ed t

o e

xp

ert

com

mit

tee

Ga

te 2

.1

Ex

per

t C

om

mit

tee

con

du

cts

scie

nti

fic

asse

ssm

ent

of

app

lica

tio

n r

esp

ecti

ng

a t

ime

lim

it f

ive

mo

nth

s

fro

m d

ate

of

rece

ipt

allo

win

g f

or

‘sto

p t

he

clo

ck’

Ga

te 2

.2

Ex

per

t C

om

mit

tee

mak

es s

um

mar

y o

f ap

pli

cati

on

sup

pli

ed b

y t

he

app

lica

nt

avai

lab

le t

o t

he

pu

bli

c

(Art

icle

14

Cla

ims

on

ly)

Ga

te 3

Ex

per

t C

om

mit

tee

forw

ard

s it

s o

pin

ion

to t

he

rele

van

t au

tho

riti

es a

nd

th

e ap

pli

can

t &

mak

es i

ts

op

inio

n p

ub

lic.

Ga

te 4

Sci

enti

fic

Op

inio

n &

Pu

bli

c C

om

men

ts r

ecei

ved

for

Co

nsi

der

atio

n b

y N

LC

S E

xp

ert

Gro

up

(G

o t

o

Par

t B

Gat

e 0

)

Sta

ge

2

Sta

ge

4

Sta

ge

3

Sta

ge

1

AP

PE

ND

IX V

: A

pp

lica

tion

Pro

cess

: N

utr

itio

n a

nd

Hea

lth

Cla

ims

32

TA

BL

E I

: O

PE

RA

TIO

NA

L D

ET

AIL

RE

LE

VA

NT

TO

TH

E A

PP

LIC

AT

ION

PR

OC

ES

SE

S F

OR

NU

TR

ITIO

N A

ND

HE

AL

TH

CL

AIM

S

Su

mm

ary

S

tag

e P

roce

ss

Ret

ain

ed R

egu

lati

on

(E

C)

No

. 1

92

4/2

006

, as

amen

ded

, p

erm

its

app

lica

tio

ns

for

new

nu

trit

ion

or

hea

lth

cla

ims

to b

e su

bm

itte

d t

o

any

of

the

app

rop

riat

e au

thori

ties

. It

is

agre

ed t

hat

all

ap

pli

cati

on

s sh

ou

ld b

e se

nt

to

a ce

ntr

al m

ailb

ox

, m

anag

ed b

y D

HS

C

off

icia

ls.

It i

s ag

reed

th

at D

HS

C E

xch

ang

e w

ill

be

use

d t

o f

ile

all

app

lica

tio

ns

and

an

y

sup

ple

men

tary

mat

eria

ls,

a le

ad o

ffic

ial

fro

m

each

rel

evan

t au

tho

rity

wil

l h

ave

acce

ss.

Th

e le

ad C

om

pet

ent

Au

tho

riti

es f

or

app

lica

tio

ns

are.

in

rel

atio

n t

o:

•

Un

ited

Kin

gd

om

, th

e D

epar

tmen

t

of

Hea

lth

an

d S

oci

al C

are;

•

En

gla

nd

, th

e D

epar

tmen

t o

f H

ealt

h

and

So

cial

Car

e;

•

Sco

tlan

d,

Fo

od

Sta

nd

ard

s S

cotl

and

;

•

Wal

es;

the

Wel

sh G

ov

ern

men

t;

•

No

rth

ern

Ire

lan

d,

the

Dep

artm

ent

of

Hea

lth

.

•

Ap

pli

cati

on

s w

ill

be

assi

gn

ed I

D n

um

ber

s in

the

foll

ow

ing

man

ner

wh

en f

iled

on

DH

SC

Ex

chan

ge

in r

elat

ion t

o:

•

Un

ited

Kin

gd

om

, U

KN

HC

00

0

•

En

gla

nd

, E

NG

NH

C0

00

;

•

Sco

tlan

d,

SC

OT

00

0;

•

Wal

es;

WA

00

0;

•

No

rth

ern

Ire

lan

d,

NI0

00

.

1

•

Up

on

rec

eip

t o

f an

ap

pli

cati

on t

he

app

rop

riat

e au

tho

rity

wil

l:

•

assi

gn

th

e ap

pli

cati

on

an I

D N

um

ber

;

•

pro

mp

tly u

plo

ad t

he

app

lica

tio

n a

nd s

up

po

rtin

g d

ocu

men

tati

on

to

DH

SC

Ex

chan

ge;

an

d

•

info

rm w

ith

ou

t d

ela

y t

he

exp

ert

com

mit

tee a

nd

rel

eva

nt

au

tho

riti

es o

f re

ceip

t o

f th

e

app

lica

tio

n.

•

Th

e C

om

pet

ent

Au

tho

rity

des

ign

ated

as

lead

fo

r th

e ap

pli

cati

on

mu

st,

wit

hin

14

da

ys

fro

m t

he

da

te o

f

rece

ipt:

•

con

du

ct a

val

idit

y c

hec

k o

f th

e ap

pli

cati

on

*;

and

•

ack

no

wle

dg

e re

ceip

t o

f a

n a

pp

lica

tio

n i

n w

riti

ng

in

form

ing

th

e ap

pli

can

t, a

nd

rel

evan

t

auth

ori

ties

, w

het

her

th

e ap

pli

cati

on

is

val

id.

•

Th

e le

ad C

om

pet

ent

Au

tho

rity

wil

l m

ak

e th

e a

pp

lica

tio

n a

nd

an

y s

up

po

rtin

g s

up

ple

men

tary

ma

teria

l

sup

pli

ed b

y t

he

ap

pli

can

t a

va

ila

ble

to

th

e N

LC

S P

oli

cy C

om

mit

tee

via

DH

SC

Ex

chan

ge.

[*th

e C

om

pet

ent

Au

tho

rity

may

req

ues

t th

at t

he

app

lica

nt

pro

vid

e fu

rth

er i

nfo

rmat

ion

du

rin

g t

he

val

idit

y c

hec

k]

2

•

Up

on

rec

eip

t o

f a

no

tifi

cati

on

th

at a

val

id a

pp

lica

tio

n a

nd s

up

po

rtin

g s

up

ple

men

tary

mat

eria

l is

av

aila

ble

on

DH

SC

Ex

chan

ge

the

exp

ert

com

mit

tee

wil

l:

•

retr

iev

e th

e v

alid

ap

pli

cati

on

an

d s

up

ple

men

tary

mat

eria

l fr

om

DH

SC

Ex

chan

ge;

an

d

•

mak

e a

su

mm

ary

of

ap

pli

cati

on

su

pp

lied

by

th

e a

pp

lica

nt

av

ail

ab

le t

o t

he

pu

bli

c [A

rtic

le 1

4

clai

ms

on

ly].

•

Th

e E

xp

ert

Co

mm

itte

e w

ill

con

du

ct a

sci

enti

fic

asse

ssm

ent

of

the

app

lica

tio

n a

nd

sh

all

res

pec

t a

tim

e

lim

it o

f 5

mo

nth

s fr

om

th

e d

ate

of

rece

ipt

of

a v

ali

d a

pp

lica

tio

n.

•

Wit

h r

egar

ds

to A

rtic

le 1

4 c

laim

s, w

hen

ever

th

e ex

per

t co

mm

itte

e s

eek

s su

pp

lem

enta

ry

info

rma

tio

n f

rom

th

e a

pp

lica

nt

the

tim

e li

mit

sh

all

be

exte

nd

ed b

y u

p t

o t

wo

mo

nth

s

foll

ow

ing

th

e d

ate

of

rece

ipt

of

the

req

ues

ted

in

form

ati

on

su

bm

itte

d b

y t

he

ap

pli

can

t.

•

Wit

h r

egar

ds

to A

rtic

le 1

3.5

cla

ims,

th

e ti

me

lim

it m

ay

be

exte

nd

ed b

y u

p t

o o

ne

mo

nth

if

the

exp

ert

com

mit

tee

con

sid

ers

it n

eces

sary

to

see

k s

up

ple

men

tary

in

form

ati

on

fro

m t

he

ap

pli

can

t an

d i

n s

uch

a c

ase

th

e a

pp

lica

nt

sha

ll s

ub

mit

th

e re

qu

este

d i

nfo

rma

tio

n w

ith

in 1

5

da

ys

fro

m t

he

da

te o

f re

ceip

t o

f th

e ex

per

t co

mm

itte

e’s

req

ues

t.

3

•

Th

e ex

per

t co

mm

itte

e sh

all

fo

rwa

rd i

ts o

pin

ion

to

th

e re

lev

an

t a

uth

ori

ties

an

d t

he

ap

pli

can

t b

y:

•

up

load

ing

th

e re

po

rt t

o D

HS

C E

xch

ang

e an

d n

oti

fyin

g t

he

rele

van

t au

thori

ties

; an

d

•

wri

tin

g t

o t

he

app

lica

nt.

•

Th

e ex

per

t co

mm

itte

e sh

all

mak

e it

s o

pin

ion

pu

bli

c.

AP

PE

ND

IX V

: A

pp

lica

tion

Pro

cess

: N

utr

itio

n a

nd

Hea

lth

Cla

ims

33

4

•

Th

e a

pp

lica

nt

or

mem

ber

s o

f th

e p

ub

lic

ma

y m

ak

e co

mm

ents

to

th

e co

mp

eten

t a

uth

ori

ty v

ia t

he

DH

SC

mai

lbo

x w

ith

in 3

0 d

ay

s fr

om

pu

bli

cati

on

of

the

op

inio

n o

f th

e ex

per

t co

mm

itte

e.

•

In o

rder

to

en

sure

th

e ti

mel

y c

on

sid

erat

ion

of

app

lica

tio

ns

fro

m i

ndu

stry

th

e N

LC

S P

oli

cy G

rou

p w

ill

con

ven

e at

reg

ula

r in

terv

als,

by

an

y a

pp

rop

riat

e m

ean

s.

•

Th

e N

LC

S P

oli

cy G

rou

p S

ecre

tari

at w

ill

com

pil

e a

pap

er o

n t

he

app

lica

tio

n w

hic

h w

ill

incl

ud

e: t

he

op

inio

n

of

the

Ex

per

t C

om

mit

tee,

rel

evan

t en

actm

ents

, an

d o

ther

rel

evan

t fa

cto

rs [

such

as

com

men

ts].

•

Pap

ers

wil

l b

e co

nsi

der

ed a

t ea

rlie

st o

pp

ort

un

ity

* b

y t

he

NL

CS

Po

licy

Gro

up

wh

ere

a ri

sk

man

agem

ent

dec

isio

n w

ill

be

tak

en [

see

Ap

pen

dix

IV

fo

r fu

rth

er d

eta

ils]

.

AP

PE

ND

IX V

I: A

pp

licati

on

Pro

cess

: V

itam

in, M

iner

als

, a

nd

Cer

tain

Oth

er S

ub

stan

ces;

Food

Su

pp

lem

ents

; F

ood

s fo

r S

pec

ific

Gro

up

s

34

Th

e ex

per

t co

mm

itte

e sh

all

pro

vid

e an

op

inio

n

wit

hin

nin

e m

on

ths

on

val

id f

iles

co

nce

rnin

g t

he

safe

ty o

f a

sub

stan

ce l

iste

d i

n A

nn

ex I

II P

art

C o

f

reta

ined

Reg

ula

tio

n (

EC

) N

o. 1

92

5/2

00

6)

Ga

te 1

Ap

pro

pri

ate

Au

tho

rity

rec

eiv

e

req

ues

t to

mod

ify

Reg

iste

r o

r L

ist

Ga

te 1

.2

Fo

ur

coun

try

gro

up

rev

iew

req

ues

t an

d r

efer

to

mo

st a

pp

rop

riat

e b

od

y f

or

scie

nti

fic

op

inio

n

Ga

te 2

Ex

per

t C

om

mit

tee

asse

ss f

iles

/do

ssie

rs

Ga

te 4

NL

CS

Ex

per

t G

rou

p C

on

sid

ers

com

mis

sio

n/a

pp

lica

tio

n (

go

to P

art

B G

ate

0)

Sta

ge

2

Sta

ge

4

Sta

ge

3

Sta

ge

1

Ga

te 3

Sci

enti

fic

Op

inio

n

AP

PE

ND

IX V

I: A

pp

licati

on

Pro

cess

: V

itam

in, M

iner

als

, a

nd

Cer

tain

Oth

er S

ub

stan

ces;

Food

Su

pp

lem

ents

; F

ood

s fo

r S

pec

ific

Gro

up

s

35

TA

BL

E I

: O

PE

RA

TIO

NA

L D

ET

AIL

RE

LE

VA

NT

TO

TH

E A

PP

LIC

AT

ION

PR

OC

ES

SE

S F

OR

: V

ITA

MIN

S, M

INE

RA

LS

, A

ND

CE

RT

AIN

OT

HE

R S

UB

ST

AN

CE

S;

FO

OD

SU

PP

LE

ME

NT

S;

AN

D F

OO

DS

FO

R S

PE

CIF

IC G

RO

UP

S

Su

mm

ary

S

tag

e P

roce

ss

Ret

ain

ed:

Reg

ula

tio

n (

EC

) N

o.1

92

5/2

006

, as

amen

ded

per

mit

s fo

od

bu

sin

ess

op

erat

ors

,

wis

hin

g t

o d

emon

stra

te t

he

safe

ty o

f a

sub

stan

ce l

iste

d i

n A

nn

ex I

II P

art

C,

to

sub

mit

a f

ile

to t

he

app

rop

riat

e au

tho

riti

es.

It i

s ag

reed

th

at a

ll f

iles

sh

ou

ld b

e se

nt

to a

cen

tral

mai

lbo

x, m

anag

ed b

y D

HS

C

off

icia

ls.

Fo

od

bu

sin

ess

op

erat

ors

, o

r o

ther

in

tere

sted

par

ties

, m

ay r

equ

est

that

a v

itam

in,

min

eral

,

or

oth

er s

ub

stan

ce t

o b

e in

clu

ded

in

th

e:

•

UK

Reg

iste

r o

f V

itam

ins,

Min

eral

s, a

nd

Cer

tain

Oth

er S

ub

stan

ces;

or

•

UK

Lis

t (F

SG

s);

or

•

Sch

edu

les

of

Vit

amin

s an

d

Min

eral

s fo

r u

se i

n F

oo

d

Su

pp

lem

ents

An

d s

ub

mit

a s

cien

tifi

c d

oss

ier

con

cern

ing

the

safe

ty a

nd

bio

avai

lab

ilit

y o

f an

ind

ivid

ual

su

bst

ance

fo

r U

K c

on

sid

erat

ion

by

th

e ap

pro

pri

ate

auth

ori

ties

to

th

e D

HS

C

mai

lbo

x.

Th

is i

s n

ot

stip

ula

ted

in

th

e

reg

ula

tio

ns

bu

t w

as a

n E

U p

roce

ss,

it w

as

ther

efo

re i

ncl

ud

ed i

n g

uid

ance

pu

bli

shed

on

GO

V.U

K t

o p

rov

ide

con

tin

uit

y.

It i

s ag

reed

that

all

fil

es s

ho

uld

be

sen

t to

a c

entr

al

mai

lbo

x,

man

aged

by

DH

SC

off

icia

ls.

1

•

Up

on

rec

eip

t o

f al

l o

ther

fil

es/d

oss

iers

(re

qu

est

to m

od

ify

a r

egis

ter,

lis

t, o

r sc

hed

ule

) th

e ap

pro

pri

ate

auth

ori

ty w

ill:

•

assi

gn

th

e fi

le/d

oss

ier

an I

D N

um

ber

;

•

pro

mp

tly u

plo

ad t

he

do

ssie

r/fi

le t

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nex

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m t

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an

ap

pro

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ate

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AP

PE

ND

IX V

I: A

pp

licati

on

Pro

cess

: V

itam

in, M

iner

als

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tain

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er S

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Food

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; F

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s fo

r S

pec

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Gro

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36

It i

s ag

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th

at D

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all

app

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m

each

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t au

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the

foll

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man

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chan

ge

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om

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arti

es.

•

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req

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t to

mo

dif

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nex

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t C

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r o

f V

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ins,

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s, a

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ill

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wh

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r P

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(re

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to m

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ify

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at

earl

iest

op

po

rtu

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by

th

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LC

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oli

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ken

.

1

Annex

NUTRITION RELATED LABELLING, COMPOSITION, AND STANDARDS

CONCORDAT

Concordat between the UK Government, Scottish Government, Welsh Government,

and Northern Ireland Executive

1. Introduction

1.1 This Concordat is an agreement between the UK Government (UKG), Scottish

Government (SG), Welsh Government (WG), and Northern Ireland Executive (NIE),

henceforth referred to as “the parties”.

1.2 This Concordat provides the non-legislative mechanism to underpin the Nutrition

Related Labelling, Composition, and Standards Common Framework and sets out the

principles of engagement which all parties will respect and work to.

1.3 Responsibility for delivery of arrangements as set out in the NCLS framework agreement

is delegated to the Department of Health and Social Care (DHSC) England, Food

Standards Scotland (FSS) Scotland, the Welsh Government, and the Food Standards

Agency (FSA) Northern Ireland.

1.4 Officials from Northern Ireland Civil Service (NICS), and the FSA NI, have engaged in

the common frameworks process where the policy area intersects with the devolved

competence of the Northern Ireland Assembly. However, during the absence of the

Northern Ireland Executive, officials’ input had been limited to analysis and factual

responses only. Discussions which have taken place to date are confidential and without

prejudice to either: Ministerial policy positions on particular issues; the views of the

Executive Minister in Northern Ireland; or the positions of the respective administrations

in relation to the European Union (Withdrawal) Act 2018.

1.5 Relevant NI contacts:

NI Officials Sharon Gilmore, Nuala Meehan

UKG Cabinet Office - Nathan Collins nathan.collins1@cabinetoffice.gov.uk

Northern Ireland Office – Deirdre Walsh deirdre.walsh@nio.gov.uk

NICS Executive Office - Stephen Hamilton stephen.hamilton@executiveoffice-

ni.gov.uk

2

1.6 This Concordat establishes an agreed approach for co-operation between the parties. It

operates in accordance with the principles outlined in the overarching intergovernmental

Devolution: Memorandum of Understanding1 and is consistent with, and complemented

by, other guidance on common working arrangements, notably the principles described

in the Joint Ministerial Committee’s communique of 16 October 20172: That

communique sets out that:

“Common frameworks will be established where they are necessary in order to:

enable the functioning of the UK internal market, while acknowledging policy

divergence;

ensure compliance with international obligations;

ensure the UK can negotiate, enter into and implement new trade agreements

and international treaties;

enable the management of common resources;

administer and provide access to justice in cases with a cross-border element;

safeguard the security of the UK.”

1 Memorandum of Understanding and Supplementary Agreements Between the United Kingdom Government, the Scottish Ministers, the Welsh Ministers and the Northern Ireland Executive Committee, October 2013: https://www.gov.uk/government/publications/devolution-memorandum-of-understanding-and-supplementary-agreement 2https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/652285/Joint_Ministerial_Committee_communique.pdf

3

1.7 The communique also states that “Frameworks will respect the devolution settlements

and the democratic accountability of the devolved legislatures, and will therefore:

be based on established conventions and practices, including that the

competence of the devolved institutions and will not normally be adjusted

without their consent;

maintain, as a minimum, equivalent flexibility for tailoring policies to the

specific needs of each territory as is afforded by current EU rules;

lead to a significant increase in decision-making powers for the devolved

administrations;

1.8 Frameworks will ensure recognition of the economic and social linkages between

Northern Ireland and Ireland and that Northern Ireland will be the only part of the UK

that shares a land frontier with the EU. They will also adhere to the Belfast Agreement3”.

1.9 This Concordat will link into any future arrangements to enable the functioning of the

UK Internal Market.4 Devolution: Memorandum of Understanding is currently being

reviewed, depending on the outcome it may be necessary to revisit this Concordat.

1.10 This Concordat remains as a multilateral agreement between all the parties.

2. Scope

2.1 The scope of this Concordat relates to all matters for which the parties have equivalent

nutrition related labelling, composition and standards or delivery responsibilities within

their respective geographical areas of jurisdiction. The scope of this Concordat is

confined to those retained EU Regulations within scope of the corresponding NLCS

Common Framework (see Appendix II of the NLCS Common Framework). The

Nutrition (Amendment etc) (EU Exit) Regulations 2019 corrects deficiencies, on behalf

of the whole of the UK, in retained direct EU law relating to nutrition (as set out above)

to ensure it remains workable at the end of the TP. Domestic legislation has also been

amended within each administration to ensure the enforcement regimes in all UK

territories remains workable at the end of the TP.

2.2 This Concordat sets out general provisions in relation to the policy as described above.

It is not intended to constitute a legally enforceable contract or create any rights or

obligations which are legally enforceable.

3. Principles for working together in relation to retained EU nutrition law

3.1 The parties affirm their mutual commitment to work together on the application of

retained EU law in relation to NLCS policy and their respective responsibilities. This co-

operation is intended to give all parties the assurance that working relationships will be

conducted in a manner that is both collaborative and helpful aiming, where possible and

appropriate, to achieve agreement on policy. In addition, all parties agree that regular

contact will continue to discuss ongoing business of mutual interest through close liaison

at official and Ministerial level.

4

3.2 This Concordat is intended to provide the basis for the management and maintenance of:

common approaches; current standards; surveillance and information sharing (within the

relevant legal framework e.g. Data Protection Act) by setting out governance

arrangements and a dispute resolution process. All parties to the Concordat agree that a

common framework approach is highly desirable across UK to enable the functioning of

the UK internal market, while acknowledging policy divergence, and to ensure any future

trade arrangements can be agreed on a UK basis, whilst recognising the Devolution

settlements and common frameworks principles agreed at JMC(EN) in 2017.

3.3 Where common recommendations may be made Ministers will retain the right to take

individual decisions for their administration. For those areas within the scope of the

NLCS Common Framework the opportunity for consistency of approach across

administrations will be sought in the first instance. The ability for divergence must be

retained, while taking account of its impact on consumer safety and confidence, and the

functioning of the UK internal market. Every effort will be made at working level to

resolve any disagreements in difference of approach. Where a consensus cannot be

reached by these arrangements (whether that is agreement to a UK wide approach or to

accept divergence) the dispute resolution process would come into play.

4. Consent to the Secretary of State Acting as the Appropriate Authority

4.1 Where consent is required in legislation for the Secretary of State to be considered as the

appropriate authority for regulations, guidelines, or registers in relation to Scotland,

Wales, or Northern Ireland, separate clear agreements will be made between the relevant

parties.

5. Communications

5.1 Principles underpinning good communications between all four administrations are

outlined in paragraphs 4 to 6 of the Devolution: Memorandum of Understanding

(currently under review). Open communications will be maintained and information

shared, to the extent permitted by law, at the earliest opportunity. This may include but

is not confined to: policy issues; stakeholder views; preparations for and outcome of

consultations and research; media interest and lines to take; emerging issues and

intelligence (UK/EU/International); Local Authority/enforcement issues, and food

crime. To this end:

3 https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/136652/agreement.pdf 4 Scottish Government and Cabinet Office officials continue to discuss this section.

5

To ensure that the interests of consumers, stakeholders and others are protected

across the UK, all parties agree on the importance of informing the others at the

earliest opportunity of any relevant information which would require action by,

or have resource consequences for, the other parties.

In the interests of good communication and for the avoidance of surprises, the

parties shall keep each other fully informed of any new policy proposals before

they are made public (at the earliest opportunity) in order to allow full

consideration and a common approach to be reached wherever possible. "Policy

proposals" include proposals for both primary and secondary legislation and for

major non-statutory measures. Each party will also appraise the others of the

ongoing development of such proposals. Where pressure of events prevents this,

each party will inform the others as soon as possible.

The parties shall inform one-another of meetings with industry within their

territories which potentially affect the policy areas covered by this Concordat,

or where such meetings reveal information that might impact on other

frameworks, such as procurement for example. They also agree to report back

to each other about such issues, sharing any records as soon as they are

available.

The parties will notify and consult each other on any proposals to change what

is currently UK/GB legislation in good time before they are made public. Where

pressure of events prevents this, each party will inform the others as soon as

possible.

All parties agree to maintain the confidentiality of discussions and of any

information shared among parties as far as is possible having regard to any legal

duties on any party to disclose (paragraph 12 on confidentiality of the

Devolution Memorandum of Understanding refers).

Where information is not governed by a legal duty to disclose, all parties must

agree before confidential information received by one or more party to this

Concordat is disclosed to anyone else.

Where there is a legal duty to disclose, each party to this Concordat will advise

the others of its intentions and consider any legal argument by the one or more

other parties challenging the duty to disclose all or part of the information under

consideration;

These arrangements will rely for their effectiveness on mutual respect for the

confidentiality of discussions and information (including statistics) exchanged.

The sharing of information relating to policy formulation will be undertaken

with a view to reaching agreement between the parties. Most issues will be

capable of being dealt with multilaterally between the parties or through

correspondence.

6

5.2 The parties acknowledge that there may be a need for their separate responsibilities to be

tackled with uniformity. For example, events could transpire that would require urgent

action. Each party shall consider promptly and thoroughly any concerns raised by the

others. Where all agree that consistency is needed, consultation on a common approach

shall be undertaken.

5.3 To avoid causing confusion or attempts by businesses to make individual arrangements

with the parties, industry will be made fully aware via stakeholder engagement and

relevant policy guidance, of the collective agreement processes set out in this Concordat.

6. Dispute resolution

6.1 Following the approach set out in Appendix IV of the NLCS Common Framework and

within the spirit of this Concordat the UK administrations will seek every opportunity to

resolve differences and reach agreement; either to recommend a UK wide approach or to

accept divergence, at official level through discussions at the UK NLCS Expert Group.

6.2 Where it has not been possible to resolve any disagreement in approach at official level,

this will initially be referred to a panel of senior officials for resolution.

6.3 Any continuing disagreement, which cannot be resolved at official level in the ways set

out above, will be referred to Portfolio Ministers for resolution and as set out in the NLCS

Common Framework, the making of legislation may need to be postponed until all four

administrations are in agreement on how to proceed. The parties may conclude, having

considered potential impacts on consumer safety and confidence and the functioning of

the UK internal market, that divergence is appropriate.

6.4 As a last resort, where the above steps for resolving a disagreement have been

unsuccessful, the issue will be escalated to the Secretariat of the Joint Ministerial

Committee for resolution under the dispute resolution process set out in section A3 of

the intergovernmental MoU.

7. Provision of Information and Policy Formulation

7.1 All parties will be involved as appropriate in discussions regarding policy positions on

all Nutrition related labelling, composition and standards, including nutrition and health

claims issues which touch on matters within the scope of the NLCS Common

Framework. All parties will also provide information to the other parties on any contacts

from other countries which concern their Nutrition related labelling, composition and

standards, including nutrition and health claims responsibilities.

8. International Policy and Relations

8.1 As foreign policy issues are reserved to the UK government, DHSC retains overall policy

responsibility for the formulation of UK policy. DHSC will involve the devolved

administrations fully in discussions about the formulation of UK policy in this area as

outlined in the current Devolution: Memorandum of Understanding (currently under

review); and will look to agree a stance where possible.5

9. International Obligations, Policy, and Relations

9.1 International Obligations

7

The devolved administrations are responsible for observing and implementing

international obligations that relate to devolved matters as outlined in the

Devolution MoU. All parties will consult with and then inform each other of

their chosen methods of implementation, for example by exchanging draft

copies of administrative rules or legislation. The parties also agree to such

mutual exchanges of information, to the extent permitted by law, as are required

to assist the good management of schemes and the observance of obligations.

Where implementation difficulties arise, the parties will consult with each other

in advance of any discussion with the [European Commission or European

Court of Auditors. They will similarly consult on any corrective action

demanded by the European Commission or European Court of Auditors].

5 This final wording for this section is still under discussion.

8

10. Codex Alimentarius

10.1 The Codex Alimentarius is an international body which sets food standards, guidelines

and codes of practice in the international trade of food and agricultural products. The

Codex Alimentarius Commission, and subsidiary bodies, are responsible for the

revision of Codex standards and texts.

10.2 After the end of the TP the UK Government will continue to represent the UK at Codex

Alimentarius Commission for all policy areas covered by the NLCS Common

Framework, including on issues where the EU previously had devolved competence. The

UK Government will continue to work with DAs on matters within the remit of the Codex

Alimentarius Commission Committee Nutrition and Foods for Special Dietary Use in a

co-operative and open manner. DA Officials may attend the committees and task forces

alongside UKG representatives as part of the UK contingent, subject to agreement on

numbers. Overall co-ordination of Codex Alimentarius Commission remains a DEFRA

lead.

11. Exchange of information, statistics and research

11.1 The administrations will aim to provide each other with as full and open as possible

access to scientific, technical and policy information including statistics and research

and, where appropriate, representations from third parties. In order enable each

administration to operate effectively in meeting any international obligations, as set out

in the proceeding section, and in relation to the policy areas covered by the Common

Framework on NLCS; all parties to this concordat will co-operate in line with the

Devolution: Memorandum of Understanding (currently under review).

12. Operation and review

12.1 This Concordat will be formally reviewed at six months, one year, three years from the

date of its implementation and thereafter at five-year intervals from the end of the

transition period (TP).

12.2 It will also be reviewed if any of the parties requests it, and all parties will participate in

the review.

12.3 Any changes made to the Concordat must be agreed by all parties to it.

CCS0920279110

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